ICE Detention Standards Compliance Audit - Concordia Parish Correctional Center, Ferriday, LA, ICE, 2006
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'Urily
Department of Homeland
Immigration and Customs Enforcement
Office of Detention and Removal
Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of all/GSA Facilities Used over 72 Hours
Field Office Detention Review Worksheet
Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention
Name
CONCORDIA PARISH CORRECTIONAL C
Address (Street and Name)
26356
15
City, State and Zip Code
Ferrida Louisiana
County
Concordia
Name and
Executive Officer (Warden/OIC/Superintendent)
Assessment
Other
•
Table of Contents
DETAINEE SERVICES STANDARDS
(SECTION I)
•
............................................................. 3
N9q~§~::tQ:k~GAk~TER.LA.L.S ............................................................................................................... .
ADMISSION AND RELEASE ........ ;.............................................................................................................. .
CLASSIFICATION SySTEM ........................................................................................................................ .
CORRESPONDENCE AND OTHER MAIL ....................................................................................................•
DETAINEE HANDBOOK ............................................................................................................................ .
FOOD SERVICE ........................................................................................................................................ .
FUNDS AND PERSONAL PROPERTY .......................................................................................................... .
DETAINEE GRIEVANCE PROCEDURES ..................................................................................................... .
~#OQp:PRE~~NT~TlON~()~'I}EP.AL. R1(jIi1;S ........................................................................................... .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ........................................... ; .......... .
MARRIAGE REQUESTS ......... ~ ................................................................................................................... .
NON-MEDICAL ESCORTED TRIPS ............................................................................................................. .
RECREATION ............................................................................................................................................. .
RELIGIOUS PRACTICES ................ , ., ..................................................•.......................................................
A.ccESS TQ::TELEPHONES ......................................................................•...................................................
V1SrTAT10N ......................................................................... :.................................................................... .
VOLUNTARY WORK PROGRAM ......................... :.................................................................................... ..
HEALTH SERVICES STANDARDS (SECTION II) ....................................................;............ 33
HUNGER STRIKES .................................................................................................................................... ..
MEDICAL CARE ....................................... , ............................................................................................... .
SUICIDE PREVENTION AND INTERVENTION ............................................................................................. .
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .................................................................... .
SECURITY AND CONTROL STANDARDS (SECTION III) .................................................. 40
CONTRABAND .......................................................................................................................................... .
DETENTION FILES .................................................................................................................................... .
DISCIPLINARY POLICY .............................................................. ;.............................................................. .
EMERGENCY PLANS ............................................................................................................................... ..
ENVIRONMENTAL HEALTH AND SAFETY ................................................................................................ .
HOLD ROOMS IN DETENTION F ACILITIES ................................................ :.............................................. ..
KEy AND LOCK CONTROL ........................................................................... , .......................................... ..
. POPULATION COUNTS .............................................................................................................................. .
POSTORDER~ .... , ..................................................................................................................................... .
SECURITY INSPECTIONS ......................................................................................................................... ..
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ........................................................ ..
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ..... :......................................................... .
TOOL CONTROL .................................................................. : ..................................................................... .
TRANSPORTATION (LAND) .................................................................................................................... ..
USE OF FORCE ......................................................................................................................................... .
STAFFIDETAINEE COMMUNICATIONS ..................................................................................................... .
·DETAINEE TRANSFER STANDARD .......................................................................................................... ..
2
G·324A Detention Inspection Form Worksheet for IGSAs . Rev: 01104/05
•
•
Section I
Detainee Services Standards
\
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3
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
•
•
The law library contains all materials listed the
"Access to Legal Materials» Standard. Attachment A.
The
IS
The library
lit and is ........... "r''''''''''
areas.
The law library is adequately equipped with typewriter.
computers or both and has sufficient supplies for daily
use
the detainees.
In addition to the physical law library. ICE N",t<>,n,,,,,,,.,
have access to the Lexus Nexus
Where provided. the Lexus
s library is updated and
is current.
Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
library. Outside published material is forwarded and
reviewed
the ICE
There is a deSignated ICE or facility employee who
inspects. updates. and maintain/replace legal material
and
ent on a routine basis.
Detainees are offered a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
of the law libra
a court deadline are ive
Detainees may. request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are
within 3 - 5 business
The facility permits detainees to assist other detainees.
voluntarily and free of charge. in researching and
consistent
sec
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
than access to English-language law books after
need for
Detainees may retain a reasonable amount of personal
legal material in the general population arid in the
special management unit. Stored legal materials are
accessible with 24 hours of a written
Detainees housed in Administrative Segregation and
Disciplinary Segregation units have the same law library
access as the general population. barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of
Facility staff informs ICE Management when a detainee
or group o'f detainees is denied access to the law library
or law aterials.
o
o
o
o
o
o
o
o
o
o
Ice will provide
No Ice detainees at this
time.
o
o
o
o
o
o
o
o
o
D
No Ice detainees
o
o
\
o
o
o
o
o
o
4
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
[gJ Acceptable
•
o Deficient
OAt-Risk
o Repeat Finding
alternate source used for verification, etc.}
5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
•
•
In processing includes an orientation the facility.
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions; How to contact
ICE; The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religiOUS programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook.
Medical screenings are performed by medical staff or
persons who have received specialized training for the
of conducti an initial health scree
Each new arrival is classified according to criminal
history and threat levels. Criminal history is provided
for each detainee
the ICE field office.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
as
Detainees are stripped searched only when cause has
been established and not as routine policy. Noncriminal detainees are not strip-searched but are patted
is established.
down unless reasonable
The "Contraband" standard governs all personal property
searches. I(3SAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
. detainee's
ions. The detainee receives a
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. Facilities
forward all 1-387 claims to ICE.
I2J Acceptable
o Deficient
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
OAt-Risk
.
observations, other sources used, etc.}
6
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
o Repeat Finding
•
•
The facility has a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or sim
is used.
lity classification system includes:
The
• Classifying detainees upon arrival.
• Separating individuals who cannot be classified
upon arrival from the general population.
• The first~line supervisor or designated
classification specialist reviewing every
classification decision.
'''''''PlAt..: work~folders, A~
new arrival.
information that is factual, and reliable to
Staff use
determine classification assignments. Opinions and
unsubstantiated! unconfirmed reports may be filed but
are
used to
detainees classifications.
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his/her
recreation opportunities. Detainees recreate with
of similar classification
nmo:>nlfC:: are based upon
The classification process includes
reassessment/reclassification. At IGSA's, detainees
after arrival.
uest reassessment 60
Procedures exist for a detainee to appeal their
classification assignment. Only a designated
. supervisor or classification specialist has the authority
to
ce a classification-level on
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 b iness
Class
designations may be appeal
such as the Warden or ,...,'JllIV'.",-"
The Detainee Handbook or equivalent for
explains the classification levels, with the conditions
restrictions
to each.
[8J Acceptable
o Deficient
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Will start with Ice
detainees
Will startwith Ice
detainees
o
o
o
o
OAt-Risk
observations, other sources used, etc.)
7
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
Will start with Ice
detainees
o Repeat Finding
•
•
The rules for correspondence and other mail are posted
in each housing or common area or provided to each
a detainee handbook.
facility provides key information in languages other
. than English; In the language(s) spoken by significant.
exce
numbers of detainees.
Incoming mail
to detainees
hours or
1 business d
and
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
weekends and
Staff do not open and inspect
ing general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
uivalent for
reasons.
Staff does not read incoming general correspondence
without the Warden's prior written approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of enclosures
the detainee
Staff are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail without the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal activ
to a politician or to the media is
processed as special correspondence and is not read or
a written record of every item removed
I.
Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and
to date.
The procedure for
ing cash removed from a .
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
. investigated. Standard procedure includes issuing a
detainee.
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
8
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
•
•
Staff disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs.
Every indigent detainee has the opportunity to mail, at
government expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
ICE.
deemed necessa
.
detainees
to purchase
The facility has a system
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
provides writing paper, envelopes, and
The
cost to ICE detainees.
[8J Acceptable
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D
l?SI
D
D
l?SI
D
D
I2SI
D
0
I2SI
D
D
I2SI
D
D
D Deficient
r;im'lifi(~anWacts
D Repeat Finding
observations, other sources used, etc)
9
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
•
•
D
D
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D
D
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The handbook states times and procedures for
commissary or vending machine usage. (where
I:8J
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The handbook describes the detainee voluntary work
I:8J
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The handbook revised as necessary and there are
procedures in place for immediately communicating
to staff and detainees.
review of the handbook by a
ittee or staff member.
The detainee handbook address the following issues:
•
Personal Items permitted to be retained by the
detainee.
•
Initial issue of clothes, bedding and personal
items.
handbook states in clear language basic
nsibilities.
The handbook clearly outlines the methods for
classification of detainees, explains each level, and
the
The handbook states when a medical examination will
be conducted.
The handbook describes the facility, housing units,
dayrooms, In-:dorm activities and special management
units.
The handbook
Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
iene
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court\wili be afforded the opportunity to shave
first.
The handbook describes barber hours and hair cutting
restrictions.
The handbook describes; the telephone policy, debit
card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
and
calls.
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10
G'324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
The handbook
schedule and
The hanl1hnnll
and nrr,"Q,r'l1
The ha
describes the detainee disciplinary policy
and procedures:
Including:
•
Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
•
Sum
Process.
The grievance section of the handbook explains all
steps in the grievance process - Including:
•
Informal (if used) and formal grievance
procedures;
•
The appeals process;
•
In CDF facilities: procedures for filing an
appeal of a grievance with ICE.
•
Staff/detainee availability to help during the
grievance process.
•
Guarantee against staff retaliation for
filing/pursuing a grievance.
•
How to file a com plaint about officer
misconduct with the Department of Homeland
D
\
[gI Acceptable
D Deficient
D
D
D
D
D
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D
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At-Risk
other sources used, etc.)
11
G-324A Detention Insp.;:ction Fonn Worksheet for IGSAs - Rev: 01104/05
D Repeat Finding
•
•
The food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
is on duty on days when the FSA is
service employees with training
The FSA provides
that specif!cally addresses detainee-related issues.
•
In ICE Facilities this includes a review of the
ICE "Food Service" standard
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
utensils
the condition of knives and
procedures (when necessary)
the
a
of food items that
include daily searches
work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service
ent.
During orientation and training session(s), the OS
explains and demonstrates:
• Safe work practices and methods.
• Safety features of individual products/ pieces of
equipment.
• Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents. all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
"Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
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Bunny Jones FSA
Registered Dietition Kay
Jenkins
All staff trained in security
and count
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[gI
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12
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
On file
•
•
Detainees are served at least two hot meals every day.
No more than 14 hours elapse between the last meal
served and the first meal of the fol
For cafeteria style operations, a transparent "sneeze
line and salad bar line.
guard" protects both the
The
cycle. IGSAs
35~day
meals.
or
use
for
The FSA or
lity considers the ethnic diversity of the
facility's detainee population when developing menu
exam
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The FSA has established procedures to ensure that
items on the master-cycle menu are prepared and
to
The Cook Foreman has the authority to change menu
items if necessary.
• If yes, documenting each substitution, along
with its justification
• With
All staff and volunteers know and ad.here to written
"food preparation" procedures.
Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
in or FSA.
referred
menu available to detainees whose
Acorn
dietary requirements cannot be met on the main.
• Changes to the planned common-fare menu
can be made at the facility level.
• Hot entrees are offered three times a week.
• The common-fare menus satisfy nutritional
recommended dally allowances (RDAs).
• Staff routinely provides hot water for instant
beverages and foods.
Common-fare meals are served with:
0
Disposable plates and utensils.
0
Reusable plates and utensils.
0
• Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
A supervisor at the command level must approve a
detainee's removal from the Common-Fare Program.
The Warden, in conjunction with the chaplain and/or
local religious leaders, provide the FSA a schedule of
the ceremonial meals for the followin calendar
~
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haplin confirms the
inmates request
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Jenkins see
Attached.
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IZI
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IZI
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No serving lines
Diebetic
Mirowaves in dorms
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D
~
D
D
~
D
D
13
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
trays
•
•
The common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
• Muslims fasting during Ramadan receive their
meals after sundown.
Jews
who observe Passover but do not
•
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
• Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Lent.
medical diets.
satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) as served.
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
• Personal cleanliness and hygiene;
• Sanitary techniques for preparing, storing, and
serving food, and;
• The sanitary operation, care, and maintenance
of
Everyoneworking in the food service department
complies with food safety and sanitation requirements.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
?
• who
compliance with health and
Equipment is i
safety codes and regulations.
• When was the most recent inspection?
conducted the ins
•
are forwarded to the Warden
Reports of
or deSignated department head and corrective action is
scheduled and
Standard procedure includes checking and
documenting temperatures of all dishwashing
after each meal.
Staff documents the results of every refrigerator!
freezer temperature check.
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.
No requests at this time.
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Nightly (By shift)
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14
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 01104/05
•
. !2J Acceptable
•
o Deficient
OAt-Risk
o Repeat Deficiency
observations, other sources used, etc.)
\
15
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to
Detainees' large valuables are secured in a In"",t.r,n
accessible to designated supervisor(s) or processing
staff on
Staff itemizes the baggage and personal property of
arriving detainees, including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
form that
the ICE c>t!:llnf'l!:l,rf'l'/
Staff forwards an arriving detainee's medicine to the
medical staff,
Staff
CDFIIGSA facility procedures for
claim
similar with th
The
ity attempts to notify an
that he/she left property in the facility.
•
By sending written notice to the detainee's last
known address;
•
Via certified mail;
•
The notice state that the detainee has 30 days
in which to claim the property, after which it will
abandoned,
The facility disposes of abandoned property in
accordance with written procedures.
•
If a CDFIIGSA facility, written procedure
requires the prompt forwarding of abandoned
to ICE.
~ Acceptable
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
o
D
D
o
D
D
0
o Deficient
\
D Repeat Finding
other sources used, etc.)
16
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
•
•
The Field Office is responsive
and accredited
Director,
Upon receipt of concurrence by the Field
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
re
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
is submitted and maintained when any
detainee is denied permission to attend a presentation
and the
for the denial.
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
attend.
to assist
Presenters are afforded a minimum of one hour to make
the presentation and to conduct a question-and-answer
session.
permits presenters to distribute ICE-approved
·als.
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Dire~tor or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
individual is
from ma
s.
The facility plays I E-approved videotaped
presentations on legal rights, at regular opportunities at
the
of outside
izations.
o
o
o
D
o
o
o
o
o
o
o
o
o
o
o
o
o
D
o
o
o
o
o
D
o
o
o
o
D
D
o
o
o
o
o
D
17
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
•
•
A copy the Group Legal Rights Presentation policy,
including attachments, is available to detainees upon
est
~ Acceptable
o Deficient
o
o
o
OAt-Risk
observations, other sources used, etc.)
\
18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
o Repeat Finding
•
•
Written prQcedures provide for the informal resolution
of oral grievances (Not mandatory).
• If yes, the detainee has up to five days within
which to make his/her. concern known to a
member the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA), using formal procedures.
• Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate, disabled, or non-English-speaking
detainees receive special assistance when
staff knows how to identify
Every member of
emergency grievances, including the procedures for
them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
D·
D
0
0
D
0
D
[8]
0
[8]
D
D
D
D
[8]
l'8l
•
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
"Nuisance
complains" are identified in the
•
records.
• For quality control purposes, staff documents
com ints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDF/IGSA
to
[8J Acceptable
o Deficient
n/!:>tlnr.C'
OAt-Risk
\
other sources used, etc)
19
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
o Repeat Finding
•
•
The facility has a policy and procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
•
The supply of these items exceeds the
minimum
ired for the number of detainees.
All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing.
Detainees receive
•
One uniform shirt and one pair of uniform pants
or one jumpsuit.
•
One pair of socks.
•
One pair of underwear (Daily change).
•
One
of
footwear.
Additional clothing is
for
ing weather
conditions or is
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
•
One mattress
•
One blanket
Two sheets
•
• . One pillowcase
•
One towel
• Additional blankets are issued based on local
weather conditions.
Detainees assigned to
clothed in
accordance with the
Detainees are provided clean clothing, linen and towels.
.•
Socks and undergarments - exchanged daily.
•
Outer garments - twice weekly.
Sheets - weekly.
•
•
Towels - weekly.
Pillowcases workers permitted to
nor'mll'tol'1
~ Acceptable
to exchanges
o Deficient
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
OAt-Risk
facts, obseNations, other sources used, etc.)
r4k
20
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 01/04/05
\
o Repeat Finding
•
••
The Field
considers detainee marriage requests
on a case-by.,.case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/Ole or IGSA. Rejections
are documented.
practice to require a written request for
It is
the detainee with a place and
ements.
[gl Acceptable
o Deficient
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
OAt-Risk
other sources used, etc.)
21
G-324A Detention Inspection Fonn Worksheet for rOSAs - Rev: 01/04/05
o Repeat Finding
•
•
The Field Office Director considers and approves, on a
case-by-case basis, trips to immediate family member's:
•
Funeral
o
o
o
o
o o
o o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
•
all detainee requests for
The detainee's Deportation Officer reviews the file
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
travel
the kind of s
Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
of the
instruction for
Escorting officers have the discretion to; Increase or
decrease minimum restraints in accordance with written
ures and claSSification level of the detainee.
Escort
do
accept gifts/gratuities from a
or friend for
Escort officers ensure that detainees:
•
Conduct themselves in a manner that does not bring
.
discredit to the ICE.
Do not violate federal, state; or local laws.
•
•
Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
•
Make no unauthorized phone calls.
•
K~ow. they are subject to search, urinalysis,
rable test u
return.
or
req
retu rn to the
[gJ Acceptable
o Deficient
OAt-Risk
other sources used, etc.)
22
G-324A Detention Inspection Form Worksheet for rGSAs - Rev: 01104/05
o Repeat Finding
•
•
recreational facilities and
The facility provides detainees in the SMU at least one
hour of outdoor recreation time daily, five times per
week.
Detainees in disciplinary/administrative segregation
receive a written explanation when a panel revokes
his/her
programs or religious activities are available to
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are
Visitors, relatives or friends are not allowed to ~e)i{e as
volunteers.
If the facility has no outside recreation, are detainees
considered for tran.sfer after six months?
• If yes, written procedures ensure timely review
inees.
of all
Case officers make written transfer recommendations
about eve six-month "detainee to the DIG.
documents all detainee-transfer decisions,
orno.
inee's written decision for or against an offered
in his/her A-file.
D
~
D
~
D
D
D
D
~
D
D
~
D
D
D
D
D
D
~
D
D
~
D
D
o rec. s
No volunteers
D
0
~
D
D
~
D
D
D
D
D
0
D
D
D
D
D
D
23
G-324A Detention inspection Form Worksheet for rGSAs - Rev: 01104/05
•
•
Staff notifies the detain
his/her decision to
If no recreation
review transfer
all
Does the A-file of every detainee is he more than 60
days without access to recreation contains either a
transfer-waiver signed by the detainee or the OIC's
written determination of the detainee's ineligibility for
The detainee's legal representative is notified of the
detainee's/OIC's decision.
~ Acceptable
o Deficient
o
o
o
D
D
o
o
OAt-Risk
D
Repeat Finding
other sources used, etc.)
\
24
G-324A Detention Inspection Fonn Worksheet for rGSAs - Rev: 01/04/05
•
services.
The facility allows detainees to observe the major "holy
days" of their religious faith.
•
List a
The facility accommodates recognized holy-day
observances by:
•
Providing special meals, consistent with dietary
restrictions.
•
Honoring fasting requirements.
•
Facilitating religious services.
restrictions.
religious items in his/her
are checked and verified before
detainee
ms.
Members of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the Special Management Unit to participate
in religious practices unless otherwise documented for
the s
nd secu
of the facil
~ Acceptable
o Deficient
OAt-Risk
o o
o
o
o
o
o
o o
o
o
o
o Repeat Finding
other sources used, etc.)
25
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
0
es are inspected regularly by facility staff to
ensure that they are in good working order.
promptly reports out-of-order
The facility admin
telephones to the facility's telephone service provider.
e facility administration monitors repair progress a
take appropriate measures to ensure that the required
repairs are begun and completed timely.
are afforded a reasonable degree of privacy
calls.
In facilities unable to fully meet this requirement initially
because of limitations of its telephone service, the ICE
maKes alternate arrangements to provide required
detainee.
access within 24 hours of a
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
Lisf'.
on the
Special arrangements are made to allow detainees to
speak by telephone with an immediate family member
detained in another Facil
facility has a system for taking and delivering
emergency detainee telephone messages.
Emergency phone call messages are immediately
given to detainees.
to return emergency phone calls
as soon as
Detainees in disciplinary segregation are allowed
phone calls relating to the detainee's immigration case
consultation calls
or other
are allowed
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
rzJ
0
0
~
0
D
26
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
Inmate handbook
to chief of
•
·e
o
t8l Acceptable
D
D Deficient
' ....""'n."rI <>'rlnITJ"<>nT~>"T<>
0
At-Risk
observations, other sources used, etc.}
\
27
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
D Repeat Finding
•
•
The visitation hours tailored to the detainee population
and the demand for visitation.
~
0
~.
0
0
The hours for all categories of visitation are posted in
the visitation waiting area.
~
0
0
A written copy of the rules regulating visitation and the
hours of visitation is available to visitors.
~
0
0
0
D
0
Thev
public.
schedule and rules are available to the
and identified according to
Visitors are
standard requirements.
~
0
0
0
0
0
The requirement on visitation by minors is complied
with.
~
0
0
At facilities where there is no provision for visits by
minors, the ICE arranges for visits by children and
stepchildren, on request, within the first 30 days.
0
0
~
0
0
~
~
0
0
~
~
~
dress code is available
After that time, on request, ICE considers a transfer,
when possible, to a facility that will allow minor
visits are
visitation. At a minimum
visitation.
housing
Detainees
.Legal visitation is available seven (7) days a week,
including holidays ..
~
0
0
On regular business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.
~
0
0
On regular business days, detainees are given the
option of continuing a meeting with a legal
representative through a scheduled meal.
~
0
0
Private consultation rooms are available for attorney
meetings. There is a mechanism for the detainee and
to
his/her
~
0
0
~
0
0
~
0
0
~
0
0
0
0
~
When strip searches are required after every contact
visit with a legal representative, the facility provides an
for non-contact visits with
Prior to each visit, legal service providers and
assistants are identified per the standard.
The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.
28
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
Posted
Posted
With approval
\
•
•
decision to permit or deny a tour is not delegated
below the level of Field Office Director.
Provisions for NGO visitation as stated in the Detention
Standards are complied with.
IZl
D
D
Law enforcement
Is, requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.
D
D
IZl
ormer detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office.
D
D
Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.
~ Acceptable
o Deficient
D
D
OAt-Risk
observations, other sources used, etc.)
29
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
o Repeat Finding
•
•
D
govern selection of detainees for the
Medical staff screens and formally certifies detainee food
service volunteers.
Before the assignment begins
• As a matter of written rocedure
safety equipment! training sufficient for
•
is followed when an ICE detainee is
[gI Acceptable
o Deficient
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
OAt-RisK
other sources used, etc.)
30
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
o Repeat Finding
•
•
Section II
Health Services
Standards
\
.
31
G-324A Detention Inspection Form Worksheet forIGSAs - Rev: 01104/05
•
•
When a detainee as refused food for 72 hours, it is
standard practicefbr staff to refer him/her to the medical
department
o
o
CD sand IGSAs immediately report a hunger strike to
the ICE.
o
The facility has established procedures to ensure
respond immediately to a hunger strike.
o
o
o
o
o
o
o
o
o
D
Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
e·
If
in an
?
Medical personnel are authorized to place a detainee in
the Special Management Unit or a locked hospital room.
Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24 hours.
The ole of the facility obtains a hunger striker's consent
before medical treatment.
A signed
of Treatment form is required of every
detainee who rejects medical evaluation or treatment.
During a hunger strike, staff documents and provides
the hunger-striking detainee three meals a day.
o
o
o
o
o
o
o
is directed to record the hunger striker's fluid intake
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839 or similar IGSA form.
o
o
The medical staff has written procedures
hunger strikers.
treating
o
documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.
o
o
o
Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike .evaluation and treatment. Staff remain current in
evaluation and treatment techniques.
o
o
Staff maintains the hunger striker's supply of drinking
water/other beverages.
During a hunger strike, staff removes all food items from .
the hunger striker's living area.
181 Acceptable
D
Deficient
Attachment 20
Attachment 22
o
o
OAt-Risk
observations, other sources used, etc.)
32
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
D Repeat Finding
•
•
ical
the
The facility has
each detainee
ity has its own restricted-access area.
The medical
The restricted access area is located within the confines
of the secure
Th~ medical facility entrance includes a holding/waiting
room under
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
0
0
They
are:
•
•
•
Secured in a locked area within the medical
unit.
With physical access restricted to authorized
medical staff.
Procedurally, no copies made and placed in
detainee files.
Medical screening includes a Tuberculosis (TB) test.
• Every arriving detainee receives a TB test.
• During the admission process.
• Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
• Detainees not screened are housed separate
lation.
from the
All detainees receive a mental-health screening upon
arrival. It is conducted:
• By a health care provider or specially trained
officer;
• Before a detainee's assignment to a housing
The facility health care provider promptly reviews all 17945 (or equivalent) to identify detainees needing
medical attention.
The health care provider physically examines/assesses
arriving detainees within 14 days of admission/arrival at
the
Management Unit have access
Detainees in the S
to health
Within 72 hours
0
~
0
~
0
0
~.
0
0
~
0
0
~
0
0
33
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
•
•
Staff provides detainees with health- services (sick call)
request slips daily, upon request.
• Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
• Service-request slips are delivered in a timely
fashion to the health care
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is
numbers for local
\.
care provider is
transfer or
Detainee's medical records or a
available and transferred with
Medical records are placed in a sealed envelope or
other container labeled with the detainee's name and Anumber and marked "MEDICAL ONFI
[gI. Acceptable
D Deficient
D
0
0
0
0
.jg1
0
0
jgI
0
0
jgI
0
0
jgI
0
0
jgI
0
0
jgI
0
0
jgI
0
0
jgI
0
0
jgI
0
0
jgI
0
0
jgI
0
0
At-Risk
observations, other sources used, etc.}
34
G-324A Detention inspection Fonn Worksheet for IGSAs - Rev: 01104/05
D
Repeat Finding
•
•
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply sUicide-prevention
es.
A health-care provider or specia trained officer
screens all detainees for suicide potential as part of the
admission process.
• Screening does not occur later than one working
inee's arrival.
the
Written procedures cover when and how.to refer at-risk
detainees to medical staff and rocedures are followed.
isolation room for
I25J
D
0
I25J
0
0
Attachment 21
I25J
0
0
I25J
0
0
I25J
0
0
ignated isolation room does not contain any
The
structures or smaller items that could be used in a
suicide attem
I25J
0
0
Staff observes and documents the status of a suicidewatch detainee at least once
15 minutes.
I25J
0
0
~ Acceptable
o Deficient
OAt-Risk
observations, other sources used, etc.)
\
35
G-324A Detention Inspection Fonn Worksheet for rGSAs - Rev: 01/04/05
Attachment 20
o Repeat Finding
•
•
Detainees, who are
m
transferred to an
The facility or appropriate ICE office promptly notifies
the next of kin of the detainee's: medical condition.
• The detainee's location.
on
• The limitations
There are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
the detainee the opportunity to
the documents.
addressing "Do Not Resuscitate
•
Detainees with a "Do Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
of
The facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
In the event that neither family nor consulate claims the
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
If the detainee's is a U.S. military veteran is the
of Veterans Affairs notified.
0
death
copy
the s
•
0
0
0
0
D
0
0
0
0
0
0
0
0
0
D
0
D
D
D
0
D
D
D
0
0
0
0
0
0
0
0
D
0
0
0
0
36
G-324A Detention Inspection Fonn Worksheet for IOSAs - Rev: 01/04/05
•
ICE staff follow establ
the case of a
•
to properly close
o Deficient
[gJ Acceptable
'nn'fjr'.~DI
0
o
o
o
o
OAt-Risk
o Repeat Finding
facts, obseNations, other sources used, etc.)
\
37
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
Section III
Security and Control
\
.
38
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
•
•
IZJ
D
D
IZJ
D
D
IZJ
D
D
IZJ
D
D
IZJ
D
D
Staff follows written prbcedures when destroying hard
contraband that is illegal.
IZJ
D
D
that is illegal (under criminal statutes)
Hard
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
speCified written procedures. Hard contraband is
secured when not in use.
IZJ
D
D
property i~ destroyed
documentation
established
Before confiscating religious items, the OIC or
designated investigator contacts a religious authority.
[8J Acceptable
D Deficient
D
At-Risk
\
39
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
D Repeat Finding
•
•
creafed for every new arrival whose
hours.
nals or
The detainee detention file contains either
copies of documentation and forms generated during
the
ission
The detainee's detention fite also contains documents
generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
Disciplinary forms/Segregation forms
• Grievances, complaInts, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
is limited to
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the'
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
ocumentation.
The officer closing
that the fiteis
~
0
0
~
0
0
~
0
0
•
Will start with Ice
detainees
Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible
[8J Acceptable
D Deficient
D
0
0
~
~
0
0
~
0
0
~
0
0
At-Risk
\
observations, other sources used, etc.)
40
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
D Repeat Finding
•
•
or
Written rules prohibit staff from imposing or permittin!il
the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
bedding deprivation
denial
of personal hygiene items
•
loss
of
correspondence privileges
•
exercise
of
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees
and
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
•
1ZI
D
D
1ZI
0
D
1ZI
0
D
D
1ZI
D
1ZI
D
D
1ZI
D
D
1ZI
D
D
1ZI
D
D
1ZI
D
D
1ZI
D
D
[8'J
D
D
•
•
•
are promptly
Incident reports are investigated withIn 24 hours of the
inCident The Unit Disciplinary Committee (UDC) or
ations end.
uivalent does not convene before
iate disciplinary process is used to
infractions.
A disciplinary panel (or equivalent in IGSAs) adjudicates
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
• Considers written reports, statements, physical
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
requested for a
\
41
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
The duration of punishment set by the 0
as
recommended by the disciplinary panel does not exceed
established sanctions. The maximum time in disciplinary
segregation does not exceed 60 days for a single
offense.
Written procedures govern the handling of confidentialinformant information. Standards include criteria for
izin "substantial ~\li,1~nt"~"
All forms relevant to the incident, investigation,
committee/panel reports, etc., are completed and
ired.
[8J Acceptable
D
D Deficient
D
D
D
D
D
D
At-Risk
observations, other sources used, etc.)
\
42
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
D Repeat Finding
•
•
•
•
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
for
~
0
0
worth of
~
0
0
valves and switches for all
~
0
0
•
•
•
•
•
•
•
POST training
cooperative contingency
•
•
cies
of Hostage Situation Management
Staff is trained to disregard instructions from hostages,
regardless of rank. Within 24 hours after release
hostages are screened for medical and psychological
\
Emergency plans incl
staff and detainees
The food
.
43
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
14 days on hand
•
Written
•
•
•
•
•
•
•
•
•
•
•
procedures cover:
Work/Food Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances
[8J Acceptable
D
D
o Deficient
o Repeat Finding
OAt-Risk
other sources used, etc.)
\
44
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
•
•
has a system for storing, issuing, and
inventories of hazardous materials.
ma
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the
The manufacturer's Material Safety Data Sheet (MS
file is up-to-date for every hazardous substance used.
The files list all storage areas, and include a
plant diagram and legend.
The
MSDSs and other information in the files
•
are available to personnel managing the
•
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
Wear personal protective
• Equipment.
• Report hazards and spills to the
official.
•
The MSDSs are readily accessible to staff arid
detainees in the work areas.
•
azardous materials are always issued under proper
supervision.
• quantities are limited.
Staff always supervises detainees using these
substances.
All "flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
mendations.
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
irenients.
Electrical Code
caustic materials stored in their original
All toxic
area.
are
, combustibles, and toxic
and in accordance with
Staff directly supervises and accounts for products with
methyl· alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
all est workable
•
~
D
~
D
D
Some MSDS not
available
D
~
D
~
D
D
~
D
D
~
D
D
~
D
D
~
D·
D
~
D
D
D
D
~
~
D
D
~
D
D
~
D
D
45
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
Not stored on site
\
•
•
o o
o o
s files of
actions taken .
. an approved fire prevention, control, and
,.,...rro,.'I1\/o
The plan requires:
•
Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility ..
•. Public posting of emergency plan with
accessible building/room floor plans.
Exit signs and directional arrows.
•
•
An area-specific exit diagram con~picuously
in the
rammed area.
o o
No sanitation Plan noted
~
ing and disposal
Written procedures
of used needles
All items representing potential safety or security risks
are inventoried and a designated individual checks this.
Standard cleaning practices include:
Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and follow-
•
~
0
0
~
0
0
~
0
0
o o
\
other
•
D
o
D
D
D
o
D
0
•
46
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
All tested by Parish
•
Emergency power generators is tested at least every
two weeks.
•
Other emergency systems and equipment
receive testing at least quarterly.
•
Testing is followed-up with timely corrective
actions
and rAnll::JC:Am
o Deficient
~ Acceptable
D
D
OAt-Risk
\
47
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
o Repeat Finding
•
•
Every effort is made to
of 18
under the
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
and wi
feminine
e items
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
basis.
search for weapons or
All detainees are given a
the room.
contraband before bein
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15
minutes.
Unusual
behavior or
noted .
•
from the
When the last
hold room it
There is a written evacuation plan that includes a
deSignated officer to remove detainees from holdrooms
in case of fire and/or
An appropriate emergency service is called
immediately upon a determination that a medical
exist.
[gI Acceptable
D Deficient
D
~
D
D
~
D
D
~
D
D
~
D
D
~
D
D
~
D
D
~
D
D
At-Risk
\
observations, other sources used, e,tc)
48
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
D Repeat Finding
•
•
The security
attended an
The security officer, or
in IGSAs, has
responsibly for aI/ administrative duties and responsibilities
to
The security
. in IGSAs, provides
train
to emn,n'/o<>e'
The security officer, or equivalent in IGSAs, maintains
inventories of aI/ keys, locks and locking devices.
o
o
o
0
o
0
o
0
o
o
o
0
o
o
~
0
0
~
0
0
~
0
0
~
o
o
The security officer fol/ows a preventive maintenance
program and maintains aI/ preventive maintenance
documentation.
Facility
and procedures address the issue of
com
and locks.
The security officer, or equivalent in IGSAs, develops
policy and procedures to ensure safe combinations
integrity.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
101.
The operational keyboard sufficient to accommodate aI/
the facility key rings including keys in use is located in a
secure area.
Procedures in place to ensure that key rings are:
Identifiable
• Numbers of keys on the ring are cited?
cannot be removed from issued
•
Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
•
In an area that does not aI/ow detainee or public
access.
0
0
49
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
•
•
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
.. I
d
• When a key or key ring IS ost, misplace ,or not
accounted for, the shift supervisor is
immediately notified.
• Detainees are not permitted to handle keys
ass
staff.
I8J Acceptable
D Deficient
D
.~
o
o
o
o
At-Risk
observations, other sources used, etc.}
50
0-324A Detention Inspection Form Worksheet for IOSAs - Rev: 01/04/05
D
Repeat Finding
•
•
detainee before
D
Written procedures cover informal and emergency
counts.
•
They followed during informal counts.
•
Du
The control officer (or other designated position)
maintains an out -count record of all detainees
leavin the facil
tern
training is documented in each officer's training
. 0
[8J Acceptable
Deficient
0
0
~
D
0
~
0
0
OAt-Risk
observations, other sources used, etc.)
\
51
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
o Repeat Finding
•
•
occurs
orders for housing units track the event
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the
C8:J Acceptable
o Deficient
D
~
0
0
.~
0
0
~
0
0
~
0
0
~
0
0
~
0
0
0
0
~
No armed Post
0
0
~
No armed Post
~
0
0
~
0
0
At-Risk
other sources used, etc.)
\
52
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
D Repeat Finding
•
•
•
•
•
•
•
has a comprehensive
The policy specifies:
Posts to be inspected
Required inspection forms
Frequency of inspections
Guidelines for checking security features
Procedures for reporting weak spots,
inconsistencies, and other areas needing
im
ent
••
o o
o
o
everyone
o
in a visitor logbook or
o
o
o
~
0
0
~
0
0
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
• Company represented
• Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible for the vehicle
thefac
visit
du
hly search each vehicle entering and
The facility has a written policy and procedures to prevent
the introduction of contraband into the facility or any of its
nents.
Tools being taken
reo
inventoried before
\
~
0
0
~
0
tJ
[gj
0
0
53
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
Log Book
•
•
o
o
o
o
o o
181 Acceptable
D Deficient
D
At-Risk
54
G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 01/04/05
o Repeat Finding
•
•
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
•
Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
The OIC (or equivalent) regularly reviews the status of
detainees in administrative detention.
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the
A supervisory officer conducts another review after the
detainee has spent seven days in administrative
segregation.
•
Every week thereafter for the first month.
•
Every 30 days after the first month.
•
Does each review include an interview with the
detainee.
•
Is a written record made of the decision and
the stification.
The detainee is given a copy
and
justification for each review..
•
The detainee is given an opportunity to appeal
the reviewer's decision to someone.else in the
The OIC (or equivalent) routinely notifies the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
\
exceeds 30 days.
•
Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forWards written notice to HQ
Branch Chief for DRO.
The OIC or equivalent} reviews the case of every
detainee who objects to administrative segregation
atter 30 days in the SMU.
•
A written record is made of the decision and
the justification.
•
The detainee receives a
of this record.
The detainee is given the right to appeal to the OIC (or
equivalent) the conclusions and recommendations of
any review conducted after the detainee has remained
in administrative segregation for seven consecutive
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
55
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01104/05
•
•
The SMU well ventilated.
•
Adequately lighted.
•
Appropriately heated.
•
Maintai
All cells are
beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
•
When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
o
0
o
o
o
o
o
o
The segregated detainees do not have fewer
opportunities to exchange/launder clothing, bedding,
and linen than detainees in the
Detainees receive three nutritious meals per day.
•
From the general population's menu of the day.
•
Do detainees eat only with disposable utensils.
•
Is food
Each detainee maintains a normal level of personal
hygiene in the SMU.
•
The detainees have the opportunity to shower .
and shave at least three times a week.
•
o
o
o
If
The detainees are provided:
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
•
The same correspondence privileges as
detainees in the general population.
•
Telephone access similar to that of the general
population.
•
Personal
al material.
A health care professional visits every detainee at least
three times a week.
•
The shift supervisor visits each detainee daily.
• . Weekends and .
Procedures comply with the "Visitation" standard.
•
The detainee retains visiting privileges.
•
The visiting room available during normal
vis
hours.
\
~
0
o
o
o
56
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
Detainees do not have less law-library access
general population.
• Are they required to use the law library
separately, as a group? If so:
I materials
to them.
a permanent log.
TheSMU mai
• Detainee-related activity, e.g" meals served,
recreation
g the SMU Housing
SPC Qrocedyres include com
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the endof each
shift.
• CDFs and IGSA facilities use Form 1-888 (or
local
the detainee ate, showered,
Staff record
exercised and took any medication during every shift.
• Logs record all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior,
etc ..
• The medical officer/health care professional
signs each individual's record during each visit·
• The housing officer initials the record when all
detainee services are completed or at the end
sh
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general
lation.
.~
D
D
~
D
D
[gI
D
D
[gI
D
D
~
D
D
•
[gI Acceptable
o Deficient
OAt-Risk
57
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
o Repeat Finding
•
•
committed during one
A
completed
Disciplinary
Segregation
Order
accompanies the detainee into the SMU.
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
• After each formal review, the detainee receives
of the decision and reasons for it.
a written
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
detainees and staff.
Detainees in disciplinary segregation have fewer
privileges than those housed in administrative
ation.
Living
in disciplinary SMUs modified to
reinforce acceptable behavior.
•
If yes, does staff prepare written
documentation for this action.
•
the DIG
n to ind
Every detainee in disciplinary
same humane
The quarters used for segregation are:
• Well-ventilated.
• Adequately lighted.
• Appropi-iately heated.
•
Maintained in a sanitary condition.
All cells are equipped with beds.
• The beds securely fastened to the floor or wall of
the cell.
The number of detainees confined to each cell or room
do not exceed the number for which the space was
designate.
•
Does the DIG approve excess occupancy on a
tem
basis.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, (in a dry cell setting) a
justification is made and the decision is reviewed each
shift. Items
as
n as
safe.
Detainees in the SMU have the same
ities to
clothi
beddin etc. as
nees.
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
58
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
e
e·
Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
• Food is not used as unishment.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave least three times/week ..
The detainees receive, unless documented as a threat
to security:
• Barbering services.
• Recreation privileges.
• Other-than-Iegal reading material.
• Religious material.
• The same correspondence privileges as other
detainees.
•
material.
When phone access is limited by number or type of calls,
limits do not apply to the following:
• Calls about the detainee's immigration case or
other legal matters.
• Calls to consular/embassy officials.
• Calls during family emergencies (as determined
the 01
A health care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.
• The shift supervisor visit each segregated
detainee daily
Weekends and
are allowed visitors, in accordance with
SMU detainees receive legal visits, as provided in the
"Visitation" standard.
• Legal service providers notified of security
concerns
.before a visit.
Visits from clergy are allowed.
• The clergy member given the option of
visiting/not visiting the segr~gated detainee.
• ViolenUuncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
.
SMU detainees have law library access.
• ViolenUuncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
• Legal material brought to individuals in the
SMU on a case-by-case basis.
• Staff document every incident of denied
access to the law I
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
59
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
Is the SPC's, the Special Management Housing Unit
Record (1-888or equivalent) is prepared as soon as the
detainee is placed in the SMU.
•
AIII-888s filled out by the end of each shift
•
The CDFIIGSA facility use Form
D
D
D
D
•
SMU staff records whether the detainee ate, showered,
exercised, took medication, etc.
"
Details about the detainee logged, e.g., a
•
medical condition, suicidallviolent behavior,
etc.
•
The health care official sign individual records
after each visit.
•
The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
•
A new record is created weekly for each
detainee in the SMU.
•
The SMU retains these records until the
detainee leaves the SMU.
t8l Acceptable"
D Deficient
<:Ol""",,,n,,<:
D
At-Risk
other sources used, etc.)
\
60
"G-324A. Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
o Repeat Finding
•
•
There is an individual who is responsible for developing
a tool control procedure and an inspection system to
insure
Department heads are respopsible for implementing this
standard in their departments.
~
D·
0
~
0
0
D
D
D.
D
Tool inventories are required for:
Maintenance Department
• Mec!ial Department
• Food Service Department
• Electronics Shop
• Recreation Department
Arm
lity has a facility policy for the regular inventory
The
of all tools.
• The policy sets minimum time lines for physical
inventory and all necessary documentation.
• ICE facilities use AMIS bar code labels when
required.
•
The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)
•
0
~
0
~
0
0
~
0
0
~
0
D
~
0
0
~
D
0
~
0
0
All tools are treated as
dangerous
Non Restricted (non-hazardous).
The facility has policies. and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
• The system ensures that all stored tools are
accountable.
Commonly
used tools (tools that can be
•
mounted) are stored in such a way that
tool are readi notice.
e issuance of tools to
procedures
The facility has policies and procedures to address the
issue of lost tools. The policy and procedures include:
• Verbal and written notification.
• Procedures for detainee access.
• Necessary documentation/review for all
incidents of lost tools.
Broken or worn out tools are surveyed and sposed of
riate and secure manner
in an
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
inventory of all tools prior to admittance into or departure
from the faci
\
None noted
D
~
0
61
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
[8] Acceptable
•
o Deficient
OAt-Risk
observations, other sources used, etc.)
62
G-324A Detention Inspection Fonn Worksheet for IGSAs • Rev: 01/04/05
o Repeat Finding
•
•
Officers use a-checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off~duty hours.
• Do not receive transportation assignments after
having been on duo/, in any capacity, for 15
hours.
• Drive a 50~hour maximum in a given work week;
a 70~hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
limit.
valid CDLs required in any bus
Two officers
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle,
An unacco~panied driver transport an empty
vehicle.
start of each detail, the vehicle is thoroughly
0
0
0
0
0
0
0
0
0
D-
O
0
0
D
0
D
0
D
D
D
0
D
D
0
0
D
0
•
63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
•
•
The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
ressing the use of
vehicles.
Officers ensure that no one contacts the detainees.
•
One officer remains in the vehicle at all times
when
are
Meals are provided during long distance transfers.
•
The meals meet the minimum dietary standards,
as identified
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• ,Before accepting the meals, the vehicle' crew
raises and resolves questions, concerns, or
Service
discrepancies
with
the
Food
representative.
•
Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
• Two-way radios.
•
Cellular telephones.
Equipment boxes stocked in accordance with the
•
Use of Force Standard.
ne>r\,.,rt,,,,,ti,\n
Personal property of a detainee transferring to another
facility:
•
Is inventoried.
•
Is inspected,
• Acco
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
64
G-324A Detention Inspection Fonn Worksheet for rGSAs - Rev: 01/04/05
e
e·
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
•
Escape
•
Hostage-taking
•
Detainee sickness
•
Detainee death
• Vehicle fire
•
Riot
•
Traffic accident
• Mechanical problems
•
Natural disasters
•
Severe weather
•
Passenger list is not exclusively men or women
or minors
~ Acceptable
o Deficient
D
D
D
OAt-Risk
o Repeat Finding
obselVations, other sources used, etc.)
\
65
G·324A Detention Inspection Fonn Worksheet for IGSAs • Rev: 01104/05
•
•
Written policyauthorizes staff to respond in an
immediate-use-of-force situation without a supervisor's
or direction.
en the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
resolve the situation without
to force.
Written policy asserts that calculated rather than
immediate use of force is feasible in most cases .
. The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
• Ranking detention official, health
professional, and others confer before every
calc
use of force.
When a detainee must be forcibly moved and/or
restrained and there is time for a calculated use of force,
staff use the Use-of-Force Team Technique.
• Under staff s
[gj
0
D
[gj
D
D
[gj
D
D.
Not noted in
D
[gj
D
Provided by S.O.
[gj
0
0
[gj
0
D
D
D
•
•
Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
• Uses restraints only when other non..:
confrontational means, including verbal
uasion have fai
im
Mecication may only be used for restraint purposes
when authorized by the Medical Authority as medically
[gj
0
0
orce Team follow written procedures that
attempt to prevent injury and exposure to communicable
[gj
D
D
66
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
Standard procedures associated with using four-point
restraints include:
•
Soft restraints (e.g., vinyl)
•
Dressing the detainee appropriately for the
temperature.
• A bed, mattress, and blankeUsheet.
•
Checking the detainee at least every 15
minutes.
•
Logging each check.
• Turning the bed-restrained detainee often
enough to prevent soreness or stiffness.
•
Medical evaluation of the restrained'
detainee twice per eight-hour shift.
•
When qualified medical staff is not
immediately available, staff position the
detainee
The shift supervisor monitors the detainee's
position/condition every two hours.
•
He/she allow the detainee to use the rest
room at these times under
Not used on facility
o
c:",,_nT_1'nrr''''' situations, staff
medical staff
is under
weapons:
When the OIC authorizes use of
•
Medical staff is consulted before staff use
pepper spray/non-lethal weapons.
• Medical staff review the detainee's medical
file before use of a non-lethal weapon is
Special precautions are taken when restraining pregnant
detainees.
Ited
•
use of force and/or non-routine
review any use of force and the
of restraints.
All
receive training in
confrontation-avoidance techniques and the use of force
to control detainees.
• Specialized training is given Officers are
certified in all
use.
The officers are thoroughly trained in the use of soft and
hard restraints.
In SPCs is the Use of Force form is used. In other
facilities (IGSAs / CDFs) this form or its equivalent is
used.
o
o
o
o
o
o
o
o o
o o
o
o
o
o
D
o
o
o
67
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
No females
•
IZI Acceptable
•
D Deficient
D
At-Risk
facts, observations, other sources used, etc.)
\
68
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 01/04/05
D Repeat Finding
•
•
ICE staff respond to, a detainee request from an IGSA
within 72 hours.
ICE detainees are notified ion writing upon admission to
the facility of their right to correspond with ICE staff
r case or conditions of confinement.
[8J Acceptable
D
D
Deficient
D
D
~
D
D
~
D
D
~
D
D
~
At-Risk
D Repeat Finding
\
69
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
•
•
When a detainee is represented
legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
reason for the transfer and the
Notification includes
location of the new
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circu
are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
lation.
the eneral
is provided with a completed Detainee
cation Form.
Form
G-391
or equivalent authorizing the
•
removal of a
For medical transfers:
The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
the detainee.·
accom
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
No detainees at this time
will comply
0
0
.~.
0
0
~
0
0
~
0
0
IZJ
0
0
IZJ
0
0
IZJ
0
0
IZJ
0
0
IZJ
0
0
IZJ
0
0
~
0
0
~
0
0
~
•
•
, transporting officers receive
medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
res outlined in
Transfer and
Section C
70
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
•
transfers occur during
es.
mpanies the detainee when
office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the
r.
~ Acceptable
o Deficient
0
0
o
OAt-Risk
observations, other sources used, etc.)
\
71
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/04/05
o Repeat Finding
•
The following items must be inspected for compliance with those justice Core Standards not
covered by the ICE Detention Standards:
.
Item
1
6
·7
8
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
ure are reviewed
and
The facility
for a system of monitoring through internal audits and reviews
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted
To the extent Possible, physical plant design facilitates continuous personal contact
and interaction between staff and detainees in the housing unit and recreation /
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
th
hout the meal.
Staff are provided appropriate a.nnual cultural diversity or sensitivity training. Such
training is designed and implemented in a fashion that will further enhance
staff members'
comm
with detainees in an effective manner.
[81 Acce
ble
D
Deficient
D
Ke[)eat .Oy",..o,,, ..,,
D
At-Risk
, ....,,"""'rY SI/an/U8ianr facts, observations, other sources used, etc.)
\
72
G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01104/05
~
0
0
~
~
0
0
0
0
~
0
0
~
0
0
~
0
0
~
0
0
'.
_
ofDetention and Removal Operations
-~epartment of Homeland Security
425 I Street, NW
Washington, DC 20536
u.s. Immigration
and Customs
Enforcement
September 8, 2006
MEMORANDUM FOR:
John P. Torres
Director (Acting)
-------- - - - -----OfficeOf-Detention-and-Removal
FROM:
(b)(6), (b)(7)c
Reviewer-In-Charge
New Orleans Field Office/Oakdale Sub-Office
SUBJECT:
Concordia Parish Annual Detention Review
The New Orleans Field Office, Office of Detention and Removal conducted a detention review of
Parish Detention Center on September 5-7, 2006. This review was conducted by
IEA, Oakdale, LA. This facility is
Reviewer In-Charge and assi~t.~~ by
detamees requiring housint~_;:t2,;hours.
Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. 2005
Review Summary:
The American Correctional Association on 10/3112001 accredited the facility. At this time the
facility is not currently accredited. The facility was last inspected by the State of Louisiana in
August 2006 and received an acceptable rating. No other inspections by state or local entities have
occurred during the previous 12 months.
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Ris}(
Non-Applicable -
33
1
1
3
Subject: Detention Revi~mary Report
Page 2
•
Classification System
• The classification process did not include reassessment/reclassification.
• The classification system did not include standard procedures for processing new
arrivals' appeals .
./
During the review, the Warden was notified regarding the' above deficiencies. The
response was immediate and all deficiencies will be corrected. At this time there are no ICE
detainees at is facility.
Terminal Illness, Advanced Directives, and Death
• There were no guidelines addressing State Advanced Directive Form for Implementing
Living Wills and Advanced Directives.
• The Guidelines did not provide the detainee the opportunity to have a private attorney
prepare the documents.
• There was no policy addressing "Do not Resuscitate Orders".
• The facility did not have written procedures to address the issues of organ donation by
detainees .
./
During the review, the Warden was notified regarding the above deficiencies. The
response was immediate and all deficiencies were corrected or in the process of being
corrected. Prior to the departure of the team, all deficiencies had been addressed in detail.
Subject: Detention Revi.ummary Report
Page 3
•
,;' Standards Summary Findings:
Classification System and Terminal Illness, Advance Directives and Death were the only two
standards that were Deficient or at Risk.
RIC Observations:
BEST PRACTICE: The facility has a very professional medical staff on site and on call 24 hours a
day. Every Thursday a Doctor is at the facility to see detainees and he is also on call 24 hours a day.
The Food Service Administrator is well organized and the Kitchen is neat, clean and the food is
prepared to standard.
The Tool shed and vehicle building was neatly organized and used shadow boards as one means of
tool control.
STAFF: All Staff and Detainees were cooperative and available to assist reviewers and to answer
question posed by the team. The Concordia Parish Detention Center is a well-established and
maintained facility. At this time there are a number of programs in place. Each morning at IO:OOam
the Warden, Chief of Detention, Captain, and the Lts, conduct an inspection of the detainees and
their dorms. There is a 90-day and a ISO-day drug program that is offered to drug users and drug
offenders. The facility has a GED program offered to anyone that is being held at its facility. There
is a Chaplain on staff five days a week and on call 24 hours a day.
RIC Issues and Concerns
None
Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating off'GOOD".
RIC Assurance Statement:
All findings of this review have been documented on Form G-324A and are supported by the written
documentation contained in the review file.
•
•
Department Of Homeland Security
Immigration and Customs Enforcement
A. Type of Facility Reviewed
ICE Service Processing Center
D
ICE Contract Detention Facility
D
ICE Intergovernmental Service Agreement
~
Detention Facility Inspection Form
Facilities Used Over 72 hours
G. Accreditation Certificates
List all State or National Accreditation[s] received:
ACA 10/3112001
D Check box if facility has no accreditation[s]
B. Current Inspection
Type of Inspection
~ Field Office D HQ Inspection
Date[s] of Facility Review
C. PreviouslMost Recent Facility Review
Date[s] of Last Facility Review
October 18-20, 2004
Previous Rating
D Superior ~ Good D AcceptableD Deficient D At-Risk'
D. Name and Location of
I. Facility History
Date Built
1997
Date Last Remodeled or Upgraded
2000
Date New Construction 1 Bedspace Added
Exp: 12/2004 Resorce Building
Future Construction Planned
D Yes~ No Date:
Current Bedspace
Future Bedspace (# New Beds only)
392
Number:
Date:
I
~:y ..,~utl've Officer (Warden/Ole/Superintendent)
with
responsibilities)
J.
Total Facility Population
Total Facility Intake for previous 12 months
2,098
Total ICE Mandays for Previous 12 months
o
lV.l\;;UW\;;l
1 Title 1 Duty Location
Name of Team Member 1 Title 1 Duty Location
11
.
DIy
F CDFIIGSA I n ~ormation 01
Contract Number
Date of Contract or IOSA
ACB-8-I-0006
06/25/1997
Basic Rates per Man-Day
$46.00
Other Charges: (If None, Indicate N/A)
N/A; ;;
Estimated Man-days Per Year
I
.../.:
. . M~. ....Ay,:~a
. :. ;. .: . g•. •. •,. :. ~•.•:. '.• . .D.,
. . .:. •.a•. :•. . . •~. .• .•I•. •y.:.•. ._:. . . .p.'. •. •. o.:.:jCI)P::.:lu=lI=atC
=io.::.:En=----,-_USMS
___
;:;.::.:'::~l
-r-_ _ _----.
I Adult Male
I Adult Female
0
0
0
0
Other
00
N. Facility Staffing Level
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 1011/04
•
Significant Incident Summary Worksheet
•
For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this s~ction will
result in a delay in processing this report and the possible reduction or removal ofICE' detainees at your facility.
18
Assault:
Offenders on
Offenders]
3
6
N/A
5
N/A
WithW
17
Without
Assault:
Detainee on
Staff
0
0
0
N/A
0
0
0
N/A
0
0
0
N/A
0
0
N/A
0
0
N/A
14
3
N/A
0
0
N/A
0
0
0
0
N/A
0
N/A
0
N/A
# Times FourlFive Point
Restraints applied/used
0
Escapes
N/A
0
9
Grievances:
# Psychiatric Cases referred for
Outside Care
2
A
Rejected 1
withdraw 1
resolved
0
0
N/A
denied 1Rej 4
answered
0
0
N/A
0
0
0
N/A
3
9
5
N/A
0
0
0
N/A
3
Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
•
•
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange ofClothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)
findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
•
RIC Review Assurance Statement
•
By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review,the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.
Print Name, Title, & Duty Location
Recommended Rating:
o Superior
~·'Good
o Acceptable
o Deficient
OAt-Risk
Comments:
Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04
•
HEADQUARTERS EXECUTIVE REVIEW
•
The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have • • from
receipt of this report to respond to all findings and recommendations.
REVIEW: (please
Name)
2006
Chief
Final Rating:
0
Superior
o Good
[8J Acceptable
o Deficient
OAt-Risk
Comments:
The Review Authority has downgraded the recommended rating pf"Good" to "Acceptable."
The facility must submit a plan of action to correct deficiencies in the Classification Standard and
Terminal TIIness and Advanced Directives and Death.
Fonn G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12/31101
Office ofDetention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536
U.S. Immigration
and ·Customs
Enforcement
DEC 1 5 2006
MEMORANDUM FOR:
Steve Boll
Acting Field Office Director
New Orleans Field
FROM:
Detention Standards Compliance Unit
SUBJECT:
Concordia Parish Detention Center Annual Review
The annual review of the Concordia Parish Detention Center conducted September 5-7, 2006
in Ferriday, Louisiana has been received. A final rating of Acceptable has been assigned.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must remedy the deficiencies in the RIC
Memorandum, and initiate the following actions in accordance with the Detention
Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the Review Authority (RA) within 30
days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and followup on the above noted deficiencies within 90 days.
www.ice.gov
SUbject: Concordia Parish Detention Center Annual Detention Review
Page 2
The RIC is responsible for assisting the Intergovernmental Service Agreement (IGSA) fa~ility
to respond to the Immigration and Customs Enforcement findings when assistance is requested.
Notification to the facility shall include information that this assistance is available.
Should you or your staff have any questions regarding this matter: please "'V~JL"""'"
D8IIl.Qetention and Deportation Officer, Detention Standards Compliance
732.Ul1
cc: Official File
(b)(2)Low, (b)(6). (b)(7)c