Office of Detention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration

and Customs
Enforcement

J'u i 2 4 2007
MEMORANDUM FOR:

James T Hayes Jr,
Field Office Director
Office

~

)/111

r'

FROM:
Director
SUBJECT:

Pomona City Jail Annual Detention Review

The annual review of the Pomona City Jail was conducted on May 23,2007 in Pomona City,
California has been received, A final rating of Deficient has been assigned, The G-324A
worksheets provided by the Reviewer-in-Charge (RIC) indicated the facility was noncompliant with components within Detainee Handbook, Detainee Grievance Procedures,
Issuances and Exchange of Clothing, Bedding, and Towels, Religious Practices, Visitation,
Access to Medical Care, Environmental Heath and Safety, Special Management Unit
(Administration Segregation & Disciplinary Segregation) and Use of Force,
The rating was based on the RIC Summary Memorandum and supporting documentation, The
Field Office Director must now initiate the following actions in accordance with the Detention
Management Control Program (DMCP):
I) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324B, Detention Facility Review Form, the G-324B Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the Review Authority (RA) within 30
days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
4) Once a Plan of Action is approved, the Field Office Director shall schedule and followup on the above noted deficiencies within 90 days.

www.ice.gov

SUBJECT: Pomona City Jail Annual Detention Review
Page 2

The RIC is responsible for assisting the Intergovernmental Service Agreement (IGSA) facility
to respond to U.S. Immigration and Customs Enforcement findings when assistance is
requested. Notification to the facility shall include information that this assistance is available.
Should you or your staff have any questions regarding this matter, please contact
b6, b7c
cting Deputy Assistant Director, Detention Management Division at
(202) 732 b2 high

cc: Official File
b2 high, (b)(6), (b)(7)(C)

•

ec.ljJice a/Detention and Removal Operations
E8. Department of Homeland Security
300 N Los Angeles SL Rm.762I
Los Angeles, CA 90012

u.s. Immigration

and Customs
Enforcement
May 30, 2007

MEMORANDUM FOR:

John P. Torres
Director
b6, b7c

FROM:
Reviewer-In-Charge
Los Angeles Field Office
SUBJECT:

Pomona City Jail 2007 Annual Detention Review

The Los Angeles Field Office, Office of Detention and Removal conducted a detention review of the
b6, b7c
b6, b7c
Pomona City Jail on May 23, 2007. DO
and SDDO
conducted this
review. This facility is used for detainees requiring housing less than 72 hours.
The review measured compliance with the ICE Detention Standards. No other special assessments
were performed or requested at this time. Attached to this memorandum is a copy of the original
Form 324B Detention Review Forms. All worksheets and working papers are maintained in the
appropriate file system and are available for review by the review authority.

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
The following review summarizes only those standards not in full compliance. Each standard is
identified and a short summary is provided regarding standards or procedures not currently in
compliance. The facility;,", ;)cen4 .. ,credited by the C"Ji'ilmia 80~rd ofC·L~~~i()ns. Their
accreditation is current and in good standing. There are some minor differences in the policies that
the Detention Standards describe in comparison to the operating procedures of the facility. It
appears that even though these differences exist the facility is either adhering to the Standards or
abiding by the intent of the Standards. The differences noted are minor in nature and are caused by
the small size of the facility. There were 23 acceptable standards, 2 standards determined to be nonapplicable and 2 deficient standards.

Subject: Annual Deteln Review Report
Page 2

•

Detainee Handbook
• The Handbook is not distributed to the detainee's on a consistent basis.
Environmental Health and Safety
• The Facility does not have the Manufacturers Material Safety Data Sheets (MSDS).

RIC Observations
The Pomona City Jail's ability to directly supervise and control their detainee population's behavior
has proven to be effective. Overall the review indicated substantial compliance with the Ice
Detention Standards. The staff! encountered were courteous, knowledgeable and professional. I
believe it is in the Service's best interest to continue contracting with this facility.
Constraints of difficulties experienced during the review:

During the review, uo constraints or abnormal difficulties were encountered. Staff and detainees
were cooperative and available to assist in the review process.
At Risk or Repeat Findings:
There were 2 ICE Detention Standards found to be Repeat findings during the inspection of this
facility.
Recommended Rating and Justification:
The result of a careful evaluation and review of the procedures and operation reflects the ability of
this facility to provide ICE detainees with the proper and humane care that is mandated by the
Standards. The deficiencies that exist do not detract from the acceptable accomplishments of the
vital functions. It is the Reviewer in Charge recommendation that the facility receive a rating of
" Deficiant ".
RIC Assurance Statement:
All findings of this review have been documented on Form G-324B and are supported by the written
documentation contained in the review file.

•

•

Department Of Homeland Security

Immigration and Customs Enforcement

Detention Facility Inspection Form
Facilities Used Under 72 hours

G. Accreditation Certificates
List all State or National Accreditation[s] received:
California Corrections Standards Authority (Title # 15)

ICE Intergovernmental Service Agreement
ICE Staging Facility (12 to 72 hours)

D Check box iffacility has no accreditation[s]
B. Current Facility Review
Type of Facility Review
IZl Field Office D HQ Review
Date[s] of Facility
05/23/2007
'
~~~~----------------------------~

I .
H P ro bl ems IC omOJamts
(C omes must b e attached)
The Facility is under Court Order or Class Action Finding
D Class Action Order
D Court Order
The Facility has Significant Litigation Pending
D Major Litigation
D Life/Safety Issues
IZl Check if None,

C. Previous/Most Recent Facilitv Review
Date[s] of Last Facility Review
05/2512006
Previous Rating
D Acceptable IZl Deficient D At-Risk

I. Facility Historv
Date Built
1962
Date Last Remodeled or Upgraded
1988
Date New Construction I Bedspace Added

D Namean d L oca tionoCFac}TtltV
Name
Pomona C~ty Jail
Address (Street and Name)
490 West Mission Blvd.
City, State and Zip Code

None

Future Construction Plarmed
DYes IZl No Date:
Current Bedspace
I Future Bedspace (# New Beds only)
53
Number:
Date:

Pomona
County
Los Angeles
Name and Title of Chief Executive Officer (Warden/Ole/Superintendent)
Sgt. b6, b7c I Jail Operations Manager
Telephone # (Include Area Code)

(909i 620

J. Total Facility Population
Total Facility Intake for previous 12 montbs
9,103
Total ICE Mandays for Previous 12 months
16,200

b6, b7c

Field Office / Sub~Office (List Office with oversight responsibilities)
Los Angeles
Distance from Field Office
30 Miles

E ICE Information
Name of Reviewer In Charge (Last, Title and Duty Station)
b6, b7c
I Deportation Officer I LAFOI Santa Ana
Name of Team Member I Title I Duty Location
b6, b7c
I Supervisory Depoortation Officer I LAFO
Name of Team Member I Title I Duty Location
I
I
Name of Team Member I Title I Duty Location
I
I
F. CDFIIGSA Information Onlv
Contract Number
Date of Contract or IGSA
12-02-0109
1010112002
Basic Rates per Man·Day
, $75,00
- - - - - - - - -- -- ---,- --J
Ol'he"'r-C-'h'arges: ('I-C-N"one, Indicate N/A)
Emergency Hospital Transport & Treatment;
Estimated Man-days Per Year
1,700

I

I
I

K. Classification Level (ICE SPCs and CDFs Only)
L-l
L-2
L-3
N/A
N/A
AdultMale
N/A
Adult Female
N/A
N/A
N/A
L. Facility Ca acity

Adult Male
Adult Female

D

Rated
58
11

Onerational
58
11

Emer~encv

58
11

Facilitv holds Juveniles Offenders 16 and older as Adults

Average Daily Population
ICE
Adult Male
3
Adult Female
0
M

b2 high

USMS
0
0

--

---

Other

25
4 ..
----_

--- -

Support:
Police Dept,

Form G-324A (Rev, 8113/04) No Prior Version May Be Used After 1011104

•

•

Significant Incident Summary Worksheet
For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review
dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on
this form is used in conjunction with the ICE detention standards in assessing your detention operations. This form should be
filled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing
this report.

0

0

0

0

0

0

0

0

0

0

Assault:

Offenders on
Offenders l

With

0
Assault:
Detainee on
Staff

0

0

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form 0-324B (Rev. 10118/04) No Prior Version May Be Used After 1211/04

•

•

Food Service
Funds and Personal Property

Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication

Form G-324B (Rev. 10/18/04) No Prior Version May Be Used After 12/1/04

•

•
RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, fmdings of
noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is
operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately
safeguarded, except for the deficiencies noted in the report.

Reviewer-In-Charge: (Print Name)

b6, b7c

b6, b7c

Title & Duty Location

Deportation Officer, LAFO Santa Ana Sub-Office

I Team Members
Print Name, Title, & Duty Location

Duty Location
b6, b7c
b6, b7c

Supv Deportation Officer, LAFO Santa Ana

Print Name, Title, & Duty Location

RIC Rating Recommendation:

Print Name, Title, & Duty Location

0

Acceptable

[gJ Deficient
OAt-Risk

Comments:
This Facility had a Deficient rating on the previous inspection. The Plan of Action that was submited by the
Facility addressed the issuance of the Detainee Handbook and the Material Safety Data Sheet file (MSDS). The Facility was
found to be Deficient during this Inspection due to repeat findings. The Facility is not consistant in issuing the Detainee
Handbook and to date does not have the Manufacturer's Material Saftey Data Sheet file up-to-date.

Form G-324B (Rev. 10/18/04) No Prior Version May Be Used After 1211104

•

•
HEADQUARTERS EXECUTIVE REVIEW

Review Authority
The signature below constitutes review ofthis report and acceptance by the Review Authority. OICICEO will have 30 days from
receipt of this report to respond to all findings and recommendatio s.
HQDRO EXECUTIVE REVIEW: (Please Print Name)

John P. Torres
Title

Director

Final Rating:

0

Superior
Good
Acceptable
I2SI Deficient
OAt-Risk
No Rating

o
o
o

Comments:

The Review Authority concurs with the Deficient rating.

Form G-324A (Rev. 8/1101) No Prior Version May Be Used After 12/31101

..,

•

Department of Homeland Security
Immigration and Customs Enforcement
Office of Detention and Removal

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)

This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours

Field Office Detention Review Worksheet
~

D

Local Jail- IGSA
State Facility - IGSA

Name
POMONA CITY JAIL
Address (Street and Name)
490 WEST MISSION BL VD.
City, State and Zip Code
POMONA, CA 91766
County
LOS ANGELES
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
SERGEANT b6, b7c
(JAIL OPERA TlONS MANAGER)
Name and title of Reviewer-In-Charge
b6, b7c
i
Depo/:<ltion gff~,;"'",- _____________________
Dz;te[s] of ReView
OS/23/2007
Type of Review
D Head~arters 18:1 Operational D~ecial Assessment DOther

1
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04

•

•

ADMISSION AND RELEASE

Policy: All detainees will be admitted and released in a manner that ensures their health, safety, and welfare.
The admissions procedure will, among other things include: medical screening; a file-based assessment and
classification process; a body search; and a search of personal belongings, which will be inventoried,
documented, and safeguarded as necessary.
Components
In processing includes orientation information.
Medical screenings are performed by a medical staff Q!
persons who have received specialized training for the
purpose of conductinQ an initial health screeninQ.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
The "Contraband" standard governs all personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
All releases are coordinated with the ICE office of
jurisdiction.
ICE Staff enter all information on detainees admitted,
released, or transferred into the Deportable Alien Control
System (DACS).

[gJ Acceptable

D

D

Deficient

Yes

No

NA

I:2J

D

D

I:2J

D

D

I:2J

D

D

Remarks

Handled by ICE Staging

D

D

I:2J

I:2J

D

D

I:2J

D

D

I:2J

D

D

I:2J

D

D

Only bedding is issued,
detainees keep their own
clothing

ICE Staging Facility
enters DACS Info.

D

At-Risk

Repeat Finding

CLASSIFICATION SYSTEM
Policy: All facilities will develop and implement a system accor<ling to which ICE detainees are classified. The
classification system will ensure Ihat each detainee is placed in the appropriate category, physically separated
from detainees in olher categories
Components
The facility has a system for separating criminal and
non-criminal ICE detainees. Violent offenders are
separated from non-violent offenders.
Housing assignments are based on threat level.

Yes

No

NA

I:2J

D

D

I:2J

D

D

Remarks

'-".

b6, b7c

Reviewer Signature:

Date:
2
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

DSjx.rjlJ 7

-

DETAINEE HANDBOOK

•

Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and guide to, the
detention policies, rules, and procedures in effect at the facility. The handbook will also describe the services,
programs, and opportunities available through various sources, including the facility, ICE, private organizations,
etc. Every detainee will receive a copy of this handbook upon admission to the facility.
Components
The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Lanquaqe(s).
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook identifies:
• Initial issue of clothing and bedding and
personal hygiene items.
when a medical examination will be conducted.
the telephone policy, debit card procedures,
direct and frees calls; Locations of telephones;
Policy when telephone demand is high; Policy
and procedures for emergency phone calls,
and the Detainee Message System.
• facility search procedures and contraband
policy.
facility
visiting hours and schedule and visiting
•
rules and regulations
The handbook describes the detainee disciplinary
policy and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
Summary of Disciplinary Process.
• The detainee handbook describes the sick call
procedures for general population and
segregation.
• The handbook specifies the rights and
responsibilities of all detainees.

Yes

No

NA

Remarks

I2!:J

D

D

The handbook is not
given out on a consistent
basis

I2!:J

D

D
In reference to medical
exams, the handbook
on Iy states that any
detainee requiring
medical care would be
taken to another facility.
No one requiring medical
care will be housed at
this facility.

•
•

•

D Acceptable

D

D

Deficient

D

I2!:J

D

I2!:J

D

The handbook does
describe prohibted acts,
however it does not
address the disciplinary
process or sanctions. ICE
would be contacted to
remove any detainee who
is a disciplinary problem.

D

I2J Repeat Finding

At-Risk

FOOD SERVICE
Policy: Every facHity will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
Components

Yes

No

NA

I2!:J

, D

0

Remarks
The facility provides
ready to eat meals from a
contract vendor.
__
Knives are no longer kept
at this Facility

Trained staff supervises the food service program.

,

-L

Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.

D

D

I2!:J

b6, b7c

Date:

Reviewer Signature:

D5b7Lo~z
,
I

3
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

•
FOOD SERVICE

•

Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
Yes

Components
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervises
detainees using knives at these workstations. Staff
monitor the condition of knives and dinin!1 utensils
Detainees are served at least three meals daily. No
more than 14 hours elapse between the last meal
served and the first meal of the following day.
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.

The food service program addresses medical diets.
Satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) after two hours. (140 degrees for
hot - 40 degrees for cold)
All meals provided in nutrttionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
Equipment is inspected daily.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked.

IZl Acceptable

D

Deficient

D

No

NA

Remarks

D

D

IZl

IZl

D

D

IZl
IZl
IZl

D

D

D
D

D
D

IZl

D

D

IZl
IZl

D
D

D
D

IZl

D

D

IZl

D

D

IZl

D

D

IZl

D

D
D

At-Risk

Knives are no longer kept
at this facility

Upon request

Repeat Deficiency

FUNDS AND PERSONAL PROPERTY
Policy: All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and olher personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and olher property.

D

Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the .ICE Field Office or Sub-Office in control of the detainee case.

Components
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) only.
Detainees' large valuables are secured in a location
accessible to designated supervisor(s) or processing

Reviewer Signature:

f

b6, b7c

Yes

No

NA

IZl

D

D

IZl

D

D
Date:

4
G·324B Detention Review Worksheet for JGSAs (Under 72 Hours) Rev: 01104/05

Remarks
Only property is
transported to the facility.
No funds and valuables.
All Jail Staff have access.

!J!{/XZ/o 7

•

•

FUNDS AND PERSONAL PROPERTY

Policy: All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub-Office in control of the detainee case.
staff only.
Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures.
Property discrepancies are immediately reported to the
CDEO or Chief of Security.
CDF/IGSA facility procedures for handling detainee
property claims are similar with the ICE standard.

[g] Acceptable

o Deficient

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

Only basic medication
accepted.

There is now a written
policy.

ICE would contacted and
police report filed

o Repeat Finding

At-Risk

DETAINEE GRIEVANCE PROCEDURES
Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing
detainee grievances in timely fashion. Each step in the process will occur within the prescribed time frame.
Among other things, a grievance will be processed, investigated, and decided (subject to appeal) in accordance
with the SOPs; a grievance committee will convene as provided in the SOPs. Standard procedure will include
providing the detainee with a written response to any formal grievance, which will include the basis for the
decision. The facility will also establish standard procedures for handling emergency grievances. All
grievances will receive supervisory review. Reprisal against the filer of a grievance will flOt be tolerated.
Components
Every member of the staff knows how to identify
emergency grievances, including the procedures for
expediting them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If yes, explain.
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
For
quality control purposes, staff documents
•
nuisance complaints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDF/IGSA
facilitv, to ICE.

Reviewer Signature:

b6, b7c

Y

N

NA

[gJ

0

0

0

[gJ

0

0

[gJ

0

Remarks
The Facility now has a
formal grievance
procedure.

If a detainee has a
grievance ICE would be
notified. The detainee
would be removed since
they generally only kept
there for one or two nights.
\

[gJ

0

0

Date:

5
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

&5j;-7/m

J:2] Acceptable

•

D

D

Deficient

At-Risk

•

D

Repeat Finding

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
Policy: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels
to every ICE detainee upon arrival. Further, facilities shall provide ICE detainees with regular exchanges of
clothing, linens, and towels for as long as they remain in detention.
Components

Yes

No

NA

Remarks
Detainees keep their own
clothing, Facility will wash
cloths upon request.
detainees are only
housed for one or two
days

All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing.

New detainees are issued clean bedding, linens and
towel.

D Deficient

J:2] Acceptable

D

0

J:2]

0

IZl

0

0

D Repeat Finding

At-Risk

RELIGIOUS PRACTICES
Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to
participate in the practices of their faith, limited only by the constraints of safety, security, the orderly operations
of the facility and budgetary considerations.
Yes

No

NA

0

IZl

0

The facility allows detainees to observe the major "holy
days" of their religious faith.

IZl

0

0

Each detainee is allowed religious items in his/her
immediate possession.

IZl

0

0

Components
Detainees are allowed to engage in religious services.

D Deficient

J:2] Acceptable

D

Remarks
Dept. Chaplin can be
used upon request.
Very limited. Dept.
Chaplin maybe used
upon request

D Repeat Finding

At-Risk

DETAINEE TELEPHONE ACCESS
Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Components

Yes

No

Detainees allowed access to telephones during
established facility waking hours.

IZl

0

0

Upon admittance, detainees are made aware of the
facility's telephone access policy.
Detainees are afforded a reasonflble degree of wjvaflV

IZl
IZl

0
0

0
0

Reviewer Signature:

NA

--

Date:

b6, b7c

6
G~324B

Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

Detainee Handbook
A separate phone is used

cr:/J7/a

•

•

DETAINEE TELEPHONE ACCESS

Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Components

Yes

No

NA

for legal phone calls.
Emergency phone call messages are immediately given
to detainees.

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

0

Detainees are allowed to return emergency phone calls
as soon as possible.
Detainees are allowed phone calls to consular/embassy
officials.
Detainees in disciplinary segregation allowed phone
calls for family emergencies. Detainees in
administrative segregation and protective custody
afforded the same telephoning privileges as those in
qeneral population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls made
by the detainees may be monitored. Special Access
calls are not monitored.

I2<:J Acceptable

o Deficient

D

[2J

0

Remarks

A pre-recorded message
on the phone system.

0

D Repeat Finding

At-Risk

VISITATION
Policy: ICE shall permit detainees to visit with family, friends, legal representatives, special interest groups and
Ihe news media.
Components

Yes

No

There is a written visitation schedule and hours for
general visitation. Hours for both General and Legal
Visitation are noted.
The visitation schedule and rules are available to the
public.

[2J

0

D

[2J

A general visitation log is maintained.

[2J

0
0

Visitors are searched and identified according to
standard requirements.

0

[2J

0
0
0

[2J Acceptable

D Deficient

D

Remarks

NA

Visitors do not have
access into facility.

D Repeat Finding

At-Risk

ACCESS TO MEDICAL CARE
Policy: Every facility will establish and mamtain an accredited/accreditation-worthy health program for the I
general well being of ICE detainees.
Components

Yes

The Facility operates a health care facility in compliance
with State and Local laws and uidelines.

o

Reviewer Signature:

b6, b7c

No

NA

Remarks

o
Date:

7
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

a¢7/0 z

•

•

ACCESS TO MEDICAL CARE

Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
The facility's in-processing procedures of arriving
detainees include medical and mental health screening.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis (TB) test.
Detainees in the Special Management Unit have access
to health care services.
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
Detention staff is trained to respond to health-related
emergencies within a 4-minute response time.
If staff is used to distribute medication, a health care
provider properly trains these officers.
The medical unit keeps written records of medication
that is distributed.
Detainees are required to sign a refusal to consent form
when medical treatment is refused.

IZl Acceptable

o Deficient

0

IZl
IZl
IZl
IZl
0

0
0
0
0
0

0
0
0
0
IZl

IZl

0

0

IZl

0

0

IZl

0

0

IZl

0

0

IZl

0

0

Only basic meds such as
aspirin.

Paramedics respond and
transported to the
hospital if neccessary.

Only basic meds, such as
aspirin.
Log book is maintained
Responding paramedics
would provide form.

o Repeat Finding

At-Risk

SUICIDE PREVENTION AND INTERVENTION
Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff
will handle potentially suicidal individuals with sensitivity, supervision, and referrals. A clinically suicidal detainee
will receive preventive supervision and treatment.
Components
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
employee orientation program.
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
Understand and apply suicide-prevention
techniques.

Yes

No

NA

IZl

0

0

IZl

0

0

Remarks

•

IZl Acceptable

Reviewer Signature:

o Deficient

OAt-Risk

o Repeat Finding

b6, b7c

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

•

CONTRABAND

•

Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destruction is required.
Components
The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
action/possible seizure.
Upon admittance, detainees receive notice of items they
can and cannot possess.

I2<J Acceptable

D

D

Deficient

Yes

No

NA

121

D

D

121

D

D

Remarks

D

At-Risk

Repeat Finding

DETENTION FILES
Policy: Every facility will create a detention file for every ICE detainee booked into the facility, excluding only
detainees scheduled to depart wlthin 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Y

N

NA

A detention file is created for every new arrival whose
stay will exceed 24 hours.
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions process.
The detainee's detention file also contains documents
generated during the detainee's custody.
• Special requests
• Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to supervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing the detention file makes a notation
that the file is complete and ready to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.

D

D

IZI

D

D

121

D

D

121

D

D

121

D

D

121

D

D

121

D

D

121

D

D

121

Appropriate staff has access to the detention files and
other departmental requests ar\l accommodated by

Reviewer Signature:

b6, b7c

Date:
9

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

!J!:i1-7/tX2
I

•

DETENTION FILES

•

Policy: Every facility will create a detention file for every ICE detainee booked into the facility, excluding only
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Y

N

Remarks

NA

making a request for the file. Each file ·,S properly
logged out and in by a representative of the responsible
department.

o Acceptable

o Deficient

o Repeat Finding

OAt-Risk

DISCIPLINARY POLICY
Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is
not in compliance with facilitv rules and reaulations.
Components
Yes
No
NA
Remarks
The facility does not
The facility has a written disciplinary system using
progressive levels of reviews and appeals.
D
l'SJ
D house disicplinary
problems.
The facility rules state that disciplinary action shall not
l'SJ
D
D
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
ICE is notified of any
the following sanctions:
disciplinary problem and
the subject is removed
• corporal punishment
from the facilty ASAP.
• deviations from normal food service
D
D
l'SJ
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
D
l'SJ
D
detainees verbally and in writing.
The following conspicuously posted in Spanish and
The handbook contains
the information. There is
English or other dominate languages used in the facility:
no severity scale or
Rights and Responsibilities
sanctions
described. The
Prohibited
Acts
D
l'SJ
D
•
facilty
does
not house
Disciplinary
Severity
Scale
•
disciplinary problems.
Sanctions

•
•

•

If so, where posted
When minor rule violations or prohibited acts occur,
informal resolutions are encouraged.

l'SJ

D

D
1,

ISJ Acceptable

Reviewer Signature:

D

Deficient

0

At-Risk

D

b6, b7c

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

!!

Repeat Finding

i

•

•

EMERGENCY (CONTINGENCY) PLANS

Policy All faciltties holding ICE detainees will respond to emergencies with a predetermined standardized plan to
minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs enter
into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in
times of emergency.
Components
Yes
No
NA
Remarks
No Detainee or detainee groups exercise control or authority
over other detainees.
Detainees are protected from:
• Personal abuse / Corporal punishment
• Personal injury
• Disease
Property damage
Harassment from other detainees
The facility has written emergency plans that cover:
Work/Food Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
Facility Evacuation
• I nternal Hostages

[2J

D

D

[2J

D

D

•
•

Does not cover work/food
strikes.

•

[2J

D

D

•

[2J Acceptable

D

D

Deficient

D

At-Risk

Repeat Finding

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
• designated official.
The MSDS are readily accessible to staff and detainees
in the work areas.
Hazardous materials are always issued under proper
supervision.

Reviewer Signature:

b6, b7c

Yes

No

NA

[2J

D

D

[2J

D

D

D

[2J

D

[2J

D

D

Remarks

Monthly

To date there is no
MSDS sheet beinQ used.
Limited cleaining supplies

I

D

[2J

D

[2J

D

D
Date:

11
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

To date there is no
MSDS sheet being used

a:;j;z.7jrrJ

•

•

ENVIRONMENTAL HEALTH AND SAFETY

Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components

Yes

No

NA

Remarks

•
•

quantities are limited.
Staff always supervises detainees using these
substances.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receives a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable quantities.
The facility conducts the fire and safety inspections.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires:
Monthly fire inspections.
• Fire protection equipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
posted in the diagrammed area.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
An
established schedule of cleaning and foliow•
up inspections.
A Iicensed/CertifiedlTrained pest-control professional
inspects for rodents, insects, and vermin.
At least monthly.
• The pest-control program includes preventive
spraying for indiqenous insects.

Not used

0

0

[2J

[2J

0

0

[2J

0

0

Fire Dept. conducts
annual inspections

Senior Jailer conducts
monthly inspections

•

•

o Acceptable

o Deficient

[2J

0

0

[2J

0

0

[2J

0

0
Facility Maintance

[2J

0

0

[2J Repeat Finding

OAt-Risk

HOLD ROOMS IN DETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

Yes

The hold room is situated in a location within the secure
erimeter.

Reviewer Signature:

b6, b7c

No

NA

o

o
Date:

12
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

la/;:zjt'7
I

•

•

HOLD ROOMS IN DETENTION FACILITIES

Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

Yes

No

NA

The hold rooms well ventilated, well lighted and all
activatinQ switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
The walls of the hold rooms escape proof.
The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
all times.
Detainees under the age of 18 are not held with adult
detainees.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.
All detainees are given a patdown search for weapons or
contraband before being placed in the room.
Officers closely supervise the detention hold rooms
usinQ direct supervision (lrreQular visual monitoring.).

I2l

D

D

I2l

D

D

I2l

D

D

I2l

D

D

I2l

D

D

I2l

D

D

I2l

D

D

I2l

D

D

I2l

D

D

•

I2l Acceptable

o Deficient

Remarks

No one under 18 is
housed at this facility

o Repeat Finding

OAt-Risk

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Components
Facility policies and procedures address the issue of
compromised keys and locks.
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
• National Fire Protection Association Life Safety
Code 101.
Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.
Individual gun lockers are provided.
They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.

•

Yes

No

NA

I2l
I2l

D
D

D
D

D

D

I2l

I2l
I2l

D
0

D
D

I2l

D

D

b6, b7c

Reviewer Signature:

Date:
13
G~324B

Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

There is no holding room
or cell that holds 50 or
more people in this
facility.

f£/ZZk7

•

•

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)

Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Components
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• Detainees are not permitted to handle keys
assianed to staff.

D Deficient

[2J Acceptable

Yes

No

NA

[2J

D

D

Remarks

o Repeat Finding

OAt-Risk

POPULATION COUNTS - Rating
Policy: All delenoon facilities shall ensure around-the-clock accountability for all detainees. This requires that
they conduct at least one formal count of the detainee population per si:lift, with additional formal and informal
counts conducted as necessary.
Components

Yes

No

NA

Staff conducts a formal count at least once each shift.
Activities cease or are strictly controlled while a formal
count is being conducted.
Formal counts in all units take place simultaneouslv.
Officers do not allow detainee participation in the count.
Officers positively identify each detainee before
countinQ him/her as present.
Written procedures cover informal and emergency
counts.
The control officer (or other designated position)
maintains an out -count record of all detainees
temporarily leaving the facility.

[2J

[2J

D
D
D
D
D

D
D
D
D
D

[2J

D

D

[2J

D

D

D Deficient

[2J Acceptable

[2J
[2J
[2J

Remarks

o Repeat Finding

OAt-Risk

SECURITY INSPECTIONS
Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
will be restricted to experienced personnel with a thorough grounding.in facility operations.
Components
Yes
No
NA
Remarks
The facility has a comprehensive security inspection
orocedures / program.
Every officer is required to conduct a security check of
his/her assigned area. Results are documented.
The front-entrance officer checks the 10 of everyone
entering or exiting the facility.
The Control Center is staffed around the c;lock. Ever/tJ

b6, b7c

G~324B

D

D

D

D

D
D

D
D
Date:

Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

.

ccj;7/(JJ

•

•

SECURITY INSPECTIONS

Poli.cy: Post assignments in the facility's high-risk areas, where special security procedures must be followed,
will be restricted 10 experienced personnel with a thorough grounding in facility operations.
Yes
NA
Remarks
Components
No
Control Center officer receives training.
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility.
Officers thoroughly search each vehicle entering and
leaving the faciTItv:
Every search of the SMU and other housing units
documented.

D

I2:l Acceptable

D

Deficient

I2:l
I2:l

D
D

D
D

D

D

I2:l

D

D

I2:l

Same as above

D

D

I2:l

Same as above

I2:l

D

D

Jail Staff have access
Detainees do not have
access
Performed by Police
Dept not jail staff

D

At-Risk

Repeat Finding

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components

Yes

The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
A copy of the order given to the detainee within
24 hours.
Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.
The SMU is well ventilated.
• Adequately lighted.
• Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
The number of detainees in any cell does not exceed
the occupancy limit
Detainees receive three nutritious meals per day.
Each detainee maintains a normal level of pers.Qnal .1

•

Reviewer Signature:

No

NA

Remarks

D

If a subject is placed in
SMU the subject would
only be held there until
ICE can arrange pick-up

.

I2:l

D

Same as above

I2:l

D

D

I2:l

D

D

I2:l

D

D

I2:l
I2:l
I2:l
I2:l

D
D
D
D

D
D
D
D
Date:

b6, b7c

15
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

O~/;-J7

•

•

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation
Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees beingdisoiplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation]" standard).
Components
hygiene in the SMU.
A health care professional visits every detainee at least
three times a week.
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation, visitors etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

IZJ Acceptable

o Deficient

D

Yes

No

NA

0

0

IZJ

0

IZJ

0

0

IZJ

0

Remarks
The Facility does not
have a heath care unit

o Repeat Findings

At-Risk

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)
Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components

Yes

No

NA

Officers placing detainees in disciplinary segregation
follow written procedures.
A completed Disciplinary Segregation Order
accompanies the detainee into the SMU.
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
All cells are equipped with beds.
When a detainee is segregated without clothing,
mattress, blanket, or pillOW, a justification is made and
the decision is reviewed each shift. Items are returned
as soon as it is safe.
Detainees in the SMU receive three nutritious
meals/days.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
A health care professional visits every detainee in
disciplinary segregation every day, M - F.
All detainee-related activities are oocumented, e.g., j

IZJ

0

0

0

IZJ

0

0

IZJ

0

IZJ

0

0

IZJ

0

0

Reviewer Signature:

b6, b7c

Remarks

Detainee would be
removed fron Facility
One single man cell

IZJ

0

0

IZJ

0

0

This would only occur if
detainee is attempting
suicide. Subject would be
removed
..'.

0

0

IZJ

0
0

0

IZJ

IZJ

0
Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: Ol/04/05

The Facility does not
have a health care unit.
Only record kept is time

w1J-2~7
,

•

•

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)

Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the olher for detainees being segregated for disciplinary reasons.
Compollellts

Yes

meals served, recreation activities, visitors, etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

IS'J Acceptable

o Deficient

D

No

o

NA

Remarks
detainee is checked.
Only record kept is time
detainee is checked.

o

D Repeat Finding

At-Risk

TOOL CONTROL
Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control
policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of
tools and equipment and the location in which tools are slored. These inventories shall be current, filed and
readily available for tool inventory and accountability during an audit.
Yes

Components
The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

No

NA

Remarks
Th ere are no tools kept at
the jail facility. City
maintance handles
general upkeep

D

D

IS'J

0

0

IS'J

Non Restricted (non-hazardous) .

Each facility has procedures for the issuance of tools to
staff and detainees.

IS'J Acceptable

D Deficient

D

Same as above.

D Repeat Finding

At-Risk

TRANSPORTATION
(Land Transportation)
Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and lhose in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

IS'J Standard NA: Check this box if all ICE Transportatioll are halldled only by the ICE Field Office or
Sub-Office in control of the detainee case.
Yes

Components
.--.-.

Reviewer Signature:

No

NA

Remarks
--------j

Transporting officers comply with applicable local, state,
and federal motor vehicle laws and regulations. Records
support this finding of compliance.
Every transporting officer required to drive a commercial
size bus has a valid Commercial Driver's License (COL)

0

0

[g]

0

0

IS'J
Date:

b6, b7c

17
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

toP1/E?
I

•
TRANSPORTATION
(Land Transportation)

•

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

[2J Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or
Sub-Office in control of the detainee case.
Components
issued by the state of employment.
Supervisors maintain records for each vehicle operator.
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
!loes back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour
period.
Drive
only after eight consecutive off-duty hours.
•
Do
not
receive transportation assignments after
•
having been on duty, in any capacity, for 15
hours.
Drive
a 50-hour maximum in a given work week;
•
a la-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
area-exceedin!l the la-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
An
unaccompanied driver transport an empty
•
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
All detainees are searched immediately prior to boarding
the vehicle by staff controllin9.. the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers
occupancy level.
Protective vests are provided to all transporting. officers.
The vehicle crew conducts a visual count once aI/
passengers are on board and seated.
• Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
sto]),
Policies and procedures are in place addres$iJ:ig the uS<rPf

Reviewer Signature:

b6, b7c

Yes

No

NA

0

0

Ii<J

0

0

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

0

[2J

0

[J

[2J

0

0

[2J

0

0

[2J

Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

IX¢Iilz

•

TRANSPORTATION
(Land Transportation)

•

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

IZl Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or
Sub-Omce in control of the detainee case.
Components

restraining equipment on transportation vehicles.
Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times
when detainees are present.
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards,
as identified bv dieticians utilized by the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
Service
the
Food
discrepancies
with
representative.
drinking-water
latrines,
and
• Basins,
containers/dispensers are cleaned and sanitized
on a fixed sched uIe,
Vehicles have:
• Two-way radios.
• Cellular telephones.
• Equipment boxes stocked in accordance with the
Use of Force Standard.
The vehicles are clean and sanitary at all times.
Personal property of a detainee transferring to another
facility:
• Is inventoried.
• Is inspected.
• Accompanies the detainee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
• Hostage-taking
• Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or wowen

Reviewer Signature:

b6, b7c

.

Yes

No

NA

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

0

0

[gJ

Date:

Q-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Remarks

IY~Z

•

TRANSPORTATION
(Land Transportation)

•

Policy The Immigration and Na.turalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during tile transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

[2J Standard NA: Check this box if aU ICE Transportation are handled only by the ICE Field Office or
Sub-Office in control of the detainee case.
Yes

Components

No

NA

Remarks

or minors

D Acceptable

D

D

Deficient

D

At-Risk

Repeat Finding

USE OF FORCE
Policy: The U.S. Department of Homeland Security authorizes the use afforce only as a last alternative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property
damage and to ensure institution security and good order may be used. Physical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:
Components

Yes

No

NA

There is a use of force policy outlining immediate and
calculated use of force, and confrontation avoidance.
Staff members are trained in the performance of the
Use-of-Force Team Technigue.
All use-of-force incidents are documented and reviewed.
Staff:
• Does not use force as punishment.
• Attempts to gain the detainee's voluntary
cooperation before resorting to force
Uses
only as much force as necessary to
•
control the detainee.
Medication may only be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
Special precautions are taken when restraining pregnant
detainees and medical personnel are consulted
The officers are thoroughly trained in the use of soft and
hard restraints.
For incidents involving calculated use of force, a
videotape is made and retained for review.

rgj

0

0

rgj

0

rgj

LJ

0
0

rgj

0

0

[2J Acceptable

Reviewer Signature:

D Deficient

b6, b7c

Remarks

Medication is never used.

rgj

0

0

0

rgj

0

0

0

rgj

rgj

0

0

rgj

0

0

If someone is injured,
Paramedics are notified
No pregnant females are
held at this facility.

~~

D Repeat Deficiency

D

Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

At-Risk

•

•

STAFF DETAINEE COMMUNICATIONS
Policy: Procedures must be in place to allow lor formal and informal contact between key facility staff and
ICE staff and ICE detainee and to permit detainees to make written requests to ICE staff and receive an
answer in an acceptable time frame.
Com onents
ICE information request Forms are available at the
IGSA for use by ICE detainees.

Y

The IGSA treats detainee correspondence to ICE staff
as S ecial Corres ondence.

J:2] Acceptable

o Deficient

N

Remarks

NA

0

0

J:2]

0

0

J:2]

Detainees are only
housed here between 24
and 48 hours
Same as above.

o Repeat Finding

OAt-Risk

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
prolocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within Ihe removal process, whether the detainee's attorney is located within reasonable
driving distance of the facil.ity, and where the immigration court proceedings are taking place.
Components
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the general population.
The detainee is provided with a completed Detainee
Transfer Notification Form.
Form G-391 or equivalent authorizing the
removal of a detainee from a facilitv is used. /1
For medical transfers:

•

•

Reviewer Signature:

b6, b7c

Y

N

NA

0

0

J:2]

0

0

J:2]

0

0

J:2]

0

0

J:2]

0

0

J:2]

0

0

J:2]

0
0

0
0

J:2]
J:2]

Date:
21

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01/04/05

Remarks

If there was an

r2~1h~?

•

•

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within !he removal process, whether the detainee's attorney is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
Components
The
Detainee
Immigration Health Service (or
•
IGSA)(DIHS) Medical Director or designee
approves the transfer.
Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
accompanies the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
instructions regarding medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals are provided when transfers occur during
normally schedule meal times.
An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.

Y

N

Remarks

NA

emergency medical
transfer to a hospital, ICE
would be notified to take
custody of the subject.

•

(gJ Acceptable

Reviewer Signature:

o Deficient

(gJ

0

0

0

0

(gJ

(gJ

0

0

0

0

(gJ

(gJ

0

0

(gJ

0

0

0

0

(gJ

OAt-Risk

b6, b7c

D

Date:

22
0-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104/05

Repeat Finding

/)5/;tW'7
,
;