APPENDIX A - General Provisions..•.•..•........•..........••.•.....•••....•.••••.•................•.•...•••...••7
~

APPFNDIX B - IQdernnity and Insurance

.....

_..

10

APPENDIX C - Services to be Performed by the Contractor..••••.•.•.•..••.•.......•....•.........•.••..•12
1.01 Contact Person, Telephone & Numbers........•..•.••.•.••...•.•..•••....•.•.•.....•.•.••..••.•..••.•12
1.02 Contract Term & Work SChedule.•...•.••.•.••...•••...••••.•......••..•......•••••.••.•..........•.•..••.•••••.•••• 12
1.03 Purpose of the Contract••~
13
1.04 Budget.........•..........•.....•.....•.•••.•.•..................•.........•.......:...•............•............•.•..•......•......• 13
1.05 Location of Work
13
1.06 Assistance to.Qfferors with a Dlsabillty•.......•....•.•..........•.•...•....•.•.••.•..•....•.••...••.•.••••••••••••• 13
1.07 Required Review
13
1.08 Questions Received Prfor to Opening of Proposals.....•........•..•.•...•.............•.•..•.•...•.•.....• 13
_................................... 13
1.09 Arnendrnents to the RFP
1.10 Alternate Proposals
_
13
1.11 Right of Re]ectloo
_
_
13
.................................•....•... 14
1.12 State Not ResponsIble for Pr8paratIon Costs
_ '"'''''' 14
1.13 Disclosure of Proposal Contents
1.14 SUbcontractors _
_ _
_
14
1.15 Joint Ventures •••••••:
_
_
_
_ •••••••.••_
15
1.16 Offero(s certification •._
_••_
15
_
15
1.17 Conftict of Intaresl
,
_ .....•.•.•..• 15
1.18 Right to Inspect Place of Business
1.19 Solicitation AdveftIsing
_
_
, 16
1.20 News ReJeaS'9S
_.......................................................... 16
1.21 Severability
_
_ •• 16
_
__
_
_
_...t1i')
1.22 Federal Requirernanls
1.23 .LOObyir1g••_
_••••_
_•••••••••_
__••_•••••••••••••••_ ••••••_•••__._••••_••_••••••~
1.24 Right To Cancel RFP •••••••••_
_•..._
_ •.__
16
2.01
2.02
2.03
2.04
2.05
2.06
2.07
2.08
2.09
2.10
2.11
2.12
2.13
2.14
2.15
2.16
2.17
2.18
2.19
2.20

AuIhoriDKI Signabn

17
Pre-pI'oposal Confer8nca._
_ _. 17
Site Inspaclion
17
ArnandrnenCs to ProposaIs
:
_
_
17
SUppIernenIaI Tenns and CondtIions
:
17
CIarIfic::aIIcx of otfiIrB ••.•••_•••••••••.•..•••..••.•..••.•.••••...•_ ••...••....••...•.•.•.••..•.••..••••.•__ _ •.__ 17
DIsa'SSions with 0IfeRxs
17
Prior Experience & MandatDryOualficaUons
18
Evaluation of Proposals
18
Vendor Tax 10
_
18
F.O.B. Point
18
~ka BlASi I8SS license & ()tfler Reqt*'ed L.Jc:enses
18
Application of Preferenc:es
_••••• 19
5% Alaskan Bidder Pl8fel8nce
~ 19
Fonnuia used to Convert Costs to PoIn1s
_..•.._
19
Alaska OfI'eIor's Prefer8nce _
:
_••....••.•..•••••.....••••• 19
Corltract NegotIatiorIs
••._.•••••••.•••_ •••••_•••.•••••.•••_••••.•••••_ 19
Failure to NegoIiafe
__••.•.•..._ ...••..•..•..••_._...•.•_••..••.•..•.•._
_.•.••.•.•• 19
NotIce of Intent to AW8ld (NIA) - Offeror Notification of Selection
20
Protest _
_ _
_
_
20
_

_...

RFP #12005-2000-4544/ Contract lJ2054881

.2
1. ..•..
.

'>..

Adult PIIMIn Fdty
FIor8Ia, MZDna

~\\t. ALAS~ ~~\

,

'.

1 4 .04

1

)
4.05

•

4.06

.

'.

Staffing and Human Resources
4.04A Staffing Plan I Vacancies
4.048 Staff Qualifications I Personnel
4.04C Pre ernpIoyrnent Screening
4.040 Personnel Records
4.04E Code of Ethics and Standards of Conduct.
4.04F Drug-free Workplace
4.04G Personnel Policies
4.04H Collective Bargaining Agreement.
Training

'

:

:

·•····..·····

····

··•·

42
42
43
43
43
43
44
44
44
44

4.05A Accreditation Requirements
:. 44
4.058 Training Coordination and Reporting •.•••..•.•.•.•.•••.....•••.•.•••.••.....••......••••.....•.•.•.•.••• 45
4.05C Other Training
.:•••••...•••••••....•....•...•.......••••• 45
fiscal Management Practices
,
45
.
.

4.()6A Il'Idigerlt Prisollels...•••..••.~ .•.••.•..•.••........•.•...••.••.•••••;•••.••••••••••••....•••••...•..•.••..•....••••. 45
4.068 Prisoner Welfare Fund
45
4.06C Prisorler'Trust Fuoo •.•••.••••••••• ~ •••..••••••••••.•••...••••••••.•••......•••....•.•..•...•....•.•....••_ ••••• 46

4.060 Gate ~ ................•.......•.._ _ _.....................•....•............•...•....•.......-.- 46
4.061; Prisoner's Funds From OUtside Sourms
_
_
_ 46
4.06F Prtsor1eI- Pay
_._•._
_
48
4.06G PrIsorIer- Qub Funds
_
47
PrisOllW' lla.nagement Prac:llces •••.••••••••.••••••••._•._.__•••_ •••••_•••_•••••••..••.•••••..•.•__••_ 47
4.07A ~ ~ _••.•..•_
_
•. 47
_
_•••••_
_ _ 47
4.078 PrIIJcJI'Ier R:ec:epIic)rI 8I1IC:t OrB1taIcJI1
4.07C ~ aI'ICI ~••••_.-••••••__••••••••_••••_••••_.-•••_••••••••••••••••••••••••••••••••__•••••_ 47
t - -....... 4.07D HOIJSiI'lg of PrIsorJers•••.•_
4!)
_
_
_
_
• 48
4.07E Prisc;)rIer- ~ ••••••_ ••

--

_

..- 4.0'7F' Prisc:x1er" ~ ••••_••••_
_
_ ..••.._ •.•.
4.07G Reaeard1 __._ _.....•.•-.
_._.•.•..._.•_ .__.••.•._
4.07H Use of' Fcx't:e•••••.•••.••••••••••••••_
__..•••••
••••__

•

4.071

Esc::8pes _

_

4.07J AI'r8st Aa.IItx:Irity••_ ••••••_••_••__
4.0'71< ~ ~ RetIJrrI of ~
4.07L AIasIca 8c:J&rd c:II Par'oIe

4.08

4.10

__ ~
~

_.~_._._

__•••••••••.••••••••••••••••••••••••••••••••••••••••••.••

48

••• _.48

••• 48

_•••••••••••__•__• 49
__
49
_•••••••••.••••••_•••_ •••_ 50
4.07M geard1eI; CJf _
IrI ~ ,Ar88S••••••••••••••••••••••••_._•••••••••••••••••••••_•••••• 50
SeC:IU'Ir &:lid Con'tI'oJ••_
.:..
__••••••••_ ••••••••.•••••••...•.•••••_ _ •• 50
4.08A GeI..a SIater1lerIt
_
__
50
4.088 ~ 1n'ton11atk:Jrl •••••••••_
_
_ 50
4.08C Tool Cc:Jr1trd•.••••.•••.••••••_
_
_
~ _ ••••• 51
4.08D ColJnts •••••••••.•••.••.••••••••.••.••••••••••••••••••••••.•.••.•.••••.•••.••••••••.•••••••••••••.•••.•••.••••.••••.•.•••• 51
4.08E P8I"ir'r1eW Corllf:ol.
_
51
4.08F Master Control Center I Cornrnl.KlIcation SysIern••......•.•.•..•••••.......•....•........_•..••.• 51
4.080 Key Ccx'1trd••••••.•...•••.•.•_
_ 51
4.08H Control of Contraband Introduction
.,
51
4.081 DOQJI1"1entalon•.••••.••••••••••••••••••••••••••••••••••••••.•••••••••••••.••••••••••••••••.•••••••••.•••••••••.•••••• 52
4.0&1

4.09

_

~_

_

_._••••••••_ ..__
__
_ _._
__••••••••••_••_

_•.•.•.••••.••.••.••..•...••.••_._•••••. 52

4.081< ()ff GrolBIds:~I T~ .~
_
52
4.081.. EnIergerlcy Pr'oc:ecIt.a8s •••_
__•••••_
_
•••• 52
4.OMA 8tJbsIa11«:8 AbIJs.e TesIr1g
_
__ 52
Faciity .RequlNmen'l:s
:
_••••••••.•••••••..•.••••.•.•..••••••••:
53
4.09A Ger18I'8I SIaten1er1ts •••••••••••••••••••••_
~
._ 53
4.098 8afet¥. sanitation and IieaIth Standards I Ute Safety..•...••..•.......•••....•..••.._..•.••.. 53
CI_l8cation and Parole Plannlltg
__
53
4.1 OA AssIgnn1enI of Prisor1ers ••.•••...••..•••..•.•..•...•.•...•.•.•.•....•••••.....•••.••.•...•.•.•....•.•._....... 54.

•

'.

4.108 Orientation
54
4.1OC Case Managen'l8nt
54
4.100 Segregated Prisoners .........•.............•.........•........................•...•.•....•......•...•.......... 54
4.10E Alaska Parole Process
54

Records and Reporting
~. 55
4.11 A Sentence Computation.........
55
4. 11 8 Prisoner Records and Reports.........••••.••.....•....•....•..•.••.••..•.•••••••••.•.•.••..•...•••........ 55
4.11 C Information Systems and Identification.•.••...••.••....•..••.•.•.....••.•..••••.••••.....•............. 55
4.12 Prisoner Activities and Programs ••...•....•••.•.•••.........•..........•...........•••...•.•••.••.•.•.•••.....•.. 55
4.12A Adivities
_
55
4.128 Prisone.r W ark
.56
4.12C Industry Pl'Ogfal'l1S •.••..•.••...•.••••••••..••.•••••••.•••••••••.•.••.•••••••••.•••••••••••.•••.••...••••.•....•.••• 56
4.120 Mnirnurn Education PJt)gram Requil8n1ents •..•••••••••...•••..•••••••.•••••••.•.••.•.••••••..•.••• 56
4.12E 8lII:Js'Ianc:e Abuse Pr'ogram •••.••••..••_..••..•.•.•••..••••.•••.••.•.••••:••••.•••••_•••..••••.•..•.•..•_.• 58
4.12F Rea8ation Pl'Ogram ••.•.•••••••••••••••••.••.••••••.•.••.•••••.•.••.•.•.•••••_••••••••••••••.••••••......•_...• 58
4.12G I-IoI:Jby Craft PI'Ogram ...••..•.•..........•..•.•...•._
_...•.•.•.••.•.._ .. 59
4.12H L,b;i,ry'•••••.•••••••••••.••••••..•.•••.•••••.•••••.••••••.•••••.••_•.••••••••••••••••_•••_•••••••••••.•••_••_••.•..•••• 59
4.121 VoIurtteM Prograrn••••.•••••••••••••••••••••••••••_._•••.••••.••••••••.•••••••.•••••••••••••••__•••_•.•••_..• 59
4.12J ~ prog:rBl'llS_•••._•••__••.••.••••_._
_•.•_••.••••_.•••••.•••••.••_:.•._•._•..•••.••••..._•• 69
4.121<' ../Ita::ess 'to ColJrt and Legal ~'teriaIs _ _
_
__ 6()
4.121. ViSlta'tlor1•••••••••••••••••••••••••.•••_
_•••••••••••••••••••••_ ••_•••_.._ ••••••••••••••_ 60
_..•..__._
__
_
__ __ 60
4.13 8~ ServIces _
4.13A MrIiI._._••.•_._.•.•••••.•••
_
_•••••.••••.•••_
_
_. 60
4.138 CcI1vr1issary•••••••••••••••••••••••••••••••••••_•••••••••_•••••••••••_••••••••_
_
__._ 61
4.13C T~
_._
_.
_
_
_.__
_
_ _._ 81
4.131) ~••.._
_
- _•.._.•••- .•._
•.__ 61
4.13E ~I CIoCttir1g aI'1d Ifertm•••_
_ ••••••••••••_
_._
_ _ •• 61
4.13f=' .FcDc:I ~ _._ _._••_•••__._
_••••_
._ _ ••
61
4.1,3Q F~ StJPIJIies .....- _._ __
__.•..•_•...•.......•••__
_.._
82
IieaIIII c.. ServIces ••_ •••••_._lHo__.._._ __.•.._ _
_._ _ __ @
4.1.4A ,MI**lIa1ive ~ _.._
._ _ __
._
_....•__ 83
4.14A1 Contracts & ReimbursemBntforOtf.eifB MedicaI
•••.•
.64
4.14A2 Mechanism for PJ8..AppRNBI & Off
Mecllcal ServIces.._
_ •. 64·4.14A3 PrIsc:irler I-IeaII1 ~ PrIN:ecIIJre
.,._
__ 85
4.14A4 Infeclous Disslises I Infection Control Program.._
_
_ __ 66
4.148 HealIh PhyBicaJ Plant. OpeIaIons & LogI8tIcaI SUpporl
_
_ 86
4.1481 ~IC:&I S8gr8gaIIc)rI UIlil
_
__
__ 66
4.1482 Tr8nsportation & Security CcMnge 0uIsIde of Facility _
_.•••.._•• 67
4.14C PeI-sc:JIl~ & Tralr1lr1g•••••••__••__•••••••••••••_
__••••••••_._ _ _••_ •• 67
4.140 MecIic::aI 0118
_
__
_._ 69
Ccx1tirI.Iol.Js
Ql.lalilr
IR1pfOV8III8I1I.
(CQI)
_•._
_••.•..•••••••••_
.••__.•.•.__
89
4.14E
_••.••••••..••.•••••••.••••.•.._....••._. 70
4.14F Prisor1er Rec::8lvlrlg arid DlagrlOSis. FtJI1dIon •••_
4.14F1 ,AI) Intakes
__
70
4.14F2 Intake SaeenIng I Physical Exan*Iations _
70
4.14F3 Er1lerge1'lCY CcIr8
_
_. 70
4.14F4 Age-Based & CInIcaIIy IndIcaIed Testing
_ __ 71
4.14F5 ~ t:JI ~ EdtIcabl
_ _
__ 71
4.14G PrirrlBry' Medic:aJ .Care
__.•••__
71
4.14G1 Triage arid ~ _.•......_ •..•......•.•......•...•....:...•.._
71
4.14G2 Side. CaD ••••_••••_
_••••••••••••_
72
4.14G3 Post HospItalIzatIon and Emergency Room Evaluation
.:.•••_
72
4.14G4. ~ ~8g8IIor1 UI1IIs
_
__
'73
4.14H ~ Medk:al care ServIces....•.•.:.._
_
_•.•.. 73
4.141 Tertiary Mec:JlcaI care ServIces
_
__
_ .....•.. 73
4.11

a·e •.••••

RFP .. 2005-2000-4544/ ConInIcl G054881
5

,J

I

)
.'

..

4.14J Emergency ~ical 8ervioes
74
4.14K Oral HeaUh Care Program...•.........•..........•.......•.....•..•..•..•.•..........••...•...••.•........•... 75
4.14L Mental Health services •...................•......................•.............................................. 75
4.14L1 Suicide Prevention & Training
76
4.14l2 Involuntary Medications .•...•...•....•.......................•.....................•..•............ 76
4.14L3 Mental Health Treatment Plans and Medications .............••...•................. 76
4.14l4 Therapeutic Restraints
n
4.14M Ancillary and Other Med"1C81 Care services
4.14M1 LaborafDly Services .•.••••.....•.••••...•....••..••.••.......••...•.•.••....•••..•••...•.•.....••..•

n
n

4. 14M2 Phannacy Services ••... .•.•.•••...••....•.•••.•.•..•••••....••••.•.••.••.••••.•••••.•••••••••••• 78
4.14M3 Pharmacy Supplies
78
4.14M4 Adnlnistration of Mecfation Minimums••••...••.....•..•.•..•••••.•...•••••.•.,.....•.... 79
4.14M5 ECG 8er'vIces ...•••..•.•....•....................•....••..............•..•.•....••....•......••...•...•. 80
4.141tt6 .RadIologic 8ervIc:es .•.........•.....•........•....._....••......•.....••.•..•..•._••....•.•.•..... 80
4.14M7 0pt0rne1Jy & Ophthalmologic 5ervices..................................•................. 80
4.14M8 PhysIcaI11lerapy & Rehabilitative J.4ed1cine.•..•••...•••..•.•...•••..••••••..•...•••... 81
4.14M9 IAed1caI Records
~
~ 4.14M10 ftteI'IIaIl-IeaIII1 Recxxds •..••.••••....•_ .••••..•••.•.••_.•..•...•••.••....••.•..••••..•••••••..
4.1~11 Electronic Acc&ss 10 Irvnate Health Care
.
4.14N smety. ~~ ~ Infec:::llc:)l, CorIIId..••_.•_
_._••.•_•.•••.__ 83
4.140 ~ . ~ -.ci ~ __ _ _
_
_
83
4.14P T i.c::II:I;:IItIe __
_••••_
_
_
_•••_
_•••_._.__•••••_ ••••••••• 83
4.14Q O&p&itnaent R8spon8ibIIIy ~ Prisoner Health
_
84
~ 4.14R t lesllh SenIk::8s eo.lbacl AmIinisIrator
_
84
4.148 ~ ~ _.• ._._•..•..._.._.-.- __
_
_
_ _. 84
4.14T SlBDtIIacbs ConoerTUng Prisoner HeaHh
_
_ •.•••• 85
4.14U ft.. . . . . . ~ •...••_••••••.•_•••.•.•.•••••••.._ •••_•..•••••.•••..•••.••••.•...••._••••••••.._•._•••• 8Ei
~4.14V ~
_ .•_
_
_
_
_
_
_ ..•_~
4.14W
~
_••..•_._.
...•__
_..__
__.••._ _
_ _•. 87
APPENDIX

Ii- Payment for SerAces••...•..... 9~.t':f.!t'-.!tt~
~9.~f:~.~!.'l\~
Facilly SIaftfng PaUem•.•••••••••••••••••••• ~~~h.'.<.J:'~~

89

APPENDIX E - Serkx.- Deftdencies I Liquidated D8nages

92

APPENDIX F -

96

~~~..~~~.t~.~

APPENDIX G - Facilty Budget

'.

6

101

•

! rftl· Ii. Piffll,lP !"-j ~ I l{i'§iillii~T
il

I~

~

e

I

0

i

__

~

11-eJ

I

t

IB"

~

i ·

i

t .

1-1-1

~

j1

~. i

_

u

g

r.(·~

q

_

0

1

d

~

J

IIIifIll

I

I

•

~ 1;:11 ! Ii} H~"_ i i i

. I

.

m I Ii

~ ~.

t~ i

"-

~

•a.

0

If lli
,'tI- n:tjIlJ- J
II
~
I
~
it t '1= .1
I
I

I_

I
tI llll~;
~
~I
I
-I
I II iii! i
00

w.

I~"

! ~Ij

~

i

"

-.

i

tJ1l i Iii! ! It

i

~

i"'

I

--

I~ III,' I ~ ~!

II

~ I II

I'"

I.I~

N

i

I t -"

f.

I

a:
oJ·

[0

I

I

~

I

,-to

~ II

t
~

e

..

r

~ t f ,i
J

W

-

J

I(.' ."
-

,•

APPENDIX A
GENERAL PROVISIONS
Article 1. Definitions.
1.1 fn this contract and appendices. "Project Director" or "Agency Head" or
"Procurement Officer" means the person who signs this contract on behalf of the
Requesting Agency and includes a successor or authorized representative.
1.2 ·State Contracting Agency- means the department for which this contract is to be
performed and for which the Commissioner or Authorized Designee acted in a
signing this contract.

Article 2. Inspection and Reports.
.
2.1 The department may inspect. in the manner and at reasonable times it considers
appropriate, all the contractor's faci.lities and activities under this contract.
2.2 The contractor shaD make progress and other reports in the manner and at the
times the department reasonably requires~
ArtIcle 3. Disputes.
.
3.1 Any dispute concerning a question of .fact arising under this contract which is not
disposed of by mutual agreement shan be decided in accordance with AS
36.30.620-632.

.

ArtIcle 4. Equal EmpIoyrneat OpportunIty.
4.1 The contractor may not discriminate against any employee or appfant for .
employment ~ of race, religion. color, national origin, or because of age,
d"l88b11ly, sex. marital status, changes in marital sIaIus, pregnancy or parei1thood
when the reasonable demands of the position(s) do not require distinction on the
b8sis of age, disabllty, sex. marital sIatua, changes in marital status, pregnMCy, or
parenthood. The conIJador shaD take affirmative action to insure that the applicants
are considered for employment and fhat employees are treated during employment
without unlawful regard to their race, color, religion. national origin, ancestry.
disabHity, age, sex. marital status, changes in marital status, changes in marital
status, pregnancy or parenthood. This action must Includ~, but need not be Omited
to, the tOIIowing: empIoyr11ent. upgrading, demotion, transfer, reauftment or
recruitment a~, layoff or termination, rates of pay or other forms of
~nsation,and selection for training including apprenticeship. The contractor
. shall post in conspicuous places, available to employees and applicants for
employment, notices setting out the provisions of this paragraph.
4.2 The contractor shall state, in aU solicitations or advertisements for employees to
work on State of Alaska contract jobs, that it is an equal opportunity employer and
that all quardied appflC8f1ts will receive consideration for employment without regard
to ~, religion, color, national origin. age. disability, sex, marital status. changes in
marital status, pregnancy or parenthood.
.
.
4.3 The contractor shaH send to each labor union or representative of workers with
which 1he contractor has a collective bargaining agreement or other contract-or
understandOang a notice advising the labor union or workers' compensation
representative of the contractor's commitments under this article and post copies of .

7

.1

,

the notice in conspicuous places available to all employees and applicants for
employment.

,.

4.4 The contractor shall indude the provisions of this article in every contract, and shall
require the indusion of these provisions in.every contract entered into by any of its
subcontractors, so that those provisions will be binding upon each subcontractor.
For the purpose of including those provisions in any contract or subcontract. as
requir8d by this contract. -contractor- and ·subcontracto(" may be changed to reflect
appropriately the name or designation of the parties of the contract or subcontract.

..

4.5 The contractor shall cooperate fully with State efforts which seek to deal with the
problem of unlawful discrimination. an_d ~ all other State efforts to guarantee fair
employment practices under this contract, and prompUy comply vnth all requests
and directions from the State Commission for Human Rights or any of its officers or
agents relating to prevention of discriminatory employment practices.

4.6 FuU cooperation In paragraph 4.5 includes. but is not limited to. being a witness in
any proceeding Involving questions of unlawful discrimination if that is requested by
any offtclal or agency of the State of Alaska: pennitting.employees ·of the contractor
to be wftnesses or compIatnants in any proceeding involving questions of unlawful
disaimination, If that is requested by any uftidaI or agency of the State of AJeska;
participating in meetings; submitting periocflC Ri1IpOlts on the equal employment
aspects of present and fubIr8 employment; assisting inspection of the contr.acIDr's
facilities: and promptly complying with all smte directives considered essential by
any oftIce or agency of the State of Alaska to In8ufe compliance wiIh aI f8dera1and
State laws. regulations, and pOlicies peIt8ining to the prevention of disa&.dnaloly
employment practices.

4.7 FaDure to perform under this article coi1stitutes a material breach of the contract.
ArtIcle 5. Termination.
The Project Director. by written notice. may terminate this contract. in whole or In part.
when it is in the best Interest of the State. The State is liable only for payment in
accordance with the payment provisions of this contract for services rendered before the
effective date of terminatkNl. Speciftc provisions regarding termination are found in Section
3.16.
ArtIcle 6. No Assignment or Delegation.
The contractor may not assign or delegate this contract. or any part of it. or any right to an~,
of the money to be paid under it. excePt with 'the written consent of the Project Director and
the Agency Head. This provision shall be subject to the exceptions specified within lIle
contract ~rding subcontractors.

Article 7. No Adcltlonal Work or Material.
No claim for additional services. not specificany provided In this contract. performed or·
furnished by the contractor. wBI be allowed. nor may the contractor do any work or fumish
any material not cOvered by the contract unless the work or material is ordered In wrtUng by
the Project Director and approved by the ~ Head.
ArtIcle 8. Independent Contractor.
RFP "

2OO5-2OO().6M I

ConIrac:t t2054861

8

')

'.

.

·

.

· 'The contractor and any agents and employees of the contractor act in an independent
capacity and are not officers or employees or agents of the State in the performance of this
contract

Article 9. Payment of Taxes.
As a condition of performance of this contract. the contractor shall pay all federal. State.
and local taxes incurred by the contractor and shall require their payment by any
Subcontractor or any other persons in the perfonnance of this contract. Satisfactory
perfonnance of this paragraph is a condition precedent to payment by the State under this

contract.
ArtIcle 10. Ownership of Documents.
All designs. drawings, specifications. notes. artwork. and other work developed in the
performance of this ag~ent are produced for hire and remain the sole property of the
State of Alaska and may be used by the State for any other purpose without additional
compensation to the contractor. The contractor agrees not to assert any rights and not to
establish any claim under the design patent or copyright laws. The contractor. for a period
of three years after final payment under this contract. agrees to furnish and provide access
to aU retained materials at the request of the Project Direclor. Unless otherwise directed by
the Project Director, the contractor may retain copies of all the materials. This provisIon's
application shall be limited to inmate records or the records related to performance of this

contract.
ArtIcle 11. Governing Law.
This contract is governed by the laws of the State of Alaska. NJ actions concerning this
contract shaH be brought in the Superior Court of the State·of Alaska.
. . . . J'

~

PnMsIons•
Unless specIIicaIIy amended and approved by the Department of Law the General
Provisions of this contract supersede any provisions in other appendices.

ArtIcle 12.

ArtIcle 13. QtIIcIaIs Not to Benefit.
Contractor roost comply·with all applicable federal or State laws regulating ethical conduct
of public officers and employees.
ArtIcle 14. Covenant Against ContIngent F~.
~ contractor ~ that no person or agency has been employed or retained to solicit
or secure this contract upon an agreeme.nt or understanding for a commission. percentage,
brok8l8ge or conUngent fee except employees or agencies maintained by the contractor
for the purpose of securing business. For the breach or violation Of this warranty, the State
my tennJnate this contrad without liability or in Its discretion deduct from the contract prfce .
or consideration the full amount of the commission. percentage. brokerage or contingent
fee.

AIJdI. PIIeon F.-y

RFP • 2005-20C)().4544/ Contract tI205C861

9

r"I_____ ..

~--

.r

r

APPENDIX 8 2 (Modified)
INDEMNITY AND INSURANCE

A.

()

Indemnification
This section replaces and supersedes any Appendix B2 form that may be attached
to this contract inadvertenUy. Contractor shall indemnify, save harmless and defend
the state, its officers, and its employees from any and all claims or actions for
injuries or damages sustained by any person or property arising directly or indirectly
as a result of any act or omission of contractor, subcontractor or anyone directly or
indirectly employed by them in the performance of this contract, inclUding but not
limited to:
1)

Any and all claims, Including civif rights claims arising from the provisions of
this CQntract, including but not limited to, any and al claims arising from:
a)

Any breach or default on the part of contractor in the performance of
the Contract;

b)

Any claims or losses for services rendered by contractor. by any
,
person or firm performing or supplying services. materials or suppAes
in connection with the performance of the contract.

c)

Any claims or losses to any person injured or property damaged from
the acts or omissions of contractor, its officers. agents. or employees
in the perfonnance of the Contract;

d)

2)

B.

=r..=:=~~~~~~,bY

tnInsIaIon. reproduclfon. delivery. perfOrmance, use. or dIIpc Ilion of
9Ir'f daB PlUC8SSed under the ConIract In a manner not aulhorized by
the Conb&ct, or by federal, state, county. or Town I8QUlations or
statutes;

e)

Any faJure of OOIlb actQr. Its officers, agents, or employees to observe
the laws of the United States and the State of ArIzona. Including but
not Rmfted to labor laws and minimum wage laws; and

f)

Any claim or losses resulting from an act of a Prisoner while under
contractor's authority.

AU costs. reasonable attorney's fees, expenses, and IiabIities inawred in or
about any such claim, action. or proceeding brought thereon.

Insurance

Without limiting contractor's indemnification, It is agreed that contractor shall
purchase at Its own expense and maintain In force at aH times during the
perfoonance of services under this agreement the foJIowing policies of insurance.
Where specific limits are shown, it is und6lstood that they shall be the minimum
acceptable Imlts. If contractor's policy contains higher limits, the state shall be
entitled to ooverage to the extent of such higher limits. Cedlicatas of Ill8tInInce
must be furnished to the Contracting Offtcer prior to beginning work and must
provide for a 3O-day prfor notice of cancelation, non-renewaI or material change.
Failure to furnish ~ evidence of insurance or lapse of the policy is a
maI8riaI bleach and grotH'1d8 for tennination of contractor's services.
RFP " 2OO5-2IlJOO.4541 ConIract tI2054881
.; .

10 . .;

AduI PIteon ~
FIonlIIC8, AJImna

()

.
•

.
1)

Workers' Compensation Insurance
Contractor shall provide and maintain in force staMory workers'
compensation insurance coverage for all employees of contractor engaged in
work under this contract. Coverage must extend to indude all states in which
employees are engaging in work and employer's liability protection not less
than $500,000 per person. $500,000 per occurrence. Policy must be
endorsed to waive rights of subrogation against the State of Alaska.

2)

Comprehensive (Commercial) General Uability Insurance
Contractor shall provide and maintain in force comprehensive (commercial)
general rl8bility insurance, with coverage Omits not I~ than $5.009.000 ,
combined single limit per occurrence and annual aggregates where generally
applicable and shall include premises-operations. independent contractors.
products, completed operations. broad form property damage, contradual
Dability coverage for indemnification clause, and personal injury
endorsements. This insurance shan contain a -cross liabilItY' or -severability
of interest" clause or endorsement and the State of Alaska shall be named
additional Insured. This inSUl8llC8 shall be considered to primary of any other
insurance carried by the State through self insurance or otherwise.

3)

ComPiehensive Automobile Liability Insurance

ContracIor shall provide and maintain in force cqmpmhensi¥e automobile
IiabiIty insurance covering all owned. hired and non-owned vehicles will
COY8Iag8 ImIts not leas than $1.000.000 combined single limit per
oteunenee and 8MU8I aggregate. This insurance shaD conIaIn a -aoss
IiabMY' or ~ of interesr ctause or endorsement and the State of
Alaska shall be named additional insured. This insurance shall be
consIder8d to primary of any other insurance carried by the State thRxJgh self
Insurance or otherwise.
•
4)

Professional Uability Insurance
Contractor shaH provide and maintain in force professJonailiability insurance
or a comperabIe policy form providing jal keepelst legal llablity insurance
coverage- for errors, omissions or wrongful acts of contractor. subaxltractor
or anyone dfr&dIy or indirectly employed by them ire the performance of
services this contract with runits not less than $5.000,000 combined single

Hmit per occurrence and annual aggregate.

AduI PrtIon

RFP • 2005-2000-4544/ ConInM:II2054881
11
"

.

CIA-w-_

F..,

A..a--_

•
APPENDIXC
Services to be Perfonned by Contractor

1.01

Contact Person. Telephone & Fax Numbers

Contracting Officer: All questions and correspondence regarding this contrad should be

directed to:
AI Szepanski
Phone (907) 465-3346
fax (907) 465-2006

TOO (907) 465-3274
emaD: aLszepanski@correclstate.ak.us

.

f!:gJect Director J Director of Institutions: All questions and correspondence regarding
operations and security of this contract facility should be directed to:
Mike Addington
Phone (907) 2f59.7409
fax (907) 269-7420
ernaI: mike_adcflngton@correclstate.ak.us

1.02 Contract Tenn & Work Schedule
f

The CQldract term and work schedule set out herein represent the State of AlaR's best
estimate of the schedule that wit be toaowed. The IengtI-. of the contract wiI be from
November 1, 2004 to June 30, 2008, with p<)S8tie extensions to OCtober 31, 2014. This
contract wli be subject 10 the needs of the DOC and upon legislative appropdalon of
~8.

.

The approximate contrad schedule is as follows:
A.
B.

C.

D.
E.

F.

G.
H.

first oontractor work period - November i. 2004 - June 30, 2008
second period of perfonnance Cif Slate ~ option to renew) - July 1, 2008 June 30, 2009
third period of perfonnence Crt State exercises option to renew) - July 1, 2009 Jvne 30, 2010
fourth period of pertonnance Cif State exercises option to renew) - July 1,2010June 30, 2011
fifth period of performance (if Slale exercises option to renew) - JUly 1, 2011- June
30,2012
sixth period of performance Cif State exercises option to renew) - July 1, 2012June 30, 2013
seventh period of perfonnance (If State exercises option to renew) - 'July 1, 2013 June 30, 2014
final period of performance frt State exercises option to renew) - July i. 2014 October 31,2014
.

RFP #I 2005-2000-4544/ eo... G054881
'.

.12 ,

\.

·

.

• • '1.03

Purpose of the Contract

This contract provides the Alaska Department of Corrections. Division of Institutions with a 500
to 1.000 bed Multi-Custody Prison Facility and Program Services at the Florence Correctional
Center in Florence Arizona. A single facility must house up to 1.000 prisoners. Population
custody levels are approximately: 1% Maximum. 37% Close. 34% Medium and 28% Minimum.
Some offenders may have serious medical and/or mental health conditions and/or may be sex
offender. The State does not guarantee a minimum number of prisoners to be housed under
this contract.

1.04 Budget
Services and costs will vary and are subject to continued Legislatiye funding.

1.05

Location of Work

The work is to be performed, completed and managed at a facility provided by the contractor
in Aorence, Arizona. The State wiD not provide workspace for the contractor. The eontracto(s
per diem rate must include all facil"Ity, staf, prisoner transport to and from designated airport
clOse to Facility, food, prisoner medical and mental health treatment. education, counseling,
and employment and GED opportunities, etc., as negotiated and as desaibed in this contnIcl

1.06 Assistance to Offerors WIth a Disability

Not applicable to this COIItract.
1.07 Required Review
The DOC policies and procedt.nS referenced within this document are 8Y8iIabIe for review
on the DOC web site at www.coaect.state.ak.uslconectiooslpnplMu TQC.htm or paper
copies may be obtained by contacting the Contracting Officer listed in Section 1.01.
1.08

Questions Received Prior to Opening of Proposals

Not applicable to this contract.
1.09 Amendments to the RFP
Not applicable to this contract.

1.10 Alternate Proposals

Not applicable to this contract.
1.11

RIght of Rejection

Contractor must comply with aD of the tenns of the RFP, the Stat$ Procurement Code (AS
36.30), and all applicable local, State, and federal laws, codes, and regulations.

13

I

1.12

State Not Responsible for Preparation Costs

Not applicable to this contract.
1.13

Disclosure of Proposal Contents

All proposals and other material submitted become the property of the State of Alaska and
may be returned only at the State's option. AS 09.25.110 requires public records to be
open to reasonable inspection. All proposal infonnation. including detaned price and cost
infonnation, will be held in confidence during the evaluation process and prior to the time a
Notice of Intent to Award is issued. Thereafter, proposals will become public intonnation.
Trade secrets and other proprietary data contained in proposals may be held confidential if
the offeror requests.· in writing. that the procurement officer does so, and if the
procurement officer agrees. in writing. to do so. Material considered confidential by the
offeror must be clearty identified and the offeror must include a brief statement that sets
out the reasons for confidentiality.
CCA has requested that the contractual agreement and aD related financial documents of
their subcontractor relationship with canteen Correctional Services remain confidential.

1.14 Subcontractors
Subcontractors may be used to perform work under this contract under certain conditions.
If the contractor intends to use subcontractors, the contractor must identify 1he names of
the subcontractol8'and the specific tasks and portions of the work the subcontnaclors wit
perform. Subconhcting shall not In any way relieve the contmctor of responsiblly for the
professional and technical accuracy and adequacy of the work and Compliance will the
contliacl DOC will nwiew conb'a<*J(s written requests to utilize a subcontractor within

seven (7) calendar days.
Copies of any agreements or commitments between the contractor and potential
subcontractors. in which the subconlractor will provide an ent1r8 af88 of service. must be
reviewed and approved in advance by DOC. DOC agrees to review entire areas of service
subcontractor agreements within thirty (30) days.

.

The following information concerning each prospective subcontractor shall be submitted to
the contracting officer for review and approval prior to any work being done by the
subcontractor.
[a]

(b]
[c)

[d]
[e]

[f]

complete name of the subcontractor.
complete address Qfthe subcontractor.
type of work the subcontractor will be perfonning.
percentage of \WI'k the subcontractor will be providing,
evidence that the subcontractor holds a valid Alaska business Hcense (an Alaska
business license is required only if services will be performed within Alaska). and
a written statement. signed by each proposed subcontractor. that clearty verifies that
the subcontractor Is committed to render the services reqUired by the contract.

RFP" 2005-2000-4544

,Cor*Bct *2054881

.

.'

.

.

•

''rThe contractor's failure to provide this information. within the time set. may cause the State

to consider imposing sanctions or penalties in the form of liquidated damages upon the
contractor. The substitution of one subcontractor for another may be made only at the
discretion and prior written approval of the contracting officer.
See also Section 4.14 (T) regarding SUbcontracting for medical services.

1.15 Joint Ventures
Joint ventures will not be allowed.

1.16

Offeror's Certification

By signature on the proposal and the contract. the contractor certifies that they comply

with:
A.

B.
C.

D.

E.

F.

the laws of the State of Alaska and any regulations issued thereunder.
the laws of the State of ArIzona and any regulations issued thereUnder.
the applicable portion of the Federal CMf Rights Act of 1964.
the Equal Employment Opportunity Act and the regulations issued thereunder by the
federal government.
the Americans with Disabl"dies Act. of 1990, and the regulations issued thereunder
by the fedeial government.
aI terms and conditions set out in the RFP (unless modified through negotiation

process).

_.0 )

H.

a condition 1hat the proposal submitted was independently arrived at. without
collusion, under penalty of perjl,Iry,
contract conform with the Americans with Disabilities Act of 1990. and the
regulations issued thereunder by the federal government (The cost of compliance
will be the responsibBy of the contractor.)

I.

AU service I8QUifernents as negotiated.

G.

If the contractor fails to comply wiIh [a] through [1] of this paragraph. the State reserves the
right to terminate the contract. or consider the contractor in default
1.17

Conflict of Interest

During the life of the contract. the contractor shall notify the department of any individuals
\'I/Orking on the contract ~t might have a possible conflict of interest (e.g., employed by .
the State of Alaska or has a relative under the supervision of the Alaska Department of
CorrectIons) and. if so, the nature of that conflict. The Commissioner, Department of
Corr8ctions, or ~ . reserves the right to cancel the contract if any interest disclosed
from any source could either give the appearance of a conflict or cause spea.dation as to
the objectivity of the contractor or the program. The Commissionel's detennination
regarding any questions of conffict of interest shall be final.

1.18

RIght to Inspect Place of Business

The contractor shan provide the State of Alaska

Doc, and any other legaUy authorized

governmental entity, the right to enter at all reasonable times the contraclo(s premises or
AduI PItIon F-=-ty

RFP #12005-2000-45441 0x*8ct tI2054881

15

FIonlIIC8. Arizon8

J

·

• 'other places where work under this contract is performed to inspect. monitor or otherwise
evaluate the quality. appropriateness. and timeliness of services performed under this
contract. The contractor shaH provide reasonable facilities and assistance for the safety
and convenience of the persons performing those duties (e.g. assistance from contractor
staff to retrieve and/or coPy materials. All inspection. monitoring and evaluation must be
perfonned in such a manner as not to unduly interfere with the wortc being perfonned under
this contract. All inspections or audits shall be conducted in a manner to not unduly.
interfere with the perfonnance of oontractor's or any subcontractor's activities. The
contractor shall be given 10 working days to respond to any findings of an audit before the
State shall finalize its findings. All infonnation so obtained will be accorded oonfidential
treatment as provided under applicable law.

1.19

Solicitation Advertising

Not applicable to this contract.

1.20

News Releases

News releases or other public disclosures related to this contract will not be made without
prior approval of the CommIssioner of Corrections. or designee. and then only In
coordination with the project director. See also Section 4.031<.
1.21

SeverablUty

If any provision of the contract or agreement is declared by a court to be IIegaI or in conIict
with any law. the validity of the ~ terms and provisions will not·be affected: The
rigI lis and obtigaIiqns of the .-1IeA: wiI be construed and enforoed as if the contract did not
oonIain the particular provision held to be invalid.

-~1.22JFederaI

Requirements

The offeror must identify

au known federal requirements that apply to the proposal. the

evaluation. or the contract.

1.23

lobbying

The contractor shall not utIize any funds (except profit factors) generated from this contract
for lobbying activity.

1.24

RIght to Cancel RFP

Not applicable to this contract.

18

SECTION TWO

• t

0.:)

2.01

Authorized $ignature

~_/

The contract must be signed by an individual authorized to bind the contractor to the
provisions of the co~tract.

2.02

Pre-proposal Conference

Not applicable to this contract.

2.03

Site Inspection

The State may conduct on-site visits as deemed necessary. The purpose would be to
evaluate the contracto(s capacity to perform the contract and to inspect the facility. The
contractor must agree to provide the State reasonable access to relevant portions of their
work sltes~ Site inspection wiD be made by individuals designated by the Director of
Institutions and at the State's expense.

2.04

Amendments to Proposals

Not applicable to this contract.
2.05

Supplemental Terms and Conditions

Proposals must cornpy will Section 1.11 Right of Rejeclion. However, if the ~ fais to
identify or detect supplemental terms or condiIons that conIict with those contained in the
RFP or that diminish the State's rights under any contract r8SUIting form the RFP, the
terrn(s) or condition(s) wli be considered null and void. AAfK awaId of contract:
A.
B.

if confUct arises between a suppIemenIaI term or condition included in the proposal
and a term or condition of the RFP, the term or condition of the RFP will prevail; and
if the State's rights would be diminished as a result of application of a supplemental
tenn or condition included in the proposal, the supplemental term or condition will be
considered null and void.

Exceptions to this section are any modlfications to the COIdract agreed to during initial or
subsequent negotiations.

2.06

Clarification of Offers

Not applicable to this contract.
2.07

Discussions with Offerors·

Not applicable to this contrad.

RFP #12005-2000-45441 Conb8ct 12054881

17

,

• 2.08

Prior Experience & Mandatory Qualifications

Contractors must meet and maintain the following minimum requirements:

().:

A.

Location: The site shall be of adequate size for the facility. have availability of fire
protection and law enforcement assistance. have a hospital facility within a
reasonable distance (no more than a one hour drive under normal driving
conditions) and be a reasonable distance from a major airport (no more than a one
hour drive under nonnal driving conditions). The designated airport shall be able to
accommodate commercial aircraft capable of transporting up to 120 individuals and
their personal property. The location must be such that qualified staff may be
recruited and maintained.

B.

The contractor must have at minimum of three years of successful operation of a
500 to 1000 bed or similar prison facility, with multi-custody levels (majority of close
and medium custody prisoners).

C.

The Chief Administrator, Warden or superintendent must have a·bacheJor's degree
and five years of corrections related experience which includes appropriate
manageriaUsupervisory experience. (See Section 4.03 (A) for substitution

v.

requiremen1s).

D.

The facility must have bulding structures and security systems suffiaent to house
maximum aJStody prisoners. When there is a question by the DOC as to the
strengIh or security of facility components (i.e. walls, glass, ceilings, ventlations
systems, fences), the DOC may require the contractor to demon&tlale that the
facitity components and systems in question meet the minimum requirements
(consistent wiIh DOC Policy 1208.19).

E.

ACA and NCCHe AocredIation: The Facility must be accredIed by ACA and
NCCHC within 24 months of the Service Commencement Date.

2.09

Evaluation of Proposals

Not applicable to this contract.
2.10

Vendor Tax 10

The contmctor's EIN is 62-1806755.
2.11

F.O.B. Point

Not applicable
2.12

Alaska Business Ucense & Other Required UceRS8S

Contractor must hold a valid AJaeka business license and any oIher appHcabie professional
licenses required by Alaska Statute. Contractor should contact the Department of
Community and Economic Development, Division of OCcupational Licensing, P.O. Box
110806, Juneau, AIaeka 99811-0806, for Information on these Jicenses.
~ PrIIan

RFP 112006-2000-4544/ Cui*actao54l81

18

FIdIy

FJcnnce. Mzona

\__ )

•

Acceptable evidence that the contractor possesses a valid Alaska business license may
consist of anyone of the following:

)

A.
B.
c.
D.
E.

a copy of an Alaska business license with the correct SIC code;
certification on the proposal that the offeror has a valid Alaska business license and
has included the license number in the proposal;
a canceled check for the Alaska business license fee;
a copy of the Alaska business license application with a receipt stamp from the
State's occupational licensing office; or
a swom and notarized affidavit that the offeror has applied and paid for the Alaska
business license.

Note: Subcontractors that will not be performing wortc related to this contract within the
boundaries of the State of Alaska. do not need an Alaskan business license. If a contractor
does AnY wor1< (including attendance at DOC offered training or meetings) within the
boundaries of Alaska. they must possess a valid Alaska business license (see also Section
1.14 for subcontractor requirements).

2.13

Application of Preferences

Not applicable to this contract.

2.14

5 Percent Alaskan Bidder Preference - 2 AAC 12.260 & AS 36.30.170

Not applicable to this contract.
2.15

Fonnula Used to Convert Cost to Points - AS 36.30.250 & 2 MC 12.260

Not applicable to this contract.

2.16

Alaskan Offeror's Preference -AS 36.30.250 & 2 AAC 12.260

Not applicable to this contract.

2.17

Contract Negotiations

Either the State or the contractor may initiate contract review·and discussions. Any
discUssions will be held either telephonically or at a mutually agreeable location, with both
parties responsible for their travel costs. If discussions lead to changes in the contract
scope of work. a contract amendment must be prepared to doaJment the revision.

2.18

Failure to Negotiate

Not applicable to this contract.

RFP ." 2005-~ I Conlract 12054881
19

·

• 2.19

Notice of Intent to Award (NIA) - Offeror Notification of Selection

~

Not applicable to this contract.
2.20

()

Protest

Not applicable to this contrad.

{......

(

RFP # 2005-2000-4544/ ConIract G054881
20
""

,

.