•

(e(!i /)elel1lioll (Iml Remova! Operations
! I.S. UCllartlllcnt of II olllclalld Security
117.5 I Sln;[)l. NW
Washingtoll. 1)(' 7.053(,

March 7,2007

MEMORANDUM FOR:

FROM:

John P. Torres
Director (Acting)
Office of Detention and Removal
b6,b7c

Immigration Enforcement Agen
Dallas District Office
SUBJECT:

b6,b7c

Navarro County Jail Annual Review

The Dallas, Texas Office of Detention and Removal conducted a detention review ofthe Navarro
d by Immigration Enforcement Agents
County Jail on February 27,2007. This r
b6,b7c
b6,b7c
Reviewer-In-Charge and
This facility is used for detainees
requiring housing over 72 hours. Navarro County Jail management stated that there were not any
I.C.E. detainees currently housed in their facility. Management stated that there have not been any
I.C.E. detainees housed in their facility in over four years. Management also made us aware that no
additional bed space or expansion is planned in the foreseeable future.
Type of Review:

This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. The facility is not
currently accredited. It appears that an inspection of this facility was conducted by the Texas
Commission on Jail Standards within the past twelve months. No file or previous review for this
facility could be found in the Dallas Field Office.
Review Summary:

The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.

Subject: Annual Detentioaview Report
Page 2

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Review Findings:
Compliant
Deficient
At-Risk
Non-Applicable -

4
10
20
4

Standards Summary Findings:
Access to Legal Materials
• There are no computers or typewriters in the library.
• Most recent immigration law book is 1998 edition.
• No Lexus Nexus electronic library exists.
• Detainees are only afforded 3 hours per week, not the 5 hours required.
• There is no designated facility employee who oversees the library.
Classification
• Opinions are used in classification process.
• Reassessment/reclassification occurs every 6 months, not every 60 days.
• Appeals are not resolved within 5 business days.
• Detainee handbook doesn't address classification levels, conditions, or restrictions.
Correspondence and Other Mail
• Rules for correspondence are not posted in housing or common areas.
• Written notice isn't sent when incoming mail is rejected
• Written notification isn't provided to detainee regarding censored mail.
• Staff doesn't maintain a written record of every item removed from detainee mail.
• Staff doesn't provide copy of identity documents upon request.
Detainee Handbook
• Handbook isn't revised annually by a designated committee or staff member.
• Handbook doesn't outline the methods for classification, levels, or appeals process.
• Handbook doesn't address or describe count times, count procedures, meal times, smoking
policy, medical or religious diets.
• Handbook doesn't describe telephone debit card procedures.
• Handbook doesn't describe the detainee voluntary work program.
• Handbook doesn't describe the library location and hours.
• Handbook doesn't describe attorney and regular visitation hours, policies, etc.
• Grievance section doesn't address all required information.
• Handbook doesn't describe the facility recreation policy.
Food Service
b6
• Cook
doesn't document all training in individual detention files.
• Facility doesn't utilize a 35-day menu cycle. Utilizes a 21-day menu cycle.
• Religious diets are not referred to a chaplain. There is no chaplain on staff.
• Common-fare menu doesn't exist.

Subject: Annual Detentioaview Report
Page 3

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•
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The FSA isn't provided with a schedule of ceremonial meals for the following year.
Dishwashing temperatures aren't documented.
Knives in use were not secured to table.
No job descriptions exist for the detainee volunteer work program.
Hot food holding temperature was below required temperature per health department
inspection on October 26, 2006.

Funds and Personal Property
• No written policy exists regarding returning forgotten property.
• Forgotten property is disposed of immediately.
Detainee Grievance Procedures
• No written procedure provides for the informal resolution of oral grievances.
• Every member of staff doesn't know how to identify emergency grievances or the procedures
for expediting them.
Issuance and Exchange of Clothing, Bedding, and Towels
• Trustee was running laundry and clothing issuance un-supervised.
• Supply of uniforms doesn't meet required ratio.
• Socks and underwear aren't issued.
Non-Medical Emergency Escorted Trips
• Escort only includes one officer unless subject is dangerous.
• Escorting officers do not have the discretion to increase or decrease restraints.
Recreation
• Detainees get recreation of 3 days per week, not 5 days per week.
• Detainees receive verbal and not written notification when privileges are revoked.
• Visitors, relatives, or friends are allowed to serve as volunteers.
Religious Practices
• Credentials/IDs are not checked upon entry into the facility. Our IDs were not checked.
• Detainees in SMU are not allowed to attend services. Clergy will visit them.
Detainee Telephone Access
• Phones did not allow calls at 8:30 a.m. Weren't available during waking hours.
• Access rules are not posted in housing units.
• Key information was in English only.
• Reasonable degree of privacy is not afforded.
• Special arrangements are not made to speak by phone with an immediate family member
detained in another facility.
• No signage or notification is posted regarding monitoring of phone calls.

Subject: Annual Detentioaview Report
Page 4

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Voluntary Work Program
• No written procedure exists regarding the voluntary work program.
• Facility does not comply with the work-hour requirements.
• No job descriptions exist for the voluntary work program.
Hunger Strikes
• No procedure is established or in place to respond immediately to a hunger strike.
• Fluid intake and food consumption is not recorded or directed to be recorded for hunger
strike via Form 1-839 or similar IGSA form.
• Medical staff doesn't have written procedures for treating hunger strikers.
• Staff doesn't have training in identification of hunger strikers.
• Refusal of treatment forms are available, but aren't utilized.
Access to Medical Care
• Medical facility entrance doesn't have a holding/waiting room, just a bench.
• Active medical records are not secured in a locked area. They were in bins on top of a table
in the main medical area next to the examination room.
• Staff isn't trained to respond to health-related emergencies within a 4-minute response time.
Suicide Prevention and Intervention
• Every new staff member doesn't receive suicide-prevention training.
• No written procedures cover when and how to refer at-risk detainees to medical staff.
Contraband
• The facility doesn't follow a written procedure for handling illegal contraband.
• The staff doesn't follow written procedures when destroying hard contraband that is illegal.
Detention Files
• Detention files are not maintained in a secured area.
Disciplinary Policy
• No written policy exists regarding disciplinary policy
• Incident reports are not investigated within 24 hours of the incident.
• Staff representative is not available if requested for a detainee facing a disciplinary hearing.
• Facility doesn't permit hearing postponements when conditions warrant.
• No written procedures govern the handling of confidential informant information.
• Detainee doesn't receive copy of investigation/incident report findings. Can only read report.
Emergency Contingency Plans
• Staff isn't able to effectively disseminate information on facility climate and attitudes.
• No written contingency plan exists or was found to exist.
• The facility doesn't have cooperative contingency plans with other law enforcement.
• Staff does not receive copies of Hostage Situation Management policy and procedures.
• No written emergency plan for medical treatment for staff/detainees after an incident exists.
• Saw no written plan to locate shut-off valves and switches for all utilities.

Subject: Annual DetentioAview Report
Page 5

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Environmental Health and Safety
• No MSDS binder was to be found within the facility.
• Inventories aren't maintained for chemicals or hazardous materials.
• Red biohazard canister in medical area was overflowing with sharps. Wasn't permanently
affixed to any wall or fixture. Was loose on the floor.
• No written procedures were in place to regulate the handling and disposal of needles.
Hold Rooms
• Female hold room was overcrowded. Not sufficient seating for the number held.
• Hold Room B was not locked. Door was propped open throughout the day.
• Water fountain inoperable in hold room.
Key and Lock Control
• Security officer hasn't attended an approved locksmith training program.
• Security officer doesn't provide training to employees in key control.
• No policy exists regarding the issue of compromised keys and locks.
• No procedure in place for key ring identification, number of keys on ring, etc.
• No key accountability policy or procedure in place.
Post Orders
• No post orders are used in the facility.
Security Inspections
• IDs are not checked upon entry into the facility
• Visitor pass not used.
• Trustees clean the control rooms.
• Control room doors were wide open.
• Vehicles are not searched that enter and exit the facility.
• No written procedures are in place regarding searches of detainee housing units and personal
areas.
• Walls, fences, and exits are not inspected once each shift. They are inspected monthly.
• Various intercom boxes were out of order.
Special Management Unit (Administrative)
• Detainee doesn't receive a copy ofthe written order/decision.
• SMU detainees don't enjoy the same general privileges as the general population.
• Staff doesn't keep records whether detainee showered, exercised, etc.
Special Management Unit (Disciplinary)
• Sanctions can exceed 60 days.
• Segregation order is read to detainees. They don't receive a copy.

Subject: Annual DetentioAview Report
Page 6

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Tool Control
• No procedure exists to ensure tools are marked and readily identifiable.
• No clear system for tool control exists.
• No procedures exist for the issuance of tools to staff and detainees.
• Private contractors/maintenance workers are not required to submit a tool inventory upon
admittance or departure from the facility.
Transportation
• Every officer isn't required to have a Commercial Driver's License (CDL)
• No contingency plans found in writing for transportation.
• Protective vests are not provided to transport officers.
Use of Force
• Use-of-Force Team Technique is not used under staff supervision.
• Staff members are not trained in the Use-of-Force Team Technique.
• No written procedures exists that attempt to prevent injury and exposure to communicable
disease( s).
RIC Issues and Concerns

Of greatest concern was probably the fact that our identification was never requested upon entry to
the facility. We don't know if this was an oversight, is regular practice, or was just a matter of
professional courtesy on their part, but it is an unacceptable practice for entry into a detention
facility.
There was also nearly a complete absence of written policy regarding any ofthe sections covered
during the inspection and the jail does not utilize any post orders. Regarding the G-324A, Navarro
County Jail management was unable to provide all the requested information concerning
Classification Level, Facility Capacity, and Facility Staffing Level. The Significant Incident
Summary Worksheet was also submitted with a complete absence of information. It is being
submitted exactly as completed by the jail's management. In general, staff was not knowledgeable
and lacked answers to most of the review questions they were asked.
Recommended Rating and Justification:

Given the numerous deficiencies, at-risk practices, and statistical information that the facility failed
to provide, it is the recommendation ofthe Reviewer-In-Charge that the facility receive a rating of
"At-Risk".
RIC Assurance Statement:

All findings of this review have been documented on Form G-324B and are supported by the written
documentation contained in the review file.

,

.

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HEADQUARTERS EXECUTIVE REVIEW

Review Authority

The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 30 days from
receipt of this report to respond to all findings and recommendations.
,
HQDRO EXECUTIVE REVIEW: (Please Print Name)

Signature

!

John P. Torres
Date

Title

!

,
,

Director

Final Rating:

r

(

!ii ..

o Superior
o Good
o Acceptable
o Deficient

[3J At-Risk

o No Rating

Comments:
The Review Authority concurs with the Reviewer-In-Charge's (RIC) recommended rating of "At-Risk"
based on the information contained in the RIC memorandum and G324A worksheets. The facility is not approved for use
until an acceptable rating is attained. A POA is required to address deficiencies outlined in the RIC memorandum.

Form G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12/31101

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Department Of Homeland Security
Immigration and Customs Enforcement
A.

Ty~e

of Facility Reviewed
ICE Service Processing Center
ICE Contract Detention Facility
ICE Intergovernmental Service Agreement

D
D

D

G. Accreditation Certificates
List all State or National Accreditation[s] received:

[gI Check box iffacility has no accreditation[s]

B. Current Inspection
Type of Inspection
[gI Field Office D HQ Inspection
Date[s] of Facility Review
02/27/2007
C. PreviouslMost Recent Facility Review
Date[s] of Last Facility Review
Unknown - Unable to locate any previous review or file
Previous Rating
D Superior D Good D Acceptable D Deficient D At-Risk

D

Detention Facility Inspection Form
Facilities Used Over 72 hours

- aCITt
uy
N amean dL oca f IOn 0 fF

Name
Navarro County Jail
Address (Street and Name)
300 W. 2 nd Ave.
City, State and Zip Code
Corsicana, TX 75110
County
Navarro
ef Executive Officer (Warden/OIC/Superintendent)
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, Jail Administrator
Tele
clude Area Code)
(903) b6,b7c
Field Office / Sub-Office (List Office with oversight responsibilities)
Dallas, TX
Distance from Field Office
61 miles

E. ICE Information
N arne of Inspector (Last Name, Title and Duty Station)
lEA I Dallas, TX
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Name of Team Member I Title 1 Duty Location
b6,b7c
I lEA 1 Dallas, TX
Name of Team Member 1 Title I Duty Location
NIAll

Name of Team Member 1 Title 1 Duty Location
N/AI I

llly
F CDFIIGSA I n £ormatIOn 01
Contract Number
I Date of Contract or IGSA
N/A

N/A

Basic Rates per Man-Day
$45.00 est.
Other Charges: (If None, Indicate N/A)
N/A; ; ;

Estimated Man-days Per Year
0

I . t s (C oples mus tb e attac h e d)
H P ro bl ems IC ompam
The Facility is under Court Order or Class Action Finding
D Court Order
D Class Action Order
The Facility has Significant Litigation Pending
D Major Litigation
D Life/Safety Issues
[gI Check if None.

I
F aCITt
lty H'IS t ory
Date Built
Unknown
Date Last Remodeled or Upgraded
1989
Date New Construction I Bedspace Added
N/A

Future Construction Planned
DYes [gI No Date: N/A
Current Bedspace
I Future Bedspace (# New Beds only)
310
Number: 0 Date: NIA

J. Total Facility Population
Total Facility Intake for previous 12 months
3,719
Total ICE Mandays for Previous 12 months

o
K. Classification Level (ICE SPCs and CDFs Only)
L-1
L-2
L-3
I Adult Male
Unk
Unk
Unk
I Adult Female
Unk
Unk
Unk

L

F aCII
Tty C a Jacuy
't
Rated
Adult Male
Unk
Adult Female
Unk

o

Operational
Unk
Unk

Emergency
Unk
Unk

Facility holds Juveniles Offenders 16 and older as Adults

Average D al'1y Popu I a f IOn
ICE
I Adult Male
0
I Adult Female
0
M

USMS
0
0

Other
159
34

Support:
Unknown

Form G-324A (Rev. 8113/04) No Prior Version May Be Used After 1011/04

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Significant Incident Summary Worksheet
For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal of ICE' detainees at your facility.

Assault:
Offenders on
Offenders!

With
Without

o
Assault:
Detainee on
Staff

o
o

Number of Forced Moves,
incl. Forced Cell moves3

# Times FourlFive Point
Restraints applied/used
Offender / Detainee Medical
Referrals as a result of
uries sustained.
Escapes
Actual
Grievances:

# Received
# Resolved in favor of
Offender/Detainee
Reason (V=Violent, I=Illness,
S=Suicide, A=Attempted

Deaths

Psychiatric / Medical
Referrals

# Medical Cases referred for
Outside Care
# Psychiatric Cases referred for
Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

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1.

1.
2.
3.
4.

2.

3.

4.

5.

Access to Legal Materials
Group Presentations on Legal Rights
Visitation
Access

Detainee Services
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.

Admission and Release
Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work

Health
18.
19.
20.

22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.

Hunger Strikes
Medical Care
Suicide Prevention and Intervention
Advanced Directives and Death

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff 1 Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.

Form G-324A (Rev. 8113/04) No Prior Version May Be Used After 10/1/04

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RIC Review Assurance Statement

•

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.

Reviewer-In-Charge: (Print Name)
b6,b7c

Signature

IEA

b6,b7c

Title & Duty Location

Date

DDO-HQDRO

March 8, 2007

Team Members
Print Name, Title, & Duty Location
b6,b7c

Print Name, Title, & Duty Location

N/A

IEA, Dallas, TX

Print Name, Title, & Duty Location

Print Name, Title, & Duty Location

N/A

N/A

Recommended Rating:

o Superior
o Good
o Acceptable
o Deficient
~ At-Risk

Comments:

See attached worksheets and memorandum.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

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MANAGEMENT REVIEW

IReview Authority
The signature below constitutes review ofthis report and acceptance by the Office of Detention and Removal. The Facility has 30
days from receipt of this report to respond to all findings and recommendations.
HQDRO MANAGEMENT REVIEW: (Print Name)

Signature

John P. Torres
Date

Title

Director (Acting)

Final Rating:

0

Superior

o Good
o Acceptable
o Deficient
OAt-Risk

Comments:

Form G-324A (Rev. 8113/04) No Prior Version May Be Used After 10/1/04