ICE Detention Standards Compliance Audit - Hamilton County Jail, Chattanooga, TN, ICE, 2006
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Department of Homelanlecurity Immigration and Customs Enforcement Office of Detention and Removal Condition of Confinement Review Worksheet (This document m-ust be attached to each G-324a Inspection Form) This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours Field Office Detention Review Worksheet IZI Local Jail- IGSA State Facility- IGSA ICE Contract Detention Name Hamilton Coun Jail Address (Street and Name) 601 Walnut Street City, State and Zip Code Tennessee 37402 o of Reviewer-In-Charge lEA _~n,a"j,~1 Assessment Other • Table of Contents DETAINEE SERVICES STANDARDS (SECTION 1) ............................................................. 3 ACCESS TO LEGAL MATERIALS .... , ................................................ , ......................................................... . ADMISSION AND RELEASE ....................................................................................................................... . CLASSIFICATION SYSTEM ....................................................................................................................... .. CORRESPONDENCE AND 011IER MAIL .................................................................................................... .. DETAINEE HANDBOOK ............................................................................................................................ .. FOOD SERVICE ......................................................................................................................................... . FUNDS AND PERSONAL PROPERTy .......................................................................................................... . DETAINEE GRIEVANCE PROCEDURES ....................................................................................................... . GROUP PRESENTATIONS ON LEGAL RIGHTS ........................................................................................... .. ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ...................................................... .. MARRIAGE REQUESTS ............................................................................................................................. . NON-MEDICAL ESCORTED TRIPS .............................................................................................................. . RECREATION ............................................................................................................................................ . RELIGIOUS PRACTICES ............................................................................................................................. . ACCESS TO TELEPHONES ........................................................................................................................ .. VISITATI.ON ............................................................................................................................................. .. VOLUNTARY WORK PROGRAM ................................................................................................................ . HEALTH SERVICES STANDARDS (SECTION II) ...•....•.....•.......................................•....•..... 33 HUNGER STRIKES ..................................................................................................................................... . MEDICAL CARE ......................................... ~ .............................................................................................. . SUICIDE PREVENTION AND INTERVENTION ............................................................................................. . TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATH .................................................................... .. SECURITY AND CONTROL STANDARDS (SECTION 1m ...................................................40 CONTRABAND .......................................................................................................................................... . DETENTION FILES ..................................................................................................................................... DISCIPLINARY POUCY ............................................................................................................................ .. EMERGENCY PLANS ................................................ , ............................................................................... .. ENVIRONMENTAL FfEALTH AND SAFETY ................................................................................................. . HOLD ROOMS IN DETENTION FACILITIES ................................................. ~ ............................................... . KEy AND LOCK CONTROL ....................................................................................................................... . POPULATION COUNTS ............................................................................................................................. .. POST ORDERS .......................................................................................................................................... .. SECURITY INSPECTIONS .......................................................................................................................... .. SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) .......................................................... . SPECIAL MANAGEMENT UNIT (DISCIPLINAR Y SEGREGATION) ............................................................... . TOOL CONTROL ....................................................................................................................................... . TRANSPORTATION (LAND) ..................................................................................................................... .. USE OF FORCE ................................................................................. , ........................................................ . STAFFIDETAINEE COMMUNICATIONS ...................................................................................................... . DETAINEE TRANSFER STANDARD ............................................................................................................ . Page 2 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • Section I Detainee Services Standards Page 3 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 .': • .....:: .~( ~ .': ..... ..... " .' :.< ..' . ..•. .•... , AS~E,$S:'FO LE~t{LM~1J,tE.ftl~L~: •.... '. ........ . .... ." • ··TChf':· .... . . . . ~>:.> .... ? ....• ", .'.•.:.;. -.. '. .. ". ':' .: .. ,·.:r"· .' . . '- .. :.; ..; ..., ":.": . .Potley:' FacilitieshpldinglCE detainees .. shall permit aetaineesaccessto')a .·I'a.w:Hbrary,:and'pro\iide legal'. '. mat~rials, .' faq,iliti~lS~. eq~ipmen~ and: document copying privileges, and. ~heopportlUnity .to .dd~qt;n~fl't$.. ..,:' ...' ......... ...... . '~". i' ,. :·:'i"i· .•:","',', ·:,.';.;g~'ffl.'~tteht~:: . ..... ,;- y ", ··.h ..:~~~~~ ::\. .,~. ~: . :·:NA· Vi ~ The facility provides a designated law library for detainee use. The law library contains all materials listed in the "Access to Legal Materials" Standard, Attachment A. The IistinQ of materials is Rosted in the law library. The library contains a sufficient number of chairs, is well lit and is reasonably isolated from noisy areas. The law library is adequately equipped with typewriter, computers or both and has sufficient supplies for daily use by the detainees. In lieu of/or in addition to the physical law library, ICE detainees have access to the Lexus Nexus electronic law library. The Lexus Nexus library is updated and is current. Outside persons and organizations are permitted to submit published legal material for'inclusion in the legal library. Outside published material is forwarded and reviewed by the ICE m-ior to inclusion. There is a designated ICE or facility employee who inspects, updates, and maintain/replace legal material and equipment on a routine basis. The designee properly disposes outdated supplements and replaces damaged or missing material promptly. Detainees are offered a minimum 5 hours per week in the law library. Detainees are not required to forego recreation time in lieu of library usage. Detainees facing a court deadline are given priority use of the law library. Detainees may request material not currently in the law library. Each request is reviewed and where appropriate an acqUisition request is initiate and timely pursued. Request for copies of court decisions are accommodated within 3 - 5 business days. The facility permits detainees to assist other detainees, voluntarily and free of charge, in researching and preparing le~al documents, consistent with security. Staff ensures that illiterate or non-English-speaking detainees without legal representation receive more than access to English-language law books after indicating their need for help. Detainees may retain a reasonable amount of personal legal material in the general population and in the special management unit. Stored legal materials are accessible within 24 hours of a written re:quest. Detainees housed in Administrative Segregation' and Disciplinary Segregation units have the same law library access as the general population, barring security concerns. Detainees denied access to legal materials are documented and reviewed routinely for lifting of sanctions. All denials of access to the law library fully documented. pr~pare' I~gal .......' . • ......... .' D D ~ D D ~ D 0 IZI 0 D IZI 0 0 ~ ~ D 0 IZI 0 D 0 0 ~ 0 0 ~ IZI 0 0 IZI D D 0 D ~ 0 0 IZI ~ D D 0 0 IZ1 :..'~R~rijaf~s: ". .":. Have attorney on contract that will answer inmates' questions. / Attorney has access to Lexus Nexus. Inmates are allowed to submit as many request as needed. No denials. Page 4 G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • ··.:~::X~I~;~~:~~~~f~!~~~~~~d:~~~8~:u::~tP:~~~h~~~~~~~~~j~~~~.t~I·.;I!~'8fl1~:'d·~~tti;:~I.::··· do¢tlm'en'tiiL,·· •.' Facility staff informs ICE Management when a detainee or group of detainees is den'ied access to the law library or law materials. Detainees who seek judicial relief on any matter are not sub' ected to re risals, retaliation, or enalties. D [gI Acceptable --II. ~ : ...... -, t Deficient D D D D At-Risk D D Repeat Finding facts, observations, alternate source used for verification, etc.) (b)(6), (b)(7)c , ..... ......." . . iii Page 5 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • / .......... .. ". .• .•. . . . . . ~. '. £ . ' ;APW4j~~I;:q~i~~N;b)a§~~~§F\>. ....;; . . . . . . . '. i< ........ ,). >. '.:~; ... li1~~=.~E;;.~~~~,~*~:j,. ·;;.i;/' ·.,e(jm,R:OIl;~~t,$ ...' . ...... y In processing includes an orientation of the facility. The orientation includes; Unacceptable activities and behavior, and corresponding sanctions. How to contact ICE. The availability of pro bono legal services, and how to pursue such services. Schedule of programs, services, daily activities, including visitation, telephone usage, mail service, religious programs, count procedures, access to and use of the law library and the general library; sick-call procedures, etc., and the detainee handbook . Medical screenings are performed by a medical staff .Q! persons who have received specialized training for the purpose of conducting an initial health screeninQ. When available, accompanying documentation is used to identify and classify each new arrival. All new arrivals are searched in accordance with the "Detainee Search" standard. An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. Detainees are stripped searched only when cause has been established and not as routine policy. Non-criminal detainees are never strip-searched but are patted down unless cause or reasonable suspicion has been established. The "Contraband" standard governs all personal property searches. IGSAs/CDFs use or have a similar contraband standard. Staff prepares a complete inventory of each detainee's possessions. The detainee receives a copy. Staff completes Form 1-387 or similar form for CDFs and IGSAs for every lost or missing property claim. Facilities forward all 1-387 claims to ICE. Detainees are issued appropriate and sufficient clothing and bedding for the climatic conditions. The facility provides and replenishes personal hygiene items as needed. Gender-specific items are available. ICE Detainees are not charged for these items. All releases are coordinated with ICE. Staff completes paperwork/forms for release as required. ~ Acceptable D Deficient D ..' ,ff·,,' .Aen:a'l,rks :eNA·· .'. .. All information is in the inmate handbook and informational video. o o ~ 0 0 ~ 0 0 ~ 0 0 0 0 Initail screening during booking and by arresting officer. x ~ ~ 0 0 ~ 0 0 ~ 0 0 IZI IZI 0 0 0 0 At-Risk. Only houses male inmates. D Repeat Finding facts, observations, other sources used, etc.} Page 6 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • ~1~~!~~~i~#~~~~~~,~~f(~~~. j,': • .< ·Gd.np.O~.~~(~ .' 'V)iN'; :<~~. !"{;":':'~~~~~!~~;.:/ The facility has a system for classifying detainees. In CDFs and IGSAs, an Objective Classification System or similar is used. The facility classification system includes: • Classifying detainees upon arrival. Separating individuals who cannot be classified • upon arrival from the general population. • The first-line supervisor or designated classification specialist reviewing every classification decision. The intake/processing officer reviews work-folders, Afiles, etc., to identify and classify each new arrival. Staff use only information that is factual, and reliable to determine classification assignments. Opinions and unsubstantiated/ unconfirmed reports may be filed but are not used to score detainees classifications. Housing assignments are based on classificationlevel. A detainee's classification-level does not affect his/her recreation opportunities. Detainees recreate with persons of similar classification designations. Detainee work assignments are based upon classification designations. The classification process includes reassessmenVreclassification. For IGSA's detainees may request reassessment between 45 and 60 days after arrival. For CDF's detainees are re-assessed approximately every 60 days. The classification system includes standard procedures for processing new arrivals' appeals. Only a designated supervisor or classification speCialist has the authority to reduce a classification-level on appeal. Classification appeals are resolved within five business days and detainees are notified of the outcome within 10 business days. Classification designations may be appealed to a higher authority such as the Warden or equivalent. The Detainee Handbook or equivalent for IGSAs explains the classification levels, with the conditions and restrictions applicable to each. D Deficient D IZI D 0 Booking classified by violent or nonviolent. IZI D D IZI D o IZI D D IZI D D D D o o At-Risk Never housed for that amount of time. D D D D D o o D D D The Chief is the only one who can override. Policy says within 10 working days. Only Chief. D Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c 'I" •••• .. Jail has classification systems. ' I.; Page 7 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • The rules for correspondence and other mail are posted in each housing or common area or provided to each detainee via a detainee handboOk. The facility provides key information in languages other than English; In the language(s) spoken by significant numbers of detainees. List any exceptions. Incoming mail distributed to detainees within 24 hours or 1 business da'iafter it is received and inspected. Outgoing mail is delivered to the postal service within one business day of its entering the internal mail system (excludinQ weekends and holidays). IN CDFs: Staff maintain a logbook-recording acceptance of priority, priority overnight, and certified mail delivered to the facility for a detainee. Staff do not open and inspect incoming general correspondence and other mail (including packages and publications) without the detainee present unless documented and authorized in writing by the Warden or equivalent for prevailing security reasons. Staff does not ever read incoming general correspondence without the Warden's prior approval. Staff does not inspect incoming special Correspondence for physical contraband or to verify the "special" status of enclosures without the detainee present. Staff are prohibited from reading or copying incoming special correspondence. Staff are only authorized to inspect outgoing correspondence or other mail without the detainee present when there is reason to believe the item might present a threat to the facility's secure or orderly operation, endanger the recipient or the public, or might facilitate criminal activity. . Correspondence to a politician or to the media is processed as special correspondence and is not read or copied. The official authorizing the rejection of incoming mail sends written notice to the sender and the addressee. The official authorizing censorship or rejection of outgoing mail provides the detainee with signed written notice. Staff maintains a written record of every item removed from detainee mail. The Warden or equivalent monitors staff handling of discovered contraband and its disposition. Records are accurate and up to date. 0 IZl 0 IZl 0 0 IZl 0 0 IZl 0 0 o o o o o o o Rules are in the the handbook whic!h is received by each inmate. Also in Spanish. All mail is inspected prior . to being distributed for security reasons. Unless security concern. o o o o o o o o o o o o o o o Notice sent to the inmate. Will not accept mail without a return address. Lt. Coppenger., Security Officer. Page 8 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • :.i~~~ii~i~~ei~r~~~~;~~tig~: The procedure for safeguarding cash removed from a detainee protects the detainee from loss of funds and theft. The amount of cash credited to detainee accounts is accurate. Discrepancies are documented and investigated. Standard procedure includes issuing a receipt to the detainee. Original identity documents (e.g., passports, birth certificates) are immediately removed and forwarded to ICE staff for placement in A-files. Staff provides the detainee a copy of his/her identity document(s) upon request. Staff disposes of prohibited items found in detainee mail in accordance with the "Control and Disposition of Contraband" Standard or the similar prevailing policy in IGSAs and CDFs. . Every indigent detainee has the opportunity to mail, at government expense: Reasonable correspondence about a legal matter: Three one ounce letters per week: Packages deemed necessary by ICE. The facility has a system for detainees to purchase stamps and for mailing all special correspondence and a minimum of 5 pieces of general correspondence per week. The facility provides writing paper, envelopes, and pencils at no cost to ICE detainees. ~ Acceptable o Deficient . Will not accept cash. D 0 ~ ~ 0 0 ~ 0 0 ~ 0 0 ~ o o ~ o o ~ o o OAt-Risk o Repeat Finding Remarks: (Record Significant facts, observations, other sources used, etc.) (b )(6), (b )(7)c • • g Page 9 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • The detainee handbook is written in English and translated into Spanish or into the next most-prevalent LanQuaQe(s). The handbook supplements the facility orientation video where one is provided. All staff members receive a handbook and training regarding the handbook contents. The handbook is revised as necessary and there are procedures in place for immediately communicating any revisions to staff and detainees. There an annual review of the handbook by a designated committee or staff member. The detainee handbook address the following issues: • Personal Items permitted to be retained by the detainee. • Initial issue of clothes, bedding and personal hygiene items. The detainee handbook states in clear language basic detainee responsibilities. The handbook clearly outlines the methods for classification of detainees, explains each level, and explains the classification appeals .process. The handbook states when a medical examination will be conducted. The handbook describes the facility, housing units, dayrooms, In-dorm activities and special management units. The handbook describes; Official count times and count procedures Meal times, feeding procedures, procedures for medical or religious diets, smoking policy, Clothing exchange schedules and if authorized, clothes washing and drying procedures and expected personal hygiene practices. The handbook describe times and procedures for obtaining disposable razors and allows that detainees attending court will be afforded the opportunity to shave first. The handbook describes barber hours and hair cutting restrictions. The handbook describes; the telephone policy, debit card procedures, direct and frees calls; locations of telephones; policy when telephone demand is high; and policy and procedures for emergency phone calls. The handbook addresses religious programming. The handbook states times and procedures for commissary or vending machine usage. (where available) The handbook describes the detainee voluntary work program. The handbook describes the library location and hours of operation and law library procedures and schedules. o D o D D D ·0 o o D D D D D o D o D o o D D 0 D o o Barbers are sent out to each floor for haircuts. o o o o o D D o Collective effort of different divisions. o o Library is run through recreation. Page 10 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • ·· .. PbJ1GY:cp\le)r:yatcwmde)\f~I~J)~$!~e-SpeCifi~·.·detai.heehant1oookto~EJ!Ve·•.~s.~n"o\f~#ti~wof,.andguid~*),.,the ~Ee.~==~==J:i~~~f~pF~~~· ··r :N;Aj·: :.,: '.:" . .\ I '> .,:' ·....\f~9~pOn~l!lls . . . . . . . . . ~ Acceptable o Deficient ··flef,i1lilr~$·". ". 'y. .·,:.·.:N .. ){:....··.· .....'.. The handoook describes; attorney and regular visitation hours, policies, and procedures. The handoook descrioes the facility contraoand policy. The handoook descrioes the facility visiting hours and schedule and visitin~ rules and reQulations. The handoook descrioes the correspondence policy and procedures. The handoook descrioes the detainee disciJ)linary J)olicy and J)rocedures: Including: • Prohioited acts and severity scale sanctions. • Time limits in the DisciJ)linary Process. • Summary of Disciplinary Process. The grievance section of the handoook eXJ)lains all steJ)s in the grievance J)rocess - Including: • Informal (if used) and formal grievance J)rocedures; • The aJ)J)eals J)rocess; • In CDF facilities: J)rocedures for filing an aJ)J)eal of a grievance with ICE. • Staff/detainee availaoility to helJ) during the grievance !)rocess. Guarantee against staff retaliation for • filing/J)ursuing a grievance. • How to file a comJ)laint aooutofficer misconduct with the DeJ)artment of Homeland Security. The detainee handoook describes the medical sick call procedures for general population and segregation. The handoook descrioes the facility recreation J)oiicy including: • Outdoor recreation hours. • Indoor recreation hours. The handoook describes the detainee dress code for daily living; and work assignments. The handbook specifies the rights and responsibilities of all detainees. OAt-Risk o D D D D o o D D o D D D o o D o D D D o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Page 11 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 "... . · ·.·. .···.i ·. . ·.• i> .' . . •. • , i ........ . . . . . . . . . . '. . ..... ..F(i)ODSE~VICE • . . i ..... ·.... '~";'.,'( _i'·~:·.'L. ,. .•••.. "/.' ... ::tI~}$~~~~j~~t,~n .• ifs¢aieW~h~'~j~2~~~~~"';~,"'~~i~~~jn .. "'. ..' . . . . . ,{;. '. ()~JrlP.G'r1;~g~~! ..•... :/;:? .•. ". ' ..: .. d·i .•·fV: .. ,It!;·J!'. F';fjI~;X !~;,.::;.'Si'~~t~~; The food service program is under the direct supervision of a professionally trained and certified service administrator. Responsibilities of cooks and cook foremen are in writing. The Food Service Administrator (FSA) determines the responsibilities of the Food Service Staff. The Cook Foreman is on duty on days when the FSA is off duty and vice versa. The FSA provides food service employees with training that specifically addresses detainee-related issues. • In ICE Facilities this includes a review of the ICE "Food Service" standard Knife cabinets close with an approved locking device and the on-quty cook foreman maintains control of the key that locks the device. All knives not in a secure cutting room are physically secured to the workstation and staff directly supervise detainees using knives at these workstations. Staff monitor the condition of knives and dining utensils Special procedures (when necessary) govern the handling of food items that pose a security threat. Operating procedures include daily searches (shakedowns) of detainee work areas. The FSA monitor staffs implementation of the facility's population-counts procedures. Staff are trained in counts procedures. The detainees assigned to the food service department look neat and clean. Their clothing and grooming comply with the "Food Service" standard. The FSA annually reviews detainee-volunteer job descriptions to ensure they are accurate and up-todate. The Cook Foreman or equivalent instructs newly assighed detainee workers in the rules and procedures of the food service department. During orientation and training session(s), the CS explains and demonstrates: • . Safe work practices and methods. • Safety features of individual productsl pieces of equipment. • Training covers the safe handling of hazardous material[s] the detainee are likely to encounter in their work. The Cook Foreman documents all training in individual detainee detention files. Detainees at CDFs are paid in accordance with the "Voluntary Work Program" standard. Detainee workers at IGSAs are subject to local and State rules and regulations rejJarding detainee pay. D o o o o o o o o o o o D o o D D D o D D D D D D D o o Page 12 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 '" . . . . ' • • :~~=~~=ir=n;t$~~ie""l\.<Ilrtfj;dils,;~,:~ti£iPit;~~;.piap~¢1n. r' ,. "eompGn~hts·'" ". Detainees are served at least two hot meals every'day. No more than 14 hours elapse between the last meal served and the first meal of the following day. For cafeteria style operations, a transparent "sneeze guard" protects both the serving line and salad bar line. The facility has a standard 35-day menu cycle. IGSAs use a 35 da~ or similar system for rotatinQ meals. The FSA or facility considers the ethnic diversity of the facility's detainee population when developing menu cycles. (Provide examples) A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. The FSA has established procedures to ensure that items on the master-cycle menu are prepared and presented according to approved recipes. The Cook Foreman has the authority to change menu items if necessary. • If yes, documenting each substitution, along with its justification • With copy to FSA All staff and volunteers know and adhere to written "food preparation" procedures. YN,' ~ 0 o o "N~·., 0 o o o o o o o o o o o o o 'Remat.ks Rotate cold and hot meals. No pork is served o Detainees whose religious beliefs require the adherence to particular religious dietary laws are referred to the Chaplain or FSA. A common-fare menu available to detainees whose dietary requirements cannot be met on the main. • Changes to the planned common-fare menu can be made at the facility level. • Hot entrees are offered three times a week. • The common-fare menus satisfy nutritional recommended daily allowances (RDAs). • Staff routinely provides hot water for instant beverages and foods. o Common-fare meals are served with: o Disposable plates and utensils. o Reusable plates and utensils. • Staff use separate cutting boards, knives, spoons, scoops, etc., to prepare the commonfare diet items. A supervisor at the command level must approve a detainee's removal from the Common-Fare Program. o o o o The Warden, in conjunction with the chaplain and/or local religious leaders, provide the FSA a schedule of the ceremonial meals for the following calendar year. o o No copy of procedures for medical speCial diets in kitchen. Page 13 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • ;=~~~;~~I~=~~:~tjt$~t::~~~~~~l~~~~~C~~~d)ry .........•..•...... <:;~.i:)rri~~n·e~t.~.. ...... ' y\N,···.> N~{\,.<F;I,~""#r:k~ The common-fare program accommodates detainees abstaining from particular foods or fasting for religious purposes at prescribed times of the year. • Muslims fasting during Ramadan receive their meals after sundown. • Jews who observe Passover but do not participate in the Common-Fare Program receive the same Kosher-for- Passover meals as those who do participate. • Main-line offerings include one meatless meal (lunch or dinner) on Ash Wednesday and Fridays durinQ Lent. The food service program addresses medical diets. o o D o satellite-feeding programs follow guidelines for proper sanitation. o D Hot and cold foods are maintained at the prescribed, "safe" temperature(s) as served. D o o All meals provided in nutritionally adequate portions. Food is not used to punish or reward detainees based upon behavior. The food service staff instructs detainee volunteers on: • Personal cleanliness and hygiene; • Sanitary techniques for preparing, storing, and serving food, and; • The sanitary operation, care, and maintenance of equipment. Everyone working in the food service department complies with food safety and sanitation requirements. Standard operating procedures include weekly inspections of all food service areas, including dining and food-preparation areas and equipment. • who conducts the inSQ.ections? Equipment is inspected for compliance with health and safety codes and regulations. • When was the most recent inspection? • Which agency conducted the inspection? Reports of discrepancies are forwarded to the Warden or designated department head and corrective action is scheduled and completed. Standard procedure includes checking and documenting temperatures of all dishwashing machines after each meal. Staff documents the results of every refrigerator/ freezer temperature check. The cleaning schedule for each food service area is conspicuously posted. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. Storage areas are locked when not in use. .i· No specifics of this are written in' the procedures manuel. o o D o o D o o o o o o o o o o o D o o o D Inspections Wednesday. D Page 14 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 every • [gI Acceptable o Deficient • OAt-Risk o Repeat Deficiency obseNationSj other sources used, etc.} Page 15 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • ,.. . • ,........ . Pb~i~~:: .A)I ".",.,. "" """:.' " ..c,. . .;. ..... ,.:., • ... facilities wm,implem6rit procedtJn~s fo contra' antlsaf~lgUara.'.~e~inees"perS9n~I·'pr0perty. ·.[~~~i~~l:~~~~::::~=~::::: " <j'.,';': .:ElQJiJii:PQb~r:l,t$> "',.' .;,,'; Detainee funds and valuables are properly separated and stored away. Detainee funds and valuables are accessil3lle to designated supervisor(s) only. Detainees' large valuables are secured in a location accessible to deSignated supervisor(s) or processing staff only. Staff itemizes the baggage and personal property of arriving detainees, including funds and valuables). For IGSAs and CDFs, using a personal property inventory form that meets the ICE standard? Staff forwards an arriving detainee's medicine to the medical staff. Staff searches arriving detainees and their personal property for contraband. There is a written policy for returning forgotten property to detainees and staff follows procedures? Property discrepancies are immediately reported to the CDEO or Chief of Security. Staff follows written procedures when returning property to detainees. CDFflGSA facility procedures for handling detainee property claims are similar with the ICE standard. The facility attempts to notify an out-processed detainee that hefshe left property in the facility. • By sending written notice to the detainee's last known address; • Via certified mail; • The notice state that the detainee has 30 days in which to claim the property, after which it will be considered abandoned. The facility disposes of abandoned property in accordance with written procedures. • If a CDFflGSA facility, written procedure requires the prompt forwarding of abandoned property to ICE. IZI Acceptable ·i,..",itiro,<>nt o Deficient /f~$",;;jNb,,;;i,~]"~\:.',,/\!i~~ari'$.:.':, o o o o o o o o o o o o o o o o o o o o o o o o o o o D o o D OAt-Risk D o o Repeat Finding facts, observations, other sources used, etc.} Auditor's Signature f Date Page 16 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 '.'. ."'" " • • The Field Office is responsive to requests by attorneys and accredited representatives forgroup presentations. Upon receipt of concurrence by the Field Office Director, the facility or authorized ICE Field Office ensures proper notification to attorneys or accredited representatives in a timely manner. The facility follows policy and procedure when rejecting or requesting modifications to objectionable material provided or presented by the attorney or accredited representative. Posters announcing presentations appear in common areas at least 48 hours in advance and sign-up sheets are available and accessible. Documentation is submitted and maintained when any detainee is denied permission to attend a presentation and the reason(s) for the denial. When the number of detainees allowed to attend a presentation is limited, the facility allows a sufficient number of presentations so that all detainees Signed up may attend. Detainees in segregation, unable to attend for security reasons may request separate sessions with presenters. Such requests are documented. Interpreters are admitted when necessary to assist attorneys and other legal representatives. Presenters are afforded aminimum of one hour to make the presentation and to conduct a question-and-answer session. Staff permits presenters to distribute ICE-approved materials. The facility permits presenters to meet with small groups of detainees to discuss their cases after the group presentation. ICE or authorized detention staff are present but do not monitor conversations with legal providers. Group presenters who have had their privileges suspended are notified in writing by the Field Office Director or disignee; and the reasons for suspension are documented. The Headquarters Office for Detention and Removal, Field Operations and Detention management Division is notified when a group or individual is suspended from making presentations. The facility plays ICE-approved videotaped presentations on legal rights, at regular opportunities at the request of outside organizations. A copy of the Group Legal Rights Presentation policy, including attachments, is available to detainees upon request o o o o o o o o o o o o o o o o o o o o o o o o o D D D D o o o D o D D o o o D o o Page 17 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • o Deficient • OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c ... 9 Page 18 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • Written procedures provide for the informal resolution of oral grievances (Not mandatory). . • If yes, the detainee has up to five days within which to make his/her concern known to a member of the staff. Detainees have access to the grievance committee (or equivalent in IGSA), using formal procedures. • Detainees may seek help from other detainees or facility staff when preparing a grievance. • Illiterate, disabled,· or non-English-speaking detainees receive special assistance when necessa . Every member of the staff knows how to identify emergency grievances, including the procedures for ex editin them. There are documented or substantiated cases of staff harassing, disciplining, penalizing, or otherwise retaliating against a detainee who lodges a complaint. • If es, ex lain. Procedures include maintaining a Detainee Grievance Log. • If not, an alternative acceptable record keeping system is maintained. • "Nuisance complains" are identified in the records. • For quality control purposes, staff documents nuisance com laints received but not filed. Staff is required to forward any grievance that includes officer misconduct to a higher official or, in a CDFIIGSA facili ,to ICE. ~ Acceptable R (b)(6), (b)(7)c • o Deficient o o Initial request made and if not resolved, they can file a grievance. o o o o o o Computerized. ~ o o ~ o o OAt-Risk o Repeat Finding t facts, observations, other sources used, etc.) Auditor's Signature I Date Page 19 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 . • • ' .!t~~~!tl:;:~~S!;[~=~~~~~=~~~~; '. •. . . . . .•.•. . ·'·&:iiTtpon~nt$ ~ The facility has a policy and procedure for the regular issuance and exchange of clothing, bedding, linens and towels. • The supply of these items exceeds the minimum required for the number of detainees. All new detainees are issued clean, temperatureappropriate, presentable clothing during in-processing. Detainees receive • One uniform shirt and one pair of uniform pants or one jumpsuit. • One pair of socks. • One pair of underwear (Daily change). • One pair of facility-issued footwear. Additional clothing is available for changing weather conditions or is seasonally appropriate. New detainees are issued clean bedding, linens and towel. They receive at a minimum: • One mattress • One blanket • Two sheets • One pillowcase • One towel • Additional blankets are issued based on local weather conditions. Detainees assigned to special work areas are clothed in accordance with the requirements of the job. Detainees are provided clean clothing, linen and towels. • Socks and undergarments - exchanged daily. • Outer garments - twice weekly. • Sheets - weekly. • Towels - weekly. • Pillowcases - weekly. Food service detainee volunteer workers permitted to exchange outer garments daily. Volunteer detainee workers are permitted to exchanges of outer garments more frequently. [gI Acceptable o Deficient OAt-Risk V.·.·. "'NQ,!:~A'I' [gI D D D D o D o D o D D o ~ . . •. . "',Fi'~~ark~~,i .' 5 sets of undergarments. Clothing is washed twice a week. Food services changes daily. o o D No outside workers. D o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c Auditor's Signature / Date Page 20 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 . 1· • • • ' ·POI;Qy:·Alj···detairWeIT1a~ri~g~r~tti;lestswill':re~eivec~se:~D1Le~~~'.6~tl$:id~r~t~~frorm;JbE~:~h~~~ment .......•....,.'~ • • . . . .".. '. . .• ' ...... . .ContritlnE!nt$: . . , ..i·,·.; .;. . . .." ". ..,'" ": .~., .' y.f.f :"NA ·.·'i·.:,;,\:,i,·;$~~ar~~j.j .' "., ,_: ,'. Y The Field Office considers detainee marriage requests on a case-by-case basis. The Field Office Director reviews every marriage request rejected by a Warden/OIG or IGSA. Rejections are documented. It is standard practice to require a written request for permission to many. The written request includes a signed statement or comparable documentation from the intended spouse, confirming marital intent. The Warden/OIG provides a written copy of his/her decision to the detainee and his/her legal representative. When permission is denied, the Warden/OIG states the basis for his/her decision. The Warden/OIG provides the detainee with a place and time to make wedding arrangements. I:8j Acceptable o Deficient o o o o o o o o o o o o o o OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Jail will not allow federal inmates to be married, unless by court order. Page 21 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 ...' . / • • .. . .....> ·.····~··fi,I~~~M!=(ilJ(;:Ab~M:ERGENCY,E$'~~R:r;~fFl~PS •., •.'. . .....\ . . .. P~li~Y:Th~;Jrrnmi~t;tib~va"d,q!l~tonls,~nfot.cement (ICE~'·may'provjd~,det~i~:eesWj~h·~tafH~scort~q'triPsi.ri:to' toeV,cpll'Uil'I,unity for the PlIrpose of visiting··critically iN mentbers of the detainee's immediate family, or for·' ·~t'~~ihgfu~erals,· .... "'" .' . . =.:~~~==~':;t~~l=~'~~~r~are:;~~.~~y .i····· '" . . '. c'.· ....... '~ ,.,·'e9:~~'9~ "",i,.··,;' ' ".,·,·.•:':¥~i;,;~N.0i.\'f~";J;·" The Warden/OIC considers and approves, on a caseby-case basis, trips to immediate family member's: • Funeral • Deathbed The facility recognizes mother, father, brother, sister, spouse, child, stepparent, and foster parent as "immediate family", The CDF/IGSA facility notifies ICE of all detainee requests for non-medical escorts. The Field Office Director is the approving official for non-medical escorted triQs. The detainee's Deportation Officer reviews the file before forwarding a detainee's request, with recommendation, to the approving official. Each recommendation addresses the individual's suitability for travel, e.g. the kind of supervision required. Detainees who require overnight housing are placed in approved IGSA facilities. Each escort includes at least two officers. • The detainee remains under constant, direct visual superVision of escorting staff. Escorting officers report unexpected situations to the originating facility as a matter of procedure and the ranking supervisor on duty has the authority to issue instructions for completion of the trip. Escorting officers have the discretion to: a. Increase or decrease minimum restraints in accordance with written instruction, procedures and classification level of the detainee. Escort officers do not accept gifts/gratuities from a detainee, detainee's relative or friend for any reason. Escort officers ensure that detainees: • Conduct themselves in a manner that does not bring discredit to the ICE. Do not violate federal, state, or local laws. • • Do not purchase, possess, use, consume, or administer narcotics, other drugs, or intoxicants. • Do not arrange to visit family or friends unless approved before the trip. • Make no unauthorized phone calls. • Know they are subject to search, urinalysis, breathalyzer, or comparable test upon return to the facility. Standard procedure requires the immediate return to the facility of any detainee who violates trip rules. o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o ·'····~~roa~~~, Page 22 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • D Deficient IZJ Acceptable • (b)(6), (b)(7)c , . 9 D At-Risk • D Repeat Finding cts, observations, other sources used, etc.) . Page 23 G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • . PoH~Y;::'.ltis'r~E~t)libYt'o"PJ~\lige ;2fcbe~s. t6'reorgatiqn~lp((jQf'imsal"l~'~c1Jvltie'~iJo;~ll.IC~)d~t~ime~sftothe . ·.e~t~nt.possl(j)le,unqW cor''fc@SnsofseCuritYClnd·s4pervjsiohtnatprotectth~ih~atetyal1c!;welfa:re. .... . < ..... " Y ".'. •. . ;'t'FNA:R~marks 'co'i:r)pqn(!lits Does the facility provide: • An indoor recreation program? • An outdoor recreation program? A recreational specialist (for facilities with more than 350 detainees) tailors the program activities and offerings to the detainee population. Regular maintenance keeps recreational facilities and equipment in good condition. The recreational specialist or trained equivalent supervises detainee recreation workers. The recreational specialist or trainee equivalent oversees recreation programs for Special Management Unit and sp_ecial-needs detain,ees. Dayrooms offer sedentary activities, e.g., board games, cards television. Outside activities are restricted to limited-contact sports. Each detainee has the opportunity to participate in daily recreation. Detainees have access to recreation activitiesJ).lllside the housing units for at least one hour daiw;-5 d~ week. Staff checks all items for damage and condition when equipment is returned. Staff conducts searches of recreation areas before and after use. All recreation areas under constant staft supervision. SupervisinQ staff is e~uipped with radios. The facility provides detainees in the SMU at least one hour of outdoor recreation time daily, five times per week. Detainees in disciplinary/administrative segregation receive a written explanation when a panel revokes his/her recreation privileges. Special programs or religious activities are available to detainees. Volunteers are required to sign a waiver of liability before entering a secure portion of the facility where detainees are present. Visitors, relatives or friends are not allowed to serve as volunteers. a o o o o o o o o o o o o o o o o o o o o o o o Outside recreation is two tiifles a week. o o o o o o o o o o o o o [gItfoutdoorrec.reation Is offered check this box. No furtheririformatlon is requiredwhen outdoor 'recreation ·Isoffered. If the facility has no outside recreation, are detainees considered for transler after six months? • If yes, written procedures ensure timely review of al/ eliQible detainees. Case officers make written transfer recommendations about every six-month detainee to the OIC. The OIC documents all detainee-transfer decisions, whether yes or no. The detainee's written decision for or against an offered transfer documented in his/her A-file. o o o o o o o o o o o o Page 24. G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 .' ' ....•.•... < .. ... ' .... . . ...•. • -"- ··J;lSCR~AT'·Q'N··... . ........: • . •. '. . . . . . ..•.. ..•. .• '.' ,. .. . •. . . ·;~:~~;~:~;~:~~~~~f~~~~;~~eO~;:!~~i:~hcl~~~~:~~~~~~~7~d~~i~~~1::~~~iy:~n~;~;~~~·a~~:.;t~:the Staff notifies the detainee's legal representative of o o o his/her decision to accept/decline a transfer. If no recreation is available, the ICE District routinely o o o review transfer eligibili!Y for all detainees after 60 daYJl. Does the A-file of every detainee is held more than 60 days without access to recreation contains either a transfer-waiver signed by the detainee or the OIC's written determination of the detainee's ineligibility for transfer. The detainee's legal representative is notified of the detainee's/OIC's decision. ~ Acceptable D Deficient D o o o o o o At-Risk D Repeat Finding Remarks: (Aecord significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c Page 25 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • Is~aI~=~~~~;=:;~~~~~~~~~ ...."C"fl)IT1P'Onehts V .. Detainees are allowed to enQaQe in reliQious services. Space is available for detainees to conduct religious services. The facility allows detainees to observe the major "holy days" of their religious faith. • List any exceptions. The facility accommodates recognized holy-day observances by: • Providing special meals, consistent with dietary restrictions. • Honoring fasting requirements. • Facilitating religious services. • AliowinQ activity restrictions. Each detainee is allowed religious items in his/her immediate possession. Volunteer's credentials are checked and verified before allowing participation in detainee programs. Members of faiths not represented by clergy conduct may request to present their own services within security allowances. Detainees in the Special Management Unit to participate in religious practices unless otherwise documented for the safety and security of the facility. J, ~ 'N .·NA .. 0 0 o o o o ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 .····FIiJ/iJarks FlEUG'IOUS PRAC'fICES· IZI Acceptable D Deficient OAt-Risk D Repeat Finding observations, other sources used, etc.} Auditor's Signature / Date Page 26 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • . . ."" • t)'f:TAI'fEE TELE'PHONE Access '........ .' .. .. .' .Policy,; AII'fa.oiliti~$' ho.l!ElingICE',detainees wiflperm'it .detairt~~s're(:usonabl,e ahdeq,uitableacc&.ss· to t,~lepfii:O.he~, .•,•.,',' '.' .•.'. .:<" '.'.'. .• ,. ", .,~9'!1PQne~ts '. • ..",' .',' y ". ...... ··"eN·.' ,'NAf\; [8] D 0 [8] 0 0 0 [8] D [8] 0 0 [8] 0 D Telephones are inspected regularly by facility staff to ensure that they are in good working order. [8] D D The facility administration promptly reports out-of-order telephones to the facility's telephone service provider. [8] D D The facility administration monitors repair progress and take appropriate measures to ensure that the required repairs are begun and completed timely. [8] D D [8] 0 0 [8] 0 0 [8] [8] D D D D 0 D [8] [8] D 0 [8] 0 0 [8] [8] D D D D IZl D D IZl 0 0 IZl D 0 [8] D D [8] D D Detainees are allowed access to telephones during established facility waking hours. Upon admittance, detainees are made aware of the facility's telephone access policy. Access rules are posted in housing units. The facility makes a reasonable effort to provide key information to detainees in languages spoken by any . significant portion of the facility's population. Telephones are provided at a minimum ratio of one telephone per 25 detainees in the facility population. Detainees are afforded a reasonable degree of privacy for legal phone calls. A procedure exists to assist a detainee who is having trouble placing a confidential call. The facility provides the detainees with the ability to make non-collect (special access) calls. Special Access calls are at no charge to the detainees. In facilities unable to fully meet this requirement initially because of limitations of its telepho.ne service, the ICE makes alternate arrangements to provide required access within 24 ho.urs o.f a request by a detainee. No restrictions are placed on detainees attempting to contact attorneys and legal service providers who are on the approved "Free Legal Services List". Special arrangements are made to. allow detainees to speak by telephone with an immediate family member detained in another Facility. Any telephone restrictions are documented. The facility has a system fo.r taking and delivering emergency detainee telephone messages. Emergency phone call messages are immediately given to detainees. Detainees are allowed to return emergency phone calls as so.on as possible. Detainees in disciplinary segregation are allowed phone calls relating to the detainee's immigration case or other legal matters, including consultation calls. Detainees in disciplinary segregation are allowed pho.ne calls to consular/embassy officials. Detainees in disciplinary segregation are allowed phone calls fo.r family emergencies. , ~;:..::,< ..".... ",." ~L, "Re'ma~k$," Unless facility is transporting inmates. In inmate handbook. In Spanish language. Verified emergencies. Page 27 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 '.' "< P9H9,Y: • i' . . .' . ; < > , .... /. .. ,. "" '. . . . . > . .... ,<> '.,',' , . . ' ' ' ' . . . , , ; , : : , .' Detainees in administrative segregation and protective custody afforded the same telephoning privileges as those in general population. When detainee phone calls are monitored, notification is posted by detainee telephones that phone calls made by the detainees may be monitored. Special Access calls are not monitored. o Deficient IZI Acceptable " .....',. '.' .... .... An. . tacilit!fi)sc ~Quslr'lg "I®E'di3t~Infi)~$,wiU"pertnit>g(7t~jnees'Jea$bl'iablft~nd .··la(!1uitable',~cC~ss teleph~nes. : ..... " • : .... II .• - [8] o 0 0 0 0 At-Rtsk ." o Repeat Finding ervations, other sources used, etc.) (b)(6), (b)(7)c Auditor's Signature / Date Page 28 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 '.. to • VlSITATtON '.' .. '. ';:.': 0.: :"', • --::';:'::' ' .. , . . > . -: '. " ' : " ' : ": .'.:: .' ; : " " '" ·;J!to:UcY.:IC~.$fiall'petrmit.·.qetainee$1<>\fiSit:Wi~hfaniily,friend$v1eg?iIJep~e~efltativeS;$peciaJ:'ihterEi$tgrOups:and .··ltte:.::Ir~yy~r h~)3:~.~~.;.·: : ':, ~._ C.;" .: .... ' . . ' . '<i ..... ·:··..... ··,:~9rqe~~~:~f:, ". ". '". ." ., " , .; :. . ",:: ,", :':':.::. .:...... "" ,. . . . . ':'. ....: , ·ji:FN":· :::)N~·'I There is a written visitation schedule and hours for general visitation. The visitation hours tailored to the detainee population and the demand for visitation. D D o D The visitation schedule and rules are available to the public. tgJ D D The hours for all categories of visitation are posted in the visitation waiting area. tgJ D 0 A written copy of the rules regulating visitation and the hours of visitation is available to visitors. tgJ 0 0 0 0 0 A general visitation log is maintained. tgJ The detainees are permitted to retain personal property item specified in the standard. tgJ A visitor dress code is available to the public. tgJ Visitors are searched and identified according to standard requirements. tgJ 0 0 D 0 0 The requirement on visitation by minors is complied with. tgJ 0 0 At facilities where there is no provision for visits by minors, the ICE arranges for visits by children and stepchildren, on request, within the first 30 days. 0 0 tgJ 0 0 tgJ tgJ 0 0 After that time, on request, ICE considers a transfer, when possible, to a facility that will allow minor visitation. At a minimum, monthly visits are allowed. Detainees in special housing afforded visitation. Legal visitation is available seven (7) days a week, including holidays. tgJ 0 0 On regular business days legal visitation hours provide for a minimum of eight (8) hours per day and a minimum of four hours per day on weekends and holidays. tgJ 0 0 o o o o o o o o o o On regular business days, detainees are given the option of continuing a meeting with a legal representative through a scheduled meal. Private consultation rooms are available for attorney meetings. There is a mechanism for the detainee and his/her representative to exchange documents. There are written procedures governing detainee searches. When strip searches are required after eve~ contact visit with a legal representative, the facility provides an option for non-contact visits with legal representatives. Prior to each visit, legal service providers and assistants are identified per the standard. The current list of pro bono legal organizations is posted in the detainee housing areas and other appropriate areas. o ,.'.. :" .... . ';::" , " : ' . ", ••·~ .Rijr.nar,~~r> o Page 29 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 ,,:. . ., " '. • .' . . .' VISITATION c... ".; ...... "'.' ..>, <." • .... .. ' , .. .:.. ; .., ' '.' POI;i.cY::ICI;Sb~llP?t"'itd$taineeS:tqViSttW:itfil'family,frienqlS,Jeg~l·represeJ1.t~ves;,~peCialililt~festiigrqWPS~;ahq; ttlenews.!p~dia. .' 'c •.· i , , > " : '/;>.. . <,;';",.: '".:/-\":,:,,,<' .:; '-""c: ... DOlV'! The decision to permit or deny a tour is not delegated below the level of Field Office Director. ~ Provisions for NGO visitation as stated in the Detention Standards are complied with. 0 0 IZI Law enforcement officials, requesting to visit with a detainee, are referred to the ICE Field Office for approval. IZI 0 0 Former detainees or aliens in proceedings, requesting to visit with a detainee, are referred to the OIC or ICE Field Office .. 0 IZI 0 Procedures are in place, consistent with the detention standard, for examinations by independent medical service providers and experts. IZI 0 0 [g/ Acceptable D Deficient D At-Risk Former inmates cannot vistit inmate for 6 months. D Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c Auditor's Signature / Date Page 30 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 ". ...... . '. '..;' ....• • .. . . : . "', :..... . ' \.' :":. - ".". . ' 'VOWUNTARYW0RI(PRUG",AM .' .... " . . ....: . . . . '.' ":. . .. • '.' . ". .. ". '.:.:" ... ... Polloy; .·Inev~ryfaoility:off~ririg avdluntary work program, ICE detaineesWif/:t;}a.v:e tn~opPortunity:~owor~ and ~,~[!l r1'i'()i)eytiyp.aJ;tio~pa:til')'g .. W~il~ not .legaUy required, .IG~, affordS, detain~e·workers':l)asjc:OccupationaJ prOtections., . :...... " , . ' . I Safety)anQ:.H.ea.I~I'lAtfmi/)listr~ti()n'(OSHA.) .': . . . .: . .: .",'. :,eori1,i~ri~gf$' . • c". ': F·V·:i:; ... N;,: . ~.~.:' ...•. i;alnllar~$ . 0 0 0 Does the facility have a voluntary work program? • Do ICE detainees ~articipate? Detainee housekeeping meets neatness and cleanliness standards. Detainees have the opportunity to participate in special details, however, are never allowed to work outside the secure perimeter. Written procedures govern selection of detainees for the Voluntary Work Program. • The same procedures apply for replacement workers as for "new" workers. • Staff follows written procedures. Where pOSSible, physically and mentally challenged detainees participate in the_proQram. The facility complies with work-hour requirements for detainees, not exceeding: • Eight hours a day. • Forty hours a week. Detainee volunteers generally work according to fixed schedule. If a detainee is removed from a work detail, staff places the written justification for the action in the detainee's detention file. Staff, in accordance with written procedure, ensures that detainee volunteers understand their responsibilities as workers before they join the work program. The voluntary work program meets: • OSHA standards • NFPA standards • ACA standards Medical staff screens and formally certifies detainee food service volunteers. • Before the assignment begins • As a matter of written procedure Detainees receive safety equipment! training sufficient for the assignment Proper procedure is followed when an ICE detainee is iniured on the job. D o 0 o o 0 o o 0 o o o o o 0 o o 0 o o 0 o o o o o o D o o o o o o o D Page 31 G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 ....... ~ Acceptable • • ~ .. :.. o Deficient OAt-RisK o Repeat Finding observations, other sources used, etc.} Page 32 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • Section II Health Services Standards Page 33 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 I>,:',' ),' ,',. .. •.,... • • ......,H{J~~~R!~m~I~I?~',;,'~,' )'" .•·. · i ' '. .. ',', . .••..• _ .... 1'·'·POIi~.y;': AII';~~ilitie~,~i,d'.f~H()W 'stand~r~:gUjd~Ii~;S fort~eri1~~i~~ri;d,~diriirtl~ttati¥~rrianCl~e~~rit::';f jeE d~t~irte~s .·engag'i9~'jn ·htll1gerstrikes. ..~ymonitoring; ofthee hE}~ltha:ndwelfare 'ettiljeiri(tiVi(;fwal',¢tetainees; facilitJeS Will strive tOSl.il;~tainJ~eJrliyes.. .. . '.' ,. '< . . " , ..' .< . ,.:';".. .• ". ,GlOllJPQneri.ts· ...... '. ,...Ylt·~J When a detainee has refused food for 72 hours, it is standard practice for staff to refer him/her to the medical 1ZI D department. liNA, ·"Re&lar.~s D CDFs and IGSAs immediately report a hunger strike to the ICE. 1ZI D D The facility has established procedures to ensure staff respond immediately to a hunger strike. 1ZI D D Policy and procedure require that staff isolate a hungerstriking detainee from other detainees. • If yes, in an observation room? Medical personnel are authorized to place a detainee in the Special Management Unit or a locked hospital room. ~ D D 1ZI D D Medical staff records the weight and vital signs of a hunger-striking detainee at least once every 24 hours. 1ZI D D The OIC of the facility obtains a hunger striker's consent before medical treatment. ' 1ZI D D A signed Refusal of Treatment form is required of every detainee who rejects medical evaluation or treatment. 1ZI D D During a hunger strike, staff documents and provides the hunger-striking detainee three meals a day. 1ZI D D Staff maintains the hunger striker's supply of drinking water/other beverages. 1ZI D D During a hunger strike, staff removes all food items from the hunger striker's living area. 1ZI D D Staff is directed to record the hunger striker's fluid intake and food consumption, does staff always use Hunger Strike Monitoring Form 1-839. IGSA's use a similar form. 1ZI D D The medical staff has written procedures for treating hunger strikers. 1ZI D D Staff documents all treatment attempts, including attempts to persuade hunger striker of medical risks. 1ZI D D Staff has received training in identification of hunger strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in evaluation and treatment techniques . 1ZI D D .. '. IZI Acceptable o Deficient OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c Auditor's Signature / Date Page 34 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 .' •. • • ,Po~l¢y:<EVe~.'1aC;ili!Y~~O,~~$t!i~ljSh ',~hd, rTlaintain',' an a¢~r:~~it~d/ac~t~t!jt~iiQo~~rthYh~~liWP'~gr~~;fbr'tHe" :ge~Elr~IV(e)llfbeingQf:lqEdet~rfuee$.>, " , ' < , i '., ,,', 'Gb~~on~nit$. "<,, ",,',.,, "" ,.y"iNwA.'" ,rR~ma-tks ",. "" Facilities operate a health care facility in compliance with State and Local laws and guidelines. The facility's in-processing procedures of arriving detainees include medical screening. All detainees have access to and receive medical care. The facility has access to a Managed Health Care Coordinator. The medical staff is large enough to provide, examine, and treat the facility's detainee population. The facility has sufficient space and equipment to afford each detainee privacy when receiving health care. The medical facility has its own restricted-access area. The restricted access area is located within the confines of the secure perimeter. The medical facility entrance includes a holding/waiting room. The medical facility's holding/waiting room under the direct supervision of custodial staff. Detainees in the holding/waiting room have access to a toilet and a drinking fountain. Medical records are kept apart from other files. They are: • Secured in a locked area within the medical unit. • With physical access restricted to authorized medical staff. • Procedurally, no copies made and placed in detainee files. Pharmaceuticals are stored in a secure area. Medical screening includes a Tuberculosis (TB) test. • Every arriving detainee receives a TB test. • During the admission process. • Detainee's TB-screening does not occur more than one business day after his/her arrival at the facility. • Detainees not screened are housed separate from the general population. All detainees receive a mental-health screening upon arrival. It is conducted: • Bya health care provider or specially trained officer; • Before a detainee's assignment to a housing unit. The facility health care provider promptly reviews all 1794s (or equivalent) to identify detainees needing medical attention. The health care provider physically examines/assesses arriving detainees within 14 days of admission/arrival at the facility. o o o o o o o o o o o o Inmates receive a medical visit within 14 days. ICE inmates will receive immediate attention when a TB test is requested. Page 35 G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • • .. : .' '. : =I:~~~:W~=~=~ m"nlain.naC<lredit~~liqn':Q<1Ir1'~hpr9~~f"!,!/1e Detainees in the Special Management Unit have access to health care services. Staff provides detainees with health- services (sick call) request slips daily, upon request. • Request slips are available in the languages other than English, including every language spoken by a sizeable number of the facility's. detainee population. . • Service-request slips are delivered in a timely fashion to the health care J:lI'ovider. The facility has a written plan for the delivery of 24-hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. The plan includes an on-call provider. The plan includes a list of telephone numbers for local ambulances and hospital services. The plan includes procedures for facility staff t6 utilize this emergency health care consistent with security and safety. Detention staff is trained to respond to health-related emergencies within a 4-minute response time. Where staff is used to distribute medication, a health ' care provider properly trains these officers. The medical unit keeps written records of medication that is distributed. The 1-819 (or IGSA equivalent) is used to notify the Warden/Facility of a detainee that has special medical needs. A signed and dated consent form is obtained from a detainee before medical treatment is administered. Detainees use the 1-813 (or IGSA equivalent) to authorize the release of confidential medical records to outside sources. The facility health care provider is given advance notice prior to the release, transfer, or removal of a detainee. Detainee's medical records or a copy thereof, are available and transferred with the detainee. Medical records are placed in a sealed envelope or other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL". [81 0 o o [81 0 o o o o o o o o o o o o o A nurse onsite 2417. o o o o o o First aid is provided to detention staff annually. o o See comments. o o o o o ". .' I:8l Acceptable o Deficient OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) The inmate has to request treatment. The inmate has the right to refuse treatment. For request for medicine no medical consent isne d d F b' • . t . rocedures the inmate has to sign a consent form (b)(6), (b)(7)c authorizing treatment. • • Auditor's Signature / Oat , Page 36 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 ". ':. :..... '. . . .":,... ' ..... • .... .... . . . . . . .. ' ,.>: ..,...... , . :. ,:<:: • ............. ' :.'., . ,....... . ....... :. .' ..... ," .': ..,............... ..,. . '. ·PQI.I~y;:!'iI:I,getention;st~ff;,~9i'~ing.with . IGEaetainees··will".be..tra,n~q!tprec,p'grii~@Sliip'Gi$'~,~iskindica!OI"~i,;Sti:lf,f" . ~::::~:::~::~!~:~~~~~~~l~:i:h~l:f~:=~r::;~}tiVlty,,'SUP~PJi~ihh;:add;r~f,err~~s{:'A,'Clir):iG~I!.Y:~Uici~G\I . d~taiq~e -':.'....... :.:. :•....: .: . . ,•. J.Q()mp~o*hls." . :..:Y . . . :"::;~': .'" Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the errmJoyee orientation program. Training prepares staff to: • Recognize potentially suicidal behavior; • Refer potentially suicidal detainees, following facility procedures; • Understand and apply suicide-prevention techniques. A health-care provider or specially trained officer screens all detainees for suicide potential as part of the admission process. • . Screening does not occur later than one working day' after the detainee's arrival. Written procedures cover when and how to refer at-risk detainees to medical staff and procedures are followed. The facility has a designated isolation room for evaluation and treatment. The designated isolation room does not contain any structures or smaller items that could be used in a suicide attempt. Medical staff has ap.QI'oved the room for this purpose. Staff observes and documents the status of a suicidewatch detainee at least once every 15 minutes. . [8J ·PiiA,};::·. ·':::,R~~ark$ . : D D D D D D D D D D D D D D D D Annual training $.UIQo.EPR;EVENTIQN·AN:DJNTERVeNTI0N· . ~ Acceptable D Deficient D At-Risk D Repeat Finding observations, other sources used, etc.} Page 37 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 ......... . • • Detainees, who are chronically or terminally ill, are transferred to an appropriate offsite medical facility. The facility or appropriate ICE office promptly notifies the next of kin of the detainee's: medical condition. • The detainee's location. • The limitations placed on visiting. There are guidelines addressing State Advanced Directive Form for Implementing Living Wills and Advanced Directives. • The guidelines include instructions for detainees who wish to have a living will other than the generic form the DIHS provides or who wish to appoint another to make advance decisions for him or her. The guidelines provide the detainee the opportunity to have a private attorney prepare the documents. There is a policy addressing "Do Not Resuscitate Orders" Detainees with a "Do,Not Resuscitate" order in the medical record receive maximal therapeutic efforts short of resuscitation? The facility notifies the DIHS Medical Director and Headquarters' Legal Counsel of the name and basic circumstances of any detainee with a "Do Not Resuscitate" order in the medical record. In the case of IGSAs, this notification is made through the local ICE representative. The facility has written procedures to address the issues of organ donation by detainees. The facility has written procedures to notify ICE officials, deceased family members and consulates, when a detainee dies while in Service. The facility has a policy and procedure to address the death of a detainee while in transport. At all ICE locations the detainee's remains disposed of in accordance with the provisions detailed in this standard. In the event that neither family nor consulate claims the remains, the Field Office schedules an indigent's burial, consistent with local procedures. • If the detainee's is a U.S. military veteran is the Department of Veterans Affairs notified. An original or certified copy of a detainee's death certificate is placed in the subject's a-file. D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D Page 38 G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • • PoliCY Alrf~¢ilitiesh()uSingI0E,det~il)ee,s~han .h~ve p()li<;i~'al)~' prQce~Hr~sa~~te~~ih~;~h~i$~~#s;citern'ljn~1 =£;~~=$i.1t~Z~==:~l~~S=~~!V~.5 Betakehjtim~d~tn;oft~i~~tain~e()c6urswnjle:j~tran$it, :;;;,:" '><"<;,''!:';,: ;,;, '\ ",,' :iEt~~~J!;!t.i~:~~~tl}~~.*1I '~()mporrc$nt$ The facility follows established policy and procedures describing when to contact the local coroner regarding such issues as • Performance of an autopsy. • Who will perform the autopsy. • Obtaining State approved death certificates. • Local trans ortation of the bod . ICE staff follow established procedures to properly close the case of a deceased detainee. 0 o o 0 o o " 1ZI Acceptable - (b)(6), (b )(7)c o Deficient . OAt-Risk o Repeat Finding rvations, other sources used, etc.) Auditor's Signature / Date • Page 39 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • • Section III Security and Control Page 40 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • ". •... .' . <.. .'. . .'. .. . . . . . ..... . ; :•.:.<>.:... . .."•.••.• ', . ' . . • ..•... .' PQli(:y:··AU;datentio.nfacilitieS,:·Witl·~nsure the proper handUngand·diSPQS,C3.lqf.a,llcOh.traq~r)d. DObumentati~H'of ,con.traban(Jd~~!h!l¢tiqn'fs'tequir~"d~ .. >.. ' [ ......• '. '...... . . •. .• ,.• ,.... r. :<.... , ........ ,. . . . . I,.,,"" ·':d.;,,~~~P'lli1~~,t~· 7 . . ,,:,,':, ",i>r,i, .: :[\:":}.: " ,N: ... ~.A_ ii" ,...:}) Retnarksi The facility follows a written procedure for handling illegal contraband. Staff inventories, holds, and reports it when necessary to the proper authority for action/possible seizure. Contraband that is government property is retained as evidence for potential disciplinary action or criminal prosecution. Staff returns property not needed as evidence to the proper authority. Written procedures cover the return of' such property. ~ 0 0 ~ 0 0 ~ 0 0 o o o Altered property is destroyed following documentation and using established procedures. Before confiscating religious items; the OIC or designated investigator contacts a religious authority. Hard contraband that is illegal (under criminal statutes) may be retained and used for official use, e.g. training purposes. If yes, under specific circumstances and using specified written procedures. Hard contraband is secured when not in use. o o ,.' .. ' ".;.' ,.,::,:.,' . ... o Deficient OAt-Risk .,:" .,"';'':-'' ,., ...• , Remarks: (Record siqnificant facts, observations, other sources used, etc.) •• f· . o Repeat Finding (b)(6), (b)(7)c • ,.. < o o o Staff follows written procedures when destroying hard contraband that is illegal. lIZ! Acceptable .'. ". . ••• Page 41 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 fr' . . • • . . .:. ..... . . . . . . . '. " . : : . . ...... .... ... : . : . : ". :.R9Iicy: Everyf~cHitywjll create ade~entionfjle for every JQEdetii\Jnee bookediinto th~Jacj;Ji.ty,excludjng only .:'. '" '. .' ': .. d~taii11ess. :sfhe(jl!JI9cdto:d~P~~twtthin.24 hours~ The detention file wiI19(}ntailficopi~~and;jnsome,cases,the ·•.. ori:girialdf:$p1eci:fIed'dOcurnenfs copcerryingtne .liiet~inee's~tay i'1. the,fqc:mty:()lassi~iG~tionsheet, . medic~J :;:r:~~ti:qq:~Ir~,:~r~p.~~~~~:~ee:',:diSci:~Jinary:dQcu~n~,:~t;;}~)::::,.::~~ ..•......,;.. A detention file is created for every new arrival whose stay will exceed 24 hours. The detainee detention file contains either originals or copies of documentation and forms generated during the admissions Qrocess. The detainee's detention file also contains documents generated during the detainee's custody. • Special requests • Any G-589s and/or 1-77s closed-out during the detainee's stay • Disciplinary forms/Segregation forms • Grievances, complaints, and. the disposition(s) of same The detention files are located and maintained in a secured area. If not the cabinets are lockable and distribution of the keys is limited to sup_ervisors. The detention file remains active during the detainee's stay. When the detainee is released from the facility, staff adds copies of completed release documents, the original closed-out receipts for property and valuables, the original 1-385 or equivalent and other documentation. The officer closing the detention file makes a notation that the file is complete and ready to be archived. Staff makes copies and sends documents from the file when appropriately requested by supervisory personnel at the receiving facility or office. ~ Appropriate staff has access to the detention files and other departmental requests are accommodated by making a request for the file. Each file is properly logged out and in by a representative of the responsible department. D D D D D D D D D D D D D D D D ... '.' '•. ~~~~rks., : '............ ~ Acceptable D Deficient D At-Risk : .'. o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c Page 42 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 . .•:. :. : . • . .' DISCIJlLliNARV':Pt):I;JCV • .. .. :' ':.: . :' / . :....•..•.•.... : .' :":".".'..:" .... '" '.. '. . .. :'" . .:.. ...... >': •. >: •... '.:. ..':'::'.':',,;«:,.,,: •......• ': '. '. .''Poli,Q,y; A:;H tac1Iiti~s. h()using .1 GEdetainees a're authorized t()'imp()$e€tis~ipli.ne't:)n;(jeta;ihees·wftose'beh~Mor is .. :.:. ..... ....., ... .;.:.:. ~ nOfin:corT:l.pliahce':withfa:cility,rulesand re~ulations. ..: . ." .'. '., ;:. y .:,RtftfiarJ(s'·': . , N' ":I,N~; " . '." .': :..¢OI1!JPorierl~~ '., -: " ; '. The facility has a written disciplinary system using progressive levels of reviews and appeals. The facility rules state that disciplinary action shall not be capriCious or retaliatory. Written rules prohibit staff from imposing or permitting the following sanctions: • corporal punishment • deviations from normal food service • clothing deprivation • bedding deprivation • denial of personal hygiene items • loss of correspondence privileges • deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all detainees verbally and in writing. The following items are conspicuously posted in Spanish and English or other dominate languages used in the facility: • Rights and Responsibilities • Prohibited Acts • Disciplinary Severity Scale • Sanctions When minor rule violations or prohibited acts occur, informal resolutions are encouraged . . Incident reports and Notice of Charges are promptly forwarded to the designated supervisor. Incident reports are investigated within 24 hours of the incident. The Unit Disciplinary Committee (UDC) or equivalent does not convene before investigations end. An intermediate disciplinary process is used to adjudicate minor infractions. A disciplinary panel (or equivalent in JGSAs) adjudicates infractions. The panel: • Conducts hearings on all charges and allegations referred by the UDC Considers written reports, statements, physical • evidence, and oral testimony • Hears pleadings by detainee and staff representative • Bases its findings on the preponderance of evidence • Imposes only authorized sanctions A staff representative is available if requested for a detainee faCing a disciplin~ry hearing The facility permits hearing postponements or continuances when conditions warrant such a continuance. Reasons for are documented. ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 ~ 0 0 Provided for in the inmate handbook. Both English and Spanish. Page 43 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • • . ....... . ",' .... ,.., ... :':. . :'. . . ,.. :.:,,,.:'. ':':": .... :..... ":"':".,'.:. . .'.<,:':' ,.: .';, .' .i::. "::" . ......,:.. ."'e,::::... , ···R(:)IJcY::..AIIJacilitfe$:Ho\;l$i9Q;t.C'Ed~~ain~~s·afj(;l"auth.6rizedto::iil;lPPs~~gi~CipUI1Ef~rl::€Jetaine~$whQ~~,b~h9Vioris " ,,', . . ·nE>t:~incorn·pUance:\yjth:'fa'CUjtyrule$:anQ:r~gulations,: The duration of punishment set by the OIC, as recommended by the disciplinary panel does not exceed established sanctions. The maximum time in disciplinary segregation does not exceed 60 days for a single offense. Written procedures govern the handling of confidentialinformant information. Standards include criteria for recognizing "substantial evidence" AU forms relevant to the incident, investigation, committee/panel reports, etc., are completed and distributed as required. .. "':;, ", ~ 0 0 ~ 0 0 ~ 0 0 .. :.'.:'.;' .., ..... . , :.' '.' ... '.. DlSCtPUNARY . POLICY . . .,," [8] Acceptable o Deficient OAt-Risk .~. o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b )(6), (b)(7)c -:;?-/J-dJ 6 ~'~~~----~~------------ Auditor's Signature / Date Page 44 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 " " .... .'. '. • .. . . .eIVlI$Ft(3ENC), lqaNIIt!iN~a~~~!j:)'~A~$;} • .. .•. •.• 2. ..' "..........,....... .•.. POIiC;AU faei!iJ,ies h(jldlng~Je-E~etainees WiHre~pondhlemer:~~nCi~S:;ith aW~det~,r>min-ed, .• l1d~.~61i~~~;h,~ntO.· . ~~~i~~~:2:~~i;r~~~~rtt~h~~:::2:~~~~~:~~f~~{~~~r!~'i~~'faj'~~~i;~~~~t*~.?g~n~~~~::~1~~~~~' .. . .' ..... '.' ",." .•. '. timeSiofemerQency, ............. "C," No Detainee or detainee groups exercise control or authority over other detainees. Detainees are protected from: • Personal abuse • Corporal punishment • Personal injury • Disease • Property damage • Harassment from other detainees Staff are trained to identify signs of detainee unrest. • What type of traininQ and how often? Staff effectively dissem inates information on facility climate; detainee attitudes, and moods to the Officer In Charge (OIC) There is a designated person or persons responsible for emergency plans and their implementation. Sufficient time is allotted to the person or group for development and imQiementation of the plans. The plans address the following issues: • Confidentiality • Accountability (copies and storage locations) • Annual review procedures and schedule • Revisions Contingency plans include a comprehensive general section with procedures applicable to most emergency situations. The facility has cooperative contingency plans with applicable: • Local law enforcement agencies • State agencies • Federal agencies All staff receive copies of Hostage Situation Management policy andprocedures. Staff is trained to disregard instructions from hostages, regardless of rank. Within 24 hours after release hostages are screened for medical and psychological effects. Emergency plans include emergency medical treatment for staff and detainees during and after an incident. The food service maintain at least 3-days' worth of emergency meals for staff and detainees. Written plans locate shut-off valves and switches for all utilities (water, gas, electric). \'VI 0 0 o o o o o ICII o o o o o o o o o o o o o o o o o o o Page 45 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • •• Written • • • • • • • • • • procedures cover: Work/Food Strike Disturbances Escapes Bomb Threats Adverse Weather Internal Searches Facility Evacuation Detainee Transportation System Plan Internal Hostages Civil Disturbances ~ Acceptable C:if1'nit;I"t:l 11t o Deficient o o OAt-Risk D Repeat Finding facts, observations, other sources used, etc.} Page 46 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • • . t~~.~~;~:.~~i!=~i~~rU;~~:;~I~~r;·;~~i,;~)~~~~ . . aCC:Ort;lamc~ Wi~h· ctppIiCctol~$ItaQ~~~cf~(~.9.i N~t10nal iFire~ro~e~idnAs~9ciatoctFtf . llifQdAlpatiPI~¥m~terii~J~,andsafes~ahdlirig:~roc~cfure:s' .... . . .C()m'poneri.ts ".' . . ,..y. " The facility has a system for storing, issuing, and maintaining inventories of hazardous materials. N'( "..... . . ..... ~'.'N~ I/R~lT1a·rk$. '. ' .. o Constant inventories are maintained for all flammable, toxic, and caustic substances used/stored in each section of the facility. The manufacturer's Material Safety Data Sheet (MSDS) file is up-to-date for every hazardous substance used. • The files list all storage areas, and include a plant diagram arid legend. • The MSDSs and other information in the files are available to personnel managing the facility's safety program. All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures. They: • Wear personal protective • Equipment. • Report hazards and spills to the • designated official. The MSDSs are readily accessible to staff and detainees in the work areas. Hazardous materials are always issued under proper supervision. • quantities are limited. • Staff always supervises detainees using these substances. All "flammable" and "combustible" materials (liquid and aerosol) are stored and used according to label recommendations. Lighting fixtures and electrical equipment are installed in storage rooms and other hazardous areas meet National Electrical Code ·requirements. All toxic and caustic materials stored in their original containers in a secure area. Excess flammables, combustibles, and toxic liquids are disposed of properly and in accordance with MSDSs. Staff directly supervises and accounts for products with methyl alcohol. Staff receive a list of products containing diluted methyl alcohol, e.g., shoe dye. All such products clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest workable ~uantities. Every employee and detainee using flammable, toxic, or caustic materials receives advance training in their use, storage, and disposal. The facility complies with the most current edition of applicable codes, standards, and regulations of the National Fire Protection Association and the Occul2.ational Safety and Health Administration (OSHA). A technically qualified officer conducts the fire and safety inspections. ~n;icferitifi~att9n:of '><\: ',,:, . " . '.'l '. o o o o o o o o o Only have one hazardous material and no inmates handle the material. Material is used for washing machine. o o o 0 o 0 o 0 o o o o Fire marshal conducts inspection . . Page 47 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • als5Ii~$;;~~~~~i~:7E~~ i···· ........' . . ..··.:i~Qtn~qri.,~~$;:·:· .... . < '. .' '. ...ll:L•..• Y.i·.t~:~?i':! The Safety Office (or officer) maintains files of inspection reports; Includinq corrective actions taken. The facility has an approved fire prevention, control, and evacuation plan. The plan requires: • Monthly fire inspections. • Fire protection equipment strategically located throughout the facility. • Public posting of emergency plan with accessible building/room floor plans. • Exit signs and directional arrows. • An area-specific exit diagram conspicuously posted in the diaQrammed area. Fire drills are conducted ~nd documented monthly. A sanitation program covers barbering operations. The barbershop has the facilities and equipment necessary to meet sanitation requirements. The sanitation standards are conspicuously posted in the barbershop. Written procedures regulate the handling and disposal of used needles and other sharp objects. All items representing potential safety or security risks are inventoried and a designated individual checks this inventory weekly. Standard cleaning practices include: • Using specified equipment; cleansers; disinfectants and detergents. • An established schedule of cleaning and followup inspections. The facility follows standard cleaninq procedures. Soill kits are readily available. A licensed medical waste contractor disposes of infectiouslbio-hazardous waste. Staff are trained to prevent contact with blood and other bodv fluids and written procedures are followed. Do the methods for handling/disposing of refuse meet all requlatory requirements. A IicensedlCertifiedlTrained pest-control professional inspects for rodents, insects, and vermin. • At least monthly. • The pest-control program includes preventive sorayinq for indiqenous insects. Drinking water and wastewater is routinely tested accordinQ to a fixed schedule. Emergency power generators is tested at least every two weeks. • Other emergency systems and equipment receive testing at least quarterly. • Testing is followed-up with timely corrective actions (repairs and replacements). '~;·N~I~c; ··:.f1etri.·r~~>.;. ~ 0 0 ~ 0 0 ~ 0 0 ~ ~ [J 0 0 0 0 0 0 ~ ~ 0 0 ~ 0 0 ~ 0 0 ~ ~ [] ~ 0 0 0 0 ~ 0 0 ~ 0 0 0 No barbershop. ~ [] Arrow pest. ~ 0 0 ~ 0 0 City Weekly ~ 0 0 . Page 48 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 .' :. • • [gJ Acceptable R k (R 0 d o Deficient OAt-Risk o Repeat Finding ., 'fI' nt facts, observations, other sources used, etc.) (b)(6), (b)(7)c Auditor's Signature / Date Page 49 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • .·.:::~~=Jt~t:1il=f~t=:;~:~i~J~~f#r~~·=~$f~"~Ul . . •. ".,;,: ., I,.:}, ";~:' .'. . <:':;~('t:,~~~pph~n~~:':;<:",::,> ':,x,:,J:;:)'::~",.'l:IIL ~::;;;I~~I~;""/ :,:'!ffl~m~f;~S The hold room is situated in a location within the secure perimeter. The hold rooms well ventilated, well lighted and ali activating switches located outside the room. The hold rooms contain sufficient seating for the number of detainees held. No bunks/cots/beds or other related make shift sleeping apparatuses are permitted inside holdrooms. The walls of the hold rooms escape proof. • The hold room ceilings are escape and tamper resistant. Individuals are not held in hold rooms for more than 12 hours. Male and females are segregated from each other at all times. Every effort is made to ensure that detained detainees under the age of 18 are not held with adult detainees. Detainees are provided with basic personal hygiene items such as water, soap, toilet paper, cups for water, feminine hygiene items, diapers and wipes. In older facilities officers are within visual or audible range to allow detainees access to toilet facilities on a regular basis. All detainees are given a patdown search for weapons or contraband before beinQ placed in the room. Officers closely supervise the detention hold rooms using direct supervision (Irregular visual monitoring.). • Hold rooms are irregularly monitored every 15 minutes. • Unusual behavior or complaints are noted. When the last detainee has been removed from the hold room, it is given a thorough inspection. • Cleaning. • Evidence of tampering with doors, locks, windows, grills, plumbing or electrical fixtures is reported to the shift supervisor for corrective action or repair. There is a written evacuation plan. • There is a designated officer to remove detainees from the holdrooms in case of fire and/or building evacuation. An appropriate emergency service is called immediately upon a determination that a medical emergency may exist. 181 D D 181 D D D D D D D D D D D D D D D D D D D D D D D D D D D D I:8l 181 ;." .... ,: .' ~~ Acceptable D Deficient OAt-Risk o Repeat Findings Page 50 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • Remarks: (Record significant facts, observations, other sources used, etc.) • (b)(6), (b)(7)c Auditor's Signature / Date Page 51 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • .... ..... ". ..: ............ ' ...... :..... . . . :' . . ' ........ .:" '. . ........ "'::.: . ,.... :, . . ,':..'.: >............ ,. Pbn·C;yltis:.th~· policy of:,:the.JCE SerVice to maintain an.efficil!infsystem ,for tMe u5l~"a~coUritb;bifiW and ··rn~int$f:'ran~~Qf.,atnl(e¥$,:.a:I'I~:JQ,*S. . ,'.. '. /'.:ii>·"~it,··'·>: •.,...... ',,\;;,,>'.' .'.•.. :>< '.,.' . ",< .:. <,,<?'~J1ilp!r'Ier1f$<""'>")\ I::)"":,:,, \-;;tJ· '.,:i:IN~· !',d?'~R~ro~j!~~·.,:>\ The security officer[s], or equivalent in fGSAs, has attended an approved locksmith training program. The security officer, or equivalent in IGSAs, has responsibly for all administrative duties and responsibilities relating to keys, locks etc. The security officer, or equivalent in IGSAs, provides training to employees in key control. The security officer, or equivalent in IGSAs, maintains inventories of all keys, locks and locking devices. IZI 0 0 IZI o o o o o IV! LCII The security officer follows a preventive maintenance program and maintains all preventive maintenance documentation. o o The security officer, or equivalent in IGSAs, develops policy and procedures to ensure safe combinations integrity. Only dead bolt or dead lock functions are used in detainee accessible areas. Non-authorized locks (as specified in the Detention Standard) are not used in detainee accessible areas. The facility does not use grand master keying systems. All worn or discarded keys and locks cut up and properly disposed of . Padlocks and/or chains are not used on cell doors. The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to • Occupational Safety and Environmental Health Manual, Chapter 3 • National Fire Protection Association Life Safety Code 101. The operational keyboard sufficient to accommodate all the facility key rings including keys in use is located in a secure area. Procedures in place to ensure that key rings are: • Identifiable • Numbers of keys on the ring are cited? • Keys cannot be removed from issued key rings Emergency keys are available for all areas of the facility. o o o Facility policies and procedures address the issue of compromised keys and locks. Maintance Dept. provides lock and keyservices. Monthly reports to ensure locks and keys are functioning properly. Compromised keys and locks are either sent back to manufactor or maintained in security office. o o o o o o o o o o o o o o o IZI 0 0 IZI 0 0 IZI D 0 o The facilities use a key accountability system. Located in Central Control. Each key is signed out in a key control log. The control officer has to .verify and sign to check out. . Page 52 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • '.. . • I(EYAN,[)LOCK'C~~TRQ4>. '.', •.•......•..•...•.••. .;(~J;~lI'~l[y; A9<?PON'I"~I3IUfy~~,Jl).MAtNmI?N~Np~):" .' . .•. . ... ....•. =J1~~~:~dij~~~.sarvice IQ. mamfai~~~.,iijn~sYs!e~tl)rt~.. ~s.; aciioull~bllilyailll .'. . .....C~m()~"~ritsVN. . . NA . Authorization is necessary to issue any restricted key. Individual gun lockers are provided. • They are located in an area that permits constant officer observation. • In an area that does not allow detainee or public access. The facility has a key accountability policy and procedures to ensure key accountability. The keys are physically counted daily. All staff members are trained and held responsible for adhering to proper procedures for the handling of keys. • Issued keys are returned immediately in the event an employee inadvertently carries a key ring home. • When a key or key ring is lost, misplaced, or not accounted for, the shift supervisor is immediately notified. • Detainees are not permitted to handle keys assigned to staff. IZI 0 Remarks 0 o o IZI o o o o KEY AND LOCK CONTROL [8] Acceptable o Deficient OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b}(7)c Auditor's Signature 1 Date Page 53 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • • ...P~·pVLAT;laN··¢0liJN;ts..,.. . . . . . •. . '. . .................... ........,-.. .. P()Ji«y:···~n.9~~~fltjOnfaciHtl~$$haJtensure ar~Mnq"th~-clpgk~~90.4q~a.bjj~\'Q.f'an~.~tain·~~j~.·•. rhi§ . (~l1qire~]h~t •. •...../ .. ' ..... '. ·th&yC~ftqtlct,all&a,stP.ra€)·.formal·cOtlnt·.of.thedetain&e:P<:)I)!Jlatio[1.;penstl:~ft;.WithCl..dctitiQn~I . fC:itr:rral·and·informal . C()l;i!1ts'oohdiJ6tedasn~¢$ssary; '. . ••.•. . •.. >(,. ~·:q.#'ITIPc:ir(<<nt~· . '..•... . '.. .... > '............ ...•.......... . I e •. Staff conducts a formal count at I&ast once each shift. Activities cease or are strictly controlled while a formal count is b&ing conducted. Do certain operations continue during formal counts. Is a certain amount of movem&nt tolerated during a formal count. Formal counts in all units take place simultaneously. Officers do not allow detainee participation in the count. A face-to-photo count follows each unsuccessful recount. Officers positively identify each detainee before counting him/her as present. Written procedures cover informal and emergency counts. • They followed during informal counts. • During emergencies. The control officer (or other designated position) maintains an out -count record of all detainees temporarily leaving the facility. This training is documented in each officer's training folder. ' ... ~ Acceptable .... ;:..< • . . . . . •••.• ' , < ' ............... :. . ·.Y·, . ; ..~:;i;)NA /1!'...·.{::~:!!Il'Ut~~~;..•'; [8l [8l D D D 0 [8l [8l 0 D D D [gI [8l [8l D D D 11 D D D D o D D D D D .. D Deficient D At-Risk D Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c g Page 54 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 I, ';.' • . .. . .'.;';,,> .,." • ...',. . ,paST o'R'eeR'$".;;;.:<,:··:;':;;L:~. . >;", ';iLE~~~~t~~~~n~v~~;:~~t~I~~.;r~~~~~J~tt:; "'N Comp()n'ehtsY Every Fixed post has a set of post orders. Each set contains the latest inserts (emergency memoranda, etc.) and revisions. One individual or department is responsible for keeping all post-orders current with revisions that take place between reviews. The IGSA maintains a complete set (central file) of post orders. The central file accessible to all staff. The OIC or Contract / IGSA equivalent initiate/authorizes all post-order changes. The OIC or Contract / IGSA equivalent has signed and dated the last page of every section. A review/updating/reissuing of post orders occurs regularly and at a minimum, annually. Procedures keep post orders and logbooks secure from detainees at all times. Every armed-post officer qualifies with the post weapon(s) before assuming_post dut'l. Armed-post post orders provide instructions for escape attempts. The post orders for housing units track the event schedule. Housing-unit post officers record all detainee activity in a log. The post order include instructions on maintaining the logbook. ~ ~ N~Reltiarks: 0 0 o o o o o o o o o o o o o o o o o o o o o o PQSTOR[)~'a$ 0 0 Only transport carries weapons. ... . • ~ Acceptable D Deficient D At-Risk ••• D Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Page 55 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 , ,"', , • -,,-,,"', ",SE¢tJRI"YIN~PEC:rI()NS,:", ,:"" The facility has a comprehensive security inspection policy. The policy specifies: • Posts to be inspected • Required inspection forms • Frequency of inspections • Guidelines for checking security features • Procedures for reporting weak spots, inconsistencies, and other areas needing improvement Every officer is required to conduct a security check of his/her assiQned area. The results are documented. Documentation of security inspections is kept on file. Procedures ensure that recurring problems and a failure to take corrective action are reported to the appropriate manager. The front-entrance officer checks the ID of everyone entering or exiting the facility. All visits officially recorded in a visitor logbook or electronically recorded. The facility has a secure visitorflass s~stem. Every Control Center officer receives specialized traininQ. The Control Center is staffed around the clock. Policy restricts staff access to the Control Center. Detainees do not have access to the Control Center. Communications are centralized in the Control Center. Officers monitor all vehicular traffic entering and leaving the facility. The facility maintains a log of all incom ing and departing vehicles to sensitive areas of the facility. Each entry contains: • The driver's name • Company represented • Vehicle contents • Delivery date and time • Date and time out • Vehicle license number • Name of employee responsible for the vehicle durinQ the facility visit Officers thoroughly search each vehicle entering and leavinQ the facility. The facility has a written policy and procedures to prevent the introduction of contraband into the facility or any of its components. Tools being taken into the secure area of the facility are inventoried before enterinQ and prior to departure. The SMU entrance has a sallyport. Written procedures govern searches of detainee housing units and personal areas. Housing area searches occur at irre_9.ular times. Every search of the SMU and other housing units documented. ~ o o o o o o ~ o ~ 0 0 0 D D ~ ~ ~ ~ ~ ~ ~ ', lJ 0 0 D o 0 0 0 D 0 D 0 0 Only entrance is through sallyport. D D ~ D 0 ~ 0 D D D D D ~ ~ Minimun of two per hour. Visitor log is located in central control. ~ ~ , o o D D "".', ',' ~ Maintence dept has their tools inventories. Only one entrance. D D D Page 56 G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • Storage and supply rooms; walls, light and plumbing fixtures, accesses, and drains, etc. undergo frequent, irregular searches. These searches are documented. Walls, fences, and exits, including exterior windows, are inspected for defects once each shift. Daily procedures include: • Perimeter alarm system tests. • Physical checks of the perimeter fence. • Documenting the results. Visitation areas receive freguent, irr~ular inspections. .~ '" ..... ,. [8J o o [8J o o o o There is no outside perimeter fence due to setup of facility. o o No contact visits . : [8J Acceptable o Deficient OAt-Risk o Repeat Finding Remarks: (Record significant facts, obseNations, other sources used, etc.) (b)(6), (b)(7)c Auditor's Signature / Date Page 57 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • §PECIACM~NAGEtUj'$Nt tllift(SM{J~' . • . .. ' .. ..__ .A,:dl11,in1s;~~~tlv~ S¢~rf!g~tiqn . ....... .... . ....". ".' " ' , ..,.. .... ."" .. " ' , '.:":"'. . . . ,':" ,> , "'. Policy: The ':$pecial. Management·.Unit requir$a •.·in,·'every:facilitYis()ICltesd~~inaetctineesfrljmthe:g.eneral popu\atiti/i). ,T~e Speciar"'M~n~~ell'l~nt Vnjt. wi!t .conSi$tOf,~WIj:~~c:ti~hs;()lle;A~mirti$\tCltilJe:Segfegatiol1; " hOlJs'e$:;ttl~taihee~, is~lat~~"for thewb'Wl1;prljtectib>n ;tlie. dthe,rior a~'t$iM~~$Qeiri9,qi$ciPli/i)e¢JJorWtpngq()ing.,(see ,the"~~!?~elal:~an~g.emeri.fjWliliit'l!Ri~ciplin~':'9~~r~gati~rl]"$t~nG.tarC1~; </.' >. . .'." . ,.\ . . ,' . ", .•,.".',..•.. , ':.' , ..... .,...",' . .,..&otrl,pmn~,~~s:. ", Yr'N·· \"NA The Aaministrative Segregation unit provides non-punitive protection from the general population and indiviauals undergoing disciplinary segregation. • Detainees are placed in the SMU (administrative) in accoraance with written criteria. In exigent circumstances, staff may place a aetainee in the SMU (aaministrative) before a written oraer has been approvea. • A copy of the order given to the aetainee within 24 hours. The OIC (or equivalent) regularly reviews the status of aetainees in administrative detention. , • A supervisory officer conducts a review within 72 hours of the detainee's placement in the SMU (administrative). A supervisory officer conducts another review after the detainee has spent seven days in administrative segregation. • Every week thereafter for the first month. • Every 30 days after the first month. • Does each review include an interview with the detainee. • Is a written racora made of the decision and the justification. The detainee is given a copy of the decision and justification for each review. • The aetainee is given an opportunity to appeal the reviewer'S aecision to someone else in the facility. The OIC (or equivalent) routinely notifies the Field Office Director (or staff officer in charge of IGSAs) any time a detainee's stay in administrative detention exceeds 30 days. • Upon notification that the detainee's administrative segregation has exceeded 60 aays, the FD forwards written notice to HQ Field Operations Branch Chief for ORO. The OIC or equivalent) reviews the case of every aetainee who objects to administrative segregation after 30 days in the SMU. • A written record is made of the decision and the justification. • The detainee receives a copy of this record. The detainee is given the right to appeal to the,OIC (or equivalent) the conclusions and recommendations of any review conaucted after the aatainee has remained in administrative segregation for seven consecutive days. D D D D D D D D D D D D D D D D >I\l,erti3'tk.s, Page 58 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 ; .' ,", •• • SPECIALM~NAGEME~,TUNi:r'fSMU)'. , Adrninis'rati~e.§:~Q'r~~~ti.pl1 ' , ' , > , Administratively segregated detainees enjoy the same general privileges as detainees in the general population. The SMU well ventilated. • Adequately lighted. • Appropriately heated. • Maintained in a sanitary condition. All cells are equipped with beds. • Every bed securely fastened to the floor or wall. The number of detainees in any cell does not exceed the occupancy limit. • When occupancy exceeds recommended capacity, do basic living standards decline? • Do criteria for objectively assessing living standards exist? • If yes, are the criteria included in the written procedures? The segregated detainees do not have fewer opportunities to exchange/launder clothing, bedding, and linen than detainees in the general population. Detainees receive three nutritious meals per day. • From the gel')eral population's menu of the day. • Do detainees eat only with disposable utensils. • Is food ever used as punishment. Each detainee maintains a normal level of personal hygiene in the SMU. • The detainees have the opportunity to shower and shave at least three times a week. • If not, explain. The detainees are provided: • Barbering services. • Recreation privileges in accordance with the "Detainee Recreation" standard. • Non-legal reading material. • Religious material. • The same correspondence privileges as detainees in the general population. • Telephone access similar to that of the general population. • Personal leqal material. A health care professional visits every detainee at least three times a week. • The shift supervisor visits each detainee daily. • Weekends and holidays. Procedures comply with the "Visitation" standard. • The detainee retains visiting privileges. • The visiting room available during normal visitinq hours. Visits from clerqy are allowed. D D D D D D D D D D D D D D D D D D D D D D Page 59 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 , • . • SPECIAL M~NAGEMl:NTUNlrtSMU) Administrative··Segregation '. p~ncy; T~e SpeciaJ ManagementUnifreq\Jired in· everyfacitttYIsolatesceft2liin detail'lsesfromtnegeneral populationlThe$peci(i1 M~nagefl'lent Unit wflJconsistot two;sectIons. Qrle, Administrat.ive S(3gre.gatiQn, ho~~es·det~ineeS.:isolated:~l>rth~irownprot(3ction;.theotherjordet~inees;'i;!~ingj~iSCiplln.eojor·wron~doing(see '.j~;~j~!,~~jt~~~~~r"~tlq9~;§~~:~~(;'\~~.I";· ,;,~~.;' . •. '. Detainees do not have less law-library access than the general population. • Are they required to use the law library separately, as a group? If so: • Legal materials brought to them. The SMU maintains a permanent log. • Detainee-related activity, e.g., meals served, recreation, visitors etc. SPC procedures include completing the SMU Housing Record (1-888) immediately upon a detainee's placement in the SMU. • Staff completes the form at the end of each shift. • CDFs and IGSA facilities use Form 1-888 (or local equivalent). Staff record whether the detainee ate, showered, exercised and took any medication during every shift. • Logs record all pertinent information, e.g., a medical condition, suicidal/assaultive behavior, etc.. . • The medical officer/health care professional signs each individual's record during each visit • The housing officer initials the record when all detainee services are completed or at the end of the shift. A new record is created for each week the detainee is in Administrative Segregation. • These weekly records'are retained in the SMU until the detainee's return to the general population. o o o o D o o D o o SPECIAL . 'IVJANA$EMENTlJNIT($M1J) A~nijnistrativeSe'g:it~gati()n.··· ,. o Deficient ~ Acceptable • (b)(6), (b)(7)c .~. ,:. . " .,~/; :;";".. ~'." .. -.,.. ~?~;:: ::~~><'. '.. OAt-Risk o Repeat Finding observations, other sources used, etc.} iIri -_ ... -_ ......... -. Page 60 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • '. ". '" . ..' • SPECIALMANAG'EI'JIENT UNIT,';i '., .. ' . (Disclpl.naryS~~"~S\J~tigO) .. . '......., . : . . .... . . .. .. . . .. '. ......,...... .....i ." ....>:., Poficy:E~chfacHitywiUe.stabHsh a·Speci~IMant;lgt:!n1~~t¥!n1tin·nhich.~t9·:.iS()ICit~.:c~rt~jn.?~tajrie~s·frorrthe . i:~~~~~j:~:~;~q6th~~1o~fd~i~~~~~6e~~~~~~~~t~~;~~1~6:;:~~~~~~~~r.~.~~~t~.i~!;13it'T~l0flin!·i~·r~tiv~ . ." .. >i.·', ". ··<' ..<~9~~~~~,~~ .. ' ··'(iii.:. ···":I.:.\·)Y<LI;·N'<' .' 'i'~~.: .':;:" ~ ··:.~B~ri1~~~$ . •. . '.,;.: ... I:8'J 0 0 Officers placing detainees in disciplinary segregation follow written procedures. The sanctions for violations committed during one incident do not exceed 60 days. A completed Disciplinary Segregation Order accompanies the detainee into the SMU. • The detainee receives a copy of the order within 24 hours of placement in disciplinary segregation. Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. • After each formal review, the detainee receives a written copy of the decision and reasons for it. The conditions of confinement in the SMU are proportional to the amount of control necessary to protect detainees and staff. Detainees in disciplinary segregation have fewer privileges than those housed in administrative segregation. Living conditions in disciplinary SMUs modified to reinforce acceptable behavior. • If yes, does staff prepare written documentation for this action. • Does the OIC sign to indicate approval. Every detainee in disciplinary segregation receive the same humane treatment, regardless of offense. The quarters used for segregation are: • Well-ventilated. • Adequately lighted. • Appropriately heated. • Maintained in a sanitary condition. All cells are equipped with beds. • The beds securely fastened to the floor or wall of the cell. The number of detainees confined to each cell or room do not exceed the number for which the space was designate. • Does the OIC approve excess occupancy on a tem~orary basis. ' When a detainee is segregated without clothing, mattress, blanket, or pillow, (in a dry cell setting) a justification is made and the decision is reviewed each shift. Items are returned as soon as it is safe. Detainees in the SMU have the same opportunities to exchange clothing, bedding, etc., as other detainees. I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 I:8'J 0 0 Page 61 G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • c'.·· .' ... , . ' . • ... SPEtl~l.MANAGErvn~NrUfiJiij'c ... . (Di$cipliharyS~$,.~g~fi()n)· . . . . ." ' . ' .. ·':·c·;··. ....... ....... ....... . .' ..... . '. PoJicy;.EachcfppHity wlnestabUsh'aSpecial Management Unitin whi.?hlO isolate, certain detajnees . from the >~~n~rprp~pu.lplion:;Th~'~jD~pi?lI!Ma;hagem~rtt·Unit··will.have·.two.,sections,.one'ford~taineeS .• ir})Administra~ive q~9ieIil9~!:~~i:tP~.\9th~(f?rA~t?:m~es:,b~rng segregated for diSGfPilirWf¥reas99~..:· .........~.. ' : . , ......... I" ";~~ "~.~'9~~~ril(ri't~· ..<Y I.:. 'N""NA- . . . '.' Flem'ark:~' . . :. . '.' ",.' Detainees in the SMU receive three nutritious meals/days. • Selected from the Food Service's menu of the day. • Food is not used as punishment. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three times/week. The detainees receive, unless documented as a threat to security: • Barbering services. • Recreation privileges. • OtheHhan-legal reading material. • Religious material. • The same correspondence privileges as other detainees. • Personal legal material. When phone access is limited by number or type of calls, limits do not apply to the following: • Calls about the detainee's immigration case or other legal matters. • Calls to consular/embassy officials. • Calls during family emergencies (as determined by the OICIWarden). A health care professional visits every detainee in disciplinary segregation every day, Monday through Friday. • The shift supervisor visit each segregated detainee daily • Weekends and holidays. SMU detainees are allowed visitors, in accordance with the "Visitation" standard. SMU detainees receive legal visits, as provided in the "Visitation" standard. • Legal service providers notified of security concerns arising before a visit. Visits from clergy are allowed. • The clergy member given the option of visiting/not visiting the segregated detainee. • Violent/uncooperative detainees denied access to religious services when safety and security would otherwise be affected. SMU detainees have law library access. • Violent/uncooperative detainees retain access to the law library unless adjudicated a security threat in writing. • Legal material brought to individuals in the SMU on a case-by-case basis. • Staff document every incident of denied access to the law library. o o o o o o o o o o o o o o o o o o Page 62 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • . .. • SPE()IALiVJAN~G~~ENtpf.j'iT' . ' '. ". "'.' ,'< c··. (BiscipnllarY:Se9re$~jlo,,~/ .,.: .,;.' • .. :"', .,' . , . , ' '.\. . 'C":';, . . . ..... . . <, ....:... .."..: .':" "., : < , ' ...: . , Polldy:.Eaqrlf.acUity·wiUiestc\blishaSpeciaIMana:gement.Uni,tinwhithto'iSolafece~~in,deuiine:e,s~fr9:rrtthe ~~~~I~i~~~%~O&rh~~jo1~~~~~~;b;:;~~~~:;~:~~~~::j~~~~~~:~~~~~18~r.?et~i~e~,~;':~!~;!'9i~~.~.~i,y~, ':.: •••. ' •• , •• ,c·: ··/~9mp~~~nfs<· .· · : ':, ....... <:··y,':::: ... ··ifil~.·.··::~:tfJ:"'\';:i;". All detainee-related activities are documented, e.g., meals served, recreation activities, visitors, etc. Is the SPC's, the Special Management Housing Unit Record (1-8880r equivalent) is prepared as soon as the detainee is placed in the SMU. • AIII-888s filled out by the end of each shift • The CDF/IGSA facility use Form • 1-888 (or equivalent local form). SMU staff records whether the detainee ate, showered, exercised, took medication, etc. • Details about the detainee logged, e.g., a medical condition, suicidal/violent behavior, etc. • The health care official sign individual records after each visit. • The housing officer initials the record when all detainee services are completed or at the end of the shift. • A new record is created weekly for each detainee in the SMU. • The SMU retains these records until the detainee leaves the SMU. D D ':.<' .:'JR~m~~J($,\, . . . ,.::'. D D D D SPECI~LM~N~~EI'inEN"ttJNIT . , (E>iscipUnary,Seweg,atio.nr .: ~ IZI Acceptable o Deficient OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c - .... -,- ... - Page 63 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 " ~< . ...... • .......••. •..... •.. •. . •• ftj:(jLOONTFt<?", ....... • ~..._>....-~ '.'-'c. ......i ',"':<.>.. . '/ ," '., . . .. ,;: " :;".:."- . ' .'\ POU~y!. ·ltiS,th~p.oliqyOfa:il"facUj-tieSJnatill/l"em:plo.yees.shalkbe·r,e~POMSiBI~Jorcdmp!Ylh§Jw\l.ith~he·.t0QI.coritrol " . -..•... ' . " '.' •••.... . . . . ' . . .' .. .> ..•.. •.. •. . . ' , . p:oncy... The.·Maintenance·.Su.pervisorsha!I,I··rn~intain.·acompute~·generate~:f;ortypewrlttenMaster Inventory/ist'of tools:andeqi,lipment'an<;l1tre' location in which toolsarestored~These';iflVentortesstlalhbe cqrre~i,fiIedand r~adily··a:va:if~ble;fort().drinvenb~!o/·.andac90tmtabnity duringan'~l;Jqit; .' . '..' There is an individual who is responsible for developing a tool control procedure and an inspection system to insure accountability. IZI Department heads are responsible for implementing this standard in their departments. Tool inventories are required for: • Maintenance Department • Medial Department • Food Service Department • Electronics Shop • Recreation Department • Armory The facility has a facility policy for the regular inventory of all tools. • The policy sets minimum time lines for physical irwentory and all necessary documentation. • ICE facilities use AMIS bar code labels when required. The facility has a tool classification system. Tools are classified according to: • Restricted (dangerous/hazardous) • 0 0 Hamilton Co. Maintenance Dept. Has control of all tools in facility. o o o o o Maintenance Dept. Has a cart that has the tools on it that are to be taken into the faCility. The tools on the cart are inventoried. o All tools are restricted. o o Non Restricted (non-hazardous). Department heads are responsible for implementing tool-control procedures. The facility has policies and procedures in place to ensure that all tools are marked and readily identifiable. The facility has an approved tool storage system. • The system ensures that all stored tools are accountable. • Commonly used tools (tools that can be mounted) are stored in such a way that missing tool are readily notice. Each facility has procedures for the issuance of tools to staff and detainees. The facility has poliCies and procedures to address the issue of lost tools. The policy and procedures include: • Verbal and written notification. • Procedures for detainee access. • Necessary documentation/review for all incidents of lost tools. Broken or worn out tools are surveyed and disposed of in an appropriate and secure manner. All private or contract repairs and maintenance workers under contract to the ICE, or other visitors, submit an inventory of all tools prior to admittance into or departure from the facility. o o o o o o o o o IZI o o o o No staff or detainees have access to tools. o Page 64 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • [8] Acceptable o Deficient OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Auditor's Signature / Date Page 65 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 .' . .' • ... ......., •.... ',"'" .......... ".,,;';' . ' .... mRAt-jSPORtAml~N': '. . . , • ..<' {Land ~rans~ortatioh~,.:.\'....·\,";.:. ..' .... ' . .•.... '., . £f;.~".~:i.I·· ..... . ·~r.!~i€!1~£~.!h~.t: ~~~':~:;~r:;nr:~r:.;ra~"8tQ~j~~iQn~bY~,i~~ittleedt . \q~P9~ents No N~ o o o o o o o o o o o o o o o o o o o o o o o o o o o o o Yes . ' Transporting officers comply with applicable local, state, and federal motor vehicle laws and regulations. Records support this finding of compliance. Every transporting officer required to drive a commercial size bus has a valid Commercial Driver's License (CDL) issued by the state of employment. Supervisors maintain records for each vehicle operator. Officers use a checklist during every vehicle inspection. • Officers report deficiencies affecting operability. • Deficiencies are corrected before the vehicle goes back into service. Transporting officers: • Limit driving time to 10 hours in any 15 hour period. • Drive only after eight consecutive off-duty hours. • Do not receive transportation assignments after having been on duty, in any capacity, for 15 hours. • Drive a 50-hour maximum in a given work week; a 70-hour maximum during eight consecutive days. • During emergency conditions (including bad weather), officers may drive as long as necessary and safe to reach a safe area-exceeding the 1O-hour limit. Two officers with valid CDLs required in any bus transporting detainees. • When buses travel in tandem with detainees, there two qualified officers per vehicle. • An unaccompanied driver transport an empty vehicle. Before the start of each detail, the vehicle is thoroughly searched. Positive identification of all detainees being transported is confirmed. All detainees are searched immediately prior to boarding the vehicle by staff controlling the bus or vehicle. The facility ensures that the number of detainees transported does not exceed the vehicles manufacturers occupancy level. Protective vests are provided to all transporting officers. The vehicle crew conducts a visual count once all passengers are on board and seated. • Additional visual counts are made whenever the vehicle makes a scheduled or unscheduled stop. o o D o .. ".'", o o o Page 66 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 R~marJ<s .. • r ... :. ..••.. ' . ...• • .••... .... . . •.. '. . ...... " . • .' TRANSPORTATION. (i8nd"ra'l1spoi1~tiGn): . i . ..., .... . "" .. :i .....: •. '.'. . ..... ' , , : .. ' ··.i· ", ". ....i .. . . , .' Pb'J.iCYT~~ '/Tlll1igratio.nap<lpsJaturaJizatiQn service. winJak.~ aiL l'1epess~ryptecau~ioFl9~OpiOt~ct4h.eU~e~; ··~t~:~~::~.,.Y:!~d.~~d:uha~:~~~~6t~:~~:f:~duf~:c';f;:~:~sne~:?:i~~~~=f6h;:::~~tt:'~:~~~o~~~:~:.•~~· :.~xperienc~.aMtraihe:cl;O,~t,entidh;EnforcemehrOfflcersorauthdri.zed\99rytra.~f,p~rs·Qtln'~ll:,: ',".,.,.... '.' , . ... , .~ . ~.' Stal\l,dar(f"NA~ .. ChEU~k·tiji$b.9.)( itafJ tqi; Tr~nsportat'op·~~~!hElnCJ,fed":9nly:by:.:he\f~~p,.I·~l~qffiC:eor sub-,ONiceJri c'orlftol::~t;th~detai'lee'case. . ' · · c . . · : · ';:":<' :.... , ..' . .•. .. . €()I'11P dnellts, .•....•..•.• " ........•......,. .:.• ~~~,:. :!'4~(* n':~;·:,)'}.lt*~m~(~~< "., Po.licies and procedures are in place addressing the use o.f restraining equipment o.n transpo.rtatio.n vehicles. Officers ensure that no. o.ne co.ntacts the detainees. • One o.fficer remains in the vehicle at all times when detainees are present. Meals are pro.vided during Io.ng distance transfers. • The meals meet the minimum dietary standards, as identified by dieticians utilized by the Service. The vehicle crew inspects all Fo.o.d Service pickups befo.re accepting delivery (fo.o.d wrapping, po.rtio.ns, quality, quantity, thermo.s-transpo.rt co.ntainers, etc.). • Befo.re accepting the meals, the vehicle crew raises and reso.lves questio.ns, co.ncerns, or discrepancies with the Fo.o.d Service representative. • Basins, latrines, and drinking-water co.ntainers/dispensers are cleaned and sanitized o.n a fixed schedule. Vehicles have: • Two.-way radio.s. Cellular telepho.nes. Equipment bo.xes sto.cked in acco.rdance with the • Use o.f Fo.rce Standard. The vehicles are clean and sanitary'-at all times. Perso.nal pro.perty o.f a detainee transferring to. ano.ther facility: • Is invento.ried. • Is inspected. • Acco.mpanies the detainee. The fo.llo.wing co.ntingencies are included in the written procedures fo.r vehicle crews: • Attack • Escape • Ho.stage-taking • Detainee sickness • Detainee death • Vehicle fire • Rio.t • Traffic accident • Mechanical problems • Natural disasters • Severe weather • Passenger list is no.t exclusively men o.r wo.men o.r mino.rs • 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 [] 0 0 0 0 0 o o o Page 67 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • [gI Acceptable TAA~s,pe~R}FA[•.()N, . .(Latid Tr,~n~'p~rt~fi{jnJ'" o Deficient OAt-Risk • o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) (b)(6), (b)(7)c • •••• I Page 68 G·324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 \'" .... '... ... . ....... , ...... • '....... ....... .......... . .... USE OF FORCE '.'. ". ........ . ...... ' '.., '.. ... ....... . ...... .... . ... . .Policy:. Th~.L!;S ..·Departm!i}f1:t 'ofHom~lafild S€leUrityal:ltMoriz~the~(;Js~'Of . f,orceionJy;·asa'lastalterIJCitive.afterall ' ' \··qm~freasonapre~€lttp~store~()lve.a;sitLJ~tiollhav€lf~.i1€lp,qr,IY ·".l'npunt:pf,f()r¢€lnepe~~alY'to'i!ft~iq.control. of' tne.q€ltaif\e,e,:~ppr6teptand.· ~I}$~reth~'sqfetyof' d~,!a4n;eas, .. <. ...·.afl~.Qthert$"Ht~'preV:€l?ts~riQLJ'sprQPerty· . .• • .~~r~~;~:;~ci;w~~~~~~d~:~~;!~~~i~~~~~~~~~#~'~:f;~C~~~~~~~~;~r~~~s ~~c:s~:~ ~~ ~ain" ". , . . . . . . ,.",';i,:,:~·",mR~n'~~~. ," '. .. . ·,Yj:S."\"N~:I,N~::;i:<i ...;.Ft~itt~~~~(;"· ." . Written policy authorizes staff to respond in an immediate-use-of-force situation without a supervisor's o o presence or direction. :> When the detainee is in an area that is or can be isolated (e.g., a locked cell, a range), posing no direct threat to the detainee or others, officers must try to resolve the situation without resortinQ to force. Written policy asserts that calculated rather than immediate use of force is feasible in most cases. The facility subscribes to the prescribed Confrontation Avoidance Procedures. • Ranking detention official, health professional, and others confer before every calculated use of force. When a detainee must be forcibly moved and/or restrained and there is time for a calculated use of force, staff use the Use-of-Force Team Technique. • Under staff supervision. Staff members are trained in the performance of the Use-of-Force Team Technique. All use-of-force incidents are documented and reviewed. Staff: • Does not use force as punishment. • Attempts to gain the detainee's voluntary cooperation before resorting to force • Uses only as much force as necessary to control the detainee .. • Uses restraints only when other nonconfrontational means, including verbal persuasion, have failed or are impractical. Mecication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. Use-ot-Force Team follow written procedures that attempt to prevent injury and exposure to communicable disease(s). o o o o o o o o County jail has a SRT team available for calculated incidents. o o o o o o o o o o Page 69 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • USEOF'FORCI5>'· . Standard procedures associated with using four-point restraints include: • Soft restraints (e.g., vinyl) • Dressing the detainee appropriately for the temperature. • A bed, mattress, and blankeVsheet. • Checking the detainee at least every 15 minutes. • Logging each check. • Turning the bed-restrained detainee often enough to prevent soreness or stiffness. • Medical evaluation of the restrained detainee twice per eight-hour shift. • When qualified medical staff is not immediately available, staff position the detainee "face-up". The shift supervisor monitors the detainee's position/condition every two hours. • He/she allow the detainee to use the rest room at these times under safeauards. All detainee checks are logged. . In immediate-use-of-force situations, staff contacts medical staff once the detainee is under control. When the OIC authorizes use of non-lethal weapons: • Medical staff is consulted before staff use pepper spray/non-lethal weapons. • Medical staff review the detainee's medical file before use of a non-lethal weapon is authorized. Special precautions are taken when restraining pregnant detainees. • Medical personnel are consulted Protective gear is worn when restraining detainees with open cuts or wounds. Staff documents every use of force and/or non-routine application of restraints. It standard practice to review any use of force and the non-routine application of restraints. All officers receive training in self-defense, confrontatiot:l-avoidance techniques and the use of force to control detainees. • Specialized training is given Officers are certified in all devices they use. The officers are thoroughly trained in the use of soft and hard restraints. In SPCs is the Use of Force form is used. In other facilities (IGSAs / CDFs) this form or its equivalent is used. i<·< ......• o o o o o o o o o o IZI 0 0 IZI 0 0 IZI 0 0 IZI 0 0 IZI 0 0 IZI 0 0 • ................;,.; •.. ;•. ; •• ~.;.;' Page 70 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 •.••. ,.. C8l Acceptable • o Deficient ....... . . OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Page 71 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 I • • .S~AFF. DETAliNEECOMIIi1UNICA\tiGNS . '. ........ ". ...' . Poli~y: PrdeeduiresmuiStbe:inplae.~to aHow 10r formal'aridinforrllalcorit~'6tb~lwe~l&Ke~, fa~fllty stafhaM II.CE$~affandICEd~t~in.esandt{)permit· detainees to makewritten"regus$ts\:tq . U:31l:.sta~:an(hre6~JVe~n·· answeri!1ari'9.ec.eptab.l.e;~·imetr~me. ..: ... ' .... . " ". '., . ·.,:;.Componenf$ . . . ...... ' : i ¥ .. i·,N The ICE Field Office Director ensures that weekly announced and unannounced visits occur at the IGSA. Detention and Deportation ~ conduct scheduled weekly_ visits with detainees he d in the IGSA. Scheduled visits are posted in ICE detainee areas. Visiting staff observe and note current climate and conditions of confinement at each IGSA. ICE information request Forms are available at the IGSA for use by ICE detainees. The IGSA treats detainee correspondence to ICE staff as Special Correspondence. ICE staff respond to a detainee request from an IGSA within 72 hours. ICE detainees are notified ion writing upon admission to the facility of their right to correspond with ICE staff regarding their case or conditions of confinement. D Deficient D . .~.,: .';,:'FIemllt/(s./ . No Deportation Officer in the Chattanooga Office. 0 0 ~ 0 0 0 0 0 0 ~ 0 0 IZI ~ 0 oj 0 0 ~ 0 0 IZI Staff • pet~jne~: ·Commqf)i~atiqris [8J Acceptable ':N~ ~ ~ ...•.. At·Risk i I >.• """.::. ... . . . " o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Hamilton County is inspected as an over 72 hour facility, due to the fact that it usually takes longer than 72 hours to transfer detainees to either the District Office or the Sub·Office. Detainees are moved as soon as their TB medical clears. If an ICE detainee has a question, they can submit it by filling out a request chit and it will be forwarded to the Chattanooga lEAs. Page 72 G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 u J • • . poli~y: ··IOE;Vililrlila~'·/3.Ul'leCe$sa,f;Y n().titicati&nS.Whella,.det~in~e'\j~tt:~~~ferr~q.jf·li:(detail'iiiteWi$t>~ih9.· transferrea via/tme<JUsticePrisonerAlien TransportatiorLSystem .(JP~TSh1QEwFlI aclhereto JIPATS·· .. protQc6Is·; In ,qecidingwhether to. t.ran$~er a'detainee, ICE willtakeintoc6nsid~rationwhether the detainee' i$repr:e$etl~e(I''befor:,~jJh~:irnmigration,court In such cases, the~ield9ffiCeDire~t9rwfUcon$ider.th~ . "... ·~etajrl'~.e~s:,st'age . '. ··irl':ihe.,r~r;n9\lQ;kp~pcess, whetherthe.de~ainee's'atiPrneyI$lo6ated·\Ni~liin.reasonabJe . dfivlngicli~ta,9.ee Ofi.~.~~cnity,ari.d wnere,tlieim migrati.on COl).lrt p~o~~9lnSs.aretaKir1~place.~ ..•.. ••.. '..•. ,." . When a detainee is represented by legal counselor a legal representative, and a G-28 has been filed, the representative of record is notified by the detainee's Deportation Officer. • The notification is recorded in the detainee's file • When the A File is not available, notification is noted within DACS Notification includes the reason for the transfer and the location of the new facility, The deportation officer is allowed discretion regarding the timing of the notification when extenuating circumstances are involved. The attorney and detainee are notified that it is their responsibility to notify family members regarding a transfer. Facility policy mandates that: • Times and transfer plans are never discussed with the detainee prior to transfer. • The detainee is not notified of the transfer until immediately prior to departing the facility. • The detainee is not permitted to make any phone calls or have contact with any detainee in the general population. The detainee is provided with a completed Detainee Transfer Notification Form. • Form G-391 or equivalent authorizing the removal of a detainee from a facility is used. For medical transfers: • The Detainee Immigration Health Service (or IGSA)(DIHS) Medical Director or designee approves the transfer. • Medical transfers are coordinated through the local ICE office. • A medical transfer summary is completed and accompanies the detainee. Detainees in ICE facilities having D1HS staff and medical care are transferred with a completed transfer summary sheet in a sealed envelope with the detainee's name and A-number and the envelope is marked Medical Confidential. For medical transfers, transporting officers receive instructions reQardinQ medical issues. Detainee's funds and valuables and property are returned and transferred with the detainee to his/her new location. Transfer and documentary procedures outlined in Section C and D are followed. Meals are provided when transfers occur during normally schedule meal times. o o o o o No Deportation Officer. o o o o o o o o o Never have had a medical transfer. D D 121 0 0 0 0 121 ~ D 0 ~ D D ~ D D Page 73 G-324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04 • • An A File or work folder accompanies the detainee when transferred to a different field office or sub-office. A Files are forwarded to the receiving office via overnight mail no later than one business day following the transfer. . ,:... IZI 0 0 IZI 0 0 , ~ Acceptable o Deficient OAt-Risk o Repeat Finding Remarks: (Record significant facts, observations, other sources used, etc.) Page 74 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 • • The tol/owing items must be inspected tor compliance with those Justice Core Standards not covered by the ICE Detention Standards: A 1 U Written Policy and Procedures are in place to provide staff with the necessary information to operate and maintain the facility on a daily basis and in accordance with local, state, and federal law Written policy and procedure are reviewed annually and updated accordin Iy 2 NA o I:.:: The facility provides for a system of monitoring through internal audits and reviews The internal administrative audit is separate from any external audits or reviews Audit or inspection reports identify areas of concern, identify necessary corrective action, and provide for a system follow-up Audit and Inspection reports are maintained on file until at least the next review is conducted 3 4 5 6 To the extent Possible, physical plant design facilitates continuous personal contact and interaction between staff and detainees in the housing unit and recreation / leisure areas. Written poliCies and procedures are in place that outline a comprehensive program that promotes and encourages staff/detainee communications. A daily rotation schedule should be established to ensure adequate staff coverage is provided throu hout the meal. 7 8 9 Staff are provided appropriate annual cultural diversity or sensitivity training. Such training is designed and implemented in a fashion that will further enhance staff members' abili to communicate with detainees in an effective manner. mOJCore Standards - Rating IGSA'sOnly . IZI Acceptable 0 :-11. • Deficient 0 =.•••• _. - ~ (b)(6), (b)(7)c • o g Repeat Deficiency • 0 At-Risk ervations, other sources used, etc.) • Page 75 G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04 o o IZI 0 0 • • u.s. Department of Homeland Security Immigration and Customs Enforcement 2150 Stein Drive Chattanooga, Tennessee February 2,2006 MEMORANDUM FOR: Hamilton County Jail Chattanooga, Tennessee (b)(6), (b)(7)c (b)(6). (b)(7)c FROM: SUBJECT: hnmigration Enforcement Agent Inspection of Hamilton County Jail. To assist us in the inspection scheduled for March 8, 2006, I would ask that you fill out the provided forms and that copies of the following documents be made available for inclusion in the report. • Copy of Detainee Handbook and Policies. • The most recent Commission of Accreditation for Corrections Standards Certification and a copy of your latest state inspection. • Latest Health Inspection. • Copy of recent Recreation Schedule. .. Latest Water Certification • Copy of current Food Service Menu and the name of the dietician who prepared it. I would also like to request that a copy of the Department's Policy and Procedures manual be made available for our inspection. Should you have any questions regarding this review, Please contact 1716 ext. II at (423) 553 Office of_tion and Removal Oper{ltions U.S. Depa ent of Homeland Security 425 I Street, NW Washington, DC 20536 u.s. Immigration and Customs Enforcement March 13,2006 MEMORANDUM FOR: FROM: John P. Torres Director (Acting) Office Of Detention and Removal (b )(6), (b )(7)0 (b )(6), (b )(7)0 Immigration Enf Chattanooga, Tennessee QRT Office SUBJECT: Hamilton County Jail, 2006 Annual Detention Review The New Orleans Field Office, Office of Detention and Removal conducted a detention review of the Haniilton County Jail on March 6, 2006. This review was conducted by lEA This facility is used for detainees requiring housing over 72 hours. Type of Review: This review is a scheduled Operational Review to determine general compliance with established Immigration and Customs Enforcement (ICE) National Detention Standards. The last review of this facility was in May 2004 . .Review Summary: The facility is not currently accredited. Hamilton County Jail serves the needs of ICE officers for the Chattanooga, Te~nessee Quick Response Team. Review Findings: The following information summarizes those standards not in compliance. Each standard is identified and a short summary· provided regarding standards or procedures not currently in compliance. Compliant Deficient At-Risk Non-Applicable - 34 . 0 0 5 Subject: Detention Revi.mmary Report Page 2 • Standards Summary Findings: The facility is in compliance with all standards. RIC Observations: Facility Staff: The staff was extremely well versed in policy and procedure at this location. Staff exhibited confidence and courtesy throughout the review. The team commends the efforts and accomplishments of the Facility staff. Security Staff: The staff exhibited professionalism. The staff was questioned regarding their policy and procedures. The staff's initial orientation and continued training allows them to operate the facility in a calm and orderly fashion. The Security staff was eager to display their abilities and working knowledge of facility operations. The Chief of Corrections and the Security Lieutenant were made available to answer any question that came up. They are proud of their facility and are constantly looking for ways to improve their facility. RIC Issues and Concerns Hamilton County reported 2 escapes on their Significant Incident Report. One reported escape was when officers were transporting an inmate to the hospital. The inmate claimed to have back pain and his legs were hurting. When they arrived at the hospital, the inmate ran from the wheelchair that he was in. He then hid in a room. He was lo¥ated within 5 to 10 minutes of his escape. The other escape was by an inmate who had iMtitched armbands with another inmate. The inmate was then released. This incident caused the jail to change their release policy. They now use a three point system to verify an inmate. The inmate is first verified, by picture, on the floor they are being housed. They are then verified, by picture, in the booking area where they are to be released. They are also asked personal questions that only the inmate should be able to answer. The jail has also requested funds to purchase a thumbprint scanner, to be used to verify inmates upon release. Neither of these incidents involved ICE detainees. Recommended Rating and Justification: It is the Reviewer in Charge recommendation that the facility receive a rating of "Good". The facility fully implements ICE Detention Standards. The facility fully complies with all standards. RIC Assurance Statement: All findings of this review have been documented on Form G-324A and are supported by the written documentation contained in the review file. Department Of Homeland Security • Immigration and Customs Enforcement 'tention Facility Inspection Form Facilities Used Over 72 hours C < A. Type of Facility Reviewed ICE Service Processing Center ICE Contract Detention Facility ICE Intergovernmental Service Agreement ~ o =--=----- G. Accreditation Certificates List all State or National Accreditation[s] received: o ~ Check box if facility has no accreditation[s] B. Current Inspection Type of Inspection ~ Field Office 0 HQ Inspection Date[s] of Facility Review March 6, 2006 H. Problems 1 Com laints (Co ies must be attached) The Facility is under Court Order or Class Action Finding Court Order 0 Class Action Order The Facility has Significant Litigation Pending Ma· or Liti ation 0 Life/Safet Issues Check if None. o C. PreviouslMost Recent Facility Review Date[s] of Last Facility Review May 2004 Previous Rating Superior .~ Good 0 Acceptable 0 Deficient 0 At-Risk o D. Name and Location of I. Facility History Date Built 1975 Date Last Remodeled or Upgraded 1992 Date New Construction 1 Bedspace Added Future Construction Planned Yes ~ No Date: Current Bedspace Future Bedspace (#New Beds only) 489 Number: Date: o Officer (Warden/Ole/Superintendent) UU"lJ'UIOCt: (List Office with oversight responsibilities) J. Total Facility Population Total Facility Intake for previous 12 months 22,598 Total ICE Mandays for Previous 12 months K (Last Name, Title and Duty Station) TN M(~mIOerl Title 1 Duty Location AL earn Member 1 Title 1 Duty Location 1 Name of Team Member 1 Title 1 Duty Location 1 1 F. CDFIIGSA Information Onl:y/ Contract Number ~ate of Contract or IGSA 7/1/95 J-B74-M-144 Basic Rates per Man-Day 56.29 Other Charges: (If None, Indicate N/A) , , I . CI asSI'filca f Ion I Adult Male I Adult Female L eveI (ICE SPCsand CDFs 0 nlYJ I ) L-l L-2 L-3 F acili ty C al)aclty Rated Operational Emergency Adult Male 489 510 Adult Female 0 0 0 ~ Facilitv holds Juveniles Offenders 16 and older as Adults L M. Average Daily Pop~ I AdultMale I Adult Female ~f,.f'f'li .. ,. ICE 3/ ~ II USMS 30 0 Other 470 0 Level , Estimated Man-days Per Year Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04 Significant Incident Summary Worksheet For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report and the possible reduction or removal of ICE' detainees at your facility. Any attempted physical contact or physical contact that involves two or more offenders Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting Routine transportation of detainees/offenders is not considered "forced" Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations, major frres, or other large scale incidents. Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04 HEADQUARTERS EXECUTIVE REVIEW I Review Authority The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 30 days from receipt of this report to respond to all findings and re(:oIrllmmdatllW Print Name) Final Rating: D Superior DGood D Acceptable ~ Deficient D At-Risk D No Rating Comments: The facility rating has been dowgraded to Deficient based on information contained in Form G-324A and the attached working papers. The facility must address deficient areas in the Access to Legal Materials Standard, Recreation, and Access to Medical Standard. The Field Office should address the deficiencies in Stafti'Detainee Communication. A plan of action is required. Form G-324A (Rev. 8/1101) No Prior Version May Be Used After 12/31101 Office ofDetention and Removal Operations U.S. Department of Homeland Security 425 I Street, NW Washington, DC 20536 U.S. Immigration and Customs Enforcement MEMORANDUM FOR: Trey Lund Field Office Director New Orleans Field Office DEC, 1 Z006 FROM: SUBJECT: The review ofthe Hamilton County Jail Conducted on March 6,2006, in Chattanooga, Tennessee has been received. A final rating of Deficient has beel! assigned. The G-324A worksheets provided by the Reviewer-in-Charge (RIC) indicated the facility was noncompliant with the Access to Legal Materials Standard, Recreation Standard, Access to Medical Care Standard, and the StafflDetainee Communication Standard. The rating was based on the RIC Summary Memorandum and supporting documentation. The Field Office Director must remedy the deficiencies in the RIC Memorandum, and initiate the following actions in accordance with the Detention Management Control Program (DMCP): 1) The Field Office Director, Detention and Removal Operations, shall notify the facility within five business days of receipt of this memorandum. Notification shall include copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet, RIC Summary Memorandum, and a copy of this memorandum. 2) The Field Office Director is responsible for ensuring that the facility responds to all findings and a Plan of Action is submitted to the Review Authority (RA) within 30 days. 3) The RA will advise the Field Office Director once the Plan of Action is approved. 4) Once a Plan of Action is approved, the Field Office Director shall schedule and followup on the above noted deficiencies within 90 days. The RIC is responsible for assisting the Intergovernmental Service Agreement (IGSA) facility to respond to the Immigration and Customs Enforcement findings when assistance is requested. Notification to the facility shall include information that this assistance is available. staff have any questions regarding this matter, please contact Deputy Assistant Director, Detention Management Division at cc: Official File (b)(2)Low, (b)(6). (b)(7)c www.ice.gov 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Admission and Release Classification System Correspondence and Other Mail Detainee Handbook Food Service Funds and Personal Property Detainee Grievance Procedures Issuance and Exchange of Clothing, Bedding, and Towels Marriage Requests Non-Medical Emergency Escorted Trip Recreation Advanced Directives and Death 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. Contraband Detention Files Disciplinary Policy Emergency Plans Environmental Health and Safety Hold Rooms in Detention Facilities Key and Lock Control Population Counts Post Orders Security Inspections Special Management Units (Administrative Segregation) Special Management Units (Disciplinary Segregation) Tool Control Transportation (Land management) Use of Force Staff / Detainee Communication (Added August 2003) Detainee Transfer (Added September 2004) All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance. Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04 RIC Review Assurance Statement By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the deficiencies noted in the report. March 13,2006 Print Name, Title, & Duty Location Alabama Print Name, Title, & Duty Location Recommended Rating: o Superior ~Good o Acceptable o Deficient OAt-Risk Comments: Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04