•

Department of Homeland Securi.A
Immigration and Customs Enforce~'r
Office of Detention and Removal

+
Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)

This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours

Field Office Detention Review Worksheet

o
o

Local Jail- IGSA
State Facility - IGSA
X
ICE Contract
Name
Jail
Monroe
Address (Street and Name)
7000 E. Dunbar
City,
and Zip Code
MnlnrnR_ MI48161

Assessment

er

•

Table of Contents

DETAINEE SERVICES STANDARDS

(SECTION I)

•

............................................................. 3

~~.,:~~~:~~~:,:~~:~~~~:~~~:~~::~~~:,:~~:,:~~:,:~~~:':~~:':~~~:~~~:~~~:'~~~~~':~~:':~~~:':~~:':~~~:~~~:~~~:~~~:,:~~~:~~~:~~~:~_"",,(~I~ted: p1i$[~~~~:=J
CLASSIFICATION SYSlEM ........................................................................... ' ............................................ .
CORRESPONDENCE AND OTIIER MAIL ...................... " .............................................,,"'.:.:=-:.:==.,,""-"=
DETAINEE HANDBOOK ............................................................................................................................ .
FOOD SERVICE ......................................................................................................................................... .
FuNDs AND PERSONAL PROPERTY ................................................................... : ..................................... ..
~ETAINEEGRIEVANCEPROCEDURES ....................................................................................................... ,.,,,{

. . . .m:.-.~::.~::.-.::.'.~::.'.::.'.::.-.::.-.~::.~::.-.::.-.~:.-.~::.~::.-.::.-.~:.-.~::.'.::.-.::.-.~:.-.~::.-.::.-.-

~

Deleted:,

~_---''--

_____

--.J

ISSUANCE AND EXCHANGE OF CL01HING, BEDDING, AND TOWELS ....................................................... .
MARRIAGE REQUESTS ...................................... :...................................................................................... .
NON-MEDICAL ESCORlED TRIPs .................................................................... " .................................... , ...
RECREATION ........................................................................................................................................... ..
RELIGIOUS

~~

VOLUNTARY WORK PROGRAM ................................................................................................................ .

HEAL TH SERVICES STANDARDS (SECTION ll) ................................................................. 33
HUNGER STRIKES .................................................................................................................................... .
MEDICAL CARE........................................................................................................................................ .
SUICIDE PREVENTION AND lN1ERVENTION .................................... , ....................................................... ..
TERMINAL ILLNESS, ADVANCED DIRECTIVES AND DEATII..................................................................... .

SECURITY AND CONTROL STANDARDS (SECTION Ill) .................................................. 40

s::~~~~,.:::.:::,.::,.::,.::,.::::.:::.::,.:::.::::.:::.:::.:::.::::.::.::::.:::.:::.:::,.::,.::,.:::,.::,.:::.:::.:::.,.:;:.:::.:::.:::,.::,.:::.:_""
DE1ENTION FILES .......................=".........................................................................................................
DISCIPLINARY POLICY ............................................................................................................................. .
EMERGENCY PLANS ................................................................................................................................. .
ENvIRONMENTAL HEALTII AND SAFETY .................................................... :........................................... ..
HOLD ROOMS IN DE1ENTION FACILITIES ............................................................................................... ..
KEy AND LOCK CONTROL ....................................................................................................................... .
POPULATION COUNTS .............................................................................................................................. .

fC?.~!.. Q~IO~, :.:: ,.:::':: :,.: ::.:::':::':::,'::,'::,':::':::,'::,'::,':::'::,','::,'::,':: ::': ::'::,'::,':::'::: ,.::,.:: :.:::.:::,.::,.:::.::: :.:: :.: ::.:_,."" {
SECURITY INSPECTIONS............................................................................................................................
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ......................................................... ..
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) .............................................................. ..
TOOL CONTROL...."===,,..................................................................................................... ..
TRANSPORTATION (LAND) ...................................................................................................................... .
USE OF FORCE ......................................................................................................................................... .
STAFFIDETAINEE COMMUNICATIONS'-",-""-"-" .......................................................................= = = . =
DETAINEE TRANSFER STANDARD ............................................................................................................ .

Page 2
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

Deleted:

'If
'-----=-_ _ _ _ _ _....J

.. {

Deleted: 1

L-_-..::_ _ _ _ _ _--'

•

•

Section I
Detainee Services Standards

Page 3
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

is a designated ICE or facility employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis. The designee
properly disposes outdated supplements and replaces
Detainees are offered a minimum 5 hours per week in
the law library. Detainees are not required to forego
recreation time in lieu of library usage. Detainees facing
a court deadline are given priority use of the law library.
Detainees may request material not currently in the law
library. Each request is reviewed and where appropriate
an acquisition request is initiate and timely pursued.
Request for copies of court decisions are
detainees to assist other detainees,
free of charge, in researching and
Staff ensures that illiterate or non-English-speaking
detainees without legal representation receive more
than access to
law books after
may
legal material in the general population and in the
special management unit. Stored legal materials are

x

0

x

0

X

0

x

X

0

Detainees can utilize the
law library computers in
the dormitory during the
daylight hours at will with

0
0

x

0
0

X

0

0

X

0

0

The facility attempts to
get a translator for the
detainee

I

Detainees housed in Administrative Segregation and
Disciplinary Segregation units have the same law library
access as the general population, barring security
concerns. Detainees denied access to legal materials
are documented and reviewed routinely for lifting of
sanctions.

Page 4
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

X Acceptable
:-.,,11.

..

D DefIcient

~~.~.4'·AJ

~

b (6): (b 7 c

r

D

At-Risk

D Repeat Finding

facts, observations, alternate source used for verification, etc.)

2006

9

Page 5
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

In processing includes an orientation of the facility.
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions. How to contact
ICE. The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general
sick-call procedures, etc., and the

x

o

o

x

o

o

x

o

o

x

o

o

o

o

x

x

X Acceptable

0

Deficient

x

0

o

0

OAt-Risk

ICE is not notified

o Repeat Finding

observations, other sources used, etc.)

Page 6
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•
•
•

•

Classifying detainees upon arrival.
Separatjng individuals who cannot be classified
upon arrival from the general population.
The first-line supervisor or designated
classification specialist reviewing every

D

D Deficient
~ •

•

: . . I.

blIS) Ib)17)C

• J I

"

~

...

At-Risk

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

D

Repeat Finding

s, obseNations, other sources used, etc.)

,'.

Auditors Signature I Date

Page 7
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•

•

are
correspondence or other mail without
detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate
media is
Correspondence to a politician or to
processed as special correspondence and is not read or

x

D

x

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

will

and its disposition. Records are
to date.

Page 8
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

writing paper, envelopes, and
ICE detainees.

X Acceptable

D Deficient

!l:im,ifir"'lMf facts,

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

X

D

D

At-Risk

D Repeat FindIng

obseNations, other sources used, etc.)

Page 9
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

count
count procedures Meal times, feeding procedures,
procedures for medical or religiOUS diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
iene
The
and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
describes barber hours and hair cutting

x

0

x

0

0

x

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

0

X

0

X

0

0

X

0

0

The handbook is reviewed
yearly

Page 10
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

steps in the grievance process - Including:
•
Informal (if used) and formal grievance
procedures;
• The appeals process;
•
In CDF facilities: procedures for filing an
appeal of a grievance with ICE.
•
Staff/detainee availability to help during the
grievance process.
• Guarantee against staff retaliation for
filing/pursuing a grievance.
•
How to file a complaint about officer
misconduct with the Department of Homeland

and responsibilities

X Acceptable

J.....

D Deficient

.:,' "

:, .

b 6, b 7)c
OJ.
Auditor's Signature / Date

D

At-Risk

x

o

o

x

0

0

X

0

0

X

0

0

X

0

0

D Repeat Finding

5, observations, other sources used, etc.)

, ••

Page 11
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

,;,,',',"

I.'

•
,

•

FO:qDS8R.~I~:e '

.~ 1~9!i!Y:"'i' ~~",~ .. !!""'.. ,... n.tril~

}i
!llil~'~)$~caAda~ds;, i
("x,
f:> , ' i ,';:;,:
'I
The food service program is under the di(ect
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
The Cook Foreman is on duty on days when the FSA is
off duty and vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.
• In ICE Facilities this includes a review of the
ICE "Food Service" standard
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils
Special procedures (when necessary) govern the
handling of food items that pose a security threat.
Operating procedures include daily searches
(shakedowns) of detainee work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.

The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the "Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service department.
During orientation and training session(s), the CS
explains and demonstrates:
• Safe work practices and methods.
• Safety features of individual productsl pieces of
equipment.
• Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
·Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
regulations regarding detainee pay.

"

,

,j;,

..... - " " . " " " , .......
'

Y

'N

::NA.

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

",

,Remarks"

Searches occur at the
end of each shift
All staff members are
trained

Page 12
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

D

x

D
x

has established procedures to ensure that
on the master-cycle menu are prepared and

•
"food preparation"
Detainees whose religious
adherence to particular religious dietary laws are
referred to the
orFSA.
whose
A common-fare menu
dietary requirements cannot be met on the main.
• Changes to the planned common-fare menu
can be made at the facility level.
• Hot entrees are offered three times a week.
• The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
• Staff routinely provides hot water for instant
beverages and foods.
0
Common-fare meals are served with:
0
Disposable plates and utensils.
0
Reusable plates and utensils.
• Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet items.
supervisor at the
detainee's removal
The Warden, in conjunction with the chaplain and/or
local religious leaders, provide the FSA a schedule of
the ceremonial
calendar

x

D

x

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

Page 13
G-324A Detention Inspection Form Worksheet for IGSAs .; Rev: 10/18/04

common-fare program
abstaining from particular foods or fasting for religious
purposes at prescribed times ofthe year.
• Muslims fasting during Ramadan receive their
meals after sundown.
• Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
• Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday.and

•

•
•

staff instructs detainee
on:
Personal cleanliness and hygiene;
Sanitary techniques for preparing, storing, and
serving food, and;
The sanitary operation, care, and maintenance

x

o

o

X

0

D

X

D

D

X

0

D

X

D

D

X

0

D

X

D

D

X

0

D

X

D

D

X

D

D

Page 14
G-324A Detention Inspeetion Form Worksheet for IGSAs -Rev: 10/18/04

observations, other sources used, etc.}

Page 15
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
x

The
attempts to notify an
that he/she left property in the facility.
• By sending written notice to the detainee's last
known address;
• Via certified mail;
• The notice state that the detainee has 30 days
in which to claim the property, after which it will
be
abandoned.
The facility disposes abandoned property in
accordance with written procedures.
• If a CDF/IGSA facility, written procedure
requires the prompt forwarding of abandoned

D Deficient

X Acceptable
~ ; .. ~ I.

•

...

".,

(b )(6), (b )(7)c

... ,

'"'

$,

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

At-Risk

D

To the

Supervisor

Repeat Finding

obseNstions, other sources used, etc.)

-

Auditor's Signature / Date

Page 16
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•

•

to requests by ",tt/vn.">\,,,,
and
for
Upon receipt of concurrence by the Field Office Director,
the facility or authorized ICE Field Office ensures proper
notification to attorneys or accredited representatives in
manner.
The facility follows policy and procedure when rejecting
or requesting modifications to objectionable material
provided or presented by the attorney or accredited
resentative.
Posters announcing presentations appear in common
areas at least 48 hours in advance and sign-up sheets
are available and accessible.
Documentation is submitted and maintained when any
detainee is denied permission to attend a presentation
ial.
and the
for the
When the number of detainees allowed to attend a
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
attend.
Detainees in segregation, unable to attend for security
reasons may request separate sessions with presenters.
Such
uests are documented.
when n
to assist

no,"m,'r",

presenters to distribute ICE-approved

The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or,authorized detention staff are
present but do not monitor conversations with legal
presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or disignee; and the reasons for suspension are
documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
s.
individual is
from
plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
anizations.
the
uest of outside
A copy of the Group Legal Rights Presentation
including attachments, is available to detainees upon

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

Page 17
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
ACIt:eDltable

0

Deficient

•
OAt-Risk

Keloeclt

Findi

facts, observations, other sources used, etc.)

Page 18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

Written procedures provide for
of oral grievances (Not mandatory).
• If yes, the detainee has up to fIVe days within
which to make his/her concem known to a
Detainees have access to the grievance committee (or
equivalent in IGSA), using formal procedures.
• Detainees may seek help from other detainees
or facility staff when preparing a grievance.
• Illiterate, disabled, or non-English-speaking
detainees receive special assistance when

are
or substantiated cases staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.

•

X

0

D

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

for the grievance to be
forwarded up to the Sheriff

maintaining a Detainee Grievance

•

If not, an alternative acceptable record keeping
system is maintained.
"Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
received but not filed.
nce
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, .in a CDFIIGSA

•

X Acceptable

0

Deficient

OAt-Risk

D Repeat Finding

observations, other sources used, etc.}

Page 19
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

and procedure
the regular
has a
issuance and exchange of clothing, bedding, linens and
towels.
The supply of these items exceeds the
for the number of
minimum
I new
are i
temperatureappropriate, presentable clothing during in-processing.
Detainees receive
• One uniform shirt and one pair of uniform pants
or one jumpsuit.
• One pair of socks.
• One pair of underwear (Daily change) ..

are
and
towel. They receive at a minimum:
• One mattress
• One blanket
• Two sheets
• One pillowcase
• One towel
• Additional blankets are issued based on local

D

At-Risk

X

0

0
No
by the facility

x

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

D Repeat Finding

obseNations, other sources used, etc.)

Page 20
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

" ~~.~eA~Se~bY-ea~,clJ~~i

:t;;~rripotl~ntSf'
'>::
The Field Office considers detainee marriage requests
on a case-by-case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/OIC or IGSA. Rejections
are documented.
It is standard practice to require a written request for
ermission to mar .
The written request includes a Signed statement or
comparable documentation from the intended spouse,
confirm in marital intent.
The Warden/OIC provides a written copy of his/her
decision to the detainee and his/her Ie al re resentative.
When permission is denied, the Warden/OIC states the
basis for his/her decision.
The Warden/OIC provides the detainee with a place and
time to make weddin arran ements.

0

X Acceptable
~ . . . - I..

.;. U

• I

b6.b7c
Auditor's Signature / Date

or

I

Deficient
..

•¥ ,;;; '~'" ';' '

x

o

o

x

o

o

x

o

o

x

o
o

o

o

o

o

o

x
x
x

OAt-Risk

o

D Repeat Finding

s, observations, other sources used, etc.)

"

Page 21
G-324A Detention Inspection Form WorkSheet for IGSAs - Rev: 10/18104

•

•

The
considers and approves, on a caseby-case basis, trips to immediate family member's:
•
Funeral
•
Deathbed
The facility recognizes mother, father, brother, sister,
spouse, child, stepparent, and foster parent as
"immediate

Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
of the
instructions for
a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
detainee.

•
•
•
•
•
•

ensure
Conduct themselves in a manner that does not
bring discredit to the ICE.
Do not violate federal, state, or local laws.
Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
Do not arrange to visit family or friends unless
approved before the trip.
Make no unauthorized phone calls.
Know they are subject to search, urinalysis,
nr..,,,th,,,lv7Ar, or comparable test upon return to

o

o

o

o

o

0

o

0

o

0

o

0

o

0

o o
o

o

o

0

o

D

o D
Page 22
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

Deficient

=......

: .• , ••

..

At-Risk

I

"'

, observations, other sources used, etc.)

~-..-..

(b)(6), (b)(7)c

•

Auditor's Signature 1 Date

Page 23
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

'_"~
'C",T'"
't~
"'
":c,peSS,tO;l, ."
.ac~i~itiesto,aUlCE1ietaineeS,fo,

,P()II~r:'(tI~£,

i~J:rtelltpos~I~le.

:, .,."

,

f'{l!lol!lfityand,$upe.

'jX;;};.

EtJT;safetyaqdwelfare; .'

" Y X , . ' . . : ,N~

Does the facility provide:
• An indoor recreation program? .
• An outdoor recreation program?
A recreational specialist (for facilities with more than 350
detainees) tailors the program activities and offerings to
the detainee population.
Regular maintenance keeps recreational facilities and
equipment in good condition.
The recreational specialist or trained equivalent
supervises detainee recreation workers.
The recreational specialist or trainee equivalent
oversees recreation programs for Special Management
Unit and .special-needs detainees.
Dayrooms offer sedentary activities, e.g., board games,
cards television.
Outside activities are restricted to limited-contact sports.
Each detainee has the opportunity to participate in daily
recreation.
Detainees have access to recreation activities outside
the housing units for at least one hour daily, 5 days a
week.
Staff checks all items for damage and condition when
equipment is returned.
Staff conducts searches of recreation areas before and
after use.
All recreation areas under constant staff supervision.
Supervising staff is equipped with radios.
The facility provides detainees in the SMU at least one
hour of outdoor recreation time daily, five times per
week.
Detainees in disciplinary/administrative segregation
receive a written explanation when a panel revokes
his/her recreation privileges.
Special programs or religious activities are available to
detainees.
Volunteers are required to sign a waiver of liability
before entering a secure portion of the facility where
detainees are present.
Visitors, relatives or friends are not allowed to serve as
volunteers.

X

D

D

X

D

D

X

D

D

X

D

D

D

x

X

D
D
D

D
D
D

X

D

D

X

D

D

X
X
X

D
D
D

[]

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

. "';&.

'R~mat;~~""t

No recreation specialist

X
X

D
D

iOlJis.,offere~;t;heG¥"llhi~~~*filc:rf~rther infonn~~iOi1'I$:;~~,~~Y!ti~~,ijutdoor .
,

If the facility has no outside recreation, are detainees
considered for transfer after six months?
• If yes, written procedures ensure timely review
of all eligible detainees.
Case officers make written transfer recommendations
about everv six-month detainee to the OIC.
The OIC documents all detainee-transfer decisions,
whether yes or no.
The detainee's written decision for or against an offered
transfer documented in his/her A-file.

D

D

D

D

D

D

D

D

Page 24
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

o

0

o

0

o o
X Acceptable

0

Deficient

OAt-Risk

o Repeat Finding

observations, other sources used, etc.}

Auditor's Signature I Date

Page 25
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

accommodates recogn
observances by:
• Providing special meals, consistent with dietary
restrictions.
• Honoring fasting requirements.
• Facilitating religious services.

0

X Acceptable
a

ii5fiiiWimtil

•

,.

•

I

_I

Deficient
_

x

o

o

x

o

o

x
x

o

o

x

o
o

o

x

o

o

OAt-Risk

o Repeat Finding

observations, other sources used, etc.}

3/2/2006

Auditor's Signature 1 Date

Page 26
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
•
,;v.
r~~' _~:'1~~~tit:~;[~~t$~,
'c ,',

''1"k;\,%,<

'J"~M~,r#E.""""'_

Detainees are allowed access to telephones during
established facility waking hours.
Upon admittance, detainees are made aware of the
facility's telephone access policy.
Access rules are posted in housing units.
The facility makes a reasonable effort to provide key
information to detainees in languages spoken by any
significant portion of the facilitY's population.
Telephones are provided at a minimum ratio of one
telephone per 25 detainees in the facility population.
Telephones are inspected regularly by facility staff to
ensure that they are in good working order.
The facility administration promptly reports out-of-order
telephones to the facility's telephone service provider.
The facility administration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.
Detainees are afforded a reasonable degree of privacy
for legal phone calls.
A procedure exists to assist a detainee who is having
trouble placing a confidential call.
The facility provides the detainees with the ability to
make non-collect (special access) calls.
Special Access calls are at no charge to the detainees.
In facilities unable to fully meet this requirement initially
because of limitations of its telephone service, the ICE
makes alternate arrangements to provide required
access within 24 hours of a request by a detainee.
No restrictions are placed on detainees attempting to
contact attorneys and legal service providers who are
on the approved "Free Legal Services Lisf'.
Special arrangements are made to allow detainees to
speak by telephone with an immediate family member
detained in another Facility.
Any telephone restrictions are documented.
The facility has a system for taking and delivering
emergency detainee telephone messages.
Emergency phone call messages are immediately
given to detainees.
Detainees are allowed to return emergency phone calls
as soon as possible.
Detainees in disciplinary segregation are allowed
phone calls relating to the detainee's immigration case
or other legal matters, including consultation calls.
Detainees in disciplinary segregation are allowed
phone calls to consularlembassy officials.
Detainees in disciplinary segregation are allowed
phone calls for family emergencies.

X

D

D

X
X

D
D

D
D

X

D

D

X

D

0

X

D

D

X

D

D

X

D

0

X

D

D

X

D

D

X
X

D
D

[J

X

D

D

X

D

D

X

D
D

0

X

D

D

X

D

D

X

D

0

X

D

D

X

D

D

X

There are 8 telephones in
the Pod (95 detainees)

D

D

x

""',

The Facility contacts
DHS

[]
PLACE IN A LOG BOOK

Page 27
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

X Acceptable

D Deficient

D

At-Risk

D Repeat Finding

obseNations, other sources used, etc.}

Page 28
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•

•
x

D

x

D

x

D

x

D

D

x

D

D

x

D

x

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

MUST BE 18 AND OVER

detainees

Page 29
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

X Acceptable
:'-u .•.

0

:~""';I

Deficient

OAt-Risk

o Repeat Finding

. •bservations, other sources used, etc.)

(b)(6~~
Auditor's Signature / Date

Page 30
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
x
x

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

x.

D

D

X

D

D

detainees for the

challenged
The
detainees, not exceeding:
Eight hours a day.
hours a week.
generally work according to

•

•
•

Page 31
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

X Acceptable
:-~

.. ~ ..

•
D

D Deficient

:a • • • •

,~.

_

At-RisK

D Repeat Finding

•• servations, other sources used, etc.)

mlluJ-19

3/2/2006
Auditor's Signature 1 Date

Page 32
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118104

•

••

•
Section II
Health Services
Standards

Page 33
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

0

x

D

D

X

D

0

X

D

D

X

D

D

X

0

D

and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form.

X

D

D

The medical staff
. hunger strikers.

X

0

D

Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.

X

D

D

Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques.

X

D

D

an extreme
they will be

to record the hunger striker's fluid intake

X Acceptable

procedures for treating

D Deficient

D

At-Risk

D Repeat Finding

observations, other sources used, etc.)

Page 34
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
.X

D

D

x

D

D

x

D

D

x
x
x

D

D

D

D

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

are:

•
•
•

Secured in a locked area within the medical
unit.
With physical access restricted to authorized
medical staff.
Procedurally, no copies made and placed in

screening includes a Tuberculosis (TB) test.
Every arriving detainee receives a TB test.
• During the admission process.
• Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
faCility.
• Detainees not screened are housed separate
from the
All detainees receive a
screening upon
arrival. It is conducted:
• Bya health care provider or specially trained
officer;
• Before a detainee's assignment to a housing

•

Page 35
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

Staff provides detainees with health- services
request slips daily, upon request.
•
Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
• Service-request slips are delivered in a timely
the health care

x

o

o

x

0

0

x

0

0

x
x
x

0

0

0

0

0

0

x

0

0

x

0

0

x

0

0

x
x

0

0

0

0

x

0

0
'

X Acceptable
::-II~

.

•.

:;'11

(b)(6). (b)(J)c
,
g

D Deficient

"'.1

..

OAt-Risk

..•...:.

,

o Repeat Finding

, observations, other sources used, etc.)

.

~

Page 36
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

Training prepares staff to:
•
Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention

D Deficient

X Acceptable
·U·

...

""

#,

D

x

D

At-Risk

D

o Repeat Finding

ts, observations, other sources used, etc.)

(b)(6), (b)(7)c
._. ._Auditor's Signature / Date

Page 37
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
I

•
x

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X'

0

0

X

0

0

X

0

0

X

0

0

I

are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
• The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for

remains disposed of
with the provisions detailed in this
In the event
nor consulate claims the
remains, the Field Office schedules an indigent's burial, .
consistent with local procedures.
• If the detainee's is a U.S. military veteran is the
of Veterans

Page 38
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

The
describing when to contact the
such issues as
•
Performance of an autopsy.
• Who will perform the autopsy.
•
Obtaining State approved death certificates.

X Acceptable

-

"

-- - -

- - _.

-.JI~_._"""_

.

D Deficient
-.

D

x

o

At-Risk

o

D Repeat Finding

, observations, other sources used, etc.)

••

~

g

Page 39
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

Section III

Security and Control

Page 40
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

The
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for

Hard
may be retained and used
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

1"·-

Ix

Acceptable

0

Deficient

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts,. observations, other sources used, etc.)
(b)(6), (b)(7)c
. - ;"';••
Auditor's Signature 1 Date

Page 41
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

'.

•

generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s)

when appropriately requested by supervisory personnel
at the receiving facility or office.
files and
Appropriate staff has access to the
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible

X Acceptable

D Deficient
nn.'IRI\IRTlCln!':

D

X

o

o

X

D

o

x

0

0

x

0

0

X

0

0

X

0

0

At-Risk

o Repeat Finding

other sources used, etc.)

Page 42
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X.

D

D

•

The rules
violations
detainees
in
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale

infractions. The panel:
• Conducts hearings on all charges and·
allegations referred by the UDC
• Considers written reports, statements, physical
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence
a
permits hearing postponements or
The
continuances when conditions warrant such a
continuance. Reasons for are documented.

Page 43
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

X Acceptable

0

Deficient

x

o

o

x

o

o

x

o

o

OAt-Risk

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)

Page 44
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•

•

•
•
•
•
•

person or persons
emergency plans and their implementation. Sufficient
time is allotted to the person or group for development and
The plans address the following issues:
• Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
• Revisions

Management

x

0

0

x
x

0

0

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

Page 45
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
•
•
•
•
•
•
•
•

procedures cover:
WorklFood Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facility Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances

X Acceptable

;. ... - •.
(b)(6), (b)(7)c

0

Deficient

:·."'1;'.

X

0

OAt-Risk

0

o Repeat Finding

, .observations, other sources used, etc.)

&aN;

Auditor's Signature 1 Date

Page 46
G-324A Detention Inspection Form Worksbeet for IGSAs - Rev: 10/18/04

•

•

file is up-to-date for every hazardous substance used.
• The files list all storage areas, and include a
plant diagram and legend.
• The MSDSs and other information in the files
are available to personnel managing the

X

0

0

All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the

X

0

0

X

D

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

•

The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are always issued under proper
supervision ..
• quantities are limited.
• Staff always supervises detainees using these
substances.
All "flammable" and "combustible" materials (liquid and
aerosol) are stored and used according to label
recommendations.
Ughting
storage

products with
Staff directly supervises
accounts
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
workable

Page 47
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

The plan requires:
•
Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible buildinglroom floor plans.
•
Exit signs and directional arrows.
• An
exit diagram conspicuously
rammed area.

Standard cleaning practices
• Using specified equipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and follow-

power generators

x

o

o

x

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

every

two weeks.
• Other emergency systems and equipment
receive testing at least quarterly.
• Testing is followed-up with timely corrective
and
actions

Page 48
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

At-Risk

observations, other sources used, etc.)

Page 49
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
x
x
x

0

0

0

0

x

0

0

x
x
x

.0

0

0

0

0

0

x

0

0

x

0

0

0

x

0

0

Officers
supervise the detention
rooms
using direct supervision (Irregular visual monitoring.).
Hold rooms are irregularly monitored every 15
minutes.
behavior or

X

0

0

hold room, it is given a thorough inspection.
• Cleaning.
• Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective

X

0

0

X

o

o

X

o

o

•

•
An appropriate emergency service is called
immediately upon a determination that a medical

....

X Acceptable

o Deficient

D

At-Risk

D Repeat Findings

Page 50
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118104

I

i.

~ JI . I...

.:. ~

'If

II

(b)(6), b 7 c
Auditor's Signature / Date

.6.

#

•

, observations, other sources used, etc.)

{,

Page 51
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

•

quarters, or
oor
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
The operational keyboard sufficient to accommodate all
the facility key rings including keys in use is located in a
secure area.
are:
• Identifiable
• Numbers of keys on the ring are cited?

•
•

gun
are
They are located in an area that permits constant
officer observation.
In an area that does not allow detainee or public

The facility has a key accountability policy and procedures
to ensure key accountability. The keys are physically

i

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

Page 52
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

All staff members are
responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately In the
event an employee inadvertently carries a. key
ring home.
• When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
.
immediately notified.
• Detainees are not permitted to handle keys

X Acceptable

0

Deficient

x

o

OAt-Risk

o

o Repeat Finding

sia.nifil::BIlUalcts, observations, other sources used, etc.)

Page 53
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

X Acceptable

D Deficient
(}h~~rvat;nn~~

•

o At·Rlsk

o Repeat Finding

other sources used, etc.)

Page 54
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10118/04

•

"ERst

•

';.';,<;;','t""";j,,'C:;';;,",

'iryin!lld.t1V,tn'~r(;Ji1fies. This guida'R'ce inCluce$ the

',' ed, at:ieas~:~k~C,~.amd ,giVi~~#)'

!iN4
Eve Fixed ost has a set of ost orders.
Each set contains the latest inserts (emergency
memoranda, etc. and revisions.
One individual or department is responsible for keeping
all post-orders current with revisions that take place
between reviews.
The IGSA maintains a complete set (central file) of post
orders.
The central file accessible to all staff.
The OIC or Contract /IGSA equivalent
initiate/authorizes all ost-order chan es.
The OIC or Contract /IGSA equivalent has signed and
dated the last a e of eve section.
A review/updating/reissuing of post orders occurs
re ularl and at a minimum, annuall .
Procedures keep post orders and logbooks secure from
detainees at all times.
Every armed-post officer qualifies with the post
wea on s before assumin ost du .
Armed-post post orders provide instructions for escape
attem ts.
The post orders for housing units track the event
schedule.
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the 10 book.

X

D

D
D

X

D

D

X
X

D
D
D

D
D
D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

,,·:~~tt:li~~\~:

.:!?:;,~.::.;

"

X Acceptable

D Deficient

D

At-Risk

D Repeat Finding

observations, other sources used, etc.)

Page 55
G-324A Detention Inspection Form Worksbeet for IGSAs '- Rev: 10/18/04

.-:>.;~i-'

•

•
a
policy.
•
•
•
•
•

The policy specifies:
Posts to be inspected
Required inspection forms
Frequency of inspections
Guidelines for checking security features
Procedures for reporting weak spots,
inconsistencies, and other areas needing

the 10 of everyone

vehicles to sensitive areas of the facility. Each entry
contains:
• The driver's name
•
Company represented
• Vehicle contents
•
Delivery date and time
•
Date and time out
•
Vehicle license number
•
Name of employee responsible for the vehicle

x

o

x

0

X

0

0

X

0

0

X

0

X

o

All Officers at the facility
are trained to operate the
center

o

0

o

o

Page 56
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•
•

Perimeter alarm system tests.
Physical checks of the perimeter fence.

x

o

D

:-.,:" .. , ..

X Acceptable

D Deficient

D

At-Risk

D Repeat Finding

observations, other sources used, etc.}

Page 57
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•
may
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
The ole (or eq
detainees in administrative detention.
• A supervisory officer conducts a review within
72 hours ofthe detainee's placement in the
officer conducts another review after the
detainee has spent seven days in administrative
segregation.
• Every week thereafter for the first month.
• Every 30 days after the first month.
• Does each review include an interview with the
detainee.
• Is a written record made of the decision and
The detainee is given a copy of the decision and
justification for each review.
• The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the
the Field
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
• Upon notification that the detainee's
administrative segregation has exceeded 60
the FD forwards written notice to HQ

equivalent) the conclusions and recommendations
any review conducted after the detainee has remained
in administrative segregation for seven consecutive

•
x

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

x

o

o

X

o

o

Page 58
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

nri"iI.. " ...,

the same
as detainees in the general

well
Adequately lighted.
Appropriately heated.
condition.
Maintained in a
All
are
with beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
•
When occupancy exceeds recommended
capacity, do basic nving standards decline?
Do criteria for objectively assessing living
•
standards exist?
•
If yes, are the criteria included in the written
•
•

•
•
•

Each detainee
hygiene in the SMU.
•
The detainees have the opportunity to shower
and shave at least three times a week.

x

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

x

D

D

•

The detainees are
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
• The same correspondence privileges as
detainees in the general population.
• Telephone access similar to that of the general
population.

•

A health care
three times a week.
•
The shift supervisor visits each detainee daily.
and

Page 59
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118104

the
ate,
exercised and took any medication during every shift.
• Logs record all pertinent information, e.g., a
medical condition, suicidaVassaultive behavior,
etc..
• The medical officerlhealth care professional
signs each individual's record during each visit
• The housing officer initials the record when all
detainee services are completed or at the end
new
is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general

x

D

D

X

D

D

X

D

D

.~P~~I~L;'~\6iNA:GeMENT UNIJ(SM\it)
•·.·.·~;,>:;;;;~-gin.jl1jstrati¥e;SegFegation

0

X Acceptable

.

.

Deficient

OAt-Risk

o Repeat Finding

observations, other sources used, etc.)

(bl(6). (b)(7)c
Auditor's Signature I Date

Page 60
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

'

completed
Disciplinary
Order
accompanies the detainee into the
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals,
• After each formal review, the detainee receives

used for segregation are:
• Well-ventilated,
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
• The beds securely fastened to the floor or wall of
The number detainees
to each cell or room
do not exceed the number for which the space was
designate.
• Does the ole approve excess occupancy on a
basis.

x

D

D

X

D

D

X

D

D

D

x

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

Detainees on Disciplinary
Seg are housed in

Page 61
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•

as a reat
to security:
• Barbering services.
. Recreation privileges.
• Other-than-Iegal reading material.
• Religious material.
• The same correspondence privileges as other
detainees.
material.
• Personal
When phone access is limited by number or type of
limits do not apply to the following:
• Calls about the detainee's immigration case or
other legal matters.
• Calls to consular/embassy officials.
emergencies (as determined
• Callsd

·

SMU detainees receive legal visits, as provided in the
''Visitation'' standard.
• Legal service providers notified of security
concems
before a visit.
Visits from clergy are allowed.
The clergy member given the option of
visiting/not visiting the segregated detainee.
Violent/uncooperative detainees denied access
ious services when safety and security
to

•
•

•

•
•

law library access.
Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
Legal material brought to individuals in the
SMU on a case-by-case basis.
Staff document every incident of denied
access to the law

x

0

0

x

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

Page 62
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
•
•

SMU
exercised, took medication, etc.
• Details about the detainee logged, e.g., a
medical condition, suicidallviolent behavior,
etc.
• The health care official sign individual records
after each visit.
• The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
• A new record is created weekly for each
detainee in the SMU.
• The SMU retains these records until the

D

Deficient

OAt-Risk·

x

0

0

X

0

0

D Repeat Finding

observations, other sources used, etc.)

Auditor's Signature I Date

Page 63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•

•
•
•
•
•

•

are
Maintenance Department
Medial Department
Food Service Department
Electronics Shop
Recreation. Department

D

D

x

D

D

X

D

D

X

D

D

x

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

X

D

D

Page 64
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

.:~

,.

•

.

'

D Deficient

X Acceptable
-

~

h

-

~.

I.'

• ,

~

I

~I.I_: 3/21

AuaitOPsl@~ate

•

D

At-Risk

•

D Repeat Finding

ts, observations, other sources used, etc.}

06

Page 65
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

every
Officers use a
Officers report deficiencies affecting operability.
Deficiencies are corrected before the vehicle
back into service.

•
•

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

o

o

•

Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
• Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as.long as
necessary and safe to reach a safe
the
officers with valid CDls required in any bus
transporting detainees.
When buses travel in tandem with detainees,
there two qualified officers per vehicle.
An unaccompanied- driver transport an empty
vehicle.
start

crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled

Page 66
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

not allow the detainees to
eat in the transportation
vehicle

•
x

D

x

D

D

x

D

D

X

D

D

•
•
•
•

the detainee.
contingencies are included in the
procedures for vehicle crews:
• Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or minors

Page 67
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

TQA~SP

tLclildtra

o Deficient

X Acceptable

-

OAt-Risk

o Repeat Finding

,bservations, other sources used, etc.)

(b )(6), (b)(7)c

•

Auditors Signature I Date

Page 68
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•

Written policy authorizes staff to respond in an
immediate-use-of-force situation without a supervisor's
or direction.
When the detainee is an area
or can
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
asserts that calculated rather than
use of force is feasible in most cases.
The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
• Ranking detention official, health
professional, and others confer before every
When a
must
restrained and there is time for a calculated· use of force,
staff use the Use-of-Force Team Technique.

•
•
•
•

Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
Uses only as much force as necessary to
control the detainee.
Uses restraints only when other nonconfrontational means, including verbal
have
or are
purposes
by the Medical Authority as medically

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

Page 69
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

restraints include:
• Soft restraints (e.g., vinyl)
• Dressing the detainee appropriately for the
temperature.
• A bed, mattress, and blanket/sheet.
• Checking the detainee at least every 15
minutes.
• Logging each check.
• Turning the bed-restrained detainee often
enough to prevent soreness or stiffness.
• Medical evaluation of the restrained
detainee twice per eight-hour shift.
• When qualified medical staff is not
immediately available, staff position the
detainee
The shift supervisor monitors the detainee's
position/condition every two hours.
• He/she allow the detainee to use the rest
room at these

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

when restraining pregnant

Page 70
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

X Acceptable

0

•

Deficient

OAt-Risk

•

o Repeat Finding

observations, other sources used, etc.)

Page 71
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

x

•

Deficient

At-Risk

observations, other sources used, etc.)

Page 72
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18104

•

•

by legal counselor a
When a detainee is
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
for the transfer and the

•

•
•

•
•
•

Times and transfer plans are never discussed
with the detainee prior to transfer.
The detainee is not notified of the transfer until
immediately prior to departing the facility.
The detainee is not permitted to make any
calls or have contact with any detainee in

-

-

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

X

0

0

--

The Detainee Immigration Health Service (or
IGSA)(DlHS) Medical Director or designee
approves the transfer.
Medical transfers are coordinated through the
local ICE office.
A medical transfer summary is completed and

in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.

Page 73
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

A Files are forwarded to the receiving
via
overnight mail no later than one business day following
the transfer.

x
:-·11.1

.... 6

h \I!';\ (h \17\r

••

_

"'

D

D

At-Risk

Deficient
:-

x

servations, other sources used, etc.)

•g

Auditor's Signature I Date

Page 74
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

The following items must be inspec.or compliance with those Justice Core Standard.
covered by the ICE Detention Standards:

1
2

6

8

Item
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
and
are reviewed

X

0

0

a system
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Auditand Inspection reports are maintained on file until at least the next review is
conducted

X

0

0

X

0

0

X

0

0

X

0

0

extent
personal contact
and interaction between staff and detainees in the housing unit and recreation /
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided

Staff are provided appropriate annual cultural n""",""",
training is designed and implemented in a fashion that
staff members'
I to communicate with detainees in

;.[jO. • .J.'.'~Qre·.Standard~~IR~'i~9
. ~: ,~;·:i·:,~~,~:. ~~::;;;~ 19~Al.~ .iOnlY '. . ..,' ·.~:.·\·~~;i;;~:.·:
X Acceptable

0

Deficient

0

Repeat Deficiency

0

At·Rlsk

observations, other sources used, etc.}

Page 75
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

.-

•

The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:

1

8

... .

Item
Written Policy and Procedures are in place to provide staff with the necessary
Information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
and
reviewed

extent I-'O!~!:II'IA_
and interaction between staff and detainees in the housing unit and recreation /
leisure areas.
.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided

...

-

-....~.

(b)(6), (b)(7)c

~

..

ifieant facts, observations, other sources used, etc.)
10/2006

g

Page 76
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

-.'

x

0

0

x

0

0

Office ofDetention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

U.S. Immigration
and Customs
Enforcement

DEC 1 52006

MEMORANDUM FOR:

Robin Baker
Field Office Director
Detroit Field Office

FROM:
nit
SUBJECT:

Monroe County Jail (Dormitory) Annual Review

The annual review of the Monroe County Jail (Dormitory) conducted on February 27 and 28,
2006, in Monroe, Michigan has been received. A fmal rating of Acceptable has been assigned.
No further action is required and this review is closed.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director shall schedule the next annual review on or before
February 27,.2007.
Should· you or your staffhave any questions regarding this matter, please contact
~tention and Deportation Officer, Detention Standards Compliance Unit at

cc: Official File
(b)(6), (b)(7)c, (b)(2)Low

www.ice.gov

•

L~lDetention and Removal Operations

~~partmcnt of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration
and Customs
Enforcement

2/29/2006

John P. Torres
Director (Acting)
Office of Detention and Rem

MEMORANDUM FOR:

••

(b)(6), (b)(7)c

FROM:
Detroit,MI(IJetr.O;itField 0
SUBJECT:

•

2006 Annual Detention Review

The 2006 Detroit Field Office, Office of Detention and Removal conducted a detention review of the
,~m-oeCo;Jail .
. to 02/28/2006. This review was conducted by (b )(6), (b ){7)c
~_IC) and
This facility is used for detainees requiring housing

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
While conducting my yearly inspection of the Momoe County Jail (Dormitory), there was a
minimum of deficiencies noted. No standard was found to be deficient.
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Standards Summary Findings:
All Applicable standards are in compliance.

RIC Observations:
Asst. Jail Administrator Higham relayed to me that the facility stresses communication between the
detamees and her staff. Apparently this is working at this facility. Officers 'seem to have a good

Subject: Detention RevieAmmary Report
Page 2

•

rapport with the detainees and there seems to be a decent amount of mutual respect between the two
groups at this facility. The facility is always kept very clean and the atmosphere inside this facility
seems to fit the mold of a college dormitory than an actual jail. If and when a problem arises at this
facility the individual is moved out of the unit to a holding cell where they await a meeting with the
Detroit DRO Staff.

RIC Issues and Concerns:
There are no issues or concerns at this time
Recommended Rating and Justification:
It is the Reviewer in Charge's recommendation that the facility receive a rating of
'~CCEPTABLE' ..
RIC Assurance Statement:
All findings of this review have been docume~ted on Form G-324A and are supported by the written
documentation contained in the review file.
(0)(6), (0)(7)0

r.

•

Department Of Homeland Security
Immigration and Customs Enforcement

A. Type of Facility Reviewed
'ICE Service Processing Center
ICE Contract Detention Facility
~
ICE Intergovernmental Service Agreement

o

o

Detention Facility Inspection Form
FaciIiti~(Jve~l1-a:.s.~

List allState ()T National Accreditation[s] received:
.. NOCHC..M})OC:

[J

Check box if facility has no accreditation[s]

B. Current Inspection
Type of Inspection
~ Field Office 0 HQ Inspection
Date[s] of Facility Review
02/27/2006-02/28/2006
C. PreviouslMost Recent Facility Review .
Date[s] of Last Facility Review
2/09/2005 - 211 012005
Previous Rating
Superior 0 Good ~ Acceptable 0 Deficient 0 At-Risk

o

D.

.

I F aCllty
Tt H'IstOry
Date Built
2000
Date Last Remodeled or Upgraded

and Location of
Date New Construction 1Bedspace Added
Future Construction Planned
DYes 0 No Date:
Current Bedspace
Future Bedspace (# New Becls only)
160
Number:
Date:

I

J.

Total Facility Population
Total Facility Intake for previous 12 months
·7913
Total ICE Mandays for Previous 12 months
1032
K.C1assification Level (ICE SPCs and CDFs Only)

:,";:Y·,·:t.:;lJ:T".···/:lEIHr;;
I AdultMale

L-1

L-2

L-3

I Adult Female

erational
160
Name of Team Member 1 Title 1 Duty Location

1

1

nly
F CDFIIGSA I n fiormation 01
Contract Number
Date of Contract or IGSA
ACB-7-I-0086
06/16/1998
Basic Rates per Man-Day
$60.00
Other Charges: (If None, Indicate N/A)
,
,
N/A;
Estimated Man-days Per Year
1100

I

Adult Female
Facili holds Juveniles Offenders 16 and older as Adults

o

I Adult Male

I Adult Female

90
0

0
0

0
0

Form G-324A (Rev, 8/13/04) No Prior Version May Be Used After 1011104

,.

•

Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following informatioJl must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal ofICE' detainees at your facility.

Physical
Assault:
Offenders on
Offenders'

0

0

0

0

4

Assault:
Detainee on
Staff

0

None

None

None

None

0

0

0

0

0

0

0

0

0

0

0

0

None

None

None

None

None

None

None

None

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

Escapes
0

Actual
3

Grievances:
# Received
# Resolved in favor

2

OffenderlDetainee
Reason (V=Violent,
S=Suicide, A=Attempted

Deaths

None

None

0

0

# Medical Cases referred for

Referrals

2

Outside Care
# Psychiatric Cases referred for
Outside Care

0

None

None

0

0

0

0

0

0

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered ''forced''
.
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.

Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work

Suicide Prevention and Intervention
Terminal
Advanced Directives and Death
.,.; . . .·l1 .... tv

22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.

and Control

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.

Form G-324A (Rev. 8113/04) No Prior Version May Be Used After 10/1/04

•

RIC Review Assurance Statement

•

By signing below, the Reviewer-In-Charge (RlC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, fmdings of noteworthy
accomplishments are supported·by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.

lEA Detroit District Office

MI

Detroit District Office
Print Name, Title, & Duty Location

D Superior

Recommended Rating:

~D

~'

~ ",-,

Comments:

GOOd

., ~~AAlbie
'....
'.'

:

,

Deficient
At-Risk

There are no major problems to report at this time ..

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

f

It

HEADQUARTERS EXECUTIVE REVIEW

.....: ... :.. :.. ::....

< "......

The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have _
receipt of this report to respond to all findings and recommendations.
REVIEW: (Please Print Name)

from

(b)(6), (b)(7)c

.DEC 1 5 2006
Final Rating:

0

Superior
Good
IZI Acceptable
Deficient
OAt-Risk

o

o

Comments: The Review Authority concurs with the Reviewer-In-Charge (RIC) recommended rating of
"Acceptable" as justified in the RIC Memorandum and G-324A Worksheet.

Form G-324A (Rev. 8/1101) No Prior Version May Be Used After 12/31101