ICE Detention Standards Compliance Audit - Pasadena City Jail, Pasadena, CA, ICE, 2007

• June 2, 2016 • Locations: United States of America -> California • Topics: Corrections Audits, Immigration

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Office ofDetention and Removal Operations

U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration

and Customs
Enforcement

JAN 172008

MEMORANDUM FOR:

James T. Hayes Jr.
Field Office Director
Los Angeles Field Office

FROM:

JohnP.

Tor~V\~

DIrector
SUBJECT:

Pasadena Jail Annual Review

The annual review of the Pasadena Jail conducted on May 11, 2007, in Pasadena, California
has been received. A final rating of Deficient has been assigned. This rating was assigned due
to the use of EMDDs (Electro Muscular Disruption Devices) commonly known as tasers at this
facility. No further action is required and this review is closed.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) Headquarters, Detention and Removal Operations in coordination with the Field Office
Director shall schedule the next annual review on or before May 11,2008.
Should you or your staff have any questions regarding this matter, please contact b6, b7c
, Deputy Assistant Director (Acting), Detention Management Division at (202) 732b6, b7c
b2 high

cc: Official File
b2 high, (b)(6), (b)(7)c

)

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)
www.ice.gov

•

e·

()jjice qfDetention and Removal Opermiol1s

U.S. Depart.ment of Homeland Security
300 N. Los Angeles Street
Los Angeles. CA 900 J2

u.s. Immigration

and Customs
Enforcement

•

...

May 14,2007

MEMORANDUM FOR:

John P. Torres
Director
on and Removal

FROM:

b6, b7c

Reviewer In Charge
Los Angeles Detention and Removal Operations
SUBJECT:

Pasadena Jail Annual Detention Review

The Los Angeles Field Office of Detention and Removal Operations performed a review of the
Pasadena Jail on May 11, 2007. This review was performed under the supervision of George
Rogers, Reviewer-In-Charge.

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. The last review of this
facility was on May 19,2007.

Review Summary:
The facility is accredited by the Board of Corrections, Title 15.
The following review summarizes only those standards not in full compliance. Each Standard is
identified and a short summary is provided regarding standards or procedures not currently in
compliance. In some instances, it appears that the facility meets the standard but is required to
change its operating procedures to comply with language contained in the ICE Detention Standards.
These are considered to be administrative changes that do not affect the daily operation or will have
an insignificant affect on how the facility is operated. There were 25 acceptable standards and 0
deficient standards. Two standards were not applicable.

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

• 1

•

Compliant-2S
Deficient-O
At-Risk-O
Non-Applieable-2

Pasadena Jail houses detainees for a period of up to 48 hours. During intake, no medical staff is
present. If a detainee has a medical condition or is taking medication he is not accepted. The
detainee will also not be accepted ifhe displays or appears to be a behavioral problem. Ifthere is a
medical emergency they have direct contact with the Fire Department. There is no food service
prepared on site. All meals are prepared elsewhere and heated at the facility.
RIC Observations:

BEST PRACTICE: The facility has outstanding popUlation counts. All movement ceases and counts
are performed every hour.
STAFF: The staffwe encountered was courteous, knowledgeable, and professional. Theywere
acceptable and open to recommendations for changes to their facility.
COMMUNICATION: There are no significant concerns or issues as a result ofthis review.
Constraints or Difficulties Experienced During the Review:

During the review, no constraints or abnormal difficulties were encountered. Staff and detainees
were cooperative and available to assist reviewers or to answer questions posed by the team.
At Risk or Repeat Findings:

None ofthe ICE detention standards were found to be at risk during the inspection of this facility.
Recommended Rating and Justification:

The result of a careful evaluation and review of the procedures and operation of the facility reflects
their ability to provide for the proper and humane care of ICE detainees within the guidelines of the
ICE Detention Standards. The detention functions are being adequately performed. The deficiencies
that exist do not detract from the acceptable accomplishment ofthe vital functions. Internal controls
are such that there are no performance breakdowns that would keep the program from continuing to
accomplish its mission. As a whole, the documentation viewed supports the notion that the facility
should be rated as acceptable.
RIC Assurance Statement:

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

It is the opinion ofthe Reviewer In Charge that the findings of compliance and non-compliance are
documented on the G-324B Inspection Fdrm and that it is supported by documentation in the review
file.
.

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

Department Of Homeland Security
Immigration and Customs Enforcement

G. Accreditation Certificates
l-!:ist all State or National Accreditation[s] received:
V Title 15. Board of Corrections
Check box if facility has no accreditation[ s]

e of Facilit Reviewed
ICE Intergovernmental Service Agreement
ICE Staging Facility (12 to 72 hours)

B. Current Facility Review
Type of Facility Review
[8J Field Office 0 HQ Review
Date[s] of Facility
May 11,2007

H. Problems I Complaints (Copies must be attached)
The Facility is under Court Order or Class Action Finding
Court Order
Class Action Order
The Facility has Significant Litigation Pending
Major Litigation
Life/Safety Issues
Check if None.

o
o
o

C. PreviouslMost Recent Facilitv Review
Date[s] of Last Facility Review
May 19,2006
Previous Rating
~Acceptable 0 Deficient 0 At-Risk

Name
Pasadena Jail
Address (Street and Name)
207 N. Garfield Ave.
City, State and Zip Code
Pasadena, CA 91101
County
Los Angeles
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
Police Administrator
b6, b7c
Telephone # (Include Area Code)
626-744 b6, b7c
Field Office / Sub-Office (List Office with oversight responsibilities)
Los Angeles
Distance from Field Office
15 miles

E ICE Information
Name of Reviewer In Charge (Last, Title and Duty Station)
I Deportation Officer I Los Angeles
b6, b7c
Name of Team Member I Title I Duty Location
I Supervisory Deportation Officer I Los Angeles
b6, b7c
Name of Team Member I Title I Duty Location

Name of Team Member I Title I Duty Location
I
I

F CDFIIGSA I n tiormation 0 nly
I
Date of Contract or IGSA
~:ractNumber
4/1/91
0·J-095
Basic Rates per Man-Day
75.00
Other Charges: (If None, Indicate N/A)
,
,
N/A;
Estimated Man-days Per Year

o
o

1 FaCllty
T H'Istory
Date Built
1991
Date Last Remodeled or Upgraded
N/A
Date New Construction I Bedspace Added
N/A
Future Construction Planned
DYes [8J No Date:
Current Bedspace
Future Bedspace (# New Beds only)
104
Number: N/A Date: N/A

T
D· Namean dL ocatIon 0 fF aCllty

Detention Facility Inspection Form
Facilities Used Under 72 hours

J. Total Facility Population
Total Facility Intake for previous 12 months
7215
Total ICE Mandays for Previous 12 months
4526
K. Classification Level (ICE SPCs and CDFs Only)
L-3
L-2
L·1
I AdultMale
N/A
N/A
N/A
Adult Female
N/A
N/A
N/A

L . FaC11
Tty C ar>acIty
Operational
Emergency
Rated
Adult Male
88
88
88
Adult Female
16
16
16
D Facility holds Juveniles Offenders 16 and older as Adults
M. Average Daily P..ffl}ulation
(/
ICE
I AdultMale
20
I Adult Female
5

USMS
0
0

Other
10
1

Security:
b2 high

4000

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(LAW ENFORCEMENT SENSITIVE)

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 10/1/04

•

Significant Incident Summary Worksheet
For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review
dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on
this form is used in conjunction with the ICE detention standards in assessing your detention operations. This form should be
filled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing
this report.

Assault:
Offenders on
Offenders!

Assault:
Detainee on
Staff

Number of Forced Moves, inc!.
Forced Cell moves3

# Times Four/Five Point
Restraints applied/used
Offender / Detainee Medical
Referrals as a result of injuries
sustained.

Escapes
Actual
Grievances:

Deaths

Psychiatric / Medical Referrals

# Received
# Resolved in favor of
OffenderlDetainee
Reason (V=Violent, I=IlIness,
S=Suicide, A=Attempted

# Medical Cases referred for
Outside Care
# Psychiatric Cases referred for
Outside Care

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized mUltiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04

•

•
Admission and Release
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Practices

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff 1 Detainee Communication

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

Form G-324B (Rev. 3117/05) No Prior Version May Be Used After 1211104

•

RIC Review Assurance Statement

•

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of
noteworthy accomplishments are supported by sufficient and reliable evidence, Within the scope of the review, the facility is
operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately
safeguarded, except for the deficiencies noted in the report.

Signature

Reviewer-In-Charge: (Print Name)

b6, b7c

Title & Duty Location

Date

Deportation Officer

5/1412007

Print Name, Title, & Duty Location

b6, b7c
Supervisory Detention and Deportation
Officer, Los Angeles, CA

Print Name, Title, & Duty Location

RIC Rating Recommendation:

IZI Acceptable
D Deficient

D At-Risk

Comments:
I,
Reviewer in Charge of the Pasadena Jail, summarize the inspection with the following
b6, b7c
information. The facility is staffed with adequate personnel, well organized, and clean. The staff we spoke with were
professional, curtious, and knowledgeable. All the standards reviewed were rated acceptable.

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 1211/04

•

HEADQUARTERS EXECUTIVE REVIEW

Review Authority

The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 30 days from
receipt of this report to respond to all findings and recommendations.
HQDRO EXECUTIVE REVIEW: (Please Print Name)

John Torres
Title

Date

Director

Final Rating:

Superior
DGood
D Acceptable
IX1 Deficient
D At-Risk
D No Rating

Comments:

EMDD carried by Staff. Rated in accordance to standing instructions.

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

Form G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12/31/01

•

Department of Homeland Security
hnmigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours

Field Office Detention Review Worksheet
[gJ

Local Jail- IGSA
State Facility - IGSA

Name
Pasadena City Jail
Address (Street and Name)
207 N. Garfield Ave.
City, State and Zip Code
Pasadena, CA 91101
County
Los Angeles
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
b6, b7c
Police Administrator
Name and title of Reviewer-In-Charge
b6, b7c
Deportation Officer
Date[sJ of Review
May 11,2007
Type of Review
D Headquarters [gJ Operational DSpecial Assessment DOther

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)
1
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04

•

ADMISSION AND RELEASE

Poli.cy: All detainees will be admitted and released in a manner that ensures their health, safety, and welfare.
The admissions procedure will, among other things include: medical screening; a file-based assessment and
classification process; a body search; and a search of personal belongings, which will be inventoried,
documented, and safeguarded as necessary.
Components

Yes

In processing includes orientation information.
Medical screenings are performed by a medical staff or
persons who have received specialized training for the
purpose of conducting an initial health screening.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
The "Contraband" standard governs all personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward all 1-387 claims to ICE .
. Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
All releases are coordinated with the ICE office of
jurisdiction.
ICE Staff enter all information on detainees admitted,
released, or transferred into the Deportable Alien Control
System (DACS).
~ Acceptable

D Deficient

Remarks
Shown on a video.
Facility does not take
inmates with medical
problems.

Stay in own clothing and
receive bedding

D Repeat Finding

At-Risk

CLASSIFICATION SYSTE'M
Policy: All facilities will develop and implement asyst'em aocording to which ICE detainees are classified. The
classification system will ensure that each detainee is placed in the appropriate category, physically separated
from detainees in other categories
Components

Yes

The facility has a system for separating criminal and
non-criminal ICE detainees. Violent offenders are
separated from non-violent offenders.
Housing assignments are based on threat level.

~ ~ Acceptable

D Deficient

At-Risk

D Repeat Finding

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)
Reviewer Signature:

b6, b7c

Remarks

Date:

2
G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 01/04/05

•

DETAINEE HANDBOOK

•

Policy: Every OIC will develop a site-specific detainee handbook to iserve as an overview of, and guide to, the
detention policies, rules, and procedures in effect at the facility. The handbook will also describe the services,
programs, and opportunities available through various sources, including the facility, ICE, private organizations,
etc. Every detainee will receive a copy of this handbook upon admissiollto the facility.
Components
The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Language(s).
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook identifies:
• Initial issue of clothing and bedding and
personal hygiene items.
• when a medical examination will be conducted.
• the telephone policy, debit card procedures,
direct and frees calls; Locations of telephones;
Policy when telephone demand is high; Policy
and procedures for emergency phone calls,
and the Detainee Message System.
facility
search procedures and contraband
•
policy.
• facility visiting hours and schedule and visiting
rules and regulations
The handbook describes the detainee disciplinary
policy and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
• Summary of Disciplinary Process.
• The detainee handbook describes the sick call
procedures for general population and
segregation.
• The handbook specifies the rights and
responsibilities of all detainees.

[gI Acceptable

D Deficient

Yes

Remarks

Video is shown in English
and Spansh.

Video explains all the
detainee responsibilities.

At-Risk

Repeat Finding

FOOD SERVICE
P,o,icy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
aecordance with the nighest sanitary standards.
;

Components

NA
D

Yes

Trained staff supervises the food service program.
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.

tlo

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)
Reviewer Signature:

Date:

b6, b7c

3
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks
Only service is staff heats
frozen meals.

•

FOOD SERVICE

•

Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
Components
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervises
detainees using knives at these workstations. Staff
monitor the condition of knives and din in!=! utensils
Detainees are served at least three meals daily. No
more than 14 hours elapse between the last meal
served and the first meal of the following day.
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The food service program addresses medical diets.
Satellite-feeding programs follow guidelines for proper
san itation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) after two hours. (140 degrees for
hot - 40 degrees for cold)
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
Equipment is inspected daily.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked.

o Deficient

~ Acceptable

Yes

~
~

0
0

Remarks

Meals are served at
0600,1200, and 1800.

Do not accept medical
cases.

Reviews are conducted by
angeles
County
Los
Health Department.
Only heat frozen meals

o Repeat Deficiency

At-Risk

FlJ:ND$'Arr.lI~Pt:'R$ONAL PROPERTY

Policy: All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of aU
funds, valuables, and other property.

Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by'
the IC.E Field Office or Sub';Office in control of the detainee case .

Components
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) onlv.
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing

Reviewer Signature:

--~L

b6, b7c

Yes

-=--VP-F---------4

Remarks

'/,

Large valuables are
secured with ICE.

Date:

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

•

, ,

•

FUNDS AND PERSONAL PROPERTY

Policy: All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures wtUprovide for the secure storage of funds., valuables, baggage and other personal property; the
dGcumentation ~nd receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: CbeclUhis box if aU ICE detainee Funds, Valuables and Property are handled only by
theACE Field Office or Sub-Office in control of the detainee case.
staff only.
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures.
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
CDF/IGSA facility procedures for handling detainee
property claims are similar with the ICE standard.

[gI Acceptable

D Deficient

Does not accept medical
detainees.

At-Risk

Repeat Finding

DETAINEE GR1EVANCE PROCEDURES
Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing
detainee grievances in timely fashion. Each step in the process will occur withinithe prescribed time frame.
Among other things,B grievance will be processed, investigated, and decided (subject to appeal) in accordance
with the SOPs; a.g!rlevancecommittee will convene as provided in the SOPs. Standard procedure will incillde
providing the detainee with a written response to any formal grievance, which will include the basis for the
decision. The facility wiUalso establish standard procedures for handling emergency grievances. All
grievances will receive.supervisory review. Reprisal against the filer of a grievarj'ce will not be tolerated.
C~mponents

Every member of the staff knows how to identify
emergency grievances, including the procedures for
expediting them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• Ifyes , explain.
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
nuisance complaints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
facility, to ICE.

Remarks

Reviewer Signature:

Date:

b6, b7c

5
0-3248 Detention Review Worksheet for IOSAs (Under 72 Hours) Rev:

r/t )/07

FOR OFFICIAL USE ONLY
Ur~5ENFORCEMENT SENSITIVE)

~ Acceptable

•

D Deficient

At-Risk

•

Repeat Finding

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
Policy: ICE requires that all facilities housing lCEdetainees provide clean clothing, bedding, linens and towels
to every ICE detainee upon arrival. Further, faciliti.es shall provide ICE detainees with regular e)(cnanges of
clothing, linens, and towels for as long as they remain in .cfetention.
,
Remarks
Components
Yes
No
NA
All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing.
New detainees are issued clean bedding, linens and
towel.

~ Acceptable

Deficient

Detainees remain in own
clothing.

At-Risk

Repeat Finding

RELIGIOUS PRACTICES

Pottcy: Facilities will provide ICE detaineesdf all faiths with reasonable and equitable opportunities
participate in the practices of their faith, limiteaonly by theconstraints of safety, security, the orderly operations
of the facility and budgetary considerations.
Yes

Remarks

Detainees are allowed to engage in religious services.

Have services on Sunday
morning.

The facility allows detainees to observe the major "holy
days" of their religious faith.
Each detainee is allowed religious items in his/her
immediate posseSSion.

Components

~ Acceptable

Deficient

At-Risk

Repeat Finding

DETAINEE'TELEPHONE ACCESS
Policy: All facilities housinglGE detainees will permit detainees' reasonable and equitable a.ccess to
telephones.
:
'. Yes
Compenents
No
NA
Remarks
Detainees allowed access to telephones during
established facility waking hours.

Upon admittance, detainees are made aware of the
facility's telephone access policy.
Detainees are afforded a reasonable degree of privacy
for legal phone calls.
Emergency phone call messages are immediately given
to detainees.

Detainees are allowed to return emergency phone calls

0
0

Reviewer Signature:

---7'>

~~=-Pc.c::._------

b6, b7c

Policy is on orientation
video.

Date:

FOR OFFICIAL USE ONLY

0-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104/05

(LAW ENFORCEMENT SENSITIVE)

•

DETAtNiEE TELEPHONE ACCESS'

Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
te'lephones.
Components
as soon as possible.
Detainees are allowed phone calls to consular/embassy
officials.
Detainees in disciplinary segregation allowed phone
calls for family emergencies. Detainees in
administrative segregation and protective custody
afforded the same telephoning privileges as those in
general population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls made
by the detainees may be monitored. Special Access
calls are not monitored.

IZI Acceptable

o Deficient

Yes

Remarks

Facility does not accept
disiplinary cases.

~
Recording states calls
could be monitored.

o Repeat Finding

OAt-Risk

VISITATION
PoUcy: ICE shall permit detainees to visit with family, friends, legal representatives, special interest groups and
the news media.
Components

Yes

There is a written visitation schedule and hours for
general visitation. Hours for both General and Legal
Visitation are noted.
The visitation schedule and rules are available to the
public.

D
D
D

Visitors are searched and identified according to
standard requirements.

o Deficient

Remarks

A general visitation log is maintained.

IZI Acceptable

Posted at visitation area.

o Repeat Finding

OAt-Risk

ACCESS'TO M5I!>ICALCARE
Poticy:Everyfacility will establish and maintain arraccredited/accreditation-worthy health program for the
general well being of ICE detainees.
Components

The Facility operates a health care facility in compliance
with State and Local laws and guidelines.
The facility's in-processing procedures of arriving
detainees include medical and mental health screeninQ.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.

Reviewer Signature:

Yes

D
D
D

Medical cases are not
accepted at facility.

~
~

Date:

b6, b7c

Remarks

7
0-324B Detention Review Worksheet for rOSAs (Under 72 Hours) Rev: 01104/05

rBr/o7
I

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

ACCESS TO MEDICAL CARE

Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
genera'i well being of ICE detainees.
Medical screening includes a Tuberculosis(TB) test.
Detainees in the Special Management Unit have access
to health care services.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
Detention staff is trained to respond to health-related
emergencies within a 4-minute response time.
If staff is used to distribute medication, a health care
provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed.
Detainees are required to sign a refusal to consent form
when medical treatment is refused.

IZI Acceptable

Deficient

0
0

[gJ

;If?rc
rA~~

toltJ/or

At-Risk

Repeat Finding

SUICIDE PREVENTION AN 13 INTERVENTION
Policy: All detention staff working wtthlCE detainees will be trained to recognize suicide-risk indicators. Staff
will handle potentially suicidal individuals witMsensitivity, supervision, and referrals. A clinically slJicidal detainee
will receive preventive supervision and treatment.
Components
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
employee orientation program.
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention
techniques.

IZI Acceptable

Deficient

Yes

[gJ

Remarks

At-Risk

Repeat Finding

CONTRABAND
Policy: All detention facilities will ensure th~ proper handling and disposal of all contraband. Documentatiohof
contraband destruction is required.
Components
The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for

Reviewer Signature:

-_-r./J

Yes

[gJ

f-::...;o.,;..-----

(b)(6), (b)(7)c

Remarks.

Date:

8
G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 01104/05

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE

•

, ,

CONTRABAND

•

Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destruction is required.
Components
action/possible seizure.
Upon admittance, detainees receive notice of items they
can and cannot possess.

C8J Acceptable

o Deficient

Yes

[gJ

Remarks

o Repeat Finding

OAt-Risk

DETENTION FILES
Policy: Every facility will create a detention file for every ICE detaineei:>ooked into the facility, excluding only
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Remarks
Stays do not exceed 24
hours. Detainees come in
late at night and are
booked out early in the
morning.

A detention file is created for every new arrival whose
stay will exceed 24 hours.

The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions process.
The detainee's detention file also contains documents
generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to supervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer clOSing the detention file makes a notation
that the file is complete and ready to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.
Appropriate staff has access to the detention files and
other departmental requests are accommodated by

Reviewer Signature:

[gJ

Date:

b6, b7c

9
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

DETENTION FILES

•

Policy: Every facility will create a detention file for every ICE detainee booked into the facility, excluding only.
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Remarks

making a request for the file. Each file is properly
logged out and in by a representative of the responsible
department.

rgj Acceptable

o Deficient

o Repeat Finding

At-Risk

DISCIPLINARY POLICY
PoUcy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is
not in compliance with facility rulesand.reQulations.
Components
Yes
No
NA
Remal'lks

The facility has a written disciplinary system using
progressive levels of reviews and appeals.

The facility rules state that disciplinary action shall not
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
detainees verbally and in writing.
The following conspicuously posted in Spanish and
English or other dominate languages used in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
• If so, where posted
When minor rule violations or prohibited acts occur,
informal resolutions are encouraged.

rgj Acceptable

Reviewer Signature:

o Deficient

rg]

Disciplinary detainees are
not accepted and anyone
causing problems is
moved out of the facility.

Any detainee that
appears to be or is a
problem is not accepted
or returned to ICE.

rg]

rgj

OAt-Risk

o Repeat Finding

Date:

b6, b7c

10
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

EMERGENCY (CONTINGENCY) P,LANS

Policy All faoilities .holdingJCE detainees will respond toemergenoies with a predetermiAed standardized plan to
minimize the harming of human life and the destruotion of property. It is reoommended that SPCs and CDFs enter
into agreement, via Memorandum of Understanding (MOU) , with federal, looal and state agenoies to assist in
times of emergenoy.
NA
Remarks
C,omponents
Yes
No

No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected from:
• Personal abuse / Corporal punishment
• Personal injury
• Disease
• Property damage
• Harassment from other detainees
The facility has written emergency plans that cover:
• Work/Food Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
• Faoility Evacuation
• Internal HostaQes
II

I:8J Acceptable

[g]

D
Emergency plans are on
a touch screen oomputer.

[g]

Deficient

At-Risk

Repeat Finding

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every faoility will oontrol flammable, toxio, and oaustio materials through a hazardous materials
program. The program will inolude, among other things, the identifioation and labeling o.f hazardous materials in
aocordanoe with applicable standards (e.g., National Fire Protection Association ·~NIFPA1);identification of
incompatible materials, and safe..,handling procedures
Com;PO'l!Ients

The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and oaustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
All personnel using flammable, toxio, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
• designated offioial.
The MSDS are readily aocessible to staff and detainees
in the work areas.
Hazardous materials are always issued under proper
supervision.

Reviewer Signature:

--_I~~,<:...

NA·· .

Yes

[g]

Remarks

Detainees do not use
these materials.

,------- Date:

b6, b7c

11
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

FOR OFFICIAl·USE ONLY
(LAW ENFORCEMEN~ SENSITIVE)

•

ENVIRONMENTAL HEALTH AND SAFETY

Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association ~NFPA]); identification of
incompatible materials, and safe-handling procedures
Components

Yes

(gJ

Remarks

•

quantities are limited.
• Staff always supervises detainees using these
substances.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receives a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable quantities.
The facility conducts the fire and safety inspections.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires:
• Monthly fire inspections.
• Fire protection equipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
~osted in the diagrammed area.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
An
established schedule of cleaning and follow•
up inspections.
A licensed/Certified/Trained pest-control professional
inspects for rodents, insects, and vermin.
• At least monthly.
• The pest-control program includes preventive
spraying for indigenous insects.
II

IZI Acceptable

DefiCient

(gJ

Conducted by the fire
department once ayear.

Pest control inspects but
it is not on a monthly
basis.

At-Risk

Repeat Finding

HOLD ROOMS ;IN D'ETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainee~ awaiting removal, transfer, E01R
hearings, medical treatment,il1tra",facility
movement, or oth.er processing into or out of
.
. the facility.
.'.,,"

'.'

Components

Yes

The hold room is situated in a location within the secure
perimeter.

(gJ

Reviewer Signature:

Remarks

Date:

b6, b7c

12
G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

FOR OFFICIAL USE ONLY

(LAW ENFORCEMENT SENSITIVE)

... ,

•

HOLD ROOMS IN DETENTION FACILITIES

Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility:
Components

Yes

The hold rooms well ventilated, well lighted and all
activating switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Detainees under the age of 18 are not held with adult
detainees.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.
All detainees are given a patdown search for weapons or
contraband before being placed in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).

[gJ

~ [gJ Acceptable

Deficient

At-Risk

Remarks

No juveniles in this facility

Repeat Finding

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)

Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance ·of all keys and locks.
Components
Facility policies and procedures address the issue of
compromised keys and locks.
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.
Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.

Reviewer Signature:

Yes

[gJ
[gJ

D
D

[gJ

[gJ
[gJ

D
D

Remarks

[gJ

Date:

b6, b7c

13
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

FOR OFFICIAL USE ONLY
(Lf!.Yv HJFORCEMENT SENSITIVE)

•

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)

Policy It is the policy of the ICE Service to maintain an efficient system for tih.e use, accountability and
maintenance of aU keys and locks.
Components
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• Detainees are not permitted to handle keys
assigned to staff.

o Deficient

cgj Acceptable

Yes

!XI

Remarks

o Repeat Finding

OAt-Risk

POPULATION COUNTS - Rating
Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that
they conduct at least one formal count of the detainee population per shift, with additional formal and informal
counts conducted as necessary.
Components
Yes
No . NA
Remarks
Staff conducts a formal count at least once each shift.

!XI

Activities cease or are strictly controlled while a formal
count is being conducted.
Formal counts in all units take place simultaneously.
Officers do not allow detainee participation in the count.
Officers positively identify each detainee before
counting him/her as present.
Written procedures cover informal and emergency
counts.
The control officer (or other designated position)
maintains an out -count record of all detainees
temporarily leaving the facility.

!XI
!XI
!XI
!XI

D
D
D
D

!XI

o Deficient

cgj Acceptable

Counts are performed
every hour.

o Repeat Finding

OAt-Risk

SECURITY INS;PEC'rIONS
Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
will be restricted to experienced personnel with a thorough Qroundinq in facility 0 perations.
Components
Yes
No
:NA
Remarks
The facility has a comprehensive security inspection
procedures / program.
Every officer is required to conduct a security check of
his/her assigned area. Results are documented.
The front-entrance officer checks the ID of everyone
entering or exiting the facility.

Reviewer Signature:

--....,

!XI

"""~~------

b6, b7c

Date:

14
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

SECURITY INSPECTIONS

•

Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
will be restricted to. experienced personnel with a thorough grounding in facilityo:>erations.
NA
Remarks
No
Components
Ves
The Control Center is staffed around the clock. Every
Control Center officer receives training.
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility.
Officers thoroughly search each vehicle entering and
leaving the facility.
Every search of the SMU and other housing units
documented.

C8J Acceptable

Deficient

D
D
D
D

~
~

At-Risk

Repeat Finding

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregati.on
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
theSMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.
The SMU is well ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitarycondition.
All cells are equipped with beds.
The number of detainees in any cell does not exceed
the occupancy limit.
Detainees receive three nutritious meals per day.
Each detainee maintains a normal level of personal

Reviewer Signature:

Yes

D
D
D
D

Remarks

~
~
~

Date:

b6, b7c

15
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

~ ..

•

SPECIAL MAKAGEMENT UNIT (SMU)
Administrative Segregation

Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sectiions. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation)" standard):
Components
hygiene in the SMU.
A health care professional visits every detainee at least
three times a week.
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation, visitors etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

I2?J Acceptable

Deficient

Yes

IXI

At-Risk

Remarks

Repeat Findings

SPECIAL MANAGEMENT LJiNilT
(Disciplinary Segregatloiil)
.. Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections,one ;for detainees in Administrative
Segregation; the other for detainees being segregated ;for disciplinary reasons.
Components

Yes

Officers placing detainees in disciplinary segregation
follow written procedures.
A completed Disciplinary Segregation Order
accompanies the detainee into the SMU.
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
All cells are equipped with beds.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, a justification is made and
the decision is reviewed each shift. Items are returned
as soon as it is safe.
Detainees in the SMU receive three nutritious
meals/days.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
A health care professional visits every detainee in
disciplinary segregation every day, M - F.
All detainee-related activities are documented, e.g.,

IXI

0
0

IXI
IXI

Reviewer Signature:

--I-rCJ

""-":"'~~"'-------

b6, b7c

Remarks

Date:

16
G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 01/04/05

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIVE)

•

SPECIAL MANAG.EMENT UNIT
(Disciplinary Segregation~

Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from ~he
general population. The Special Management Unit will have two sections, one for detairlees in Administrative
Segregation; the other for ctetainees being segregated for disciplinary· reasons.
Components
meals served, recreation activities, visitors, etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

o Deficient

IZ! Acceptable

Yes

Remarks

o Repeat Finding

OAt-Risk

TOOL CONTROL
Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control
policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of
tools and equipment and the location in which tools are stored. These inventories shall be current,filed and
readily available for tool inventory and accountability during an audit.
Components

Yes

The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

Remarks'"

All maintence is
performed by the City of
Pasadena.

Non Restricted (non-hazardous) .

Each facility has procedures for the issuance of tools to
staff and detainees.
II

o Deficient

IZ! Acceptable

o Repeat Finding

At-Risk

TRANSPORTATION
(Land Transportation~
Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare·df our officers,~hegern.eral public, and those in ICE custody during the transportation of
detainees. Standards have been estah;IJshed for professional transportation under the supervision of
experienced and trained Detention Enforcemenl01ffitcers or authorized contract personnel.
....

IZ! Standard NA: Ch.eck this boxifalll.CE Transportation a're handled only by the ICE Field Office or
Sub-Office in control of the detaineeca'se.
Components
Transporting officers comply with applicable local, state,
and federal motor vehicle laws and regulations. Records
support this finding of compliance.
Every transporting officer required to drive a commercial
size bus has a valid Commercial Driver's License (CDL)

Reviewer Signature:

--,L./

Yes

.....<.:::,,--------

b6, b7c

Remarks

Date:

FOR OFFICIAL USE ONLY

0-3248 Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104/05

(LAW ENFORCEMENT SENSITIVE)

•

TRANSPORTATION
(Land Transportation)

•

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under tihe supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.
....

[gJ Standard NA: Check this box: if all ICE Transportation are handled only by the ICE Field Office or
Sub-Office in controJ of tbed&tainee case.
Components
issued by the state of employment.
Supervisors maintain records for each vehicle operator.
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
goes back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
• Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
area-exceeding the 1O-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
All detainees are searched immediately prior to boarding
the vehicle by staff controllinQ the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
occupancy level.
Protective vests are provided to all transporting officers.
The vehicle crew conducts a visual count once all
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
stop.
Policies and procedures are in place addressinQ the use of

Reviewer Signature:

Yes

Remarks

Date:

b6, b7c

18
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

FOR OFFICIAL USE ONLY

(LAW ENFORCEMENT SENSITIV

•

TRANSPORTATION
eland Trans'portation)

•

Policy The Immi£lration and Naturalization Service wfll take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public; and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of,
experienced and trained Detention Enforcement Officers or authorized contract personnel.
.
~ Standard NA: Check this box if all ICE Transportation are handled only by the ICE Freid Office or
Sub~Office

in control o.f the detainee case.
Components

restraining equipment on transportation vehicles.
Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times
when detainees are present.
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards,
as identified ~ dieticians utilized by the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
latrines,
and
drinking-water
• Basins,
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
• Two-way radios.
• Cellular telephones.
• Equipment boxes stocked in accordance with the
Use of Force Standard.
The vehicles are clean and sanitary at all times.
Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
• Accompanies the detainee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• PassenQer list is not exclusively men or women

Reviewer Signature:

Yes

rgj

Date:

b6, b7c

19
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

SVf/07
FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSITIV

•

TRANSPORTATION
(Land Transportation)

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
saf;ety, and wel,fare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established ·for professionpl transportation under the supervision of
experienced arid trained Detention Enforcement Officers or authorized contract personnel.

[8l Stan"ard NA: Check this box if all ICE Transportation are handled only by the ICE Field Onice or
Sub..Officein control of the detainee case.

I Yes I

Components

or minors

C8l Acceptable

o Deficient

Remarks

o Repeat Finding

At-Risk

USE OF FORCE
PO.licy: The U.S. Department of Homeland Security authorizes the use of force only as a last alternative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of tihe detainee, to protect and ensure the safety of detainees, staff and ;others, to prevent serious property
damage and to ensure institution security and good order may be used.. Rhysical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:
Components

Yes

There is a use of force policy outlining immediate and
calculated use of force, and confrontation avoidance.
Staff members are trained in the performance of the
Use-of-Force Team Technique.
All use-of-force incidents are documented and reviewed.
Staff:
• Does not use force as punishment.
• Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
Medication may only be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
Special precautions are taken when restraining pregnant
detainees and medical personnel are consulted
The officers are thoroughly trained in the use of soft and
hard restraints.
For incidents involving calculated use of force, a
videotape is made and retained for review.

IX!

IX!
IX!

D
D

IX!

C8l Acceptable

Reviewer Signature:

--,.

o Deficient o Repeat Deficiency

b6, b7c

·""'~...p:.-,,-,---------

Remarks

OAt-Risk

Date:

20
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

rir/o7
r

FOR OFFICIAL USE ONLY
(LAW ENFORCEMENT SENSlTIVE)

.................---------------------•

•

•,

•

STAFF DETAINEE COMMUNlq,ATIONS
Policy: Procedures must be in place to allow for formal and informal contact between key facility staff and
ICE staff and ICE: detainee and to permit detainees to make written requeststo ICE staff and receive an
answer in an acceptable time frame.
c.omponents
ICE information request Forms are available at the
IGSA for use by ICE detainees.
The IGSA treats detainee correspondence to ICE staff
as Special Correspondence.

~ Acceptable

o Deficient

rg]

At-Risk

Remarks

o Repeat Finding

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is tral'lsferred. Ifa detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into coMsideration whether the detainee
is represented before the immigration court. In such cases, the Held Office Director will consider the
detainee's stag,ewithin the removal process, whether the detainee's'atlorneyislocated within reasonable
drivimgdistance ofthefacility, and where the immigration court proceeditlgsare taking place.
,NA
Components
N
Remarks
Y
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
0
0
~
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
0
0
~
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
0
0
~
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
0
~
0
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
0
0
~
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the general population.
The detainee is provided with a completed Detainee
0
0
~
Transfer Notification Form.
• Form G-391 or equivalent authorizing the
0
0
~
removal of a detainee from a facility is used.
For medical transfers:
0
0
~
• The Detainee Immigration Health Service (or

Reviewer Signature:

S~! /07

Date:

b6, b7c

fOR OFFICIAL USE ONlY
(LAW ENFORCEMENT SENS-mVE'

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

)

•

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the.Justi.ce Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the .immigra~ion court. In such cases, the Field Office Director will consider the
detainee'S stage wfthinthe removal process, whether the detainee's attorney is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
y
N
NA
Remarks
Componemts
IGSA)(DIHS) Medical Director or designee
approves the transfer.
• Medical transfers are coordinated through the
local ICE office.
A
• medical transfer summary is completed and
accompanies the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
D
D
IZI
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
D
0
IZI
instructions regarding medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
D
0
IZI
new location.
Transfer and documentary procedures outlined in
D
0
IZI
Section C and D are followed.
Meals are provided when transfers occur during
D
0
IZI
normally schedule meal times.
An A File or work folder accompanies the detainee when
D
IZI
0
transferred to a different field office or sUb-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
IZI
0
0
the transfer.

o Deficient

~ Acceptable

OAt-Risk

o Repeat Finding

FOR OFFICIAL USE m,lL"

;!../\

Reviewer Signature:

---

tr\~FOHCEfv1ENT SEI\iS!'il\i[,

b6, b7c

f!J....,.~,-,,~-----

Date:

0-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01/04/05

sAr/07
I