ICE Detention Standards Compliance Audit - Blount County Jail, Maryville, TN, ICE, 2006
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Department of Homeland Security
Immigration and Customs Enforcement
Office of Detention and Removal
Condition of Confinement Review Worksheet
(This document must be attached to each G-3248 Inspection Form)
This Form to be used for Inspections of all/GSA Facilities Used over 72 Hours
Field Office Detention Review Worksheet
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Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention
Name,
Blount
Jail
Address (Street and Name)
940 East Lamar Alexander "'''''',''''''.0,'''''"
City, State and Zip Code
Tennessee 37804-5002
I.'SD'eCl,81
Assessment
Other
•
Table of Contents
DETAINEE SERVICES STANDARDS
(SECTION I)
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............................................................. 3
ACCESS TO LEGAL MATERIALS .............................................................................................................. ..
ADMISSION AND RELEASE ...................................................................................................................... ..
CLASSIFICATION SYSTEM ....................................................................................................................... ,.
CORRESPONDENCE AND OTHER MAIL ..................................................................................................... .
DETAINEE HANDBOOK ............................................................................................................................. .
FOOD SERVICE ......................................................................................................................................... .
FUNDS AND PERSONAL PROPERTy ......................................................................................................... ..
DETAINEE GRIEVANCE PROCEDURES .......................................... ,........................................................... .
GROUP PRESENTATIONS ON LEGAL RIGHTS ............................................................................................ .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ... ~ ................................................... .
MARRIAGE REQUESTS ....................................................................................................................... ,..... .
NON-MEDICAL EsCORTED TRIPS ............................................................................................................. .
RECREATION ............................................................................................................................................ .
RELIGIOUS PRACTICES ................................................................................................................. ,.......... ,.
ACCESS TO TELEPHONES ......................................................................................................................... .
VISITATION .............................................................................................................................................. .
VOLUNTARY WORK PROGRAM .... ,............................................................................... : .......................... ..
HEALTH SERVICES STANDARDS (SECTION II) ................................................................. 33
HUNGER STRIKES ..................................................................................................................................... .
MEDICAL CARE ........................................................................................................................................ .
SUICIDE PREVENTION AND INTERVENTION ............................................................................................. .
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .................................................................... ..
SECURITY AND CONTROL STANDARDS (SECTION III) ................................................... 40
CONTRABAND ........................................................................................................................... ,.... : ......... .
DETENTION FILES ................................................................................................................................ ,... .
DISCIPLINARY POLICY ........................................................................................... _, ............................... .
EMERGENCY PLANS ....................................... ,......................................................................................... .
ENVIRONMENTAL HEALTH AND SAFETY ................................................................................................. .
HOLD ROOMS IN DETENTION FACILITIES ................................................................................................ .
KEy AND LOCK CONTROL ..................... : ................................................................................................ ..
POPULATION COUNTS .............................................................................................................................. .
POST ORDERS ................................................ ,.......................................................................................... .
SECURITY INSPECTIONS ........................................................................................................................... .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ......................................................... ..
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGA nON) ............................................................... .
TOOL CONTROL ....................................................................................................................................... .
TRANSPORTATION (LAND) ................................................................................................................ ,..... .
USE OF FORCE .......................................................................................................................................... .
STAFFIDETAINEE COMMUNiCATIONS, ..................................................................................................... .
DETAINEE TRANSFER STANDARD ....................................................................................................... ,.... .
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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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Section I
Detainee Services Standards
Page 3
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10118/04
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, Atdes!ffb LEGAbiif,aATERIALS
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,~olicy: Facilities holding ICI; detainees shall permit ,d'e:tainees;a9ce~s.to a ,law library, and pr.~vjae legaL
"nil~telria,'$i!, facUitj~,;equipmE)r.:1~:i:anddocument copyin'g' priv.ileS~~!i;~l.ildW:ihe,q~\Dortunity to preparre:: le,gali'
JJ,9cHme~ts.
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The facility provides a deSignated law library for
detainee use.
The law library contains all materials listed in the
"Access to Legal Materials" Standard, Attachment A.
The listing of materials is posted in the law library.
The library contains a sufficient number of chairs, is well
lit and is reasonably isolated from noisy areas.
The law library is adequately equipped with typewriter,
computers or both and has sufficient supplies for daily
use by the detainees.
In lieu of/or in addition to the physical law library, ICE
detainees have access to the Lexus Nexus electronic
law library.
The Lexus Nexus library is updated and is current.
Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
library. Outside published material is forwarded and
reviewed by the ICE prior to inclusion.
There is a designated ICE or facility employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis. The designee
properly disposes outdated supplements and replaces
damaged or missing material promptly.
Detainees are offered a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
a court deadline are given priority use of the law library.
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are
accommodated within 3 - 5 business days.
The facility permits detainees to assist other detainees,
voluntarily and free of charge, in researching and
preparing legal documents. consistent with security.
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
than acce,ss to English-language law books after
indicating their need for help.
Detainees may retain a reasonable amount of personal
legal material in the general population and in the
special management unit. Stored legal materials are
accessible within 24 hours of a written request.
Detainees housed in Administrative Segregation and
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of
sanctions.
All denials of access to the law library fully documented.
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Material accessed
through request and
researched by staff.
Page 4
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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ACCESS
LEGAL MATERIALS
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Policy: Facilities holding ICE detainees shall permit detainees access to a law library, and provide legal
materials, facilities, equipment and dQcu(11ent copying privil~g,~s, and the opportunj~~to prepare legal
documents.
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judicial relief on any
retaliation or nc"<:>I1,,cc
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are not
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At-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, alternate source used for verification, etc.)
This facility doesn't have a law library. The detainees that are housed here are here only as long as it takes
travel to
Sub-Office, SPC, or District Office for their immigration hearings.
Page 5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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y
In processing includes an orientation of the facility.
The orientation includes; Unacceptable activities and
behavior, and'corresponding sanctions. How to contact
ICE. The availability of pro bono legal services, and
how to pursue such services, Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook.
Medical screenings are performed by a medical staff .Q!
persons who have received specialized training for the
of
an initial health screeni
lab
documentation is used
arrival.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
as
Detainees are stripped searched only when cause has
been established and not as routine policy. Non-criminal
detainees are never strip-searched but are patted down
unless cause or reasonable suspicion has been
established.
The "Contraband" standard governs all personal property
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
. The detainee
completes Form 1-387 or similar form for CDFs arid
IGSAs for every lost or missing property claim. Facilities
forward all
claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
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o Repeat Finding
facts, observations, other sources used, etc.)
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Page 6
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
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: iGh ICE detcj!iifiees aree.I!il:?~~fied. The
:,Qriate categjZ),¥;,p'hysical~ils.~W.!-rated
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The facility has a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or similar is used.
The facility classification system includes:
•
Classifying detainees upon arrival.
•
Separating individuals who cannot be classified
upon arrival from the general population.
•
The first-line supervisor or designated
classification specialist reviewing every
decision.
officer
ews work-folders, Ac
new arrival.
Staff use only information that is factual, and reliable to
determine classification assignments. Opinions and
unsubstantiated! unconfirmed reports may be filed but
are not used to score detainees classifications.
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his/her
recreation opportunities. Detainees recreate with
rsons of similar classification des
are based upon
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The classification process includes
reassessmenVreclassification. For IGSA's detainees
may request reassessment between 45 and 60 days
after arrival. For CDF's detainees are re-assessed
60
The classification system includes standard procedures
for processing new arrivals' appeals. Only a
designated supervisor or classification specialist has
the authority to reduce a claSSification-level on appeal.
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
business
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Remarks: (Record significant facts, obseNations, other sources used. etc.)
Page 7
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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(b)(6), (b)(J')c
u
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Page 8
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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i~k)fi~Y.;; Jilll faciliUi9$'·WiWensure that detainees send and!~~iVe~rrespondence in a timel~!maii1'ne'f<~$'ubject to
1if.!:1.itations reql:!'it~~::f<liri~rne safety, security, and orderIYCl~~rat~f)!i!!lfH~liIeif.acility. Other mail will be'~~:l1lilmed,
st!lsj'ect!f(;j!the'~al!ijeiij~~~atioms;$ach facility will widely ctIis1i~ibiJljtei~~i$,~i@.~iines concern ing correspor.r~~li1qe.<;Ind
other mail.
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The rules for correspondence and other mail are posted
in each housing or common area or provided to each
detainee via a detainee handbook.
The facility provides key information in languages other
than English; In the language(s) spoken by significant
numbers of detainees. List any exceptions.
Incoming mail distributed to detainees within 24 hours or
1 business day after it is received and inspected.
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
(excludinQ weekends and holidays).
IN CDFs: Staff maintain a logbook-recording
acceptance of priority, priority overnight, and certified
mail delivered to the facility for a detainee.
Staff do not open and inspect incoming general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
equivalent for prevailinQ security reasons.
Staff does not ever read incoming general
correspondence without the Warden's prior approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of enclosures without the detainee present.
Staff are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal activity.
Correspondence to a politician or to the media is
processed as special correspondence and is not read or
copied.
The official authorizing the rejection of incoming mail
sends written notice to the sender and the addressee.
The official authorizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a written record of every item removed
from detainee mail.
The Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and up to date.
.
NA
Rbmar,ks
In handbook.
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Doesn't have extra
Spanish copies. Can
print a Spanish copy from
the computer.
All mail is inspected for
contraband and cash.
This is directed by the
Sheriff for security
reasons.
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Page 9
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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Policy: All facilities will ensure that detaii!'!re~s send and re~e;i1Vf.l;i!il~~nfaSpondence in a timely manner,su~ject to
limitations required for the safety, securJty,;";p,nd orderly oP.fa!~~~" "... '. :' e facility. Othf3r mail will be pnrrriiitit$d,
sl.lbje~liitot.l!le;same:limit~ti'Ons. Each facility will widely distri~ci':"
,i~~lf:he~!~b.n!li~Jtffi!I~:~l"cofrespondence and
. ~t~~r;iim!'!:M~k~;:;:"., . , ; , , , , . : , : :;, .
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The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
receipt to the detainee.
Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
ICE staff for placement in A-files.
Staff provides the detainee a copy of his/her identity
document(s) upon request.
Staff disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs and CDFs.
Every indigent detainee has the opportunity to mail, at
government expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
. PackaQes deemed necessary by ICE.
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
The facility provides writing paper, envelopes, and
pencils at no cost to ICE detainees.
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Cash is not allowed only
money orders are
allowed and they are
placed in the detainee's
account,
No limit on mail.
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Page 10
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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DEl'iAfNEE HANDSQ,O,K
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,~p!jq,y,: Every OIC will develop a site-specifi~;;d~tainee hand~l!)fi)ktb serve as an ov~~i~}i!i!!Of, ~nd guide to, the
d~~i3:mti!l)Mil~j:)£ieies. r:uJes;;and procedures in effect at thetacim~>J:he handbook will al~i~~scr;iij~rtMe services,
, programs, and ,00JlIrMl~~~~iti.~~:; "!Lvaililble through valiC~iJisl': !S~~~~"including th;e1~eili.: :!!~/E~. pri¥ate
;i!i~I~~~~~m~, ~t~(Every defai~ . e WJU::reG.~ive,a copy of this haridbOo:k;jUP.j~ll1IliaQ~!I~~!~1\l tq~h!;) fabifity. . :
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The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Language(s).
The handbook supplements the facility orientation
video where one is provided.
All staff members receive a handbook and training
regarding the handbook contents.
The handbook is revised as necessary and there are
procedures in place for immediately communicating
any revisions to staff and detainees.
There an annual review of the handbook by a
designated committee or staff member.
The detainee handbook address the following issues:
• Personal Items permitted to be retained by the
detainee.
• Initial issue of clothes, bedding and personal
hygiene items.
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook clearly outlines the methods for
classification of detainees, explains each level, and
explains the classification appeals process.
The handbook states when a medical examination will
be conducted.
The handbook describes the facility, housing units,
dayrooms, In-dorm activities and special management
units.
The handbook describes; Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
personal hygiene practices.
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
The handbook describes barber hours and hair cutting
restrictions.
The handbook describes; the telephone policy, debit
. card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
policy and procedures for emergency phone calls.
The handbook addresses religious programming.
The handbook states times and procedures for
commissary or vending machine usage. (where
available)
The handbook describes the detainee voluntary work
program.
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times.
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given
Page 11
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
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DETPJINEE
•
HAt.J~B.(1j)QK
Polic~: Everr <? IC will develop a site~spe~ific d~~ainee ~~~?ook t?serve as an ~verview df;:;~r
:i~~.~o., the 1
detention poliCies, rules, andpr,f!~e,d~If,~ilrveffek!it atthe'f~Q~lIty. Ttlehandbook WlU"l;ilso d.
'. '" cas,
. programs, and opportunities ;avaU~~le;.thtough vatlb~s sources, including the fa~I" fOIlE; p'!'ivate i
,fEirQanizations, etc. Every detainee will receive a copy of:lr,;is'hanobook upon admission to the faqHi~.
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The handbook describes the library location and hours
of operation and law library procedures and schedules.
The handbook describes; attorney and regular visitation
hours, policies, and procedures.
The handbook describes the facility contraband policy.
The handbook describes the facility visiting hours and
schedule and visiting rules and regulations.
The handbook describes the correspondence policy
and procedures.
The handbook describes the detainee disciplinary policy
and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
Summary_ of Disciplinary Process.
The grievance section of the handbook explains all
steps in the grievance process -Including:
• Informal (if used) and formal grievance
procedures;
The
appeals process;
•
In
CDF
facilities: procedures for filing an
•
appeal of a grievance with ICE.
• Staff/detainee availability to help during the
grievance process.
Guarantee
against staff retaliation for
•
filing/pursuing a grievance.
How to file a complaint about officer
misconduct with the Department of Homeland
Security.
The detainee handbook describes the medical sick call
procedures for general population and segregation.
The handbook describes the facility recreation policy
including:
• Outdoor recreation hours .
• Indoor recreation hours .
The handbook describes the detainee dress code for
daily living; and work assiQnments.
The handbook specifies the rights and responsibilities
of all detainees.
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Legal research is available
through requests.
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Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
A
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~Ignature
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Page 12
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
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, ponc}!" EV(3 ry,, facility ~HI:Wovid"e,<qetain, ~es, in
I acco'tdmde;wfth the high~~~i~ani~~'!~.~~~lftlqds.
•
its care
~ith rititf[tibusand'~~PE3;ti~iil!$J!;mealsl prc~pared
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CQmponents"'~";::;
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The food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
The Cook Foreman is on duty on days when the FSA is
off duty and vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.
•
In ICE Facilities this includes a review of the
ICE "Food Service" standard
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
monitor the condition of knives and dininQ utensils
Special procedures (when necessary) govern the
handling of food items that pose a security threat.
Operating procedures include daily searches
(shakedowns) of detainee work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate andup-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service department.
During orientation and training session(s), the CS
explains and demonstrates:
•
Safe work practices and methods.
•
Safety features of individual productsl pieces of
equipment.
•
Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
"Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
regulations regarding detainee pay.
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Page 13
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
in
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FOOD SERVICE
PQliQY:Eve~ facility:.:~~~~J:iiPr,OVi~W::d:~~~I~~
its care. Wit~,e~~ritjOUS and appetizing, ,meals, Wr.~P1ared in
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RE!m:a~Ik1$
~~:~p~rierit~. .. . '. .. ':.,
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Detainees are served at least two hot meals every day.
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No more than 14 hours elapse between the last meal
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served and the first meal of the following day.
For cafeteria style operations, a transparent ·sneeze·
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guard" protects both the serving line and salad bar line.
accordance with the hl9he.st sanlt~!Ys ..; . .
The facility has a standard 35-day menu cycle. IGSAs
use a 35 day or similar system for rotating meals.
The FSA or facility considers the ethnic diversity ot the
tacility's detainee population when developing menu
cycles. (Provide examples)
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The FSA has established procedures to ensure that
items on the master-cycle menu are prepared and
presented according to approved recipes.
The Cook Foreman has the authority to change menu
items if necessary.
• If yes, documenting each substitution, along
with its justification
• With copy to FSA
All staff and volunteers know and adhere to written
"food preparation· procedures.
Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the Chaplain or FSA.
A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
• Changes to the planned common-fare menu
can be made at the facility level.
• Hot entrees are offered three times a week.
• The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
• Staff routinely provides hot water for instant
beverages and foods.
Common-fare meals are served with:
0
Disposable plates and utensils.
0
Reusable plates and utensils.
0
Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commontare diet items.
A supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.
[8l
0
0
[8l
0
D
[8l
0
0
[8l
0
0
[8l
0
0
[8l
0
0
IZI
0
0
IZI
0
0
[8]
0
0
[8l
0
0
5 week cycle.
Chaplain has to approve
their request.
•
The Warden, in conjunction with the chaplain andlor
local religious leaders, provide the FSA a schedule of
the ceremonial meals for the following calendar year.
Page 14
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
.-
I:;. ;;,:,;;;:::,;, ':,::,
,.. ,,,;,,j,:,, .'
.:
P.:
~
::
Every facility will provic;le detain~f"$l:'i~its
I a9pordance with the hit;Jhest s~nitary stanQi;lrd$.
! PQlicy:
•
~.,/ .
...
~
:~i
.;
car;!!J'~r~~ii!~~~"f:1~~lU~ar;i~li:~p'~~~~~~~;g m~;~ls; prepared
." : "
" ... Y
The common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
•
Muslims fasting during Ramadan receive their
meals after sundown.
•
Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
•
Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Fridays during Lent.
The food service program addresses medical diets.
satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
·safe" temperature(s) as served.
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
•
Personal cleanliness and hygiene;
•
Sanitary techniques for preparing, storing, and
serving food, and;
• The sanitary operation, care, and maintenance
of eQuipment.
Everyone working in the food service department
complies with food safety and sanitation requirements.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
• who conducts the inspections?
Equipment is inspected for compliance with health and
safety codes and regulations.
When was the most recent inspection?
•
•
Which agencY'_ conducted the inspection?
Reports of discrepancies are forwarded to the Warden
or designated department head and corrective action is
scheduled and completed.
Standard procedure includes checking and
documenting temperatures of all dishwashing
machines after each meal.
Staff documents the results of every refrigeratorl
freezer temperature check.
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.
in
... .. ' . : ,: ';:::"~" 'F::::·
N
NA
D
D
D
D
D
o
o
D
D
D
o
D
D
D
D
D
o
D
D
D
D
D
o
D
o
o
D
o
o
Remar,k~, ..
The
Food
Services
Superviosr and a member
of
the
health
care
staff.
The Blount County Health
Inspector.
o
o
o
Page 15
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
t8J Acceptable
o Deficient
FOOD SaRYICE
•
OAt-Risk
o Repeat Deficiency
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Auditor's Signature I Date
Page 16
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
,All facilities will implement
to c.Qptrol and safegu~~ d~~~in~:es~p~rsonal property.
Prti~j:ii'il'lr~;:c::
' cure storage of fundS';:llaluable~"ba,; a,~ ancfOtherpe~~l!lnaJliJll',f:OP~:Hty; the
; tlri$~:IiJ~rred property; a,nd the initiaUi
' J~~I~iireBeduled invento~fil!g'Qfail
a'r!\jalIFl~Qpei1l~':t'!!lj~
I'i
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
sun",,.,,,,.,:r·,,,
accessible to desi
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing
Staff itemizes the baggage and personal property of
arriving detainees. including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
form that meets the ICE standard?
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff
forgotten property
nrn,ronures?
reported to the
Staff follows written procedures when returning property
to detainees.
CDFfl
facility procedures for handling detainee
are similar with the ICE standard.
The facility attempts to notify an out-processed detainee
that he/she left property in the facility.
•
By sending written notice to the detainee's last
known address;
• Via certified mail;
• The notice state that the detainee has 30 days
in which to claim the property. after which it will
be
abandoned.
The facility disposes of abandoned property in
accordance with written procedures.
•
If a CDFflGSA facility, written procedure
requires the prompt forwarding of abandoned
nr" .... .,. ..h'to ICE.
0
0
0
0
0
0
[8J
0
0
[8J
0
0
[8J
0
0
181
0
0
181
0
0
181
0
0
o
o
o
o
'the'detainee case.
Deficient
.-11 ....
(b )(6), (b)(7)c
: .... , .
Auditor's Signature f Date
~
nt facts, observations, other sources used, etc.)
d)C
Page 17
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
.., !,G;ROlIP LEGAL
•
RIGh ""...
The Field ~~ice is ''''''pvll.;ive to requests byattorn.eys
and Cl"vl"Ulleu '''1-''-'''''''' IlOUV,," for group IJr~~t::1 ILcUIUII~.
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
a timely manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
.
representative.
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied permisSion to attend a presentation
and the l.,a"'vlI\~) for the denial.
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
may attend.
Detainees in segregation, unable to attend for security
reasons may request separate sessions with presenters.
Such requests are documented.
IIllel pi .,l."." are ad litted when
""ry to assist
i:lLLUrrl~Y~ and other legal''''IJI'''''''''llc1iiitl;l~
Presenters are afforded a minimum of one hour to make
the presentation and to conduct a question-and-answer
session.
Staff permits presenters to distribute ICE-approved
materials.
The facility permits presenters to meet witl small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
providers.
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is susper,dbu from making presentations.
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
the request of outside organizations.
A copy of the Group Legal Rights Presentation policy,
including attachments, is available to detainees upon
request
0
0
o
o o
o
o o
o
D
o
0
o
D
0
o
0
0
o
o
o
o
0
0
0
0
0
0
0
0
0
o
D
D
o
D
0
o
0
0
o
D
Page 18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
o Deficient
,
D
At-Risk
D Repeat Finding
'cant facts, observations, other sources used, etc.)
(b)(6). (b)(7)c
..
•
Auditor's Signature I Date
.5#~
I
Page 19
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
Policy: Every facility will develop:arn~' Implement standard opletating procedures (SOPs) for addressing;
detainee grievances in timely fashi:i!imi .iE.la~h:step in the
" : , r wi.thin the prescribed tim:6 frame.
Arn.on ,th~r tllings, griev~I1~EnMiAMp.e·pr.ocessed, i
" (sdbjeet'to:apJ'>9al) in accordance
"'a " ' ,", committe'eiiiill;~J,ilti(ene as
procedur.t;Mt,dt include
; wit'fu;,tli\'
,m(}'vi€:ltna the
wriUen response ' .any formal,igrievance,
de the basi$f~r ttJe
The
'.
'prcicedures for
grievan~$;.; •. :A1I
~~~~~~~~~~~~"'~.a;I~<)l~'.S~tt~h~e~f~ile~r~
-be tolerated.
y
a
Written procedures provide for the informal resolution
of oral grievances (Not mandatory).
•
If yes, the detainee has up to five days within
which to make his/her concern known to a
member of the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA), using formal procedures.
•
Detainees may seek help from other detainees
or facility staff when preparing a grievance.
•
Illiterate, disabled, or non-English-speaking
detainees receive special assistance when
D
D
o
D
~
0
0
D
~
0
n
Part of training.
Every member of the staff knows how to identify
emergency grievances, including the procedures for
them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
If
lain.
Grievances are scanned
and put into the detainee's
file on the computer.
Log.
•
If not, an alternative acceptable record keeping
system is maintained.
•
"Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
nu
co
received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDF/IGSA
faci
to ICE.
o Deficient
[8] Acceptable
0
0
D
o
[g1
OAt-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b )(6) (b )(7)c
S-M?
Auditor's Signature I Date '
Page 20
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
•
ISSUANCE AND EXCHANGE OF CLOTfilING,.B~'tJ>D.liljIIG. ,lit) TOWi$il.:S
Policy: ICE requir~s th~~i~i1:taCilities housing ICE detainees provide cle.l;l.nciothing, bedding,lineI1lSi,atrJdiitGweIS
FurthElr, facilities shall'provide ICE detainees with regular exchanges ,of
to every rOE;detaiA;ee1!j~~rl'arri\i!aJ
clothing, linens, and towers for as long as they remain in detention.
Componen~s
.". ..[:
;.,~~~.;i.;' ;; ..~'l'lI,ij'
'. !'" .. ,
The facility has a policy and procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
• The supply of these items exceeds the
minimum required for the number of detainees.
All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing.
Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
One
pair of socks.
•
One
pair of underwear (Daily change).
•
One
pair of facility-issued footwear.
•
Additional clothing is available for changing weather
conditions or is seasonally appropriate.
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
• One mattress
• One blanket
• Two sheets
• One pillowcase
• One towel
• Additional blankets are issued based on local
weather conditions.
Detainees assigned to special work areas are clothed in
accordance with the requirements of the job.
Detainees are provided clean clothing, linen and towels.
• Socks and undergarments - exchanged daily.
• Outer garments - twice weekly.
• Sheets - weekly.
• Towels - weekly.
• Pillowcases - weekly.
Food service detainee volunteer workers permitted to
exchange outer garments daily.
Volunteer detainee workers are permitted to exchanges
of outer garments more frequently.
~~SUANCE
•. " . . .
••
i~~Iin~rks
I:'"
';i'~ .ilp:.
~' .'~:: :. '. ,
I8J
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D
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0
~
D
D
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0
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0
0
AND EXCHANSE;:ClD'F:'1llt1)1'1HING..6E.DDI~G, ANQTOWI~1l;S - Ri)U~~
.,'
D Deficient
.'
D
At-Risk
'.
•
".
',_
. . ,.C',
','
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b )(6). (b)(7)c
Auditor's Signature I Date
Page 21
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
,"
•
Policy:
All del_
.,
: .. ~r" .
::SMIS
•
MARF.UAGE REQUESTS:
will
, .,
,',.
recave case.!>¥,.~td.ra~~ from 100=::on,
~~-.-
The Field Office considers detainee marriage requests
on a case-by-case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/OIC or IGSA. Rejections
are documented.
It is standard practice to require a written request for
permission to marry.
The written request includes a signed' statement or
comparable documentation from the intended spouse,
confirming marital intent.
The Warden/OIC provides a written copy of his/her
decision to the detainee and his/her leaal representative.
When permission is denied, the Warden/OIC states the
basis for his/her decision.
The Warden/OIC provides the detainee with a place and
time to make wedding arrangements.
[gl
D
D
[gl
D
D
[gl
D
D
[gl
D
0
~
D
D
rzI
D
D
rzI
D
D
'. .~;:~ij!il1;li.; iij"l'l!:: ::. ::;'"
121 Acceptable
o Repeat Finding
D Deficient
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b )(7)c
Auditor's Signature / Date
Page 22
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
I:MERGENCY ESCORTED TRI
..
.
.
Policy: The Immigration and Customs Enforcement (ICE) may provide det~~@:!lles:;with'i$,taff·
the community for the purpose of visiting critically ill ,members of ,~he ~~~~ill~~~! ifi)rlme';
attending funerals.
' .,::'1':
.,....
.'
The
Ie considers and approves, on a caseby-case basis, trips to immediate family member's:
•
Funeral
The
recog
mother, father, brother, sister,
spouse, child, stepparent, and foster parent as
"immediate fami
The CDFIIGSA facifity notifies ICE of all detainee
requests for non-medical escorts.
The Field Office
is the approving official for
non-medical
The detainee's Deportation
icer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
the kind of
uired.
travel
who require overnight housing are placed in
facilities.
Each escort includes at least two officers..
• The detainee remains under constant, direct
visual
s to the
Escorting officers report unexpected
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
instructions for
of the
Escorting officers have the discretion to: a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
~
officers do not accept gifts/gratuities from a
reason.
detainee's relative or friend for
Escort officers ensure that detainees:
• Conduct themselves in a manner that does not
bring discredit to the ICE.
Do not violate federal, state, or local laws.
Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
• Do not arrange to visit family or friends unless
approved before the trip.
• Make no unauthorized phone calls.
Know they are subject to search, urinalysis,
breathalyzer, or comparable test upon return to
the
return to the
o
o
o
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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0
0
0
. . ~~(j:tri!l)'sdnto
,!f?rnily, 'or for
•
•
•
NON MEDlq~~~\:::
IiIIENSvuESGORT
,r:"::Y","
Page 23
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
• ;.:;; :"'"
~;,. :1; .,':.
[gJ Acceptable
•
o Deficient
D
At-Risk
•
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
Page 24
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
RECREATiON
•
':
to the!
Policy: It is ICE policy to ~rovid<>'_"1!l ""~~i~tties to an '~",' ...,.
. RxtAnt,possibl~, under conditions of secU{:iwand
•. ••.
.their safety IIU.'·'. '~";:;i>:(
:I"J!L
.'
,,'
,~. ' •::;,; ,;,:,' . ' f i ! " , ,:" ..• ,':
,:,i,i':
:-:r;iII~Qrll:>
Does the facility provide:
I2SJ
0
0
• An indoor recreation program?
• An outdoor recreation program?
A recreational specialist (for facilities with more than 350
detainees) tailors the program activities and offerings to
0
I2SJ
0
the detainee population.
Regylar maintenance keeps recreational facilities and
I2SJ
0
0
equipment in good condition.
Monitored by
The I=-I 'C'culunal specialist or trained equivalent
I2SJ
0
0 cameras.
sunervises _detainee recreation workers.
The recreational specialist or trainee equivalent
oversees recreation programs for Special Management
0
0
I2SJ
Unit and "n.
eeds detainees.
DaYlvullI.. offer sedentary activities, e.g., board games,
(gI
0
0
cards, television.
(gI
[ ]
[]
Outside activities are ..~" lv' to Iii "f!t:tU-liUIIlCll; sports.
Each detainee has the opportunity to participate in daily
Outside rec. 3 times a
(gI
0
0 week/inside
daily.
recreation.
Detainees have access to recreation activities outside
(gI
the housing units for at least one hour daily, 5 days a
0
0
week.
Staff checks all items for damage and condition when
(gI
0
0
equipment is returned.
Staff conducts searches of recreation areas before and
~,
0
0
after use.
[]
AllltlliltlClLlVI areas under constant staff sup~rvisior
[J
IZI
[]
Supervising staff is equipped with radios.
[J
IZI
The facility provides detainees in the SMU at least one
rgJ
hour of outdoor recreation time daily, five times per
0
0
week.
Detainees in disciplinary/administrative segregation
receive a written explanation when a panel revokes
~
0
0
his/her recreation privileges.
Special programs or religious ClliLivitit;ls are available to
0
181
0
detainees.
Volunteers receive a
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
training
package which
I2SJ
0
0
includes a~iver.
detainees are j./I ......I •
Visitol relatives or friends are not allowed to serve as
181
0
0
volunteers.
~Ifoutdoor recr:~atfon is offered check this box. No further information is required ,when outdoor
r", ......... ""ti"""·is offered.
If the facility has no outside recreation, are detainees
considered for transfer after six months?
0
0
0
• If yes, written procedures ensure timely review
of all .f: . : . detainees.
Case officers make written transfer recommendations
D
0
0
abol.Jt every six-month detainee to the OIC.
The OIC documents all detainee-transfer decisions,
0
0
0
whether yes or no.
The detainee's written decision for or against an offered
0
0
0
transfer documented in hislher A-file.
Page 25
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
;'RECREAl'I0If1,1', .. '
. POli:Q¥: It is ICE pplicy'lO' provide access to recreational programs and activifiestoalilCE detainees, to the
,;,~,*~e.f:),lp.C)§~ible,
und$rcondition~
of security and supervision thatprotect their safety and welfare .
.'
:. • ....
;.
."
•1, ·,)l.,H.U!'.:,:: -•. ,··.·· •. '1·
Staff notifies the detainee's legal representative of
his/her decision to accept/decline a transfer.
If no recreation is available, the ICE District routinely
review transfer elij:Jibility for all detainees after 60 days.
Does the A-file of every detainee is held more than 60
days without access to recreation contains either a
transfer-waiver signed by the detainee or the OIC's
written determination of the detainee's ineligibility for
transfer.
The detainee's legal representative is notified of the
detainee's/OIC's decision.
0
0
0
0
0
0
0
0
0
0
D
0
. . :;;':>'R~CREATION
o Deficient
~ Acceptable
:-u".
(b)(6), (b)(7)c
:- ••
II
.,
D
At-Risk
D Repeat Finding
t facts, observations, other sources used, etc.)
Auditor's Signature / Date
Page 26
G-324A Detention InspectionForm Worksheet for IGSAs - Rev: lOnS/04
•
•
services.
The facility allows detainees to observe the major "holy
days" of their religious faith.
• List
The facility accommodates recognized holy-day
observances by:
• Providing special meals, consistent with dietary
restrictions.
Honoring
fasting requirements.
•
FaCilitating
religious services.
•
restrictions.
•
Each detainee is all
religious items in his/her
immediate
Volunteer's
in
allowin
rams.
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the SpeCial Management Unit to participate
in religious practices unless otherwise documented for
the
and
of the
Deficient
D
181
0
0
181
0
0
0
0
181
0
0
181
0
0
{gJ
0
0
{gJ
0
0
At-Risk
o Repeat Find
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Auditors Signature / Date
S#b
7
Page 27
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
Policy: All facilities
telephones. ',;....
Dl~T~Ui\l$E TELEPHC!!)NE ACCESS
hOl;J~iI1l9!.JOi~i:l~~~~;ihe~s
will permit
Detainees are allowed access to telephones during
established facility waking hours.
.:;ii:;::;";~;,,,,
."
0
0
r8l
0
0
~
0
0
r8l
0
0
~
0
0
Telephones are inspected regularly by facility staff to
ensure that they are in good working order.
[gJ
0
0
The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.
[gJ
0
0
The facility administration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.
[gJ
0
0
[gJ
0
0
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0
0
~
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0
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(81
0
0
r2l
0
0
(81
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0
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r2l
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0
0
[gJ
0
0
[gJ
0
0
I2J
0
0
[gJ
0
D
[gJ
D
0
Detainees are afforded a reasonable degree of privacy
for legal phone calls.
A procedure exists to assist a detainee who is having
trouble placing a confidential call.
The facility provides the detainees with the ability to
make non-collect (special access) calls.
Special Access calls are at no charge to the detainees.
In facilities unable to fully meet this requirement initially
because of limitations of its telephone service, the ICE
makes alternate arrangements to provide required
access within 24 hours of a request by a detainee.
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
on the approved "Free Legal Services List".
Special arrangements are made to allow detainees to
speak by telephone with an immediate family member
detained in another Facility.
Any telephone restrictions are documented.
The facility has a system for taking and delivering
emergency detainee telephone messages.
Emergency phone call messages are immediately
given to detainees.
Detainees are allowed to return emergency phone calls
as soon as possible.
Detainees in disciplinary segregation are allowed
phone calls relating to the detainee's immigration case
or other legal matters, including consultation calls.
Detainees in disciplinary segregation are allowed
phone calls to consular/embassy officials.
Detainees in disciplinary segregation are allowed
phone calls for family emerqencies.
and e,quitable access to
NA
~
Upon admittance, detainees are made aware of the
facility's telephone access policy.
Access rules are posted in housing units.
The facility makes a reasonable effort to provide key
information to detainees in languages spoken by any
significant portion of the facility's population.
Telephones are provided at a minimum ratio of one
telephone per 25 detainees in the facility population.
:: ~
d~tail1l~es':f;easonable
,t;
Cbffi~ij~~~:'~ij'lii';"'I" .
•
Page 28
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
Remarks
::;.,:.
•
DETAiNEE tELEPH'ONE ACCESS
•
.,
.",.... ;.;,.. ,.
.
Policy: All facilities housil)1~"i'PE d~tainees will permit detainees' ~easenabl:a: arile e~i\l!i~atl!le access to
.'
• teUephones.
Components
,.:;
"
Detainees in administrative segregation and protective
custody afforded the same telephoning privileges as
those in general population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
Access calls are not monitored.
Y
, •;;:,::~I!;ij ji:mN~:,;::i;,
I2l
0
0
I2l
0
D
.'
Remarks
DETA1NElE lElBRM~NE AGCESS
[8J Acceptable
o Deficient
OAt-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
Page 29
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
. ,;
•
; NISITATtON
....... ,.
.
·Pblicy~ IGE shan.p~r;£lli:tO.~tainees to visit with family, friends, legal represen~atives;speciaUnterest groups and
toe (lews media.
. .
..'.
." ..
v
There is a written visitation schedule and hours for
Qeneral visitation.
The visitation hours tailored to the detainee population
and the demand for visitation.
Remarks
o
o
o
o
The visitation schedule and rules are available to the
public.
I2J
D
D
The hours for all categories of visitation are posted in
the visitation waiting area.
I2J
D
D
A written copy of the rules regulating visitation and the
hours of visitation is available to visitors.
[g1
~
D
D
D
0
D
[g1
D
D
0
0
0
~
D
D
0
D
I2J
0
D
~
~
IZI
D
0
0
0
~
0
0
o
o
o
o
D
o
o
o
D
o
A general visitation log is maintained.
The detainees are permitted to retain personal property
item specified in the standard.
A visitor dress code is available to the public.
Visitors are searched and identified according to
standard requirements.
The requirement on visitation by minors is complied
with.
At facilities where there is no provision for visits by
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.
After that time, on request, ICE considers a transfer,
when possible, to a facility that will allow minor
visitation. At a minimum, monthly visits are allowed.
Detainees in special housing afforded visitation.
Legal visitation is available seven (7) days a week,
including holidays.
On regular business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.
On regular business days, detainees are given the
option of continuing a meeting with a legal
representative through a scheduled meal.
Private consultation rooms are available for attorney
meetings. There is a mechanism for the detainee and
hisiher representative to exchanQe documents.
There are written procedures governing detainee
searches.
When strip searches are required after every contact
visit with a legal representative, the facility provides an
option for non-contact visits with legal representatives.
Prior to each visit, legal service providers and
assistants are identified per the standard.
The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.
.
I2J
~
o
No contact visits.
o
Page 30
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
. ...
:~:.
'."'.
".; ...
,
VISITATION
"
'r :·'i'';~~:>;1:i1r'.
'"
:;. .
•
..
.'
.
,.I'?Q.;IIc.y,: ICE shall.permit:detainef;l~to v.isit ~ith family, friends, legal represehtatiiii;.es,,~pe;!lIiaJ;inteJest groups and·
. the news media.
..
The decision to permit or deny a tour is not delegated
below the level of Field Office Director.
0
0
~
Provisions for NGO visitation as stated in the Detention
Standards are complied with.
~
0
0
Law enforcement officials, requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.
r8l
0
0
Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIG or ICE
Field Office.
IZI
0
0
Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.
r8l
0
0
IZI Acceptable
D Deficient
D
At-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
.
g
Page 31
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: lOnS/04
•
.
'1"'.,:.'
........
'.
.• '; : ". {1' ! : ~1·"'. l; :. ':".
VOLO~TARY WORKl;~RliJ:GRAM
.
.
'"
•
......
.•. ,.J,., ..
':"
.':
.
Policy: In every facility offering a voluntary;,work program, I:CE detainees will have the oppo.ntl!.!miit~,;to work and
,',;
;.~ :one,y:by pal1it~ejp.>.ating. While not legally require:d, ICE affords' detainee workers basic Occupationall
: ~. :.
. ,,*~~i!l4ealtlil';~~~i,HJj~tratiofl (OSHA) protections .
• 1"
':;: .~: ..::~ i;:m~~
,
i:;': :
/:
'\·:;l ~, .
. :'.
I:8l
Check here;'if'JICi!q~~in.~rar~;riot authorized to work at .the.,~e$,:1< fa~!lity,; , M~k:NA.'on Form G324A, pc.-ge
3 ~m~!:
~;tOi'P~" .section.
' ' . ,.:,:,
".,
."
: .,. h:"
I!
:
.. : ....
••
••. j",,! ~~,
" •
";':': ;':~idtnPdn~hts;':
:
Y
...... ..
:
Does the facility have a voluntary work program?
• Do ICE detainees participate?
Detainee housekeeping meets neatness and cleanliness
standards.
Detainees have the opportunity to participate in special
details, however, are never allowed to work outside the
secure perimeter.
Written procedures govern selection of detainees for the
Voluntary Work Program.
• The same procedures apply for replacement
workers as for "new" workers.
Staff
follows written procedures.
•
Where possible, physically and mentally challenged
detainees participate in the program.
The facility complies with work-hour requirements for
detainees, not exceeding:
• Eight hours a day.
• Forty hours a week.
Detainee volunteers generally work according to fixed
schedule.
If a detainee is removed from a work detail, staff places
the written justification for the action in the detainee's
detention file.
Staff, in accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
workers before they join the work program.
The voluntary work program meets:
• OSHA standards
• NFPA standards
• ACA standards
Medical staff screens and formally certifies detainee food
service volunteers.
• Before the assignment begins
• As a matter of written procedure
Detainees receive safety equipmenV training sufficient for
the assignment
Proper procedure is followed when an ICE detainee is
iniured on the job.
• " • .;
;"'.'1.",
:. . .
..
j~!;:liiiiilrtlA;;'
D
D
D
D
D
D
0
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
0
D
D
D
D
D
D
D
D
D
Page 32
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
R~marks
•
IfZJ
D
Acceptable
Deficient
•
D
At-RisK
D Repeat Finding
Remarks: (Record significant facts, obseNations, other sources used, etc.)
(b)(6), (b)(7)c
•
,
9
J
Page 33
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Section II
Health Services
Standards
Page 34
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
POlicy~ All tac:ilities.
detaio~~s engFl,ging:,
facilitiEis wiltslN~
. '. ;
"
.;
~
,:' •
•
HUNGER STRIKES
in
l'
When a detainee has refused food for 72 hours, it is
standard practice for staff to refer himlher to the medical
department.
~
D
D
CDFs and IGSAs immediately report a hunger strike to
the ICE.
r:8l
D
D
The facility has established procedures to ensure staff
respond immediately to a hunger strike.
~
0
0
Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
in an observation room?
• If
Medical personnel are authorized to place a detainee n
the Special Management Unit or a locked hospital room.
~
0
D
~
D
D
Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24 hours.
~
0
0
The OIC of the facility obtains a hunger striker's consent
before medical treatment.
~
0
D
A signed Refusal of Treatment form is required of every
detainee who rejects medical evaluation or treatment.
IZI
0
0
During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day.
~
D
0
Staff maintains the hunger striker's supply of drinking
water/other beverages.
~
D
0
During a hunger strike, staff removes all food items from
the hunger striker's living area.
IZI
0
0
fluid intake
Staff is directed to record the hunger
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form:
~
0
0
The medical staff has written procedures for treating
hunger strikers.
~
0
0
Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.
~
0
0
0
0
Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques.
I8l Acceptable
o Deficient
OAt-Risk
Drinking fountain
available in cell.
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
Auditor's Signature I Date
Page 35
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
,
AC(j'i3~::'rO MEDICAL
CAR'E
•
.-
..
Policy: :E)l,ery fari!ili~y:wiH establish and maintttin an acc~edited/accradi,t~~!lliih~w~~hyhealth pnignarml ~for the
genera] well~being,o'f;:I¢E d e t a i M e s . '. ,
.. {.
'
,
"--~
ComP'QJ,W~~~~\::,
::.".t:;:.:";:;
!1 :Xi:;;;:
Facilities operate a health care facility in compliance
181
with State and Local laws and guidelines.
The facility's in-processing procedures of arriving
181
detainees include medical screening.
[8]
All detainees have access to and receive medical care.
The facility has access to a Managed Health Care
181
Coordinator.
The medical staff is large enough to provide, examine,
rzI
and treat the facility's detainee population.
The facility has sufficient space and equipment to afford
181
each detainee privacy when receiving health care.
The medical facility has its own restricted-access area.
[8]
The restricted access area is located within the confines
of the secure perimeter.
The medical facility entrance includes a holding/waiting
t8J
room.
The medical facility's holding/waiting room under the
181
direct supervision of custodial staff.
Detainees in the holding/waiting room
t8J
have access to a toilet and a drinkinQ fountain.
Medical records are kept apart from other files. They
are:
• Secured in a locked area within the medical
unit.
[8]
With physical access restricted to authorized
medical staff.
Procedurally, no copies made and placed in
detainee files.
Pharmaceuticals are stored in a secure area.
181
Medical screening includes a Tuberculosis (TB) test.
Every arriving detainee receives a TB test.
During
the admission process.
•
Detainee's TB-screening does not occur more
[8]
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
from the Qeneral population.
All detainees receive a mental-health screening upon
arrival. It is conducted:
By a health care provider or specially trained
I2J
officer;
Before a detainee's assignment to a housing
unit.
The facility health care provider promptly reviews all 17945 (or equivalent) to identify detainees needing
121
medical attention.
The health care provider physically examines/assesses
[8]
arriving detainees within 14 days of admission/arrival at
the facility.
Detainees in the Special Management Unit have access
t8J
to health care services.
,N
"
Njj:':
:.'
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
•
0
0
•
0
0
0
0
0
0
0
0
•
:'.::
. :. "!!":,.,
•
•
•
Page 36
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
Remarks
•
ACCESS TO MEDICAL CARE
•
_.1 ••
• .1.1"
Policy: Every facility will . tiab.lj~h ~nd maintain an accredited/acc~~~,~~rn:;~~byhe~l~~ Rfi9.gram for the
gen~ra:1 well-tieing of ICt: ,. ·'!i!"!!rl::>!i'[;:jj'::";:::;,,,i,;:'·'
.' ,.
... ..
.
Staff provides detainees with health- services (sick call)
request slips daily, upon request.
Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
• Service~request slips are delivered in a timely
fashion to the health care provider.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
The plan includes an on-call provider.
The plan includes a list of telephone numbers for local
ambulances and hospital services.
The plan includes procedures for facility staff to utilize
this emergency health care consistent with security and
safety.
.
Detention staff is trained to respond to health-related
emergencies within a 4-minute response time.
Where staff is used to distribute medication, a health
care provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed.
The 1-819 (or IGSA equivalent) is used to notify the
Warden/Facility of a detainee that has special medical
needs.
A signed and dated consent form is obtained from a
detainee before medical treatment is administered.
Detainees use the 1·813 (or (GSA equivalent) to
authorize the release of confidential medical records to
outside sources.
The facility health care provider is given advance notice
prior to the release, transfer, or removal of a detainee.
Detainee's medical records or a copy thereof, are
available and transferred with the detainee.
Medical records are placed in a sealed envelope or
other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL".
•
[gI Acceptable
o Deficient
r8I
D
D
r8I
D
D
r8I
r8I
D
D
D
D
I2l
D
D
I2l
D
D
I2l
D
D
I2l
D
D
I2l
0
0
I2l
D
D
I2l
D
0
I2l
0
0
I2l
0
0
I2l
0
0
OAt-Risk
Hospital is located across
the street.
D
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
Page 37
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
em
Training prepares staff to:
•
Recognize potentially suicidal behavior;
•
Refer potentially suicidal detainees, following
facility procedures;
•
Understand and apply suicide-prevention
tech ues.
A health-care provider or specially trained officer
screens all detainees for suicide potential as part of the
admission process.
• Screening does not occur later than one working
d after the detainee's arrival.
Written procedures cover when and
detainees to medical staff and
are followed.
The facility has a designated isolation room for
evaluation and treatment.
The designated isolation room does not contain any
structures or smaller items that CQuid be used in a
suicide attem
Medical staff has approved the room for this purpose.
Staff observes and documents the status of a suicidewatch detainee at least once
15 minutes.
1ZI Acceptable
o Deficient
o
o
o
o
~
0
0
~
0
0
~
0
D
~
0
0
[gI
0
D
~
0
0
OAt-Risk
Isolation room in
medical.
o Re~t Finding
facts, observations, other sources used, etc.)
6
Page 38
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
TERM
•
IlIiNESS,ADVANCEO 01
All facilities h'QusinglGEdetainees shaU,have policies and proceduresa€ldre$iS~Iil~lthe,~~slles of tefmil1lal
iUia~$s Or:ih
, .. ' directives, and detai~~:@;de~th, toir;lcludethe procedun:l,,'
ure'proper
members''an~ .
..
' . . '. in the
. a detajril!~e
notification
.
becoming
of a detaineeo~~ur~ ,
pOlicy will co\ieqp;~pcedUn!$iil1o
be taken if the'
in transit. .
. .
$~i~eit~J' or terminally ill.
:~Ii.i!W~~¥~;iiii:~~iTlll)lete all references
Remarks
Detainees, who are ch
transferred to an
ite m"',riit"~
The facility or appropriate ICE office promptly notifies
the next of kin of the detainee's: medical condition.
• The detainee's location.
• The limitations
on visiti
There are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
•
The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
The gu
ines provide the detainee the opportunity to
have a
attorn
the documents.
There is a policy addressing "Do Not Resuscitate
Orders"
Detainees with a "Do Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
?
of
The facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
ntative.
The
of
The facility has written procedures to notify ICE officials,
deceased family members and consulates, when a
detainee dies while in Service.
The facility has a policy and
to address the
death of a detainee while in
At all ICE locations the detainee's remains disposed of
in accordance with the provisions detailed in this
standard.
In the event that neither family nor consulate claims the
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
•
If the detainee's is a U.S. military veteran is the
De
of Veterans Affairs notified.
o
o
o
o
o
D
o
D
D
o
o
o
D
D
o
o
o
o
o
o
o
D
D
D
o
o
o
D
D
D
D
D
D
o
D
D
Page 39
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
issues of terminal
. and
' "
",' , ," ' : .. ' , .to ens,ur~proper
"''''''',,"fI,wrnembers "
"p,a.rtiesdfli!tml& ev;~nt;G:ft"atle~a,jn'ee
, ,','
,occurs. ·In addition, the policy
coy,en~r,ocedur'es to
rs while in transit.
,.<ii.;i!-- .•
wIn
. ndlaccept ICE detainees who ar~ severely or ter~r~~IIY iU.
" '. .' ,portion oOhe worksheet~ :ALWAYS com.plete autli!:~~~~~~s
.
"1,:;-:"
:'';
.
".
Remarks
The facility follows established policy and procedures
describing when to contact the local coroner regarding
such issues as
•
Performance of an autopsy.
• Who will perform the autopsy.
• Obtaining State approved death certificates.
• Local trans
of the
ICE staff follow establi
the case of a deceas
o
o
o
o
o
o
!
r8J Acceptable
D Deficient
o
AI-Risk
D
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
AUCHtOr'S ~Jgnature I
uate
Page 40
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
Section III
Security and Control
Page 41
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
PonC.!III~it\lU(jet4ention faeinti~sWill ensure!~fii~proper handUn~J.i:and disppsa~()f all contra~~hd. Documentation of
o o
Contraband that is government property is retained as
evidence for potential disciplinary action or criminal
ion.
Staff returns property not needed as evidence to the
proper authority. Written procedures cover the return of
such property.
Before confiscating religious items, the OIC or
deSignated investigator contacts a religious authority.
Staff follows written procedures when destroying hard
contraband that is illegal.
Hard contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.
"
D Deficient
•
o
o
o
o
o
o
o
o
o
o
......
.
(b)(6), (b)(7)c
o o
...,
"
D
At-Risk
o Repeat Finding
nt facts, observations, other sources used, etc.)
Auditor's Signature / Date
Page 42
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
"'<"";
>. ", :DETENTION
•
FILES
Policy: Every;,f:aeility wilLcn!'l:at~:a'det~ntion file for every IGE,d:et~i~e~'booked into theliaic;ility, excluding only
detainees sch~;dll!!led to ~,~parfwithin 24 hours. The detention tHewili contain copies am;f;,in some cases, the
originalof sp~IHedi doc:lJIn.riiE!i~~ concerning1he detainee's st1il!K!m-the facility: classiflilWation she~t, medical
qu~~ti9r.n<:tirt!o;property inveii;:t0.ty!:*~~~11ii:~i~8iPlinary docume~t$ii!~1.~titiiJi;;,;:i.,,,. ,.;,..
., .,., " ...;;'" ".. ,:.:,.:,'"''''
", O(j~~~g~l\ll!b:;:~; ;;i:jf';,jE;,;" .. ')'ii!':!lillii;;j:!~':::' "~~"
A detention file is created for every new arrival whose
stay will exceed 24 hours.
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions process.
The detainee's detention file also contains documents
generated during the detainee's custody.
•
Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
•
Disciplinary forms/Segregation forms
•
Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to supervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing the detention file makes a notation
that the file is complete and ready to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.
[8J
0
0
[8J
0
0
~
0
0
o
o
D
D
' " ..
':·:;:;·Rema~~~ .. ;; " .
o o
o
D
Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
department.
D
o
···.r·
121 Acceptable
D Deficient
OAt-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Auditor's Signature 1 Date
Page 43
G-324A Detention Inspection Form Worksheet for IGSAs "Rev: 10/18/04
•
':;",'DlSCIPLlNARV
,POLICY:",>
.
. ;;1;,',;
.
.:.;;_";,"
.;,
'. -;:1"
•
",'
,A:l!dl'icyt All faciliti~S;"housiiili:jlCE q~~airie'e§iihre authorized to;i;h1PO$~i~i~dipline on <;I~t~if:l~~S Who~,e,Ji~fiila'<qior is :
:'t;i::>
. ,·;.,t:"
flot in compliam'~e·with facility Jules andre~ulatiens.
',;
:iP.ompo.nents/;:", .....
The facility has a written disciplinary system using
progressive levels of reviews and appeals.
The facility rules state that disciplinary action shall not
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deViations from normal food service
clothing deprivation
bedding
deprivation
•
denial
of
personal hygiene items
•
loss
of
correspondence
privileges
•
deprivation
of
physical
exercise
•
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees verbally and in writing.
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
When minor rule violations or prohibited acts occur,
informal resolutions are encouraged.
Incident reports and Notice of Charges are promptly
forwarded to the designated supervisor.
Incident reports are investigated within 24 hours of the
incident. The Unit Disciplinary Committee (UDC) or
equivalent does not convene before investigations end.
An intermediate disciplinary process is used to
adjudicate minor infractions.
A disciplinary panel (or equivalent in IGSAs) adjudicates
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
Considers
written reports, statements, physical
•
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
• Imposes only authorized sanctions
A staff representative is available if requested for a
detainee facing a disciplinary hearing
The facility permits hearing postponements or
continuances when conditions warrant such a
continuance. Reasons for are documented.
•
. ..... :..
......... ' : ' ; .
NA,,·'··
Rema:t<k~
y
j.:..::iii~: •.
~
0
0
~
0
0
IZI
D
D
~
D
0
0
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D
[g]
0
D
~
D
D
~
0
D
~
D
D
~
0
D
~
D
D
I2l
D
D
Page 44
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
-_.
•
•
houSin~d~E. detaijij~t9S
Policy: All facilities
are authorized to:iinpose:ldiscipfinliron
'.
'n~t.in compliance withtacilityrHles and regulations;.
i::!",.
:
.'
., y
Com p ori~jjlts
iN . iiNA::".....,;,i:,.:.
..
.",,'
The duration of punishment set by the OIG, as
recommended by the disciplinary panel does not exceed
[gl
established sanctions. The maximum time in disciplinary
D
D
segregation does not exceed 60 days for a single
offense.
Written procedures govern the handling of confidential[gl
informant information. Standards include criteria for
D
0
recognizing "substantial evidence"
All forms relevant to the incident, investigation,
[gl
committee/panel reports, etc., are completed and
D
D
distributed as reguired .
de~rnees whose bernavior is
Remarks
..
il]:
'
. .,'"
I:8J Acceptable
D Deficient
D
At-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6). (b )(7)c
Auditor's Signature / Date
Page 45
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
I
!
•
•
EMSa,GEN~Y (CONTINGENC~};;PLAN$
'.
:',:, ..
",:;:.,
'Policy'AlI'facilities;~olding ICEii~~taine~~;will respond to emergenCi~§ witha",wredetenllnined s:te,l!1Idar<ilized plan,~o
,
'
"!,,;.
.
;~
.
..
'.:'t:l!!!.<
"
".j)',,':'
minimize the:.rna.rming of human'tife andifie';(jjestruction of pro~erty. 1t!i$!iIi-ecotflm~f,)ded thatSPCsanq CIJl\ffis,#nter
:,jnto a~~ernent, \(,i,ahMemorandum ,otY,ndersfa.,nding (MOU), wift) teder~lr. 10cal~!l)J'!#i!state ~~ncie$!:tp assi~t'in •
, times
., eraem~v.",
' ".
: i;~;mj;:;i'
ii,:j;:!V ':co: i::
1~." ,..
'''',
'"
'
..
iii""
.(,
'
Cq,.nelill,lS:
'
~
•• :'AemaJiks
....
,": .
;.:;ii~il~: ,,~~t:ii
No Detainee or detainee groups exercise control or authority
~
0
0
over other detainees.
,i'"
· '. ';
!: ' :
,
:
"
Detainees are protected from:
Personal abuse
• Corporal punishment
Personal injury
• Disease
Property damage
Harassment
from other detainees
•
Staff are trained to identify signs of detainee unrest.
• What type of training and how often?
Staff effectively disseminates information on facility climate,
detainee attitudes, and moods to the Officer In Charge (OIC)
There is a designated person or persons responsible for
emergency plans and their implementation. Sufficient
time is allotted to the person or group for development and
implementation ot the plans.
The plans address the following issues:
Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
• Revisions
Contingency plans include a comprehensive general section
with procedures applicable to most emergency situations.
The facility has cooperative contingency plans with
applicable:
• Local law enforcement agencies
• State agencies
• Federal agencies
All staff receive copies of Hostage Situation Management
policy and procedures.
Staff is trained to disregard instructions from hostages,
regardless of rank. Within 24 hours after release
hostages are screened for medical and psychological
effects.
Emergency plans include emergency medical treatment for
staff and detainees during and after an incident.
The food service maintain at least 3-days' worth of
emergency meals for staff and detainees.
Written plans locate shut-off valves and switches for all
utilities (water, gas, electric).
:,,"
~ ~,
•
•
~
0
0
181
0
0
I2J
0
0
•
•
Captain.
I2J
0
0
I2J
0
0
I2J
0
0
~
0
0
C8]
0
0
C8]
0
0
I2J
0
0
C8]
0
0
I2J
0
0
Pod officer has access to
turn off utilities.
Page 46
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
,---------------------~~==~~~==~==~~~~~~~--------~~---------~
EMERGENC'!'~eONTINSe~I!'t~,PLANS
~--------------------------------------==~~~----------------==~~-------
Policy All facilities holding ICE det~inee'SWill res~~r\d to emergencies with,apr.edete~ithif:ietl st~~d~;dized plan to
, roinimigeth:e:l1arming,ofhuman life and the destmc::tion of propel'ty.lt is recommended that SPCsanp CDFs enter
int(r agreem'eri't, via:;iMem(j~andum; of Understanding (MOU), with federal, lo~aJ arud state agendes to assist in
.:~lffi~~ii~~;~lin~lmiJ:ehG¥!;C ':',"
"
, , ,'. '
::. ,;:;.;::: :::.1 ..
Written
•
•
•
•
•
•
•
•
•
•
:
=,. ",. :.....
'
'C8m'Jjc:meri1's
Y
. ",.
procedures cover:
Work/Food Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances
N··. ,iNA
o
Remarks
o
':EMERGEN
"
Ie
o Deficient
At-Risk
o Ret:leat Find
. Remarks: (Record significant facts, observations, other sources used, etc.)
6
Page 47
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Policy: EVE!ryfacmty
prograf)l1. TIle:lp~~gram
accordance With
aUl~IIV',,""
..
"
'
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
o
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram and legend.
• The MSDSs and other information in the files
are available to personnel managing the
faci
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
•
Equipment.
•
Report hazards and spills to the
•
official.
The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are always issued under proper
supervision.
•
quantities are limited.
•
Staff always supervises detainees using these
substances.
All "flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
recommendations.
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
National Electrical Code
rements.
All toxic and caustic materials stored in their original
containers in a secure
rn<:.nl<''', combustibles, and toxic liquids are
.....,...... ".h and in accordance with MSDSs.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable
Every employee and
using flammable, toxic, or
caustic materials receives advance training in their use,
and dl
The facility complies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
and Health Administration
lIy qualified officer conducts the fire and
o
o o
o o
o
o
o
o
D
D
o
Detainees are not in
contact with such
substances. Officers are
provided with protective
equipment.
o
o
o
D
D
D
D
D
D
D
o
D
D
D
D
Page 48
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10118/04
•
"ENVfRONMi:tlJTAL HeAL1Hi:~Nai!SAF.a:TY,. '
•
,..f.'
"
Policy: Every f~oility, will co ntr;;o I flammable, toxic, and caustic materials 'ihrou~Ii1:a..hazClrdo,us materials
prOgram. The program'"i.vill inclu$, among other things. tlriie,r(jfMtift~ation,andlabeIiA!!Jl'of.hazardous materiaJs in
'ai!rcordance with applicable standards (e,;g.,' National Pire:;~inl:),te:¢li;on Assoq,iaticm ,~NFPA]);, identificaiic:m··of
il")'?pmpat\qle materials, al!1dsaf09-nandli~gj;P.'r.(;)cedures
" , ..
..
'...
, V:
NA
Remarks
N
. . -.:.-
' .. ,".'
.,." .....
..,.~~)one!i~~
.: ...... ,.
.i .
The Safety Office (or officer) maintains files of
inspection reports; Including corrective actions taken.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires:
• Monthly fire inspections.
• Fire protection equipment strategically located
throughout the faCility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
posted in the diagrammed area.
Fire drills are conducted and documented monthly.
A sanitation program covers barberirig operations.
The barbershop has the facilities and equipment
necessary to meet sanitation requirements.
The sanitation standards are conspicuously posted in
the barbershop.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
All items representing potential safety or security risks
are inventoried and a designated individual checks this
inventory weeklv.
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
An
established schedule of cleaning and follow•
up inspections.
The facility follows standard cleaning procedures.
Spill kits are readily available.
A licensed medical waste contractor disposes of
infectious/bio-hazardous waste.
Staff are trained to prevent contact with blood and other
body fluids and written procedures are followed.
Do the methods for handling/disposing of refuse meet
all reQulatory requirements.
A licensed/CertifiediTrained pest-control professional
inspects for rodents, insects, and vermin.
• At least monthly.
• The pest-control program includes preventive
spraying for indigenous insects.
Drinking water and wastewater is routinely tested
according to a fixed schedule.
Emergency power generators is tested at least every
two weeks.
• Other emergency systems and eqUipment
receive testing at least quarterly.
Testing
is followed-up with timely corrective
•
actions (repairs and replacements).
Ii· ,_ :. I~
,
'.
•
';1'
121
D
D
121
D
D
121
D
D
121
D
D
D
D
D
D
121
121
D
D
IZI
121
D
D
IZI
0
D
121
0
0
121
D
IZI
D
121
D
0
D
IZI
0
0
121
D
D
121
0
D
121
0
0
cgJ
D
D
:.:,.:'.:
Quarterly.
D
Page 49
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
E~VIR0N;~~NTAL
r8l Acceptable
.
:" : ': ):~,;.1 . ,"
o Deficient
•
HEALTHA'N' !'SAFfET"""
. , :- ,;,
D
At-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
Auditor's Signature I Date
Page 50
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
..•.:,.:;;~t.i'I..,n,,~pl'\u~ IN DETENTION
Policy: Hold rooms will be
•
FACILltl,etS
..,,-': .. ,::
USed_.~;;:"~! :.~~ ;~.~Wailing r:moval,j,,",sler, S!iljll
hearings. medical treatment; 11111<1.,-1<1....11 t~/f~pvement. "': .. '
.
.
. C, . .-.,..111I01IL~
'.
. r:':'
.....
..
.'
Th~ hold room is situated in a IVlidtkJlI within the secure
perimeter.
The h Id rooms well ventilated, well lighted and all
activating switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held
No bunks/cots/beds or other related make shift
~:",e-lJlng ClIJIJ<11 tuses are permitted inside holdrooms.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Every effort is made to ensure that detained detainees
under the age of 18 are not held with adult detainees.
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
feminine hVQiene items. diapers and wipes.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.
All detainees are given a patdown search for weapons or
contraband before being place..c! in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15
minutes.
• Unusual behavior or tiulIll1laints are noted.
When the last detainee has been removed from the
hold room, it is given a thorough inspection.
• Cleaning.
• Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or repair.
There is a written evacuation plan.
• There is a designated officer to remove
detainees from the holdrooms in case of fire
and/or buildinQ evacuation.
An appropriate emergency service is called
immediately upon a determination that a medical
1::/111::1 ye-lnN may exist.
.;::. '="In ,,,,,'UI the facIlity.
.'"
Remarks.
..... ~:
.
'
k8J
0
0
~
0
0
~
0
0
0
~
0
~
0
0
0
~
0
~
0
0
~
0
0
~
0
0
~
0
0
t8l
0
0
~
0
0
~
0
0
rzI
0
0
~
0
0
::.. ..... ,.
II
~ Acceptable
o Deficient
OAt-Risk
o Repeat Findings
Page 51
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Auditor's Signature / Date
Page 52
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
l
'KEY AlNilD LOCK CONTROL
(SECURITY, ACo.o.WNTABILlTY
MAINTENANCa)
AND
Policy It is the policy of the ICE Service'to maintain an efficient system for the use, accountability and
r:traintenance of all keys and locks.
r:i:;m'~:,:;}:i,':.: :".:::. ::{.
' Components
"
,",
......
The security officer[s], or equivalent in IGSAs, has
attended an approved locksmith training program.
The security officer, or equivalent in IGSAs, has
responsibly for all administrative duties and responsibilities
relating to keys, Jocks etc.
The security officer, or equivalent in IGSAs, provides
training to employees in key control.
The security officer, or equivalent in IGSAs, maintains
inventories of all keys, locks and locking devices.
The security officer follows a preventive maintenance
program and maintains all preventive maintenance
documentation.
Facility policies and procedures address the issue of
compromised keys and locks.
The security officer, or equivalent in IGSAs, develops
policy and procedures to ensure safe combinations
integrity.
Only dead bolt or dead lock functions are used in detainee
accessible areas.
Non-authorized locks (as specified in the Detention
Standard) are not used in detainee accessible areas.
The facility does not use Qrand master keying systems.
All worn or discarded keys and locks cut up and properly
disposed of .
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
The operational keyboard sufficient to accommodate all
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
• Identifiable
• Numbers of keys on the ring are cited?
• Keys cannot be removed from issued kev rings
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.
Authorization is necessary to issue any restricted key.
Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.
The facility has a key accountability policy and procedures
to ensure key accountability. The keys are physically
counted daily.
, ,Y:
N
NA
D
D
~
~
D
0
~
0
0
[8l
0
0
[8l
0
0
~
0
0
[8l
0
0
~
0
0
~
0
~
0
~
~
0
D
0
0
0
0
~
0
0
~
0
D
~
0
0
~
~
[8l
0
0
0
0
0
0
(g]
D
D
~
D
D
Re.mij'k$
Lock program is
outsourced.
Officers have to sign to
receive keys.
Page 53
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
I
•
KEVltND LOCK CONTROL
(SEC,'=[RITY:,ACCOUNTABILITY AND MAINlI"EtitI~N~.~' .....
. (: ~:,
.," ::.,. , :
.
: ;:.-; : .
.
. -: ....
" fi:" ,ii: , .' .,:.:"
.t o;-
,
•
Policy It is the policy of the ICE SeNite' tbH:haintair:iH~~effic.i~Dt system for the use,~0iliJ'~~~~j.i!ty and
maintenance of all keys and locks. ..' .,.
.
<'::::'.::, ......
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
immediately notified.
• Detainees are not permitted to handle keys
assigned to staff.
IZI Acceptable
D Deficient
o
OAt-Risk
; .' ' .
o
,0 Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b )(7)c
Auditor's Signature I Date
Page 54
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
. This r~Q!:Jlres that
formal and'Jrntormad
Rem
A face-to-photo count follows each unsuccessful
recount.
Off
positively identify each detainee before
him/her as nr."•...,"" ..t
Written procedures cover informal and emergency
counts.
•
They followed during informal counts.
•
Duri
The control officer (or other deSignated position)
maintains an out -count record of all detainees
tem
the faci
This training is documented in each officer's training
folder.
[8J Acceptable
D
Deficient
D
D
o
D
o
D
o
o
At-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b )(6) (b )(7)c
Auditor's Signature / Date
Page 55
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
Polie~: 10E'provides officers all m;ecess.,
idance for car;i¥ing:out'tlleir duties. TniS':gUidance il1l'~lil)l~e~l'the
post orders established for every post, w'are reviewedl,;~q~~~~i?liIJI'MJ.p.IIY,;);j.nd gil,l.en to each officer upon
.
as.~:iQ~~e~t;f9'~hatlP06~H'e~t~i:::i;'L!)i:iU!i'(".
. i;,!:;i¥i,,;;,,::,:'·N.·'
Every Fixed post has a set of post orders.
Each set contains the latest inserts (emergency
memoranda, etc.) and revisions.
One individual or department is responsible for keeping
all post-orders current with revisions that take place
between reviews.
The IGSA maintains a complete set (central file) of post
orders.
The central file accessible to all staff.
The OIC or Contract / IGSA equivalent
initiate/authorizes all post-order changes.
The OIC or Contract / IGSA equivalent has signed and
dated the last page of every section.
A review/updating/reissuing of post orders occurs
regularly and at a minimum, annuallv.
Procedures keep post orders and logbooks secure from
detainees at all times.
Every armed-post officer qualifies with the post
weapon(s) before assuming post duty.
Armed-post post orders provide instructions for escape
attempts.
The post orders for housing units track the event
schedule.
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the logbook.
I
)
['gJ Acceptable
~.~.
[g]
[g]
'0
0
0
0
[g]
0
0
~
0
0
[gJ
[g]
0
0
[g]
0
D
[g]
D
D
[g]
D
D
[g]
D
D
t8'J
D
D
t8'J
D
D
t8l
D
0
0
. ;,
Remarks
0
" ..,,,,, ... ,,,. POST ORDERS
D Deficient
OAt-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Auditor's Signature / Date
Page 56
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
.PoHcy:,. 'osl!.as,siomrlents in th~facility's high-risk areas,wherespe:cialsecurityprocedures musH!le followed,
with a
wIn be
The facility has a comprehensive security inspection
policy_ The policy specifies:
•
Posts to be inspected
•
Required inspection forms
•
Frequency of inspections
•
Guidelines for checking security features
•
Procedures for reporting weak spots,
inconsistencies, and other areas needing
Procedures ensure that recurring problems and a failure to
take corrective action are reported to the appropriate
m
The front-entrance officer checks the 10 of everyone
entering or exiting the facility_
All
o
o
~
0
0
~
0
0
0
0
D
0
I8J
0
0
~
0
0
~
~
0
0
o
o
in a visitor logbook or
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
• Company represented
• Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible tor the vehicle
visit
the fac
thoroughly search each vehicle entering and
Every search
documented.
Page 57
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
Storage and supply rooms; walls, light and plumbing
fixtures, accesses, and drains, etc. undergo frequent,
irre ular searches. These searches are documented.
Walls, fences, and exits, including exterior windows, are
ins cted for defects once each shift.
Daily procedures include:
•
Perimeter alarm system tests.
•
Physical checks of the perimeter fence.
• Documentin the results.
D
D
o
o
o
o o
o
'.' SECURITY INSPECTIO'NSi ::.',
"\. •• ,,~ . . . . :,; 011-,
[gI Acceptable
D
Deficient
D
At-Risk
D Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
'Auditor's Signature 1 Date
Page 58
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
~P'::~I:lU
,""...
.........
,..... ...
,,,ro.
A
, ,II
•
UNIT (SMU)
Administrative Segregation '
Pc,>lic.y: The Special Management Unit required in every facility isolates€:ertai:mdetaine~~,;from the general
population. The Special Manag.ement Unit will consist of two sections. 'One~,Admini$~ir<ive Segregation,
,litm;,C>!i;;"'d~tainees isolated for thei~ O~~.:F.:'rvu:'\.iil.v1 : the, other for detaineeS:~~ing'disciplinedli~r wr.ongdoing (see
, "Special ManagementUrn;fil,n~1
' .,.S$'Qregatlon]" standard)',,::;:'!l;;;;:; -'%l!ii
" -IU;, '
,,""
";
,Ii"
'.:~
N
'
:'::'i:ij'" ,:.,( ,i:;ii:i::::,;:ltt,:r... ~ ...~, ..·n;t
NA
, :'''" ;:",,;':ibli ~mi
~ :"
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
0
~
0
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
~
0
0
A
copy
of
the
order
given
to
the
detainee
within
•
24 hours.
The OIC (or equivalent) regularly revie.vs the status of
detainees in administrative detention.
0
0
~
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the
SMU (administrative).
'
A supervisory officer conducts another review after the
detainee has spent seven days in administrative
segregation.
• Every week thereafter for the first month,
0
0
18l
• Every 30 days after the first month.
• Does each review include an interview with the
detainee.
• Is a written record made of the decision and
the justification.
The detainee is given a copy of the decision and
justification for each review.
0
0
18l
• The detainee is given an opportunity to appeal
the reviewers decision to someone else in the
facilitv.
The OIC (or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
0
0
121
• Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forwards written notice to HQ
Field Operations Branch Chief for DRO,
The OIG or equivalent) reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SMU.
0
0
18l
• A written record is made of the decision and
the justification.
• The detainee receives a copy of this record.
The detainee is given the right to appeal to the OIC (or
equivalent) the conclusions and recommendations of
any review conducted after the detainee has remained
18l
0
0
in administrative segregation for seven consecutive
days.
'
.r"", ..
"
,
,
Page 59
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
, ., ..
"SPEcrttt>M~NAGEMEfillf!!~:t~fM!U)
Administrative Segrega '.. ';,
i:~
"
.. '.....
":1::[1;('
... '
'
...
.. P9Ii:(!¥~ Tne.Special Ma'f.lC!.gement Unit required in every facilityisotates!'C~1h d$.:~m:ees f.rom the general
. pdPtif~tiOri. "The Specii'iI'Management Unit will consist of,two·sections. O~'e, Atiiimilriiiistrative Segregation,
houses detainees isolated for their own protection; the otlite~ifQi"i,~etainees being disciplined for wrorrgdoing (see,
the "Special Management Uniq;fi)isc!plin8'r¥:~regation]":~tar1'dard).·· . .
lL~!~::·;. ,:.
'C;omponents
1"'····1.·.
.:::,.,.
:, :::.Yo:.i:,: i;:;:;;:i"lmi",;:i{!N~
Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.
The SMU well ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
• Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
• When occupancy exceeds recommended
capacity, do basic living standards decline?
• Do criteria for objectively assessing living
standards exist?
• If yes, are the criteria included in the written
procedures?
The segregated detainees do not have fewer
opportunities to exchange/launder clothing, bedding,
and linen than detainees in the general population.
Detainees receive three nutritious meals per day.
• From the general population's menu of the day.
• Do detainees eat only with disposable utensils.
• Is food ever used as punishment.
Each detainee maintains a normal level of personal
hygiene in the SMU.
• The detainees have the opportunity to shower
and shave at least three times a week.
• If not, explain.
The detainees are provided:
• Barbering services.
• Recreation privileges in accordance w~h the
"Detainee Recreation" standard.
• Non-legal reading material.
• Religious material.
• The same correspondence privileges as
detainees in the general population.
• Telephone access similar to that of the general
population.
• Personal legal material.
A health care professional visits every detainee at least
three times a week.
• The shift supervisor visits each detainee daily_
• Weekends and holidays.
Procedures comply with the "Visitation" standard.
• The detainee retains visiting privileges.
• The visiting room available during normal
visiting hours.
Visits from clergy are allowed.
I2J
D
D
[gJ
D
0
I2J
0
D
IZJ
0
D
!2J
0
0
IZJ
0
D
[gJ
D
D
tsl
D
D
!2J
D
D
[gJ
D
D
[gJ
D
D
.j~i :
Page 60
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 10/18/04
Remarks
"'i
•
•
:.:::,.:
. SPECIAL Ilod:~:fIIAGEME:Nit\l!fNjT($.MUl
Administrative Seg,regat.i;9q::::.
':1
'.
-.
".:-' ,
'
., .
. Policy: The SpeC!?ial Management Unit reqdired in evel'i~dioilhy'§b!fates certain detain~esfrom t~!ii'g~neral
poj:mlation. Th9 1 $peeial'Maljl: ..... ffl~lj1l.. Unit will consist ()t';twoseli1ti~~~," .·One. Administrative Segregation,
. h9uses detainees isolated fbr. , ,. .'i;i@'rotection; the other for deta:in~~$'i~ingi~t$cip:Jined'for wrongdoing (see
; tliie!If.Sp~dfaIM~ggef:l1ent Unit [OiscipiinarySegregation]" standarO).
.
"..,
• _,. ',1>;10; •• 1 ',-.'
. . ".'
'-:.,':.
:,'
~
..•• ,..
.
.
doriip~n~rits.",:
.
Detainees do not have less law-library access than the
general population.
• Are they required to use the law library
separately, as a group? If so:
• Legal materials brouqht to them.
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation, visitors etc.
SPC procedures include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the end of each
shift.
CDFs
and IGSA facilities use Form 1-888 (or
•
local equivalent).
Staff record whether the detainee ate, showered,
exercised and took any medication during every shift.
• Logs record all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior,
etc ..
• The medical officer/health care professional
signs each individual's record during each visit
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general
population.
V
iN!:
I2l
D
0
IZI
0
0
IZI
0
0
IZI
0
0
IZI
0
0
i;'
011·
Remarks
·NA
. SPECIAL M~AiESilMi~T UNJTi'(!Ml!J~j
Adininistrati"e.,s.:cIJr:~~~~rr .
".
~ Acceptable
o Deficient
,: ,.
•
•
..
" . . 'V;-i"t"lllHli1
......... .
OAt-Risk
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
Page 61
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
MANAGEMENT UNIT
•
(Disciplinary Segregation) Y. ·.
mi;ll~~I1,u.Management
Unit in wh
Unit will have two ",c('·tin"
Officers placing detainees in disciplinary segregation
folloW written
The sanctions for
committed during one
incident do not
A
completed
Disciplinary
Segregation
Order
accompanies the detainee into the SMU.
The detainee receives a copy of the order
•
within 24 hours of placement in disciplinary
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
• After each formal review, the detainee receives
a written
of the
ion and reasons for it.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
and staff.
Detainees in disciplinary segregation have fewer
privileges than those housed in administrative
Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
•
If yes, does staff prepare written
documentation for this action.
•
Does the OIC
I.
Every detainee in disciplinary
same humane treatment
The quarters used for segregation are:
•
Well-ventilated.
•
Adequately lighted.
•
Appropriately heated.
•
Maintained in a sanitary condition.
All cells are equipped with beds.
•
The beds securely fastened to the floor or wall of
the cell.
The number of detainees confined to each cell or room
do not exceed the number for which the space was
designate.
•
Does the OIC approve excess occupancy on a
basis.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, (in a dry cell setting) a
justification is made and the decision is reviewed each
shift. Items are returned as soon as it is safe.
the SMU
the same opportunities to
etc. as other detainees.
IZI
o
I2J
o
o
o
IZI
o
o
[8J
o
o
IZI
o
o
[8J
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
D
Page 62
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
. :SPECIJ\l'MANAGEMENT UNIT
(Discip.linary Segregation)
. '..
"
. .
'
.
•
. /,:,·!t!("·
.'
..:."
'poney: E-achfaeilifywiff'establish a Special. M!:1n~gement Unit in which·t6m~iiJclatei,eertain'iEII~taine~s from the
general population. The Special ManagementtJ!h1itiwili have two sections, one for detainee:spir:)'A~rrninistrative
j~~~f~mfl!:t!~in;'}he ot~:~r f~rc1,etainees being se:gregated for disciplinary reasons.
"NA
········.<t·;;
N .... ,.ii;l:·:"·
V
Remarks
:::;;:~~lppneJl~s
.,
r;,
oj,,;
Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
• Food is not used as punishment.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
The detainees receive, unless documented as a threat
to security:
• Barbering services.
• Recreation privileges.
• Other-than-Iegal reading material.
• Religious material.
• The same correspondence privileges as other
detainees.
• Personal legal material.
When phone access is limited by number or type of calls,
limits do not apply to the following:
• Calls about the detainee's immigration case or
other legal matters.
• Calls to consular/embassy officials.
• Calls during family emergencies (as determined
by the OICIWarden).
A health care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.
• The shift supervisor visit each segregated
detainee daily
Weekends
and holidays.
•
SMU detainees are allowed visitors, in accordance with
the "Visitation" standard.
SMU detainees receive legal visits, as provided in the
"Visitation" standard.
• Legal service providers notified of security
concerns arising before a visit.
Visits from clergy are allowed.
• The clergy member given the option of
visitinglnot visiting the segregated detainee.
• Violent/uncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
SMU detainees have law library access.
• Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
• Legal material brought to individuals in the
SMU on a case-by-case basis.
• Staff document every incident of denied
access to the law library.
~
D
D
~
D
D
~
D
D
~
D
D
~
D
D
~
D
0
~
D
D
~
D
0
~
D
D
Page 63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
iSP'ECIA~iiMANAGEM,E~T
UNIT
•
',.,
";";,,,, (Di$ci~':~i1ary Segr~gi!tiorii);, ;. ":i;;:~'
l~i~~~~~t.!i;;,§~bh;f~~l~~~~'~!l!';~staPli~~
'" ":" ;',,,,,
,"'!;""":'"
M;~;gementUhit;ifi:~~lbh:,to.I~~l,ateilffi~~~i~' d~~~i~~'eJ';li~c>;fii1;t"e
a '$pecial
, general population~The SpeciaJI!~a:l'l:a;~ementUnit will have twp sections, orie:for;:ij~t~ittie:~i!it1!!~(j~inistrative
~egregation; the other for detainees being: segregated for disciplinary reasons.
'
"
.- • ;', " .!. • '., '."~
•
:. • ,
• ,.
.•
:
•
.•
Remarks
All detainee-related activities are documented, e.g.,
meals served, recreation activities, visitors, etc.
Is the SPC's, the Special Management Housing Unit
Record (1-8880r equivalent) is prepared as soon as the
detainee is placed in the SMU.
• AIII-888s filled out by the end of each shift
• The CDFIIGSA facility use Form
•
1-888 (or equivalent local form).
SMU staff records whether the detainee ate, showered,
exercised, took medication, etc.
•
Details about the detainee logged, e.g., a
medical condition, suicidal/violent behavior,
etc.
•
The health care official sign individual records
after each visit.
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
'
A new record is created weekly for each
•
detainee in the SMU.
• The SMU retains these records until the
detainee leaves the SMU.
o Deficient
OAt-Risk
o
o
o
o
o
o
o R"'lnA~at Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6), (b)(7)c
Auditor's Signature / Date
Page 64
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04
•
-..
.".
", .
;:"::::';:::' """iJiOOL cONt~;~~L'::::::;'!'!';':'"
.. ' .'i • ';', I' ."
.
. . ". <' " :' ;•. t; :
" 'i .' ,:r ·: .
•
:;!:.'
1·1\,~~.,:.,
."'-il
:-:U::.:-:!
, ,:,),r;""!,,,,:.,
';
.
Policy: It is,thepoliQy oti~I,I~a:cilities that aif:;~~j;>,jQ¥ees shall be re~p'ci~'sf~le;; "or:j!l:plying witf;H;IiJ~;~oOI control
, 'in' Master rnv,entorylist<0f
policy. The Maintenandijl~~parvi$.or shall maJiiltafil a comp~ergenerated','
liIall,~ecurrent. Hied and
;:~r~~;~1Ir~,!pmen~ an~'!tHe lo~~lionin which to?~S arei~t9ried. Th.ese ihv~rit '
re~: '
r,~bleiif~~t()ollnventory andaccountablhty dUring an al4wt .
,':::!:i;:!:
.. '
iil~qmp,Qnents
'·,,,1.'
;.',
.
!.-
There is an individual who is responsible for developing
a tool control procedure and an inspection system to
insure accountability.
Department heads are responsible for implementing this
standard in their departments.
Tool inventories are required for:
• Maintenance Department
• Medial Department
• Food Service Department
Electronics Shop
• Recreation Department
• Armory
The facility has a facility policy for the regular inventory
of all tools.
• The policy sets minimum time lines for physical
inventory and all necessary documentation.
• ICE facilities use AMIS bar code labels when
required.
•
The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerouslhazardous)
•
'It· k;;iJt~:
NA
~
0
0
~
0
D
D
IZJ
0
IZJ
D
0
D
IZJ
D
~
D
D
D
IZJ
D
~
0
D
~
0
D
IZJ
D
D
t8J
D
D
~
D
0
Remarks
Don't keep restricted
tools in jail.
Non Restricted (non-hazardous).
Department heads are responsible for implementing
tool-control procedures.
The facility has poliCies and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
The system ensures that all stored tools are
accountable.
• Commonly used tools (tools that can be
mounted) are stored in such a way that
missing tool are readily notice.
Each facility has procedures for the issuance of tools to
staff and detainees.
The facility has policies and procedures to address the
issue of lost tools. The policy and procedures include:
Verbal and written notification.
• Procedures for detainee access.
• Necessary documentation/review for all
incidents of lost tools.
Broken or worn out tools are surveyed and disposed of
in an appropriate and secure manner.
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the facility.
•
•
Page 65
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
IZI Acceptable
D
.. ;,'i<....
.T.O.OL CONTROL
Deficient
D
•
At-Risk
D
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
6
Auditor's Signature 1 Date
Page 66
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
. .... ,::;
:p.'tili'ijijj~i:iTI~Iill~~::Irn.ilmigf~~ti~~ti1:Hand Naturalization' Service wilitakie, ~fl necessary precautiens '
, the lives,
officers, the genera~,J;>ublic, and those in ICE custody, during ~!ll~ transportation of
"have been esfali~lstle.it.t for professional tranS:~iliffatf(jif.l' Uli'idetr;;I~he supervision of
,
Enforce:meinfOfficers or authorized cb(iriitra¢'~i~Fs1C:)filtij~k
,;
NA::ie~j~~~;!thiS;P'~X if all ICE Transpori$tion are:~~n~I~J;1 only by thelGE FielcH)ftice or
...,..,..-"',. ;c~iliilc'olljU~'i:!Ul!j~'I1j1Ihe dj~~~inee ca'~ec "
' '.,: "
Yes
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
back into service.
Transporting officers:
• limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
• Drive a 50-hour maximum in a given wo~k week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
the 10-hour limit.
area-excee
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
entification of all detainees being transported is
immediately prior to boarding
the bus
vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
level.
occ
The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
Remarks
o
o
o
o
D
D
0
0
0
0
D
D
D
D
D
D
D
D
D
D
D
D
0
D
D
0
0
D
0
D
Page 67
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04
•
•
. the lives,
•..• '. rtation of
s~~~r¥isjon of
Policy The Immigration and
safety, and welfare of our nffilr-gr.'
detainees. .Standards have
experi~hte'dl!~~~!ifra:!n'e:.:
...
~ Standard'N~: Checkj1~~$.ii':;
Sub-Office
,,"trol of the d~tat'
.
,llICE Transportation~r,e;itl~~I~d
'~lI*ij:i'
..
restraini
Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times
when detainees are
ent.
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards,
as identified
dieticians utilized
the
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
•
Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
• Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
•
•
•
Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
•
the detainee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
•
Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors
Q.,~~by:~J;u:':"CE Field Office or'
",,,.
..., . ' , '
~~~~~~--j
D
D
D
o
o
o
D
D
D
o
D
o
D
D
D
o
D
D
D
D
D
Page 68
G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104
•
IZI Acceptable
D
:r~ANSPORT A"t1'(!)!~:'
~~~~dTransportation)
Deficient
D
•
At-Risk
D Repeat Finding'
Remarks: (Record significant facts, observations, other sources used, etc.)
(b )(6), (b )(7)c
Auditor's Signature 1 Date
Page 69
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
P61i~~~i'f'Mie!!i!JijS; [j$.parti!l1~r:lt of Homel~~" .•
rjze.9;tP~ use of force only asa.:iast alternative after all
ottller.';lrt~a$~·,l~·.~,~,b Ie ef,tortl) toresolve;a:;:~n't!l:aitlbiimiihave failed. Onlythatamo!t:lnt.df:)t0ref3.Il1l~.ess~ry to gain cOlntr01
, ;•. '. to'!~rof~li~~'ii1d e(:l~L,Ire . .
of detain@~~l;;~~l~ a;nd . ,
.reven(S~~I~Si;pr::(j?P'~rty
. 'ert~\fl:reinstitution secu
. 'order may be used. ..'
. . ts"necessary to gain
to
may. W ampl
'.
Written policy authorizes staff to respond in an
immediate-use-of-force situation without a supervisor's
ce or direction.
When the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
resolve the situation without resorti
to force.
Written policy asserts that calculated rather than
immediate use of force is feasible in most cases.
to the prescribed Confrontation
The facility
Avoidance Procedures.
• Ranking detention official. health
professional, and others confer before every
calculated use of force.
When a detainee must be forcibly moved and/or
restrained and there is time for a calculated use of force,
staff use the Use-of-Force Team Technique.
staff
•
Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
•
Uses only as much force as necessary to
control the detainee.
•
Uses restraints only when other nonconfrontational means, including verbal
have failed or are .
Mecication may only be used for restraint purposes
when authorized by the Medical Authority as medically
~
D
0
~
D
0
~
D
D
~
D
D
~
D
D
~
D
D
D
D
•
•
Use-of-Force Team follow written procedures that
attempt to prevent injury and exposure to communicable
D
D
D
D
Page 70
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
•
using four-point
Standard procedures
restraints include:
• Soft restraints (e.g., vinyl)
• Dressing the detainee appropriately for the
temperature.
• A bed, mattress, and blankeVsheet.
• Checking the detainee at least every 15
minutes.
• Logging each check.
• Turning the bed-restrained detainee often
enough to prevent soreness or stiffness.
• Medical evaluation of the restrained
detainee twice per eight-hour shift.
• When qualified medical staff is not
immediately available, staff pOSition the
detainee
The shift supervisor monitors the detainee's
position/condition every two hours.
• He/she allow the detainee to use the rest
room at these times under
i-
use-of-force situations, staff contacts
once the detainee is under control.
OIC authorizes use of non-lethal weapons:
• Medical staff is consulted before staff use
pepper spray/non-lethal weapons.
Medical
staff review the detainee's medical
•
file before use of a non-lethal weapon is
authorized.
Special precautions are taken when restraining pregnant
detainees.
are consulted
•
of force and the
non-routin
All officers receive training in self-defense,
confrontation-avoidance techniques and the use of force
to control detainees.
• Specialized training is given Officers are
certified in all devices
use.
The officers are thoroughly trained in the use of soft and
hard restraints.
In spes is the Use of Force form is used. In other
facilities (IGSAs / CDFs) this form or its equivalent is
used.
~
0
0
[8l
D
D
~
D
D
[8l
D
0
~
D
D
[8l
D
D
[gJ
0
D
rzt
D
0
rzt
0
D
[8l
D
D
Page 71
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
•
,":\JSE OF FORC'e""
D Deficient
[gl Acceptable
D
•
At-Risk
D
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6) (b)(7)c
,d;/v"b
Auditor's Signature I Date '
Page 72
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
I FI:C!?!:J.¢,>Y:
•
•
~roce¢J~~~ii>!!!li~st b$::i~!!~I~~~:i~~(;\II?;vJor formal andin1:?;r:mal~o.ntact between key facility ~taff and .
I rOE staff and ICE detainee anel!i]o~l!Ielimlt'Gatafnees· to make Wmn~l!1!!f~~lJ,a$ts totkCE staf1f;and receive. an
I answer in an acceptable time frame.
ii',L:tii::1::,· Li;:ii, .... · :., fi::::,: ;ii~b.p;Q:n¢,~ts<.; ..'
.... " "'/"
[8l Acceptable
o Deficient
D
[gI
NA
0
[gI
D
0
0
0
V
The ICE Field Office Director ensures that weekly
announced and unannounced visits occur at the IGSA.
Detention and Deportation Staff conduct scheduled
weeklv visits with detainees held in the IGSA.
Scheduled visits are posted in ICE detainee areas.
Visiting staff observe and note current climate and
conditions of confinement at each IGSA.
ICE information request Forms are available at the
IGSA for use by ICE detainees.
The IGSA treats detainee correspondence to ICE staff
as Special Correspondence.
ICE staff respond to a detainee request from an IGSA
within 72 hours.
ICE detainees are notified ion writing upon admission to
the facility of their right to correspond with ICE staff
reQarding their case or conditions of confinement.
'. :."
N "
D
[gI
[gI
0
[gJ
0
o
o o
D o
D
D
OAt-Risk
. ; ' : : .. •.
Remarks
No Deportation Officers
at this office.
Detainees are moved
within a week.
o Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b)(6). (b)(7)c
Auditor's Signature I Date
Page 73
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 10/18/04
•
•
Policy~
. ..
all
.,
when a
If a detainee is being
trai1sfefredvia,ijth~J,ustice Prisoner Alien Transportation
, ICE will adhere to JPATS
. ; .. consideration whether the detainee
protocdls. fn(ij'(:Jbiding whether to transfer a detainee, ICE· ..
is represented before the immigrati(!lnl,c;iQ;U!rt~ 1m such cases, the'Fleld Office Director will consider· the
detainee's stage within the rem··
whether tme
attorney is located within reasm'lable
driving;'distari'0~!lof the, ..... I,
I·
When a detainee is represented by legal counselor a
legal representative, and a G·28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
location of the new
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
•
Times and transfer plans are never discussed
with the detainee prior to transfer.
•
The detainee is not notified of the transfer until
immediately prior to departing the facility.
•
The detainee is not permitted to make any
phone calls or have contact with any detainee in
the
ation.
The detainee is provided with a completed Detainee
Transfer Notification Form.
•
Form G-391 or equivalent authorizing the
removal of a detainee
is used.
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
•
Medical transfers are coordinated through the
local ICE office.
•
A medical transfer summary is completed and
accom
the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical
nrr.I"o,rt,
res outlined in
D.O. in the Knoxville
QRT Office.
D
D
D
D
D
o
D
D
D
D
o o
D
D
D
D
o
D
D
D
D
D
D
D
D
D
Page 74
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10118/04
•
•
Ie
An A File or work folder accompanies the detainee when
transferred to a different field office or sUb-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.
D
D
D
D
I
~ Acceptable
D Deficient
D
At-Risk
D
Repeat Finding
Remarks: (Record significant facts, observations, other sources used, etc.)
(b}(6). (b)(7)c
Auditor's Signature I Date .,
Page 75
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: IOJl8J04
•
•
The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:
1
2
3
4
5
6
7
8
Item
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
and
ure are reviewed ann
IZl 0
0
The facility provides for a system of monitoring through internal audits and reviews
The internal administrative audit is separate from any extemal audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
IZl 0
IZl D
0
D
IZl 0
D
~
0
D
IZl 0
D
IZl 0
D
To the extent Possible, physical plant design facilitates continuous personal contact
and interaction between staff and detainees in the housing unit and recreation I
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
the meal.
th
""',-,,
9
Staff are provided appropriate annual cultural diversity or sensitivity training. Such
training is designed and implemented in a fashion that will further enhance
staff members'
to communicate with detainees in an effective manner.
">:::11':":,
~ Acceptable
0
Deficient
0
·"D:~~!l$.pre.Standard$''''i9~llng
.. :.',;, ;;,;..;:, ."'IGS~'sOnIV
Repeat Deficiency
0
'
At-Risk
*Remarks: (Record significant facts, observations, other sources used, etc.)
Page 76
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04
I
•
-Al!f Detention and Removal Oper~li(Jn,\'
~epartment of Homeland Security
425 I Street. NW
Washington, DC 20536
u.s. Immigration
and Customs
Enforcement
MayS, 2006
MEMORANDUM FOR:
John P. Torres
Director (Acting)
Office Of Detention and Removal
(b)(6), (b)(7)c
FROM:
Immigration Enfo
g
Chattanooga, Tennessee QRT Office
SUBJECT:
Blount County Jail, 2006 Annual Detention Review
The New Orleans Field Office, Office of Detention and Removal conducted a detention review of
the Blount County Jail on Aprill7, 2006. This review was conducted by lEA Hale and DO Hoth.
This facility is used for detainees requiring housing over 72 hours.
Type of Review:
This review is a scheduled Operational Review to detennine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. The last review of this
facility was in May 2004.
Review Summary:
The facility is accredited by the Tennessee Correction Institution. Blount County Jail serves the
needs of ICE officers for the Knoxville, Tennessee Quick Response Team. This facility received a
favorable inspection review in March 2006 by the U.S. Marshal's Service and is also approved by
the Bureau of Prisons.
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Risk
Non-Applicable -
34
1
0
3
Subject: Detention ReVie.mmary Report
Page 2
•
Standards Summary Findings:
Access to Legal Material - Deficient:
Detainees are housed at Blount County Jail until they are medically cleared to travel. Once a
detainee has a clear TB test they are moved to either the Memphis Sub-Office, Oakdale SPC, or New
Orleans District Office. This usually takes place somewhere between 3 to 21 days (depending if
they need a chest X-Ray).
RI C Observations:
Facility Staff: The staff was extremely well versed in policy and procedure at this location. Staff
exhibited confidence and courtesy throughout the review. The team commends the efforts and
accomplishments of the Facility staff.
Security Staff: The staff exhibited professionalism. The staff was questioned regarding their policy
and procedures. The staff's initial orientation and continued training allows them to operate the
facility in a calm and orderly fashion. The Security staff was eager to display their abilities and
working knowledge of facility operations.
RI C Issues and Concerns
There are no concerns with this facility.
Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of '·Acceptable". The
facility fully implements ICE Detention Standards. The facility fully complies with all standards.
RI C Assurance Statement:
All findings of this review have been documented on Form G-324A and are supported by the written
documentation contained in the review file.
•
•
U.S. Department of Homeland Security
Immigration and Customs Enforcement
2150 Stein Drive
Chattanooga, Tennessee
March 28, 2006
MEMORANDUM FOR: Blount County Jail
Maryville, Tennessee
(b )(6), (b )(7)c
FROM:
SUBJECT:
Immigration Enforcement Agent
Inspection of Blount County Jail.
To assist us in the inspection scheduled for April 17,2006, I would ask that you fill out the
provided forms and that copies of the following documents be made available for inclusion in the
report.
•
Copy of Detainee Handbook and Policies.
•
The most recent Commission of Accreditation for Corrections Standards Certification
and a copy of your latest state inspection.
•
Latest Health Inspection.
•
Copy of recent Recreation Schedule.
•
Latest Water Certification
•
Copy of current Food Service Menu and the name of the dietician who prepared it.
I would also like to request that a copy of the Department's Policy and Procedures manual be
made available for our inspection.
Should you have any questions regarding this review, you may contact me at (423) 553
1716
(423) 421l1li.
•
Department Of Homeland Security
•
Immigration and Customs Enforcement
A. T
o
o
IZI
G. Accreditation Certificates
ICE Service Processing Center
I CE Contract Detention Facility
ICE Intergovernmental Service Agreement
List all State or National Accreditation[s] received:
IZI
B. Current Inspection
Type of Inspection
181 Field Office 0 HQ Inspection
Date[s] of Facility Review
4/16/06-04/19/06
C. PreviousiMost Recent Facility Review
Date[s] of Last Facility Review
July 2004
Previous Rating
CJ Superior D Good IZI Acceptable 0 Deficient 0 At-Risk
Check box if facility has no accreditation[sl
H P roblems 1 Complaints (Conies must be attached)
The Facility is under Court Order or Class Action Finding
D Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
D Major Litigation
0 Life/Safety Issues
IZI Check if None.
I
FaCI'litty H·IStOry
Date Built
1999
Date Last Remodeled or Upgraded
D. Name and Location of V~.~~1:,>.,
Date New Construction I Bedspace Added
Future Construction Planned
DYes 181 No Date:
Current Bedspace
Future Bedspace (# New Beds only)
352
Number:
Date:
l
Officer (Warden/OIClSuperintendent)
J. Total Facility Population
Total Facility Intake for previous 12 months
~u~,-v.u ..."
(List Office with oversight responsibilities)
Total ICE Mandays for Previous 12 months
K
ClasS}·ftlea f.on L eveI (ICE SPCsand CDFs 0 DIY;
I )
L-l
L-2
L·3
I AdultMale
I Adult Female
Member I Title I Duty Location
AL
Name of Team Member I Title I Duty Location
1
/
Name of Team ,".I.<;;·1HVL1 1 Title I Duty Location
Date of Contract or IGSA
1999
L. Facility Ca lacity
Operational
Rated
Emergency
Adult Male
281
288
Adult Female
64
55
Facility holds Juveniles Offenders 16 and older as Adults
o
'
opulation
M. Average D aily P
I AdultMale
I Adult Female
ICE
5
0
USMS
Other
90
175
51
10
Level
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 1011104
•
•
Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal of ICE' detainees at your facility.
o
Assault:
Offenders on
Offenders I
o
Assault
Detainee on
Staff
Number of Forced Moves,
incl. Forced Cell moves"
Disturbances4
of Times Chemical
sed
Number of Times Special
Reaction Team
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
6
8
6
12
o
1
o
o
3
4
2
# Times FourlFive Point
Restraints applied/used
Offender I Detainee Medical
Referrals as a result of
sustained.
Escapes
o
o
o
o
3
5
2
5
B
B
B
B
o
o
o
o
o
o
o
o
o
26
34
20
Actual
Grievances:
# Received
# Resolved in favor of
OffenderlDetainee
Reason (V=Vio)ent, I=IIlness,
S=Suicide, A=Attempted
Deaths
Psychiatric I Medical
Referrals
4
3
2
# Medical Cases referred for
Outside Care
# Psychiatric Cases referred tor
Care
37
o
o
o
s
o
o
o
6
3
5
4
0
o
o
o
Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple nunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.
Form G-324A (Rev. 8113/04) No Prior Version May Be Used After 10/1104
•
1.
2.
3.
4.
6.
7.
8.
9.
10.
11.
12.
13.
14.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
•
Access to Legal Materials
Group Presentations on Legal Rights
Visitation
Admission and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work
Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)
All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.
Form G-324A (Rev. 8113/04) No Prior Version May Be Used After 10/1/04
•
RIC Review Assurance Statement
•
By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope ofthe review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.
Tennessee
Alabama
Print Name, Title, & Duty Location
Recommended Rating:
o Superior
o Good
I:2l Acceptable
o Deficient
OAt-Risk
Comments:
This facility is used by the Knoxville Quick Response Team as a holding area until the detainee can be moved to the
Memphis Sub-Office, Oakdale SPC, or the New Orleans District Office. The detainee is held at this location only as long as it takes to
get himlher medically cleared. This facility doesn't have a law library, but they have it where the detainee can request legal documents
and staff will research it and give the information to the detainee.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
MANAGEMENT REVIEW
•
•
IReview Authority
The signature below constitutes review of this report and acceptance by the Office of Detention and Removal. The Facility has 30
days from receipt of this report to respond to all findings and recommendations.
HQDRO MANAGEMENT REVIEW: (Print Name)
Signature
Title
Date
Final Rating:
D Superior
DGood
D Acceptable
D Deficient
D At.Risk
Comments:
Form G-324A (Rev. 8113/04) No Prior Version May Be Used After 10/1/04
•
•
HEADQUARTERS EXECUTIVE REVIEW
Review Authority
The signature below constitutes review of this report and acceptance
receipt of this report to respond to all findings and rec.ommendlllti(J
have 30 days from
Chief
Final Rating:
D Superior
o Good
[2J Acceptable
D Deficient
D At-Risk
o No Rating
Comments:
The Review Authority concurs with the Acceptable rating. The facility must address deficient areas in
the Access to Legal Materials Standard The Field Office must address the deficiencies in StafflDetainee Commlll1ication.
A plan of action is required.
Form G-324A (Rev. 811/01) No Prior Version May Be Used After 12/31/01
Office ofDetention and Removal Operations
u. S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536
U.S .. Inl111igration
and Customs
EnforCeIl1ent
MEMORANDUM FOR:
Steve Boll
Acting Field Office Directo
New Orleans
(b)(6), (b)(7)c
FROM:
Detention
SUBJECT:
'-H ..'UU'U'
Blount County Jail Annual Review
The annual review of the Blount County Jail conducted April 17,2006 in Maryville, Tennessee
has been received. A final rating of Acceptable has been assigned.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must remedy the deficiencies in the RIC
Memorandum, and initiate the following actions in accordance with the Detention
Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies ofthe Form G-324B, Detention Facility Review Form, the G-324B Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the Review Authority (RA) within 30
days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and foIlowup on the above noted deficiencies within 90 days.
www.ice.goY
Subject: Blount County Jail Annual Detention Review
Page 2
The RIC is responsible for assisting the Intergovernmental Service Agreement (IGSA) facility
to respond to the Immigration and Customs Enforcement findings when assistance is requested.
Notification to the facility shall include information that this assistance is available.
_ d you or your staff have any questions regarding this matter, please contact
•
Deputy Assistant Director, Detention Management Division at (202) 73
cc: Official File
(b)(6). (b)(7)c