Field Office Operational Review - Chippewa County Jail, MI, INS, 2005
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Detention and Removal.erations Detention Operation Division • Condition of Confinement Review Worksheet (This document must be attached to each G-324a Inspection Form) This Form to be used for Inspections of alllGSA Facilities Headquarters Detention and Removal Operations Head uarters and Field rg] D erational Review Worksheet Local Jail- IGSA State Facilitiy - IGSA Name CHIPPEWA COUNTY SHERIFF'S DEPT Address (Street and Name) 325 Court St. City, State and Zip Code SAUL T SAINTE Mr County CHIPPEWA Name and Title of Chief Executive Officer (Warden/OIC/Superintendent) ecial Assessment er • Table of Contents DETAINEE SERVICES STANDARDS (SECTION I) • ............................................................. 3 .m . · · · · · · · · · · · · · . ·. · . · · ·. ·. · ·. ·. ·. · ·. . . . . . . . . . . . . . . . . . . . . . . . .. ADMISSION AND RELEASE ............................................................................ .......................................... .. CLASSIFICATION SYSTEM ....................................................................................................................... .. CORRESPONDENCE AND OTHER MAIL ..................................................................................................... . DETAINEE HANDBOOK ............................................................................................................................ . FOOD SERVICE ......................................................................................................................................... . FUNDS AND PERSONAL PROPERTy ................... ..... ........................ .............. ...................................... .. .... . DETAINEE GRIEVANCE PROCEDURES .. ............................... .... ................................................................. . ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ....................................................... . MARRIAGE REQUESTS ................................ .. ....... ........................................... .. ...................................... .. NON-MEDICAL ESCORTED TRIPs ........................................................................................................... .. RECREATION ........................................... ...... ............................................... ............................................ . RELIGIOUS PRACTICES ................-. ............ ......................................................... ............................... .. ..... . . VOLUNTARY WORK PROGRAM ........ .. ............ ...... .................................................................................... . HEALTH SERVICES STANDARDS (SECTION II) ................................................................. 38 HUNGER STRIKES .... ...... .................................................................................... ...................................... . MEDICAL CARE ....................................................................................................................................... .. SUICIDE PREVENTION AND INlERVENTION ............................................................................................. . TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEAlH ................. .. .............................................. .. .. SECURITY AND CONTROL STANDARDS (SECTION III) .................................................. 48 CONTRABAND .......................................................................................................................................... . DETENTION FILES ...................................................................................... .... ... ............................ ...... ..... . DISCIPLINARY POLICy .................................................................................. , .... .......................... .. .......... . EMERGENCY PLANS ......................................... .. ................................................................................ ...... . ENVIRONMENTAL HEALTH AND SAFETY ................................................................................................ .. HOLD ROOMS IN DETENTION FACILITTES ............................................................................................... .. KEy AND LocK CONTROL ....................................................................................................................... . POPULATION COUNTS ........................................................................................ ........................ .. .... ....... .. POST ORDERS .... ..... .. ............ ...... .... .. ............ .. ........................................................................................ .. SECURITY INSPECTIONS ......... ................................................... ;............................................................. .. SPECIAL MANAGEMENT UNIT (ADMlNTSTRATTVE SEGREGATION) .......................................................... . SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ............................................................... . TOOL CONTROL ..................................................... ......................................... ... ............................ .......... . TRANSPORTATION (LAND) ....................................................................................................................... USE OF FORCE ............................................................................................. ............................................ . DOJ CORE STANDARDS (NOT CURRENTLY COVERED UNDER INS Page 2 of80 G-324a Detention Inspection Form Worksheet for IGSAs STANDARDS) ......... 82 • • Section I Detainee Services Standards Page 3 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • "'·'··'·•.••• ·:·TCQ~~ij~~~: "'-:";(;':" ',!:'.-' -:,:.:-, .. ,: .,,': ... ,. 1. The facility provides a designated law library for detainee use. 2. The library contains a sufficient number of chairs, is well lit and is reasonably isolated from noisy areas. 3. The law library is adequately equipped with typewriter, computers or both and has sufficient supplies for daily use by the detainees. 4. Outside persons and organizations are permitted to submit published legal material for inclusion in the legal library. Outside published material is forwarded and reviewed by the INS prior to inclusion. 6. The law library contains all materials listed in the "Access to Legal Materials" Standard, Attachment A. The listing of materials is posted in the law library. 7. There is a designated INS employee who inspects, updates, and maintain/replace legal material and equipment on a routine basis. The designee properly disposes outdated supplements and replaces damaged or missing material promptly. 8. Detainees are offered a minimum 5 hours per week in the law library. Detainees are not required to forego recreation time in lieu of library usage. Detainees facing a court deadline are given priority use of the law library. 9. Detainees may request material not currently in the law library. Each request is reviewed and where appropriate an acquisition request is initiate and timely pursued. Request for copies of court decisions are accommodate within 3 - 5 business days. 10. The facility permits detainees to assist other detainees, voluntarily and free of charge. in researching and preparing legal documents, consistent with security, 11. The INS ensures that illiterate or non-Englishspeaking detainees without legal representation receive more than access to English-language law books after indicating their need for help. 12. Detainees may retain a reasonable amount of personal legal material in the general population and in the special management unit. Stored legal materials are accessible within 24 hours of a written request. ,:!"I§x:" mlrp,'F;: .'.~~ .···m;:; >.~~~~l"~i:i!ii-:' D 0 r2:I r2:I D D [gI D D r2:I D D r2:I D D r2:I D 0 ONE HOUR PER DAY r2:I D 0 [gI D D [gI 0 D r2:I 0 D r2:I D D Page 40[80 G-324a Detention Inspection Form Worksbeet for IGSAs , "'; " ~ i, '!;~;' <~m;g 13. Detainees housed n Administrative Segregation and Disciplinary Segregation units have the same law library access as the general population, barring security concerns. Detainees denied access to legal materials are documented and reviewed routi for liftin of sanctions. 14. All denials of access to the law library fully documented. 15. INS Management is aware of each instance where detainees are denied access to the law library or law [8J 0 0 [8] 0 0 [8] 0 0 ~ 0 0 THEY ARE NOTIFIED IMMEDIATELY When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [gJ Acceptable 0 -- Deficient 0 Repeat Deficiency 0 At-Risk Remarks: (Record Significant facts, observations, alternate source used for verification, etc.) - - . .. - . ... _..- Page 5 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • 2. 3. 4. 5. 6. • In-processing includes an orientation session. At a minimum, orientation addresses: Unacceptable activities and behavior, and corresponding sanctions. How to contact his/her deportation officer. The availability of pro bono legal services, and how to pursue such services. Schedule of programs, services, daily activities, including visitation, telephone usage, mail service, religious programs, count procedures, access to and use of the law library and the general library; sick-call rocedures, etc and the detainee handbook. Medical screenings are performed by a medical staff m:..persons who have received specialized training for the purpose of conducting an initial health screenin . The accompanying documentation is used to identi and classi each new arrival? All new arrivals strip-searched in accordance with the "Detainee Search" standard. An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much rivac as ossible. The "Contraband" standard governs all personal property searches. IGSAs use or have a similar contraband standard. Staff prepare a complete inventory of each detainee's possessions. The detainee receives a co Staff completes Form 1-387 or similar form for CDFs and IGSAs for every lost or missing property claim. IGSA facilities forward all 1-387 claims to INS. 7. The facility provides and replenishes personal hygiene items as needed. Gender-specific items are available. INS Detainees are not charged for these items. 9. All releases are coordinated with the INS office of urisdiction. 10. Staff complete paperwork/forms for release as re uired. 11. INS Staff enter all information on detainees admitted, released, or transferred into the Deportable Alien Control S stem DACS. [8] [8] o o o o o o o o o o o o o o o o o o o o o o 8. Page 6 of80 G-324a Detention Inspection Form Worksheet for IGSAs TB SCREEENINGS ARE DONE AT INTIAL BOOKIN • • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [8J Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk -Remarks: (Record significant facts, observations, other sources used, etc.) Page 7 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • ~c: ,.}~rj" ': •.... 1. The facility has a system for classifying INS detainees. In IGSAs, an Objective Classification System or similar is used. 2. The facility classification system includes: Classifying detainees upon arrival. Separating indMduals who cannot be classified upon arrival from the general population. The first-line supervisor or designated classification speCialist reviewing every classification decision. 3. The intake/processing officer reviews work-folders, A-files, etc., to identify and classify each new arrival. 4. Staff use only information that is factual, and reliable to determine classification assignments. Opinions and unsubstantiated! unconfirmed reports may be filed but are not used to score detainees classifications. 5. Housing aSSignments are based on classificationlevel. 6. A detainee's classification-level does not affect his!her recreation opportunities. Detainees recreate with persons of similar classification designations. 7. Detainee work assignments are based upon classification designations. 8. The classification process includes reassessmenVreclassification. Reassessments are conducted between 45 and 60 days after arrival and subsequent reassessments are completed every 60 to 90 days? 9. The classification system includes standard procedures for processing new arrivals' appeals. Only a deSignated supervisor or classification specialist has the authority to reduce a classification-level on appeal. 10. Classification appeals are resolved within five business days and detainees are notified of the outcome within 10 business days. 11. Classification designations may be appealed to a higher authority such as the Officer in Charge or equivalent 12. The Detainee Handbook or equivalent for IGSAs explains the classification levels, with the conditions and restrictions applicable to each. 13. The Detainee Handbook or equivalent for IGSAs specifies the procedures a detainee must follow to appeal his/her classification or request reclassification. " . c:~!:::,:: ~~ [g] 0 'Nl\: A': ,-.- . ... , :m~~ 0 DETAINEES ARE CLASSIFIED AT INTIAL BOOK-IN • • L [g] 0 0 [g] D 0 [g] 0 0 [g] 0 0 [g] 0 0 [g] 0 0 D D [g] t8J 0 0 t8J 0 0 [g] 0 0 [g] 0 0 • t8J 0 0 Page 8 of80 G-324a Detention Inspection Form Worksheet for IGSAs THE DETAINEE HANDBOOK EXPLAINS THE RULES AND POLICIES OF THE JAIL ................... ,. ,<"",.,--,."", ;,,:;,;.-,:-,-, .. When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: , [8] Acceptable 0 Deficient D Repeat Deficiency 0 At-Risk "'Remarks: (Record signdicant facts, observations, other sources used, etc) Page 9 of80 G-324a Detention Inspection Form Worksheet for IGSAs • 2. • The rules for correspondence and other mail are posted in each housing or common area or providd to each detainee via a detainee handbook. The facility provides key infonnation in languages other than English; In the language(s) spoken by significant numbers of detainees. list any 3. Incoming mail distributed to detainees on the day it is received by the facility and in no case more than 24 hours after it is received. 4. Outgoing mail routinely delivered to the postal service within one day of its entering the internal mail weekends and holid 5. Staff records all priority, overnight, and certified mail delivered by the U.S.P.S. and all deliveries from commercial alternatives to the U.S.P.S. 6. Staff do not open and inspect incoming general correspondence and other mail (including packages and publications) without the detainee present unless documented and authorized by the OfficerIn-Charge or equivalent for prevailing security reasons . 7. Staff does not ever read ming general correspondence without the OIC's prior approval. 0 0 0 0 ~ 0 0 [8] 0 0 [8] 0 0 [8] 0 0 ~ 0 0 [8] 0 0 ~ 0 0 ~ 0 0 ~ 0 0 [8] 0 0 8. Staff does not inspect incoming special Correspondence for physical contraband or to verify the "special" status of enclosures without the detainee 9. Staff are prohibited from reading or copying incoming special correspondence. 10. Staff are only authorized to inspect outgOing correspondence or other mail without the detainee present when there is reason to believe the item might present a threat to the facility's secure or orderly operation, endanger the recipient or the public, or might facilitate criminal activity. Inspection of outgoing special correspondence is done in the of the detain contraband on and 11 . Correspondence to a politician or to the media is processed as special correspondence and is not read or co 12. The official authorizing the rejection of incoming mail sends written notice to the sender and the addressee. Page 10 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • .., mm l.f: '·mm·.mmm .• . ..;: :H: ~9m'p9.(l'ellts :nm:m:~mm!;"" 13. The official authorizing censorship or rejection of ~:::::::~:;:-;::; '. ' • ':~~';m: ':~N~i~:[: . .... .....- ::m,~A ::i outgoing mail provides the detainee with signed written notice. 14. Staff maintains a written record of every item removed from detainee mail. 15. The OIC monitors staff handling of discovered contraband and its disposition. Records are accurate and up to date. 16. The procedure for safeguarding cash removed from a detainee is effective. The amount of cash credited to detainee accounts is accurate. Discrepancies are documented and investigated. Standard procedure includes issuing a receipt to the detainee. 17. Original Detainee identity documents (e.g .• passports birth certificates) are maintained A-files. 18. Staff provides the detainee an INS-certified copy of hislher identity document(s) upon request. 19. Staff disposes of prohibited items found in detainee mail in accordance with the "Control and Disposition of Contraband" Standard or the similar prevailing policy in IGSAs. 20. Every indigent detainee has the opportunity to mail, at government expense: Correspondence about a legal matter: At least three other letters per week: Packages deemed necessary by INS. 21. The facility has a system for detainees to purchase stamps and for mailing all special correspondence and a minimum of 5 pieces of general correspondence per week. 22 . The facility provides writing paper, envelopes, and pencils at no cost to INS detainees. ~ 0 0 ~ 0 0 [gJ 0 0 [8J 0 0 [8J 0 0 IZI D 0 I2SI 0 0 I2SI 0 D I2SI 0 0 I2SI D 0 .'" .. . ';: <~:. :.:; :>':.' . ' . ... , ': :::~~mlr~~i;[mmm:~m;~!m;: When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [2:J Acceptable 0 Deficient 0 Repeat Deficiency D At-Risk -- *Remarks: (Record Significant facts, observations, other sources used, etc.) .. . 05/05 ". . ... Page 110[80 G-324a Detention Inspection Form Worksheet for IGSAs • 1. • The detainee handbook is written in English and translated into Spanish or into the next most- 2. the facility orientation and training 3. The as necessary and there are procedures in place for immediately communicating any revisions to staff and detainees. 5. annual review of the h nQ[)ooK. ated committee or member. 6. The detainee handbook address the !lowIng issues: • Personal Items permitted to be retained • by the detainee. • Initial issue of clothes. 7. detainee hand in clear language detainee 8. The handbook identifies: and beddi and 9. The handbook states when a medical examination will be conducted . 10. The handbook describes the facility, housing units, dayrooms, In-dorm activities and special man units. 11 . The handbook describes; Official count times and count procedures Meal times, feeding procedures, procedures for medical or religious diets. additional information, Smoking policy. Clothing exchange schedules and if authorized, clothes washing and drying procedures and expected iene 12. The handbook describe times and procedures for obtaining disposable razors and allows that detainees attending court will be afforded the to shave fi rst. 13. The hand barber hours and hair cutti 14. The describes; the ne policy. debit card procedures, direct and frees calls; Locations of telephones; Policy when telephone demand is high; Policy and procedures for emergency phone calls, and the Detainee Message o o o o o o o o o o o o o o o o o o o o o o o o o o o o 4. m. Page 12 of80 G-324a Detention Inspection Form Worksheet for IGSAs 16. The handbook states times and procedures for commissary or vending machine usage. (where available) 17. The handbook describes the detainee voluntary work program procedures and pay procedures. 18. The handbook describes the library location and hours of operation and law library procedures and schedules. 19. The handbook describes; attorney visitation hours; Location of the list of pro bono legal organizations; Group legal rights presentations schedule and sign up procedures. 20. The handbook describes the facility search procedures and contraband policy. 21 . The handbook describes the facility visiting hours and schedule and visiting rules and regulations. 22. The handbook describes the correspondence policy and procedures. 23. The handbook describes the detainee disciplinary policy and procedures: Including: • Prohibited acts and severity scale sanctions. • Time limits in the Disciplinary Process. • Summary of Disciplinary Process. 24. The handbook describes the detainee grievance procedures including appeals. 25. The detainee handbook describes the sick call procedures for general population and segregation. 26. The handbook describes the facility recreation policy including: • Outdoor recreation hours. • Indoor recreation hours. • In dorm leisure activities. • Rules for television viewing. 27. The handbook describes the detainee dress code for daily living· Work assignments. 28. The handbook specifies the rights and responsibilities of all detainees. o o o o o o o D o o o o o o o o o o o o o o D o o o When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: I:8l A_cceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk facts, observations, other sources used, etc.) Page 13 of80 G-324a Detention Inspettion Form Worksheet for IGSAs • • The food service program is under the direct supervision of a grofessionally trained and certified service administrator. Responsibilities of cooks and cook foremen are in writing. The FSA determines the responsibilities of the Food Service Staff. 2. 3. The CS is on duty on days when the FSA is off duty and vice versa. The FSA provides food service employees with training that specifically addresses detainee-related issues. • 4. 5. 6. 7. 8. f8l 0 0 t8J 0 0 I2J 0 0 I2J 0 0 0 0 f8l 0 0 I2J 0 0 I2J 0 0 f8l 0 0 t8J 0 0 I2J 0 0 f8l 0 0 [2l 0 0 In INS Facilities this includes a review of the INS "Food Service" standard Knife cabinets close with an approved locking device and the on-duty cook foreman maintains . control of the locks the device. All knives not in a secure cutting room are physically secured to the workstation and staff directly supervise detainees using knives at these workstations. Staff monitor the condition of knives and utensils andl"lng of food include daily searches work areas. The FSA monitor staffs implementation of the facility's counting procedures. These procedures in written form and staff are trained in counting procedures. 9. The detainees assigned to the food service department look neat and clean. Their clothing and grooming comply with the "Food Service" standard. O. The FSA annually reviews job descriptions to ensure they are accurate and up-todate. 11. The CS instructs newly assigned detainee workers in the rules and procedures of the food service 12. During orientation and training session(s). the CS explains and demonstrates: • Safe work practices and methods. • Safety features of individual productsl pieces of equipment. • Training covers the safe handling of hazardous material[s] the detainee are likely to encounter in their work. 13. The CS documents all training in individ detainee detention files? Page 14 of80 G-324a Detention Inspection Form Worksheet for IGSAs • 14. Detainees are paid in accordance with the "Voluntary Work Program" standard or prevailing IGSA standards. 15. Detainees are served at least two hot meals every day. No more than 14 hours elapse between the last meal served and the first meal of the following day. 16. A transparent "sneeze guard" protects both the serving line and salad bar line. 17. The facility has a standard 35-day menu cycle. IGSAs use a 35 day or similar system for rotating meals. 18. The FSA or facility considers the ethnic diversity of the facility's detainee population when developing menu cycles. (Provide examples) 19. A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. 20. The CS has established procedures to ensure that items on the master-cycle menu are prepared and presented according to approved recipes. 21. Does the CS have the authority to change menu items if necessary? • If yes, documenting each substitution, along with its justification • With copy to FSA 22. All staff and volunteers know and adhere to written "food preparation" procedures. 23. Detainees whose religious beliefs require the adherence to particular religious dietary laws are referred to the Chaplain or FSA. 24. A common-fare menu available to detainees whose dietary requirements cannot be met on the main. • Changes to the planned common-fare menu can be made at the facility level. Hot entrees are offered three times a week. • • The common-fare menus satisfy nutritional recommended daily allowances (RDAs). • Staff routinely provides hot water for instant beverages and foods. • Common-fare meals are served with: • Disposable plates and utensils? • Reusable plates and utensils? • Staff use separate cutting boards, knives, spoons, scoops, etc., to prepare the commonfare diet items. 25. A Supervisor at the command level must approve a detainee's removal from the Common-Fare Program. a. Under what circumstances? 26. The OIC, in conjunction with the Chaplain and/or local religious leaders, provide the FSA a schedule of the ceremonial meals for the following calendar year. o o o o o o o o o o o o o o o D o o D o o o o o o o • Page 150[80 G-324a Detention Inspection Form Worksheet for IGSAs l:ilmL.:!m::-.L",·Hni;.; • ·······';,·gg;;;;::, ,;,;,,;,;,'. , .. ••. :.,)m,·· 27. The common-fare program accommodates detainees abstaining from particular foods or fasting for religious purposes at prescribed times of the year. • Muslims fasting during Ramadan receive their meals after sundown? • Jews who observe Passover but do not participate in the Common-Fare Program receive the same Kosher-for- Passover meals as those who do participate. • Main-line offerings include one meatless meal (lunch or dinner) on Ash Wednesday and Fridays durinQ Lent. 28. The food servl\,;C program addresses medical diets. ......... ,' u"-'''''''' "'L;:::;';;;';'· :: ·····mm;· ~i".".·':";·:':;;·!;;;:!;T l2l 0 0 ~ 0 0 29. Satellite-feeding programs follow guidelines for proper sanitation. ~ 0 0 30. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) ~fter two hours. ~ 0 0 31. All meals provided in portions. [gI 0 0 l2l 0 0 ~ 0 0 l2l 0 0 [gI 0 0 ~ 0 0 0 0 0 l2l 0 0 [gI 0 0 I2J 0 0 itlUlldllY adequate 32. Food is not used to punish or reward detainees based upon behavior. 33. The food service staff instructs detainee volunteers on: Personal cleanliness and hygiene; • Sanitary techniques for preparing, storing, and serving food, and; • The sanitary operation, care, and maintenance of equipment. 34. Everyone working in the food service department complies with food safety and sanitation requirements. a. If not, explain nOII-\,;UIII!-llicl.l ceo 35. Standard operating procedures include weekly inspections of all food service areas, including dining and food-preparation areas and equipment. • who conducts the inspections? ,+"'~ for compliance with health 36. Equipment is II and safety codes and regulations. • How often? • When was the most recent inspection? i? • Which agency conducted the II 37. Reports of discrepancies are forwarded to the OIC or AOIC and corrective action is scheduled and completed. 38. Standard procedure includes checking and documenting temperatures of all dishwashing machines durinQ each meal. 39. Staff documents the results of every refrigerator/ freezer temperature check. 40. The cleaning schedule for each food service area is vu,,::,u,,-,uously posted. • Page 16 of80 G-324a Detention Inspection Form Worksheet for IGSAs 41 . Do procedures include inspecting all 9 food shipments for damage. contamination. and pest infestation? 42. Storage areas are Jocked. D D o D FOOD SERVICE - Rating When rated below Acceptable. facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: I2J Acceptable 0 - : : ,. .. .;." Deficient .. 0 Repeat Deficiency 0 At-Risk ca,;{ facts, observations, other sources used, etc.) !---- 5/05/05 Page 17 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • mi:miH :,mm;H",,"::':n:Hm'Hm:Compplie'n:~m:Hfi:;:H:..z;mmmm::ji: ".ii';:-; ::::l¥.-i~~ ,m:NO' :,U: :::::N~; ":'· F;;mimimm~R~matk~mm:mmii!;:!mm;;, 1. Detainee funds and valuables are properly separated and stored away. Detainee funds and 0 ~ 0 valuables are accessible to designated supervisor{s) only. 2. Detainees' large valuables are secured in a location [8] accessible to designated supervisor(s) or 0 0 .processing staff only. 3. Staff itemizes the baggage and personal property of arriving detainees, including funds and valuables). 0 0 I2'l For IGSAs and CDFs, using a personal property inventory form that meets the INS standard? 4. Staff forwards an arriving detainee's 0 0 I2'l Medicine to the medical staff. 5. Staff searches arriving detainees and their personal 0 I2'l 0 property for contraband. 6. There is a written policy for returning forgotten 0 0 I2'l property to detainees and staff follows procedures? 7. Property discrepancies are immediately reported to 0 0 I2'l the CDEO or Chief of Security. 8. Staff follows written procedures when returning 0 0 I2'l property to detainees. 9. CDFIIGSA facility procedures for handling detainee 0 I2'l 0 property claims are similar with the INS standard. 10. The facility attempts to notify an out-processed detainee that he/she left property in the facility. • By sending written notice to the detainee's last known address; I2'l 0 0 • Via certified mail; • The notice state that the detainee has 30 days in which to claim the property, after which it will be considered abandoned. 11. The facility disposes of abandoned property in accordance with written procedures. [8] 0 0 • If a CDFJlGSA facility, written procedure requires the prompt forwarding of abandoned property to INS. Page 18 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: ~ Acceptable -; . II . .. 0 : .... Deficient • 11 0 Repeat Deficiency 0 At·Risk nt facts, observations, other sources used, etc.) • 05/05 Page 19 of80 G~324a Detention lnspection Form Worksheet for IGSAs • • responsive to requests by attorneys The and accredited representatives for group 2. 3. 4. 5. 6. Director, Upon receipt of concurrence the OIC ensures proper notification to attorneys or in a manner. policy and procedure when rejecting or requesting modifications to objectionable material provided or presented by the attorney or accredited Posters announcing presentations appear in common areas at least 48 hours in advance and sign-up sheets are available and accessible. Documentation is submitted and m when any detainee is denied permission to attend a for the denial. and the reason When the number of detainees allowed to attend a presentation is limited, the facility allows a sufficient number of presentations so that all detainees signed attend. !2l 0 0 [8] 0 0 f8I 0 0 f8I 0 0 !2l 0 0 !2l 0 0 [8] 0 0 !2l 0 0 [8] 0 0 [8] 0 0 !2l 0 0 [8] 0 0 [8] 0 0 I2J 0 0 7. 8. a minimum one hour to Presenters are make the presentation and to conduct a questionand-answer session. 10. presenters to distribute INS-approved 9. . The facility permits presenters to meet groups of detainees to discuss their cases after the group presentation. INS Staff are present but do not monitor conversations with 12. Group presenters who have had their privileges suspended are notified in writing by the OIC and the reasons for suspension are documented. The District Director is notified when a group or individual is 13. The INS-approved videotaped on legal rights, at regular opportunities at the s. of outside 14. A copy of the Group Legal Rights Presentation policy, including attachments, is available to detainees Page 20 of80 G-324a Detention Inspection Form Worksheet for IGSAs • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [gJ Acceptable D Deficient 0 Repeat Deficiency D At-Risk facts, observations, other sources used, etc.) 5 Page 21 af80 G-324a Detention Inspection Form Worksheet for rGSAs • 1. Written procedures provide for the informal 2. resolution of oral grievances. • If yes, the detainee has up to five days within which to make his/her concern known to a member of the staff. Detainees have access to the committee (or equivalent in IGSA), using formal procedures. • Detainees may seek help from other detainees or facility staff when preparing a grievance. • Illiterate, disabled, or non-English-speaking detainees receive special assistance when D D r2J D D r2J D D ~ D D 121 D D 121 0 D 3. Every member of the staff knows how to identify emergency grievances, including the procedures for them. 4. There are no documented substantiated cases of staff harassing, disciplining, penalizing, or otherwise retaliating against a detainee who lodges a complaint. lain. • If 5. Procedures include maintaining a Detainee Grievance Log. • If not, an alternative acceptable record keeping system is maintained. • "Nuisance complains" are identified in the records. For quality control purposes, staff documents • nuisance ts received but not fi 6. Staff is requ any grievance that to includes officer misconduct to a higher official or, in a CDF/IGSA INS. Page 22 of 80 G-324a Detention Inspection Form Worksheet for IGSAs iL:' ",.,., 7. ,~(')~~~~ts·· ". r'X~;'N()i •• ' .'NA! '>" Ii' ..•.. ......~~~~~( The grievance section of the handbook explains all steps in the grievance process - Including: • Informal and formal grievance procedures; • • • • • The appeals process and step-by-step procedures; In CDFs/IGSA facilities: procedures for filing an appeal with INS. Staff/detainee availability to help during the grievance process Guarantee against staff retaliation for filing/pursuing a grievance. How to file a complaint about officer misconduct with the Department of Justice. o o When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [8J Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk facts, obselVations, other sources used, etc.) Page 230[80 G-324a Detention Inspection Form Worksheet for IGSAs ·TTl • fh'···.·2: Ei.·m:i ;:,.ml··>:< !ni~IDPo~~~J~',m: . .... .'::. "'f&\;r ~ <N() ,.,,,1'11' \.:.:.:: ;~~;Uilm :,>,~~~~~, .. :,~. 1. The facility has a policy and procedure for the regular issuance and exchange of clothing, bedding, linens and towels. • The supply of these items exceeds the minimum required for the number of detainees. 2. All new detainees are issued clean, temperatureappropriate, presentable clothing during inprocessing. Detainees receive • One uniform shirt and one pair of uniform pants or one jumpsuit. • One pair of socks. • One pair of undelWear (Daily change). • One pair of facility-issued footwear. 3. Additional clothing is available for changing weather conditions or is seasonally appropriate. 4. New detainees are issued clean bedding, linens and towel. They receive One mattress • One blanket • One pillow • Two sheets • One pillowcase • One towel • Additional blankets are issued based on local weather conditions. 5. Detainees aSSigned to special work areas are clothed in accordance with the requirements of the [gJ 0 0 I2J 0 0 [8J 0 0 [8J 0 0 ~ 0 0 [8J 0 0 ~ 0 0 I2J 0 D • job. 6. 7. 8. Detainees are provided clean clothing, linen and towels. • Socks and undergarments exchanged daily. • Outer garments at least twice weekly. • Sheets at least weekly. • Towels at least weekly • Pillowcases at least weekly. Food service detainee volunteer workers permitted to exchanQe outer garments daily. Volunteer detainee workers are permitted to exchanges of outer garments more frequently. Page 24 of80 G-324a Detention Inspection Form Worksheet for IGSAs . .. .. ..:: .. ; When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: t8l Acceptable D Deficient 0 Repeat Deficiency 0 At-Risk observations, other sources used, etc.) Page 250[80 G-324a Detention lnspection Form 'Worksheet for IGSAs • • ..' , . ~ The OICIINS considers detainee marriage requests on a case-by-case basis. 2. 3. 4. 5. 6. 7. 8. The ADD reviews every marriage request rejected are documented. an OIC or IGSA. It is standard practice to require a written request for rmission to The written request includes a signed statement or comparable documentation from the intended marital intent. The OIC provides a written copy of his/her decision to the detainee and hisiher When permission is denied, the OIC states the basis for his/her The OIC provides the detainee with a place and time to make ents. The detainee handbook (or equivalent) explains the . 0 0 r81 0 0 ~ 0 0 ~ 0 0 r81 0 0 ~ ~ 0 0 ~ 0 0 0 0 (8l [> . .... .. :....... When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: I:8l Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk facts, obselVations, other sources used, etc.) Page 26 of80 {;-324a Detention Inspection Form Worksheet for IGSAs • • The OIC considers and approves, on a case-bycase basis, trips to immediate family member's: • Funeral • Deathbed 2. The facility recognizes mother, father, brother, sister, spouse, child, stepparent, and foster parent as 3. The notifies INS of all detainee requests for non-medical escorts. 4. 5. The detainee's reviews the file before forwarding a detainee's request, with recommendation, to the approving official. Each recommendation addresses the individual's suitability for travel, e.g., the kind of supervision 6. overnight housing aced in 7. Each escort includes at least two officers. • The detainee under constant, direct visual su rvision of escorti staff. 8. The Chief Detention Enforcement Officer responsible for training escort officers to follow written rocedures. 9. Esco g officers report unexpected to the Originating facility as a matter of procedure and the ranking supervisor on duty has the authority to of the issue instructions for 10. Escorting officers have the discretion to: a. Increase or decrease minimum restraints in accordance with written instruction, procedures and classification level of the detainee. 11. Escort officer training includes INS Firearms Policy, Section 20.012? o o D o D D D D o D o o o D o o o D o D o o o o reason. Page 27 of80 G-324a Detention Inspection Form Worksheet for IGSAs • 13. Escort officers ensure that detainees: • Conduct themselves in a manner that does not bring discredit to the INS. Do not violate federal, state, or local laws. • • Do not purchase, possess, use, consume, or administer narcotics, other drugs, or intoxicants. • Do not arrange to visit family or friends unless approved before the trip. • Make no unauthorized phone calls. • Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return to the faCility. 14. Standard procedure requires the immediate return to the facility of any detainee who violates trip rules . o o o o When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [8J Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk facts, observations, other sources used, etc.) 5 Page 28 af80 C:r-324a Detention Inspection Form Worksheet for IGSAs • • 1. Does the facility provide: • An indoor recreation program? • An outdoor recreation program? 2. The recreational specialist tailors the program activities and offerings to the particular detainee population. 3. Regular maintenance keeps recreational facilities and equiQment in good condition. 4. The recreational specialist supervises detainee recreation workers. 5. The recreational specialist oversees recreation programs for Special Management Unit and specialneeds detainees. 6. Dayrooms offer sedentary activities, e.g., board qames cards television. 7. Outside activities are restricted to limited-contact sports. 8. Each detainee has the opportunity to participate in daily recreation. 9. Detainees have access to recreation activities outside the housing units for at least one hour daily, 5 days a week. 10. Staff checks all items for damage and condition when equipment is retumed. 11. Staff conducts searches of recreation areas before and after use. 12. All recreation areas under constant staff supervision. 13. Supervising staff is equipped with radios. 14. The facility provides detainees in the SMU at least one hour of recreation time daily. 15. Detainees in disciplinary segregation receive a written explanation when a panel revokes his/her recreation privileges. 16. Does the ole review the panel's decision before it becomes effective. If yes, in every case? 17. Detainees in administrative segregation receive a written explanation for denied recreational privileQes. 18. Volunteer groups present special programs or religious activities. 19. Volunteers are required to sign a waiver of liability before entering a secure portion of the facility where detainees are present. 20. Visitors, relatives or friends are not allowed to serve as volunteers. o o D o D o D o o o 0 o 0 o 0 D D D o D D o 0 [] [J o o 0 o 0 o 0 D D D D D D 0 0 Page 29 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • .··:::yes'.:-:.<.'~N,'6.'·mt,: i:.:',' ~A:. !m.i;./.;.:!~';.;:::,:;ii:.;!.,:!)),'R,,:.(#n,··.a,_·".~ fk .:.~:.~m.i,.,.,: .:.:.,.,.,., :.,•'.'c.'.:;,'.',) :';;:':'':';::::!:i:::i:; .. ·"··: :: > ~&:roponEiIl~;m:~,:.;:~(:,:::'<:m::: """"'."""":,,::,:,,,:, :.:.-,..• ,:,.,:,:,:,.,', . ', .... " . . . . ',......" ..,-----•...•,,,,-,,,'..,,,,, ' .. ·""' ....""· .. ·2 .. ""'----'+"'~~4-=-'-'-==t===9"'_"""--===""-.= . =~''''''.~''__''4 21. If the facility has no outside recreation, are detainees considered for transfer after six months? • If yes, written procedures ensure timely review of all eligible detainees. 22. Case officers make written transfer recommendations about every six-month detainee to the OIC. 23. The OIC documents all detainee-transfer decisions, whether yes or no. 24. The detainee's written decision for or against an offered transfer documented in his/her A-file. 25. Staff notifies the detainee's legal representative of hislher decision to accepUdecline a transfer. 26. If no recreation is available, the INS District routinely review transfer eligibility for all detainees after 60 days. 27. Does the A-file of every detainee is held more than 60 days without access to recreation contains either a transfer-waiver signed by the detainee or the OIC's written determination of the detainee's ineligibility for transfer. 28. The detainee's legal representative is notified of the detainee's/Ole's decision, o o o o o o o o o o o o o o o o o o o o o o o o .:n:~:;;~: ......... '''",";.:".;: , . " .~'-"'-'-'-" When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [:8J Acceptable • ~- 0 Deficient 0 Repeat DefiCiency 0 At-Risk ,.- -- --- --' .~ts, obselVations, other sources used, etc.) ,I.. -;. . . • 05/05 I Page 30 0[80 G-324a Detention Inspection Form Worksheet for IGSAs 1. 2. 3. 4. 5. 6. 7. 8. Detainees are allowed to engage in religious services. Space is available for detainees to conduct religious services. The facility allows detainees to observe the major "holy days" of their religious faith. s. a. Ust a The facility accommodates recognized holy-day observances by: • Providing special meals, consistent with dietary restrictions. • Honoring fasting requirements . • FaCilitating religious services. restrictions. • Allowin ~ 0 0 ~ 0 0 ~ 0 0 [8] 0 0 Each deta inee is allowed religious items in his/her immediate Volunteers credentials are checked and verified before letting him/her participate in detainee [8J 0 0 [8J 0 0 0 0 0 0 Members of faiths not represented by clergy conduct may request to present their own services within secu Detainees in the SpeCial Management Unit to participate in religious practices unless otherwise documented for the safety and security of the ·;: · :·:·············. ··LU!lill When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compl iance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: ~ Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk rrca fll..I'acrs. observations, other sources used, etc.) Page 31 of80 G-324a Detention Inspection Form Work.<;beet for IGSAs • • ..... _:o~p~t1,~wmmm_:>\[;n~L··.·.' 'v' . .·. ·. . A ;'1'2; :", 1. Detainees allowed access to telephones during established facility waking hours. t8l 0 0 2. Upon admittance, detainees are made aware of the facility's telephone access policy. Notification of this policy is in the detainee handbook. t8l 0 0 t8l 0 0 The telephone access rules are posted in each housing area. The facility makes a reasonable effort to provide key information to detainees in languages spoken by any significant portion of the facility's population. Telephones are provided at a minimum ratio of one telephone per 25 detainees in the facility population. t8l 0 0 I:8J 0 0 [gJ 0 0 Telephones are inspected regularly (daily in SPCslCDFs), by designated facility staff, to ensure that they are in good working order. t8l 0 0 The facility administration promptly reports out-oforder telephones to the facility's telephone service provider. [gJ 0 0 The facility administration monitors repair progress and take appropriate measures to ensure that the required repairs are begun and completed timely. [8J 0 0 [gJ 0 0 (8] 0 0 (8] 0 0 I:8J 0 0 [gJ 0 0 [gJ 0 0 [gJ 0 0 [gJ 0 0 (8] 0 0 3. 4. S. 6. 7. 8. 9. 10. Detainees are afforded a reasonable degree of privacy for legal phone calls. 11. A procedure exists to assist a detainee who is having trouble placing a confidential call. 12. The facility provides the detainees with the ability to make non-collect (special access) calls. 13. Special Access calls are at no charge to the detainees. 14. In facilities unable to fully meet this requirement initially because of limitations of its telephone service, the INS makes alternate arrangements to provide required access within 24 hours of a request by a detainee. 15. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are on the approved "Free Legal Services Lisf. 16. Special arrangements are made to allow detainees to speak by telephone with an immediate family member detained in another Facility? 17. Use of general access phones is ordinarily not restricted. 18. Any restrictions are documented and fall within one of the categories in paraQraph VIII section G? Page 32 0[80 G-324a Detention Inspection Form Worksheet for IGSAs . . ir,·l:~'m~r.~g.:; ~. ":"i- "" 19. The facility has a system for taking and delivering detainee telephone messages. r2J 0 0 20. Emergency phone call messages are immediately given to detainees. [gj 0 0 r;gJ 0 0 0 0 [g] 0 0 ~ 0 0 [g] 0 0 [8J 0 0 21. Detainees are all to return emergency phone ble. calls as soon as 22. Detainees in diSciplinary segregation are phone calls relating to the detainee's immigration case or other legal matters, including consultation calls. 24. 25. Detainees strative segregation and protective custody afforded the same telephoning ral as those in 26. When detainee phone calls are monitored, notification is posted by detainee telephones that phone calls made by the detainees may be monitored. Access calls are not monitored. When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: I2l Acceptable 0 DeficIent 0 Repeat Deficiency 'lm/~~r1~"'T.<1 0 At-Risk observations, other sources used, etc.) Page 33 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • • "...,. ,. . 'mY~~mm m~<:r There is a written visitation schedule and hours for general visitation. The visitation hours tailored to the detainee population and the demand for visitation. o o o 3. The visitation schedule and rules are available to the public, o o 4. The hours for all categories of visitation are posted in the visitation waiting area. o o 5. A written copy of the rules regulating visitation and the hours of visitation is available to visitors. 6. 7. A general visitation log is maintained. o o o o o 8. 9. A visitor dress code is available to the public. o o o o l\:,\m',':mm;l;l\ml,1~X9~mj;J,g:tJf;jti~mm~~::m~~" 1. 2. The detainees are permitted to retain personal property item specified in the standard. Visitors are searched and identified according to standard requirements. 11, The requirement on visitation by minors is complied with. 12. At facilities where there is no provision for visits by minors, the INS arranges for visits by children and stepchildren, on request, within the first 30 days. . D >:~~.' o o o D o 13. After that time, on request, INS considers a transfer, when possible, to a facility that will allow minor visitation. At a minimum, monthly visits are allowed. 14. Detainees in special housing afforded visitation. D o o o 15. Legal visitation is available seven (7) days a week, including holidays? o o 16. On regular business days legal visitation hours provide for a minimum of eight (8) hours per day and a minimum of four hours per day on weekends and holidays. o o 17. On regular business days, detainees are given the option of continuing a meeting with a legal representative through a scheduled meal. o o o D D o D o 18. The call ahead inquiry policy is available to legal service providers. 19. Private consultation rooms are available for attomey meetings. There is a mechanism for the detainee and his/her representative to exchange documents. 20. There are written procedures governing detainee searches. The procedure is also listed in the detainee handbook or equivalent. ..... :::·:~l'\\.l·fR~...y@~:1~\,s:m;mm1'; Page 34 of80 G-324a Detention Inspection Form Worksheet for IGSAs No contact visitation • 21 . When strip searches are required after every contact visit with a legal representative , the facility provides an option for non-contact visits with legal representatives. 22. Prior to each visit, legal service providers and assistants are identified per the standard. o o o o o o o o o o 28. Former detainees or aliens in proceedings, requesting to visit with a detainee, are referred to the ole. D o 29. Procedures are in place, consistent with the detention standard, for examinations by independent medical service providers and experts . o D 24. The current list of pro bono legal organizations is posted in the detainee housing areas and other appropriate areas. 25. The decision to permit or deny a tour is not delegated below the level of District Director? 26. Provisions for NGO visitation as stated in the Detention Standards are complied with. 27 . Law enforcement officials, requesting to visit with a detainee, are referred to the .. ,,-', - -" '. '-: '.~' .. : . .. . ;: .: .' , '. . ole for approval. o o ~'~'.;: ' ;~:~:~:1;' " .' , .' .: ::::::;:;:;" .. ~:: When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: r8J Acceptable D Deficient D Repeat Deficiency D At-Risk facts, observations, other sources used, etc.) Page 35 of80 {'y-324a Detention Inspection Form Worksheet for rGSAs • • Does the facility have a voluntary work program? If do nPT"'.n ...... '" o 2. Detainee housekeeping meets neatness and cleanliness standards. 3. Detainees have the opportunity to participate in special details, however, are never allowed to work outside the secure 4. Written procedures govem selection of detainees for the Voluntary Work Program. • The same procedures apply for replacement workers as for "new" workers. • Staff follows written rocedures. 5. Where possible, physically and mentally challenged detainees in 6. The facility complies with work-hour requirements for detainees, not exceeding: • Eight hours a day. • hours a week. 7. Detainee volunteers generally work according to fixed schedule. 8. If a detainee is removed from a work detail, staff places the written justification for the action in the detainee's detention file. 9. Staff, in accordance with written procedure, ensures that detainee volunteers understand their responsibilities as workers before they join the work o o o o o o o o o o o o o o o o o o o o o o o o 10. The voluntary work program meets: • OSHA standards • NFPA standards • ACA standards • EOSH standards 11 . Medical staff screens and formally certifies detainee food service volunteers. • Before the assignment begins • As a matter of written 12. Detainees receive safety equipment! training sufficient for the 13. proced is followed when an INS detainee is on the o Page 36 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [8l Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk facts, observations, other sources used, etc.) Page 37 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • • Section II Health Services Standards Page 38 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • • When a detainee has refused food for 72 hours, it is standard practice for staff to refer himlher to the medical department. [gJ 0 0 2. CDFs and IGSAs immediately report a hunger strike to the INS. [gJ 0 0 3. The facility has established procedures to ensure staff respond immediately to a hunger strike. ~ 0 0 [3:J 0 0 0 0 Medical staff records the weight and vital signs of a hunger-striking detainee at least once every 24 hours. 0 0 7. The OIC of the facility obtains a hunger striker's consent before medical treatment. 0 0 8. A signed Refusal of Treatment form is required of every detainee who rejects medical evaluation or treatment. 0 0 0 0 ~ 0 0 [gJ 0 0 intake and food consumption, does staff always use Hunger Strike Monitoring Form 1-839. IGSA's use a similar form. [gJ 0 0 The medical staff has written procedures for treating hunger strikers. [3:J 0 0 t8J 0 0 [gJ 0 0 4. Policy and procedure require that staff isolate a 5. 6. hunger-striking detainee from other detainees. in an observation room? a. If Medical personnel are authorized to place a detainee in the Special Management Unit or a locked hospital room. 9. [gJ During a hunger strike, staff documents and provides the hunger-striking detainee three meals a day. 10. Staff maintains the hunger striker's supply of drinking water/other beverages. 11. During a hunger strike, staff removes all food items from the hunger striker's living area. 12. Staff is directed to record the hunger striker's fluid 13. 14. Staff documents all treatment attempts, including attempts to persuade hunger striker of medical risks. 15. Staff has received training in identification of hunger strikes. Medical staff receives early training in hunger-strike evaluation and treatment. Staff remain current in evaluation and treatment techniques. Page 39 of80 G-324a Detention Inspection Form Worksheet for IGSAs • ••••·••••·····;:;aUNGER·.STRIKES·:;;;.Rijlitig:·.:l.,u]}yj. ,'.....•, ................~::.,' . ; ••·~.•·.·~.:·t • ::.: When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: 181 Acceptable D Deficient D Repeat Deficiency 0 .~ ....... - ~ ; At-Risk nt facts, observations. other sources used, etc.) 05/05 '. .' "I Page 400[80 G-324a Detention Inspection Form Worbheet for IGSAs .: : : . . . . :; . \ • • IGSA facilities operate a health care facility in compliance with State and Local laws and uidelines. arriving 2. The facility's in-processing detainees include medical 3. All detainees have access to and receive medical [g1 0 0 [8J 0 0 [g1 0 0 [g1 0 0 [g1 0 0 [8J D D [8J D 0 8. [8J D D 9. [8J 0 D [8J 0 0 o o [8J D D [g1 0 D t8J 0 D 4. examine 5. 6. 7. 13. Medical screening includes a Tuberculosis (TB) test. • Every arriving detainee receives a TB test. • During the admission process. • Detainee's TB-screening does not occur more than one business day after his/her arrival at the facility. • Detainees not screened are housed separate ulation. from the 14. All detainees receive a mental-health screening upon arrival. It is conducted: By a health care provider or specially trained officer; • Before a detainee's assignment to a housing unit. 15. The facility health care provider promptly reviews all 1-794s (or equivalent) to identify detainees needing ical attention. • Page 41 of80 G-324a Detention Inspection Form Worksheet for IGSAs , . ~." .•'•.. '." ·~.·;iif'ji:i::~:;'C .•.••• • r"IentSi j jj • ••.. •••••••••·········· : ;:·:;Y:~im· :i:.N~f~ 16. The health care provider physically examines/assesses arriving detainees within 14 days of admission. 17. Detaineesin the Special Management Unit have access to health care services. 18. Staff provides detainees with health- services request slips daily, upon request. • Request slips are available in the languages other than English, including every language spoken by a sizeable number of the facility's detainee population. • Service-request slips are delivered in a timely fashion to the health care provider. 19. The facility has a written plan for the delivery of 24hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. 20. The plan includes an on-call provider. 21. The plan includes a list of telephone numbers for local ambulances and hospital services. 22. The plan includes procedures for facility staff to utilize this emergency health care consistent with security and safety. 23. Detention staff is trained to respond to healthrelated emergencies within a 4-minute response time. 24. In IGSAs, if staff is used to distribute medication, a health care provider properly trains these officers. 25. The medical unit keeps written records of medication that is distributed. 26. The 1-819 (or IGSA equivalent) is used to notify the OIC/Facility of a detainee that has special medical needs. 27. A signed and dated consent form is obtained from a detainee before medical treatment is administered. 28. Detainees use the 1-813 (or IGSA equivalent) to authorize the release of confidential medical records to outside sources. 29. The facility health carellGSA provider is given advance notice prior to the release, transfer, or removal of a detainee. 30. Detainee's medical records or a copy thereof, are available and transferred with the detainee. 31. Medical records are placed in a sealed envelope or other container labeled with the detainee's name and A-number and marked "MEDICAL CONFIDENTIAL". • ;,:NAHH ·;. . u.m·n;lRemarks~t::;::m ;»i/ ~1 ~ D 0 ~ D 0 ~ 0 0 ~ 0 D ~ [] [gI D 0 ~ D 0 ~ 0 0 t83 D 0 ~ 0 D [8J 0 0 [gI D 0 [gI 0' 0 ~ 0 0 ~ D 0 [8] 0 D 0 Page 42 of80 G-324a Detention Inspection Form Worksheet for IGSAs ',,;",".,- :- >Hm: E :::: , >~ 1. 2. .>'> . Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the employee orientation program. Training prepares staff to: Recognize potentially suicidal behavior; Refer potentially suicidal detainees, following facility procedures; • Understand and apply suicide-prevention techniques. A health-care provider or specially trained officer screens all detainees for suicide potential as part of the admission process? • Screening does not occur later than one working di:lY after the det~nee's arrival. Written procedures cover when and how to refer atrisk detainees to medical staff and procedures are followed_ The facility has a designated isolation room for evaluation and treatment. The deSignated isolation room does not contain any structures or smaller items that could be used in a suicide attempt Medical staff has approved the room for this purpose. Staff observes a lil,;t~~ ,~~:::h detainee at least once every 15 minut~ • • 3. 4. 5. 6. 7. S. .·.·M iV, ~ 0 D ['gJ D D I3J D 0 [8J D 0 I3J D D [8J 0 0 r8l 0 D r8l D D k,E-:~::::· ~:".::.-.'.'.'- When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [8] Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk facts, observations, other sources used, etc.) Page 44 of80 C-324a Detention Inspection Form Worksheet for lGSAs • .·s; . :•. ,':.. .. • ai; U'7' . ::,,;•.•'. . . .•.•••.• :......:", :!NA: :.~:~·~~~m:~~·E. :~ ..... >,,' .' 1. Detainees, who are chronically or terminally ill, are transferred to an apQ.ropriate offsite medical facility. 2. The facility or appropriate INS office promptly notifies the next of kin of the detainee's: medical condition. • The detainee's location. • The limitations placed on visiting. 3. For IGSAs There are guidelines addressing State Advanced Directive Form for Implementing Living Wills and Advanced Directives. • The guidelines include instructions for detainees who wish to have a living will other than the generic form the DIHS provides or who wish to appoint another to make advance decisions for him or her. 4. The guidelines provide the detainee the opportunity to have a private attorney prepare the documents. 5. There is a policy addressing "Do Not Resuscitate Orders"? 6. Detainees with a "Do Not Resuscitate" order in the medical record receive maximal therapeutic efforts short of resuscitation? 7. The facility notifies the DIHS Medical Director and Headquarters' Legal Counsel of the name and basic circumstances of any detainee with a "Do Not Resuscitate" order in the medical record. In the case of IGSAs, this notification is made through the local INS representative. 8. The facility has written procedures to address the issues of organ donation by detainees. 9. The facility has written procedures to notify INS officials, deceased family members and consulates, when a detainee dies while in Service. 10. The facility has a policy and procedure to address the death of a detainee while in transport. 11.At all INS locations the detainee's remains disposed of in accordance with the provisions detailed in this standard. 12.ln the event that neither family nor consulate claims the remains, the DD schedules an indigent's burial, consistent with local procedures. • If the detainee's is a U.S. military veteran is the De~artment of Veterans Affairs notified. 13. An Original or certified copy of a detainee's death certificate is placed in the subject's a-file. ;. ;~:::: :" 181 0 0 (8] 0 0 (8] 0 0 181 0 0 181 0 0 181 D 0 (8] 0 0 181 0 0 (8] 0 0 181 0 0 [;Zl 0 0 [;Zl 0 0 181 0 0 Page 45 of80 G-324a Detention Inspection Form Worksbeet for IGSAs :;~:;;;~;~>:":; :;;:::::;:;::;.' ';:;:::;;;:;:;' 14. The facility follows established policy and procedures describing when to contact the local coroner regarding such issues as • Performance of an autopsy. • Who will perform the autopsy. • Obtaining State approved death certificates. • Local trans rtation of the bod . 15. INS staff follow established procedures to properly close the case of a deceased detainee. D D o o fe , l>:;:;:-' Hi';;;:--;'; When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance, Standard Rating: [2J Acceptable -: : I' · D Deficient 0 : . . ., ~ : Repeat Deficiency 0 At-Risk , , J cant facts, obseNations, other sources used, etc.) .•5/05/05 g Page 46 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • Section III Security and Control Page 47 of80 G 324a Detention Inspection Form Worksheet for IGSAs w • 1. The facility follows a written procedure for handling illegal contraband. Staff inventories, holds, and reports it when necessary to the proper authOrity for action/possible seizure. 2. Contraband that is government property is retained as evidence for potential disciplinary action or criminal prosecution. 3. Staff returns property not needed as evidence to the proper authority. Written procedures cover the return of such property, D D o o D o 4. Altered property is destroyed following documentation and using established procedures. o o 5. Before confiscating religious items, the OIC or designated investigator contacts a religious authority. o o 6. Staff follows written procedures when destroying hard contraband that is illegal. D o 7. Hard contraband that is illegal (under criminal statutes) may be retained and used for official use, e.g. training purposes. o D o o If yes, under specific circumstances and using speCified written procedures. Hard contraband is secured when not in use. 8. Upon admittance, detainees receive notice of items they can and cannot possess , PROPERTY DESTROYED IS LOGGED AT INTIAL BOOK-IN I, .. . When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action w ill specify remedial action and the estimated timetable for compliance. Standard Rating: IZI Acceptable D Deficient 0 Repeat Deficiency 0 At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) 05/05/2005 Page 48 0[ 80 G-324a Detention Inspection Form Worksheet for IGSAs • 1. 2. 3. 4. 5. 6. 7. 8. • A detention file is created for every new arrival whose stay will exceed 24 hours. The detainee detention file contains either originals or copies of documentation and forms generated during the admissions process. The detainee's detention file also contains documents generated during the detainee's custody. • Special requests • Any G-589s and/or 1-77s closed-out during the detainee's stay • Disciplinary forms/Segregation forms • Grievances, complaints, and the disposition(s) of same The Chief Detention Enforcement Officer (CDEO) or equivalent directs certain documents be added to an alien's detention file. The detention files are located and maintained in a secured area. If not the cabinets are lockable and distribution of the keys is limited to supervisors. The detention file remains active during the detainee's stay. When the detainee is released from the facility, staff adds copies of completed release documents, the original closed-out receipts for property and valuables, the original 1-385 or equivalent and other documentation. The officer closing the detention file makes a notation that the file is complete and ready to be archived. Staff makes copies and sends documents from the file when appropriately requested by supervisory personnel at the receiving facility or office. Appropriate staff has access to the detention files and other departmental requests are accommodated by making a request for the file. Each file is properly logged out and in by a representative of the responsible department. 10. Field offices controlling detention in IGSA facilities create and maintain detention files on all detainees admitted to IGSA facilities. These files contain the forms and documents set forth for SPC/CDF detention files to the extent that the field office creates them or the IGSA forwards them. [8J 0 0 [8J 0 0 [8J 0 0 [8J 0 0 [8J 0 0 t:8l 0 0 t:8l 0 D [2J 0 D 9. SUPERVISORS ONLY o D o o Page 49 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: ~ Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk "Remarks: (Record significant facts , observations, other sources used, etc.) -... . 05/05/2005 .. .. .- . Page 50 of 80 G-324a Detention inspection Form Worksheet for IGSAs • 3. 4. 5. 6. state that action shall retali Written prohibit staff from imposing or permitting the following sanctions: • corporal punishment • deviations from normal food service • clothing deprivation • bedding deprivation • denial of personal hygiene items • loss of correspondence privileges of exercise • de The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all detainees verba and in The following conspicuously posted in Spanish and English or other dominate languages used in the facility: • Rights and Responsibilities • Prohibited Acts • Disciplinary Severity Scale • Sanctions • If where acts occur, D D D D D D D D I2l D D I2l D D I2l D D I2l D 0 D D D 0 I2l 7. 8. Incident reports are investigated within 24 hours of the incident report. The Unit Disciplinary Committee (UDC) or equivalent does not convene before investigations have ended . 9. process is used to 10. A disciplinary panel (or eqUivalent in IGSAs) adjudicates infractions. The panel: Conducts hearings on all charges and allegations referred by the UDC Considers written reports, statements. physical evidence, and oral testimony • Hears pleadings by detainee and staff representative • Bases its findings on the preponderance of evidence • 1m 11. A staff detai • • Page 51 of80 G-324a Detention Inspection Form Worksheet for IGSAs THE RULES ARE IN THE DETAINEE • 12. The facility permits hearing postponements or continuances when conditions warrant such a continuance. Reasons for are documented. 13. The duration of punishment set by the OIC/recommended by the disciplinary panel does not exceed established sanctions. The maximum time in disciplinary segregation does not exceed 60 days for a single offense. 14. Written procedures govern the handling of confidential-informant information. Standards include criteria for recognizing "substantial evidence" 15. All forms relevant to the incident, investigation, committee/panel reports, etc., are completed and distributed as required. • D D D D D 0 o 0 When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance. the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: ~ Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk "Remarks: (Record significant facts, observations. other sources used, etc.) -... 05105/2005 /~ ... . .. Page 52 of80 G-324a Detention Inspection Form Worksheet for ICSAs • • ~ 1. "r:rm~q~~!~~, mm:::m:, i~~~\m!: m~o: No Detainee or detainee groups exercise control or authority over other detainees. Detainees are protected from: • Personal abuse Corporal punishment • Personal injury • Disease • Property damage • Harassment from other detainees 3. Staff are trained to identify signs of detainee unrest • What type of training and how often? 4. Does staff effectively disseminates information on facility climate, detainee attitudes, and moods to the Officer In Charge (OIC)? • From the OIC to line staff? 5. There is a designated person or persons responsible for emergency plans and their implementation. Sufficient time is allotted to the person or group for development and implementation of the plans. 6. The plans address the following issues: • Confidentiality • Accountability (copies and storage locations) • Annual review procedures and schedule • Revisions 7. Contingency plans include a comprehensive general section with procedures applicable to most emergency situations. 8. The facility has cooperative contingency plans 'with applicable: • Local law enforcement agencies • State agencies • Federal agencies 9. All staff receive copies of Hostage Situation Management,policy and procedures. 10. Staff is trained to disregard instructions from hostages, regardless of rank. Within 24 hours after release hostages are screened for medical and psychological effects. 11. Emergency plans include emergency medical treatment for staff and detainees during and after an incident. 12. The food service maintain at least 3-days' worth of emergency meals for staff and detainees. 13. Written plans locate shut-offvalves and switches for all utilities (water gas, electric). """:Ri:iril"~ iNA. "co"':""";,, E;n,::!n;;,';;;m,,,,~r, .. ,', -" I2J 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ D 0 ~ 0 0 ~ 0 0 [gJ 0 D ~ D 0 2. • ~ 0 0 [gJ 0 0 ~ 0 0 ~ 0 0 Page 53 0[80 G-324a Detention Inspection Form Worksheet for IGSAs ANNUALLY ANNUAL TRAINING IS GIVEN TO THE STAFF 14. Written procedures cover: • Work/Food Strike • Disturbances • Escapes • Bomb Threats • Adverse Weather • Internal Searches • Facility Evacuation • Detainee Transportation System Plan • Internal Hostages • Civil Disturbances D D When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance. the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [gJ Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk *Remarks: (Record Significant facts, observations, other sources used, etc.) --. • • 05/0512005 9 .' I.' ~ Page 54 of80 G-324a Detention Inspection Form Worksheet for IGSAs • facility has a system storing. issuing. and maintaining inventories of hazardous materials. 2. Constant inventories are maintained for all flammable, toxic, and caustic substances section of the facil 3. The manu Material Safety Data Sheet (MSDS) file is up-to-date for every hazardous substance used. • The files list all storage areas, and include a plant diagram and legend. • The MSDSs and other information in the files are available to personnel managing the o o o o o o o D o o o o o o o o D o o D o o I. 5. The are ac<~sslblle to staff and detainees in the work areas. 6. Hazardous materials are always issued under proper supervision . • .quantities are limited. • Staff always supervises detainees using these substances. 7. "flammable" and "combustible" materials (liquid and aerosol) are stored and used according to label recommendations. 8. fixtures and electrical equipment are installed in storage rooms and other hazardous areas meet National Electrical Code irements. 9. All and caustic materials stored in their original in a secure area. mables, combustibles, and toxic liquids are disposed of properly and in accordance with MSDSs. 11. Staff directly supervises and accounts for products with methyl alcohol. Staff receive a list of products containing diluted methyl alcohol, e.g., shoe dye. All such products clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest workable lities. 12. Every employee and detainee using flammable, toxic, or caustic materials receives advance training in their and \. D INSPECTION ARE DONE QUATERLY. All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures. They: • Wear personal protective • Equipment. • Report hazards and spills to the • o Page 55 of80 G-324a Detention Inspection Form Worksheet for IGSAs 14. The facility complies with the most current edition of applicable codes, standards, and regulations of the National Fire Protection Association and the Occupational Safety and Health Administration ualified officer conducts the fire and 16. The Safety Office (or officer) maintains files of inspection reports? Including corrective actions taken. 17. The approved fire prevention, control, and 18. The plan requires: • Monthly fire inspections. • Fire protection equipment strategically located throughout the facility. • Public posting of emergency plan with accessible building/room floor plans. • Exit signs and directional arrows. • An area-specific exit diagram conspicuously nnc::tl'>l'1 in the d rammed area. regulate the and 24. All items representing potential safety or security risks are inventoried and a designated individual checks this inve wee 25. Standard cleaning practices include: • Using specified equipment; cleansers; disinfectants and detergents. An established schedule of cleaning and follow• u 29. 30. 31. 32. contractor disposes of waste. ~taff are trained to prevent contact with blood and other body fluids and written procedures are followed. Do the ling/disposing of refuse meet ments. A licensed/CertifiedfTrained pest-control professional inspects for rodents, insects, and vermin. • At least monthly. • The pest-control program includes preventive enous insects. for Drin water and wastewater is routinely tested to a fixed schedule. o o [8J 0 0 [8J 0 0 [:8j 0 0 o D 0 0 [8J D 0 [8J [8J 0 0 [gI 0 0 [8J D D ANNUAL TRAINING [:8j 0 0 [gI 0 0 0 D 0 D Page 56 of80 G-324a Detention Inspection Form Worksheet for IGSAs Emergency power generators is tested at least every two weeks. • Other emergency systems and equipment receive testing at least quarterly. • Testing is followed-up with timely corrective actions and D D When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the pfan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: C8l Acceptable ~ Deficient 0 Repeat Deficiency 0 At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) -- ..... -. - ... 05/0512005 - Page 57 0[80 G-324a Detention Inspection Form Worksheet for IGSAs • • 2. rooms well ventilated, well lighted all switches located outside the room. 3. The hold rooms contain sufficient seating for the number of detainees held. 4. No bunks/cots/beds or other related make shift sleeping apparatuses are permitted inside hold 5. The walls of the hold rooms escape proof. • The hold room ceilings are escape and tamper t. 6. Individuals are not in hold rooms for more than 12 hours. 7. Male and females are segregated from each other at all times. 8. Every effort is made to ensure that detained detainees under the age of 18 are not held with ult detainees. 9. are provided with basic personal hygiene items such as water, soap, toilet paper, cups for water, feminine hygiene items, diapers and wi 10. In older facilities officers are within visual or audible range to allow detainees access to toilet facilities on a lar basis. 11. All detainees are given a patdown search for weapons or contraband before being placed in the room. 12. closely supervise the detention hold rooms using direct supervision (Irregular visual monitoring.). • Hold rooms are irregularly monitored every 15 minutes. • Unusual behavior or are noted. 13. When the last detainee has been removed from the hold room, it is given a thorough inspection. • Cleaning. • Evidence of tampering with doors, locks, windows, grills, plumbing or electrical fixtures is reported to the shift supervisor for corrective action or r. 14. There is a written evacuation plan? • There is a designated officer to remove detainees from the holdrooms in case of fire bu 15. An emergency service is called immediately upon a determination that a medical exist. o o o o o o o o o o o o o I2l o o o o o o o o o o o o o o o Page 58 of80 G-324a Detention Inspection Form Worksheet for IGSAs JUVE NOT BROUGHT TO THE FACILITY • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into complianCe. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: ; [g] Acceptable 0 Deficient 0 Repeat Deficiency D At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) -.. . 05/0512005 9 . - Page 59 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • • o 2. The security responsibly for , or equivalent in IGSAs, has all administrative. duties and to locks etc. o o o 3. o 4. o o o 5. The security officer a preventive maintenance program and maintains all preventive maintenance documentation. 6. Facility and procedures address the issue of com and locks. 7. The security r, or IG develops policy and procedures to ensure safe combinations integrity. 8. Only dead bolt or dead lock functions are used in detainee accessible areas. 9. locks (as specified in the Detention used in detainee accessible 10. 11. All wom or discarded keys and locks cut up and properly disposed of . 13. The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to • Occupational Safety and Environmental Health Manual, Chapter 3 • National Fire Protection Association Life Safety Code 101. 14. The operational keyboard sufficient to accommodate all the facility key rings including keys in use is located in a secure area. 15. Procedures to ensure that key are: • Identifiable • Numbers of keys on the ring are cited? • cannot be removed from 16. Emergency keys are available for all areas of the facility. o o o o o o o o o o o o o o o o o o o o o o Page 60 of80 G-324a Detention Inspection Form Worksheet for IGSAs THEY ARE KEPT IN THE CONTROL ROOM • 19. Individual gun lockers are provided . • They are located in an area that permits constant officer observation . • In an area that does not allow detainee or public access. 20. The facility has a key accountability policy and procedures to ensure key accountability. The keys are physically counted daily. 21. All staff members are trained and held responsible for adhering to proper procedures for the handling of keys. • Issued keys are returned immediately in the event an employee inadvertently carries a key ring home. • When a key or key ring is lost, misplaced, or not accounted for, the shift supervisor is immediately notified. • Detainees are not permitted to handle keys assiQned to staff. rg] o o rg] o o ANNUAL TRAINING rg] o o ;': .'. -: ;:: : . '. ". .::;'.: .:;:;' . : : ;.;. . . .. .: .:. : :.: '.: .. .' ". . ." .. :":.:": : ;:;: :.,:. .:,-. . .- . ..:.;".:.:.;. ,.' .: IiU:;; '; .,':::";."",.: ..... .. ...... ' :'.""::::.::;;:i!;:;Ke.¥:At.ID: lOCK~PN"Ro.tW:L atf:rig::[:'::> ::~:.~ .... .... ~. ~. ~ ::~::;:: ~ .." .•,..... ........ • .... . . . ... ...... . .. " •... , ................... , . f;:; ~;: ;:;-, . ~ : ~ ;:;~ ::;:. :;' -: .;;!, : :: ::::::::.:" ;".:".; ... ;".::. ", '.' '. ." . When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [g] Acceptable D Deficient D Repeat Deficiency 0 At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) - • ••• 05/05/2005 •• I' : "hlili1ill - ' .. ; . .•::..:'.::.:.:'.::':..•':::.:.:'.::. :::: . ..•: .••.: : .: :.•:::....: :.:.:•. ::..:•.:.: •.:::. •.:..;:.'.:': : .:'.:.'.•:.::.....•:•..:,..:.;..:.:.,..:..',..; .:• ,.:.:'.:.;':.:;.:: ,!:' . . .•.,'.:.....'.:.•...:.•:.:.....:.•.:. ... .•.• ..:~:.,.:.:..., :.:.:..;: :. .,..... ,: ;•.. ,•.. .•;.... :. .•:. :..•:..;...,. ..,••.;.: .:.: .'..,.,'. • : ; :...,:.:•.. •;.::::,... ::. ,:.:• .. ' Page 61 0[ 80 G-324a Detention Inspection Form Worksheet for IGSAs • •::./';mmlR~~?m::Y: 1. m: : :;:::m: :::!~· '{ .·" " ,,~. ,'!mm:lill2ili .· ... .•.•.. __ ·. · ~~,m '':-:~§1i:. ':,{~i _ St~ff conducts a formal count at least once each r:8J 0 0 r:8J 0 0 0 0 0 0 D 0 [8] 0 D Il?J 0 0 Il?J 0 0 [gJ 0 0 !Z1 D 0 IZl 0 0 ~ 0 0 shift. 2. Activities cease or are strictly controlled while a formal count is being conducted. 3. Do certain operations continue during formal counts? 4. Is a certain amount of movement tolerated during a formal count? 5. Formal counts in all units take place simultaneously. 6. Officers do not allow detainee participation in the count. 7. A face-to-photo count follows each unsuccessful recount. 8. Officers positively identify each detainee before counting him/her as present. 9. Written procedures cover informal and emergency counts. • They followed during informal counts . • During emergencies. 10. The control officer (or other deSignated position) maintains an out -count record of all detainees temporarily leaving the facility . 11 . This train ing is documented in each officer's training folder. i.H:H!::.:il:i:l:R~m:ark$i::Wn::m:!::[": ::;j 'l',:,· ,· .... ,," ""'~' : '''.': ; ~'·i~. ", - _-, ~ :', . . . ~ ': ' ,:.: ,: _,~:, """ -, ' .-. AT THE BEGINNING AND END OF SHIFTS "-:," :;:;~;~:: '.~:~;'.;~;~. When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: ~ Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) Page 62 of80 G-324a Detention Inspection Form Worksheet for IGSAs • !mm.::;: ,. • ·~<; ;: : :;::,;: p9.mPQ·n(r~,l: :::, > . rzl 1. Every Fixed post has a set of post orders. 2. Each set contains the latest inserts (emergency memoranda, etc.) and revisions. 3. One individual or department is responsible for keeping all post-orders current with revisions that take place between reviews. 4. The IGSA maintains a complete set (central file) of post orders. 5. The central file accessible to all staff. 6. The ole or Contract IIGSA equivalent initiate/authorizes all_post-order chan~es . 7. The OIC or Contract IIGSA equivalent has signed and dated the last page of every section. 8. A review/updating/reissuing of post orders occurs regularly. At a minimum Annually. 9. Procedures keep post orders and logbooks secure from detainees at all times. 10. Every armed-post officer qualifies with the post weapon(s) before assuming post duty. 11 . Armed-post post orders provide instructions for escape attempts. 12. The post orders for housing units track the event schedule. 13. Housing-unit post officers record all detainee activity in a log. The post order include instructions on maintaining the logbook. D D 0 0 o 0 D D D D 0 0 o 0 o 0 o 0 o 0 o 0 o 0 o o When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: I3l Acceptable 0 DefIcient 0 Repeat Deficiency 0 At-Risk "Remarks: (Record significant facts, observations, other sources used, etc.) 05/05/2005 Page 63 of80 G-324a Detention Inspection .Form Worksheet for IGSAs • • The facility has a comp policy. The policy specifies: • Posts to be inspected • Required inspection forms • Frequency of inspections • Guidelines for checking security features • Procedures for reporting weak spots, inconsistencies. and other areas needing ~ 0 0 ~ 0 0 ~ 0 D r2l 0 0 0 0 0 0 r2l 0 0 ~ 0 0 r2l 0 0 2. Procedures ensure that recurring problems and a failure to take corrective action are reported to the a rna 5. The front-entrance officer checks the ID of everyone entering or exiting the facility. 6. All or specialized 14. The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Each entry contains: • The drivers name • Company represented • Vehicle contents • Delivery date and time • Date and time out • Vehicle license number • Name of employee responsible for the vehicle duri the visit 15. Iy search each vehicle entering and Page 64 0[80 G-324a Detention Inspection Form Worksheet for IGSAs • 21 . Every search of documented. 22. Storage and supply rooms; walls, light and plumbing fixtures, accesses, and drains, etc. undergo frequent, es. are documented. ular 23. Walls, windows, • • o o o o o o When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [2J Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) (bIl6) (bl( 7Ie I - •• •• w ... - Page 65 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. • Detainees are placed in the SMU (administrative) in accordance with written criteria. 2. In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. • A copy of the order given to the detainee within 24 hours. 3. The ole (or equivalent) regularly reviews the status of detainees in administrative detention? • A supervisory officer conducts a review within 72 hours of the detainee's placement in the SMU A supervisory officer conducts another after the detainee has spent seven days in administrative segregation. • Every week thereafter for the first month. • Every 30 days after the first month. • Does each review include an interview with the detainee. • Is a written record made of the decision and the stification. 5. The detainee is given a copy of the decision and justification for each review. • If not, why not? • The detainee is given an opportunity to appeal the reviewer's decision to someone else in the 6. 7. The OIC (or equivalent) routinely notifies the Assistant District Director (or staff officer in charge of IGSAs), Detention and Deportation (ADDD), any time a detainee's stay in administrative detention exceeds 30 days. • Upon notification that the detainee's administrative segregation has exceeded 60 days, the AD DO forwards written notice to the Assistant ional Director for ORO. The OIC or equivalent) reviews the case of every detainee who objects to administrative segregation after 30 days in the SMU. • A written record is made of the decision and the justification. • The detainee receives a of this record. D o o o o o o o o o D o o D Page 66 of80 G-324a Detention Inspection Form Worksheet for IGSAs .mm::·~·.·· • ··c·.: .. m!~mw.~ml .•.• 8. • .... . I~::U"' ....... .. The detainee is given the right to appeal to the OIC (or equivalent) the conclusions and recommendations of any review conducted after the detainee has remained in administrative segregation for seven consecutive days. 9. Administratively segregated detainees enjoy the same general privileges as detainees in the Qeneral population. 10. The SMU well ventilated. • Adequately lighted. Appropriately heated. • Maintained in a sanitary condition. 11. All cells are equipped with beds. • Every bed securely fastened to the floor or wall. 12. The number of detainees in any cell does not exceed the occupancy limit. Does the OIC approve excess occupancy on a case-by-case basis? • When occupancy exceeds recommended capacity, do basic living standards decline? • Do criteria for objectively assessing living standards exist? • If yes, are the criteria included in the written procedures? 13. The segregated detainees do not have fewer opportunities to exchangellaunder clothing, bedding, and linen than detainees in the general population. 14. Detainees receive three nutritious meals per day. • From the general population's menu of the day. • Do detainees eat only with disposable utensils. Is food ever used as punishment. 15. Each detainee maintains a normal level of personal hygiene in the SMU. • The detainees have the opportunity to shower and shave at least three times a week. • If not, explain. 16. The detainees are provided: • Barbering services. • Recreation privileges in accordance with the "Detainee Recreation" standard. • Non-legal reading material. Religious material. The same correspondence privileges as • detainees in the general population. Telephone access similar to that of the general population. • Personal legal material. 17. A health care professional visits every detainee at least three times a week. • The shift supervisor visits each detainee daily. Weekends and holidays. • • :,:y~~g!_ ·~;~·!m l~~1m;m ~ 0 0 ~ 0 0 ~ 0 0 [8J 0 0 ~ 0 D ,. ·ml~m·~~mm·!«1:L:·: • r2J 0 0 r2J 0 0 ~ 0 0 r2J 0 0 !Zl 0 0 • • • • Page 67 of 80 G-324a Detention Inspection Form Worksheet for IGSAs THE DETAINEE HAS THE SAME PRIVILEDGES. • 18. Procedures comply with the "Visitation" standard . • The detainee retains visiting privileges. • The vis iting room available during nonnal visiting hours. 19. Visits from clerqy are allowed. 20. Detainees do not have have less law-library access than the general population. • Are they required to use tile law library separately, as a group? If so: • Legal materials brought to them . 21. The SMU maintains a pennanent log. • Detainee-related activity, e.g., meals served, recreation, visitors etc. 22 . SPC procedures include completing the SMU Housing Record (1-888) immediately upon a detainee's placement in the SMU. • Staff completes the form at the end of each shift. • CDFs and IGSA facilities use Form 1-888 (or local equivalent) . 23. Does staff record whether the detainee ale, showered, exercised and took any medication during every shift? • Does the log record all pertinent information, e.g. , a medical condition, suicidal/assaultive behavior, etc.? • Does the medical officer/health care professional sign each individual's record during each visit? • Does the housing officer initial the record when all detainee services are completed or at the end of the shift? 24. A new record is created for each week the detainee is in Admin istrative Segregation. • These weekly records are retained in the SMU until the detainee's return to the general population. • o o [] o 0 o 0 o 0 o 0 o o 0 When rated below Acceptable, facililies must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: ~ Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) ~rO_5__________ Page 68 of 80 G-324a Detention [nspection Form Worksheet for JCSAs • ~:::::'E:'" ,'":;:;';'';;;,;,''<'''':''':':''' ", ." '... lin::, !\,,~:!i:'i I!;,]mm,:mmm<~ •',' ; iCW'" ",< Y " i.".' """",' ;-':e:. ,',c"': ,,,- k"".,; - ' . 1. Officers placing detainees in disciplinary segregation [8] 0 follow written 1-" rrrAC; 2. The sanctions for violation committed during one [8] 0 incident do not exceed 60 days. 3. A completed Disciplinary Segregation Order accompanies the detainee into the SMU? The detainee receives a copy of the order 0 r2l within 24 hours of placement in disciplinary segregation. 4, Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. • Who conducts the review? • What is reviewed? • How is the review documented? • Does the reviewer interview the detainee? [8J 0 Can the reviewing officer recommend an early release from the SMU? • • • • :,:,~:t~~:~~;_ ii: ,-:','f, , ' " , ' , ' 0 0 0 0 If yes, under what circumstances? After each formal review, does the detainee receive a written copy of the decision and reason(s) for it? 5, The conditions of confinement in the SMU are proportional to the amount of control necessary to 1-" UL=-l detainees and staff. 6. Detainees in disciplinary segregation have fewer privileges than those housed in administrative segregation. 7. Living conditions in disciplinary SMUs modified to reinforce acceptable behavior. • If yes, does staff prepare written documentation for this action. • Does the OIC sign to IlIdi(;all:: approval. 8. Every detainee in disciplinary segregation receive the same humane treatment, regardless of offense. 9. The quarters used for segregation are: Well-ventilated. • Adequately lighted. • Appropriately heated. Maintained in a sanitary condition. • r2l 0 D ~ 0 0 ~ 0 0 ~ 0 0 121 0 0 ~ 0 0 • 10. All cells are equipped with beds. • The beds secu rely fastened to the floor or wall of the cell. Page 69 of80 G-324a Detention Inspection Form Worksheet for IGSAs THE DETAINEE HAS THE SAME PRIVILEDGES. • 11. The number of detainees confined to each cell or room do not exceed the number for which the space was designate. • Does the OIC approve excess occupancy on a temporary basis. 12. Is a dry cell part of the disciplinary SMU? 13. When a detainee is segregated without clothing, mattress, blanket, or pillow, a justification is made and the decision is reviewed each shift. Items are returned as soon as it is safe. 13. Detainees in the SMU have the same opportunities to exchange clothing, bedding, etc., as other detainees. 14. Detainees in the SMU receive three nutritious meals/days. • Selected from the Food Service's menu of the day. • Food is not used as punishment 15. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three times/Week. 16. The detainees receive, unless documented as a threat to security: • Barbering services. • Recreation privileges. • Other-than-Iegal reading material. • Religious material. • The same correspondence privileges as other detainees. • Personal legal material. 17. When phone access is limited by number or type of calls, limits do not apply apply to the following: • Calls about the detainee's immigration case or other legal matters. • Calls to consular/embassy officials. • Calls during family emergencies (as determined by the OIClWarden). 18. A health care professional visits every detainee in disciplinary segregation every day, Monday through Friday. • The shift supervisor visit each segregated detainee daily • Weekends and holidays. 19. SMU detainees are allowed visitors, in accordance with the ''Visitation'' standard. 20. SMU detainees receive legal visits, as provided in the ''Visitation'' standard. • Legal service providers notified of security concerns arising before a visit. 21. Visits from clergy are allowed. • The clergy member given the option of viSiting/not visiting the segregated detainee. • Violent/uncooperative detainees denied access to religiOUS services when safety and security would otherwise be affected. • [8] 0 0 ~ [] [J 121 0 0 121 0 0 121 0 0 121 0 0 [8] 0 0 [8] 0 0 [8] 0 0 121 0 0 121 0 0 121 0 0 Page 70 of80 G-324a Detention Inspection Form Worksheet for IGSAs ~':.:- ;',; ;:'; ;':<+>';;;;';;r!'A·, • ~~::::;:m::};:,Y:'t:jfr: 1t· • •.'·•.• •··:' •••' :i;:::)t~~mll m:::~pmm mm~~mm mm@;;jilll!;::!i!1:::~~m~~~ m:immmm0e!!' 22. SMU detainees have law library access. • Violent/uncooperative detainees retain access to the law library unless adjudicated a security threat in writing. • Legal material brought to individuals in the SMU on a case-by-case basi. • Staff document every incident of denied access to the law library. All detainee-related activities are documented, e.g., 23. meals served, recreation activities visitors, etc. 24. Is the SPC's, the Special Management Housing Unit Record (1-888) is prepared as soon as the detainee is placed in the SMU . • All 1-8885 filled out by the end of each shift • The CDFflGSA facility use Fonn • 1-888 (or equivalent local form). 25 . SMU staff records whether the detainee ate, showered, exercised, took medication, etc. • Details about the detainee logged, e.9., a medical condition, suicidal/violent behavior, etc. • The health care official sign individual records after each visit. • The housing officer initials the record when all detainee services are completed or at the end of the shift, • A new record is created weekly for each detainee in the SMU. • The SMU retains these records until the detainee leaves the SMU. t8J 0 0 t8J 0 0 t8J 0 0 t8J 0 0 When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. i Standard Rating: [g] Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk ·Remarks: (Record significant facts, observations, other sources used, etc.) Page 71 of 80 G-324a Detention Inspection Form Worksheet for IGSAs • • ~ 2. 3. 4. There is an individual who is responsible for developing a tool control procedure and an to insure accountab Department heads are responsible for implementing this standard in their departments. (2J 0 0 [g1 0 0 0 0 0 0 0 0 f2J D D [g1 0 0 [g1 0 0 !2] D 0 f2J D 0 D D Tool inventories are required for. • Maintenance Department • Medial Department • Food Service Department • Electronics Shop • Recreation Department facility has a facility policy for the regular inventory of all tools. • The policy sets minimum time lines for physical inventory and all necessary documentation. • INS facilities use AMIS bar code labels when required. 5. The facility has a tool classification system. Tools are classified according to: • Restricted (dangerous/hazardous) • 6. 7. Non Restricted (non-hazardous). Department head are responsible for implementing tool-control ures. The facility has policies and procedures in place to ensure that all tools are marked and readily identifiable. 8. The facility has an approved tool storage system. • The system ensures that all stored tools are accountable. • Commonly used tools (tools that can be mounted) are stored in such a way that notice. missi tool are 9. Each facility has procedures for the issuance of tools to staff and detainees. 10. The facility has policies and procedures to address the issue of lost tools. The policy and procedures include: • Verbal and written notification. • Procedures for detainee access. • Necessary documentation/review for all incidents of lost tools. 11. Broken or wom out tools are surveyed and of in an and secure manner. Page 72 of80 G-324a Detention Inspection Form Worksheet for IGSAs , ; ; ; ; . " ............ ..... ... ; :. :- .. : ; ~ .:: :, ~ ! ; • ' ; 12. All private or contract repairs and maintenance workers under contract to the INS, or other visitors, submit an inventory of all tools prior to admittance into or re from the . . ....: ~ o o ,'" When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: r8l Acceptable D Deficient 0 Repeat Deficiency 0 At-Risk ·Remarks: (Record signmcant facts, observations, other sources used, etc.) Page 73 of80 G-324a Detention Inspection Form Worksheet for IGSAs • • Transporting officers comply with applicable local, state, and federal motor vehicle laws and regulations. Records find'l of com 2. Every transporting required to drive a commercial size bus has a valid Commercial Driver's License (COL) issued by the state of 3. o o maintain records for each vehicle Officers use a checklist during every "an'.... 'a inspection. • Officers report deficiencies affecting operability. • Deficiencies are corrected before the vehicle back into service. 5. ransporting officers: • Limit driving time to 10 hours in any 15 hour period. • Drive only after eight consecutive off-duty hours. • Do not receive transportation assignments after having been on duty, in any capacity, for 15 hours. • Drive a 50-hour maximum in a given work week; a 70-hour maximum during eight consecutive days. • During emergency conditions (including bad weather), officers may drive as long as necessary and safe to reach a safe a the 1O-hour limit. 6. Two cers with valid CDLs required in any bus transporting detainees. • When buses travel in tandem with detainees, there two qualified officers per vehicle. • An unaccompanied driver transport an empty vehicle. each detail, the vehicle is 7. o THE FACILITY HAS NO BUSES o o o o o o o 4. 8. of all detainees being 9. All detainees are searched immediately prior to boarding the vehicle by staff controlling the bus or vehicle. 10. The ensures that the number of detainees transported does not exceed the vehicles manufacturers occu level. 11. Protective vests are provided to all transporting officers. o o o o o o o o o o o o Page 74 of80 G-324a Detention Inspection Form Worksheet for IGSAs 12. The vehicle crew conducts a visual count once all passengers are on board and seated. • Additional visual counts are made whenever the vehicle makes a scheduled or unscheduled 13. Policies and procedures are in place addressing the 14. 15. 16. 17. use of restraining equipment on transportation vehicles. Officers ensure that no one contacts the detainees. • One officer remains in the vehicle at all times when detainees are Meals are provided during long distance transfers. • The meals meet the minimum dietary standards, as identified dieticians utilized the Service. The vehicle crew inspects all Food pickups before accepting delivery (food wrapping. portions, quality, quantity, thermos-transport containers, etc.). • Before accepting the meals, the vehicle crew raises and resolves questions, concerns, or discrepancies with the Food Service representative. • Basins, latrines, and drinking-water containers/dispensers are cleaned and sanitized on a fixed schedule. INS Vehicles have: o o o o o o • • • o o o o o o 19. Personal property of a detainee transferring to another facility: • Is inventoried. • Is inspected. • Acco inee. 20. The following contingencies are included in the written procedures for vehicle crews: • Attack • Escape • Hostage-taking • Detainee sickness • Detainee death • Vehicle fire • Riot • Traffic accident • Mechanical problems • Natural disasters • Severe weather • Passenger list is not exclusively men or women or minors ~ o o [gI o D Page 75 of80 G-324a Dete[!tion Inspection Form Worksheet for IGSAs BEFORE EVERY TRANSPORT DETAIL. • • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [8] Acceptable D Deficient 0 Repeat Deficiency 0 At-Risk "Remarks: (Record significant facts, observations, other sources used, etc.) -.. _..... 05/0512005 - ... Page 76 0[80 G-324a Detention Inspection Form Worksheet for [GSAs • • Written policy authorizes staff to respond in an immediate-use-of-force situation without a isor's or direction. 2. When the detainee is in an area that is or can be isolated (e.g .• a locked cell, a range). posing no direct threat to the detainee or others, officers must try to resolve the situation without reso to force. 3. Written policy asserts that rather than immediate use of force is feasible in most cases. The facility subscribes to the prescribed Confrontation Avoidance Procedures. Ranking detention official. health • professional, and others confer before every calculated use of force. 5. When a detainee must be forcibly moved and/or restrained and there is time for a calculated use of force, staff use the Use-of-Force Team Technique. • Under staff ion. 6. Staff members are trained in the performance of the Use-of-Force Team Techni ue. 7. All use-of-force incidents are documented and revieWed. I2l o o I2l D D I2l o o ~ D o I2l D D I2l o o ~ o D D o o o D D 4. 8. • • Does not use force as punishment. Attempts to gain the detainee's voluntary cooperation before resorting to force • Uses only as much force as necessary to control the detainee. • Uses restraints only when other nonconfrontational means, including verbal have failed or im 9. Mecication may only be used for restraint purposes when authorized by the Medical Auth as necessa 10. Use-of-Force Team follow written procedures that attempt to prevent injury and exposure to communicable Page 77 of80 G-324a Detention Inspection Form Worksheet for IGSAs .. ':;': • ~,"r>', :Y:ii'", "": ..,.".,,' .. 11. Standard procedures associated with using fourpoint restraints include: • Soft restraints (e.g., vinyl) • Dressing the detainee appropriately for the temperature. • A bed, mattress, and blanket/sheet. • Checking the detainee at least every 15 minutes. • Logging each check. • Turning the bed-restrained detainee often enough to prevent soreness or stiffness. • Medical evaluation of the restrained detainee twice per eight-hour shift. When qualified medical staff is not • immediately available, staff position the detainee "face-up". 12. The shift supervisor monitors the detainee's position/condition every two hours. He/she allow the detainee to use the rest room at these times under safeguards. 13. All detainee checks are logged. 14. In immediate-use-of-force situations, staff contacts medical staff once the detainee is under control. 15. When the OIC authorizes use of non-lethal weapons: • Medical staff is consulted before staff use pepper spray/non-lethal weapons. • Medical staff review the detainee's medical file before use of a non-lethal weapon is authorized. 16. Special precautions are taken when restraining pregnant detainees. • Medical personnel are consulted 17. Protective gear is worn when restraining detainees with open cuts or wounds. 18. Staff documents every use of force and/or nonroutine application of restraints. 19. It standard practice to review any use of force and the non-routine application of restraints. 20. All officers receive training in self-defense, confrontation-avoidance techniques and the use of force to control detainees. • Specialized training is given Officers are certified in all devices they use. 21. The officers are thoroughly trained in the use of soft and hard restraints. 22. In SPCs is the Use of Force form is used. In other facilities (IGSAs I CDFs) this form or its equivalent is used. "i'i ~ , • ;~,~:~!. j§';J.1§:i l~~~~l:~ • t8l 0 0 I2J 0 0 r2l 0 [J I2J 0 0 r2l 0 0 r3J 0 D r3J 0 0 r3J 0 D r3J 0 D I2J 0 0 t8J 0 0 t8J 0 0 Page 78 of80 G-324a Detention Inspection Form Worksheet for IGSAs ,," '" • •·~Rema~j::·!:!i::.i·m· DAILY ANNUALLY ::: ': ::: _.:-:: ~::::;:: :::,' " ';. ~,-: " • • When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: [8J Acceptable 0 Deficient 0 Repeat Deficiency 0 At-Risk *Remarks: (Record significant facts, observations, other sources used, etc.) Page 79 of80 G-324a Detention Inspection Form Worksheet for rGSAs The following items must be inspected for compliance with those Justice Core Standards not covered by the INS Detention Standards: 'E:;,:'!!1:i!i,:: i>Stand~l'fbg;;;P6liCvDeveloDm9ntsari(fM0r1tfonnqiHiii;:s:;im.::!:::H·: # 1 2 ';i:i!::·::;:;;;!:;;;;::;:,:::_. . :.;'~:::::::..'" Item Written Policy and Procedures are in place to provide staff with the necessary information to operate and maintain the facility on a daily basis and in accordance with local, state, and federal law Written policy and procedure are reviewed annually and updated accordingly •. · :·. . U:::)::::ij:!j:::Stand'~l'rc:l<.;:;i~MrtlnuHR&lUirimentmm:mi:W: ;~,:: -' :;:mm:!m!;i!!:!:::- :; . . · · ,.·: ·;:~,- :_~_·.:i: : 3 4 5 6 The facility provides for a system of monitoring through internal audits and reviews The internal administrative audit is separate from any external audits or reviews Audit or inspection reports identify areas of concern, identify necessary corrective action, and provide for a system follow-up Audit and Inspection reports are maintained on file until at least the next review is conducted .• A t:8l 0 o 0 0 o ':'::'::'' ':-':;;.,.,:.; . ~ ~ C8'J ·Sfinaard::J;LjDlmct'-Suoe:tVision~ ':·:::W::;:::>:·: ;m;:;: m:;:·~.;;;;:;':·>::::::::j;:i::·,:~;::·:;m;;;::;;:;;H:'.U,:;:Y.r:Hi:!j!l!!!/::!:jjj:@: 7 : i:':!:::!:::)::;'--: .. u NA To the extent Possible, physical plant design facilitates continuous personal contact and interaction between staff and detainees in the housing unit and recreation I leisure areas. 8 Written policies and procedures are in place that outline a comprehensive program which promotes and encourages staff/detainee communications. A daily rotation schedule should be established to ensure adequate staff coverage is provided throughout the meal. . ·· :;:"'·TmSfandard ;.t:;WCulturalmversltV'::::« «",-,,:.;.:: > . . ···::,n·!:';jj:j!!'.. . .•. ; . ';' .: .. ',,: mm···, .:-.:.' ···;:m:c· ;; 9 Staff are provided appropriate annual cultural diversity or sensitivity training. Such training is designed and implemented in afashion that will further enhance staff members' ability to communicate with detainees in an effective manner. 0 0 0 [8J Acceptable 0 Deficient D.Repeat Deficiency 0 At-Risk "Remarks: (Record significant facts, observations. other sources used, etc.) 05/05/05 Page 80 of80 C..-324a Detention Inspection Form Worksheet for IGSAs o o o o - .'....-.......... ,...., o o o o 'n::;::m:>·' , o When rated below Acceptable, facilities must attach a Plan of Action for bringing operations into compliance. For each element found out of compliance, the plan of action will specify remedial action and the estimated timetable for compliance. Standard Rating: o o Office a/ A uion and Removal Operations V.S. De~ent of Homeland Security 425 I Street, NW \Vashlngton, DC 20536 u.s. Immigration and Customs Enforcement 5/5/2005 MEMORANDUM FOR: John P. Torres Director (Acting) Office Of Detention and FROM: Deportation Officer D&R Detroit, Mi. 4 Annual Detention Review SUBJECT: The Detroit Field Office, Office of Detention and Removal conducted a detention review of the Correctional Facility on 4127/2005. This review was conducted by . This facility is used for detainees requiring housing over 72 Type of Reyiew: This review is a scheduled Operational Review to determine general compliance \vith established Immigration and Customs Enforcement (ICE) National Detention Standards. Review Summary: It is the Reviewer in Charge recommendation that the facility receive a rating of "ACCEPTABLE". Review Findings: The following information summarizes those standards not in compliance. Each standard is identified and a short summary provided regarding standards or procedures not currently in compliance. Compliant Deficient At-Risk Non-Applicable - 36 0 0 21 Subject: Detention Revi.ummary Report Page 2 • Standards Summary Findings: ACCEPTABLE RIC Observations: NONE RIC Issues and Concerns NONE Recommended Rating and Justification: It is the Reviewer in Charge recommendation that the facility receive a rating of "ACCEPTABLE". RIC Assurance Statement: All findings ofthis review have been documented on Form G-324A and are supported by the written documentation contained in the review file. Facility Inspection Form Facilities Used Over 72 hours Department OfHomeJand Security • Immigration and Customs Enforcement Reviewed ICE Sen'ice Processing Center ICE Contract Detention Facility ,-=~=-_ _I_C_E_In_t_e-,rg:::..o_v_e_r_n_m_e_n_ta_l_S_e_n:_·i_c_e_A.....::g"-r_e_em_en_t_ _ ~ A. D D Current Ins ection Type ofInspection G. Accreditation Certificates List all State or National Accreditation[s) received: [J Check box if facility has no accreditation[s] B. ~ Field Office D HQ Inspection · Date[s] of Facility Review I. 4/27/2005 H. Problems I Complaints (Copies must ~ attached) The Facility is under Court Order or Class Action Finding D Court Order 0 ClaSs Action Order The Facility has Significant Litigation Pending Major Litigation D Life/Safety Issues CbeckifNone. ........ ... . o C. Previous/Most Recent Facility Review Date[s] of Last Facility Review 10/0212003 Previous Rating D Superior Good ['ZJ Acceptable D Deficient D At-Risk 0 \ t8J . 1 FaCI Tltv Historv Date Built 1951 Date Last Remodeled or Upgraded 2000 Date New Construction / Bedspace Added Future Construction Planned DYes [8] No Date: Current Bedspace Future Bedspace (# New Beds only) 117 Number: Date: I OffiCtT (W ardtnlO ICfSopuintendtnt) es) ation (Last Name, Title and Duty Station) . / Detroit District Office ! Title / Duty LAI,.,UILVU ! USBP Detroit MI Name of Team Member! Title / Duty Location / / Name of Team Member / Title / Duty Location / I J. __Total Facili~ Population Total Facility Illtake for previous 12 months 2,200 Total fCE Mandays for Previous 12 months CE SPCs and CDFs Onl L-l L-2 1.-3 Ul3U .... . Ul Adult Female 0 ~Fa~mty Caeacity ..:::y·:: c . ..... Rated Operational Emergencv Adult Male 117 Adult Female [J Facmty holds Juveniles Offender~· 16 and older as Adults F. CDFIIGSA Information Only Contract Number Date of Contract or IGSA ACB-3-H-0006 2/2112003 Basic Rates per Man-Day 56.69 Other Charges: (If None, Indicate N/A) M. Anrage Daily Po?~u::.:l::::a.::ti:.::on::-____----:c--,_-,-_ _ _- - , '. '· :.1: ::.;;::::::::: : ICE USMS Other ~ 0 35 Adult Female 3 Estimated Man-days Per Year I I L3~Q.. C~~ J) N. Facility Staffmg ¥::=..:.,v.::..;e1=----r-:-_ _ _ _ _ _ _ _ _---. Security:_ __ -Support: I ~. __________~ 365 Fonu G-324A (Rev. 8/13/04) No Prior Version May Be Used After lO/li04 • • 5. 6. 7. 8. 9. 10. 11. 12. 13 . 14. 15. 16. Classification System Correspondence and Other Mail Detainee Handbook Food Service Funds and Personal Property Detainee Grievance Procedures Issuance and Exchange of Clothing, Bedding, and Towels Marriage Requests Non-Medical Emergency Escorted Trip Recreation Religious Practices V Work IJrn, np"> n-. 22. 23. 24. 25 . 26. 27. 28. 29. 30. 31 . 32. 33 . 34. 35 . 36. 37. 38. Contraband Detention Files Disciplinary Policy Emergency Plans Environmental Health and Safety Hold Rooms in Detention Facilities Key and Lock Control Population Counts Post Orders Security Inspections Special Management Units (Administrative Segregation) Special Management Units (Disciplinary Segregation) Tool Control Transportation (Land management) Use of Force Staff / Detainee Communication (Added August 2003) Detainee Transfer (Added September 2004) All findings (De(icient and At-RiSk) require written comment describing the finding aDd wbat is necessary to meet compliance. Fonn G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/ 1/04 •• ~VVlI ~iDificMt JpddeJt Summ,ry Work!!.l!cet For TCE to complete its review of your fiIcilily~ 1bo followioi infOrmation muat hcl gJglp1eted prior to the schedu)ed nMcW dates. The in.formatlon on this form should contain data for the pasl twelve months in the boxes provided. The information on this Conn is lZSed. in conjunction with the leE Detention Standards in assessing your Ddention Operations against the needs of the ICE and Us detained population.. This fuan should be filled out by the facility prior fO the start of any inspection. Failuro to complete this sectioJl will resuh In a delay in processing t1ri.s report and the possible :red.uc:tion or removal ICE' detaiDces at your facl.Iity. or JuI-Sept Jan-Mar 'ft. o o o o 7 7 6 o o o o 1 2 6 1 10 13 22 3 o o 0, 0, CI C] C6 C6 o o () o o o o o o () o o o o Q o o o o SI II o o o o o o 16 12 16 18 o o o 2 o Assault: Off.cndcB on () o Off~1 Without n.:~l Assanl1: , etc.) Detainecon Staff WIth Weapon Without w" pori '# Times PourlFivc Point Restraints appliodlused 0ffi:n4er I DetaInee Medica] Rcfcrrab as It result of 6, Grlevanc:cs: #ft _,. ~~_Y-:lOl4m" I-Jl~~, Suicide. ? rJ # • _, C8.'!«i referred for OutSid~ care ' Any ~ ~cal contla. or physical 00IIbIc:t 1tIli: tn.votvea two 01" l'tIOre oO'endus Oral. anal «vaginal J)IOiDJQciou.Of ~ pt.netmtion iavolvina It \.cast 2 p!IrtIc:s. wbdIIct it is ~ or ~ RQIItim: b~OQ of detaineerloft'ClIdc:D Is DOC conslck:R>;t .. ~ Nrf IDc:idt:DI m. iavo1vcs fOur Of JD()It: ~~ iDdI.uks gang fights. ~ multiple IluI2ger strikI:s. "I¥(JItc ~ hostage situalioos. Il1'IIQI" f\R$. QC' ctt-1Mp sc:O!I iI1ciideDti. Form G-324A (Rev. 8113/04) No Priot' Version May Be Used After 1011104 VVI • RIC Review Assurance Statement • By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the deficiencies noted in the report. DEPORTATION Recommended Rating: DETROIT MJ 0 Superior Good ~ Acceptable Deficient OAt-Risk o o Comments: Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04 HEADQUARTERS EXECUTIVE REVIEW The signature below constitutes review of this report and acceptance by the Review Authority. OICICEO will have from receipt of this report to respond to all findings and recommendations. Signalrue Final Rating: D Superior DGood rgj Acceptable Deficient OAt-Risk o Comments: The Review Authority concurs with the recommended rating of "Acceptable." The Reviewer-In..charge has justified the rating. Fonn G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12131101 I. J!j:ce !.I/ Ilt'fent'II.JJJ una Ken1o-.:oJ ( .S. -1~-, !)~pll1-lmcnt nf IIllmdanu (JI)(,FlIIJons ~ccllril~ I "m:c(. ,\W Washin~t\ln. DC 21)5.16 U.S. Im.migration and CUStOlllS Enforceruent MEMORANDUM FOR: Robin Baker Field Otlice Director Detroit Field Office FROM: Acting Director SUBJECT: ~/V Chippew'a County Correctional Facility Annual Review The annual review of the Chippewa County Correctional Facility conducted on April 27,2005, in Sault Ste Marie, Michigan has been received. A tinal rating of Acceptable has been assigned. No further action is required and this review is closed. The rating v,,'as based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting documentation. The Field Office Director must no\v initiate the following actions in accordance with the Detention Management Control Program CDMCP): 1) The Field Office Director, Detention and Removal Operations, shall notify the facility within five business days of receipt of this memorandum. Notification shall include copies ofthe Fonn G-324A, Detention Facility Revietv Form, the G-324A Worksheet, RIC Summary Memorandum, and a copy of this memorandum. 2) The Field Office Director shall schedule the next annual review on or before April 27, 2006. Should you or your staff have any questions regarding this matter, please contact Deputy Assistant Director, Detention Management Division at (202) 732 cc: Official File lb)l6). \b)ll)e