ICE Detention Standards Compliance Audit - Randall County Jail, Amarillo, TX, ICE, 2008
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corrections
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6415 Calder, Suite B • Beaumont, Texas 77706
409.866.9920 • www.correctionalexperts.com
Making a Difference!
February 25, 2008
John P. Torres, Director
Office of Detention and Removal
MEMORANDUM FOR:
FROM:
be, b7c
Reviewer-In-Charge
Creative Corrections
~
b6, b7e
Randall County Jail Annual Detention Review
SUBJECT:
Creative Corrections conducted an Annual Detention Review (ADR) of the Randall County Jail,
located in Amarillo, Texas, on February 14-15,2008. The facility is operated by the County of
Randall, Texas which has an Intergovernmental Services Agreement with the United States
~arshals Service. As noted on ~e attached documents, the te~ o~xperts
mcluded:
Servlces~ Safety; and
Services. A closeout meeting was conducted with Captain
Lieutenants
b6 ble
_ I o n February 15,2008 that included a discussion of all deficiencies,
COrlCelTIS, and recommendations noted during this review. Also present, was Deportation Officer
Type of Review:
This review is a scheduled Detention Standard Review to determine general compliance with
established ICE National Detention Standards for facilities used for over 72 hours.
Review Summary:
The facility is not currently accredited by any correctional or health organizations.
Standards Compliance:
The following statistical information provides a direct comparison of the 2007 ADR and this
ADR conducted for 2008.
FebruarY 26":272 2007 Review
Compliant
Deficient
At-Risk
Not-Applicable
36
0
0
2
FebruarY 14-152 2008 Review
Compliant
Deficient
At-Risk
Not-Applicable
35
2
0
1
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
115
Kev & Lock Control- Deficient
It is the policy of the ICE service to maintain an efficient system for the accountabillty and
maintenance of all keys and locks.
•
Documentation does not exist to indicate the security officer (maintenance foreman) has
attended an approved locksmith training program
.
.
•
The Security Officer does not maintain control of administrative duties mid
responsibilities relating to the lock shop operation.
•
Inventories of all keys, locks, and locking devices are not being maintained.
•
The Securi"o/ Officer does not maintain a preventive maintenance program.
•
A grand mastering key system is in effect.
•
A system to replace worn or discarded keys and locks is not maintained.
•
The operational keyboards in control and booking are not sufficient to maintain ail keys.
The keys are located in a secure area; however a handcuff key is used to open the lock.
•
Key rings are not identifiable, key rings do not contain the number of keys on the key
ring, and keys can be removed from the rings.
•
Policy or procedure does not exist to ensure safe combination integrity.
•
The Randall County Jail does maintain a policy for the accountability of keys; however
the policy is not being followed.
Recommendations
•
The Security Officer should attend an approved locksmith-training program.
•
The Security Officer should obtain control of administrative duties and develop and
implement a system of accountability. -
•
Inventory all keys and locks within the institution to include 24 hour take home keys.
•
Develop and implement a preventive maintenance program to ensure all locks and
locking devices are working properly.
Tool Control- Deficient
Every facility will establish a tool control policy with which all employees shall comply. The
Maintenance Supervisor shall maintain a computer generated or typewritten inventory of tools
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
2/5
and equipment, and storage locations. These inventories shall be current, filed, and readily
available during an audit.
•
A staff member has not been identified to be responsible for tool control.
•
Department heads are not responsible for implementing tool control procedures.
•
Tool inventories are not required for all areas of the institution. Tool inventories in the
maintenance department are incorrect (i.e., tools missing from inventory, tools on
inventory, but not present). There are no inventories in food service and booking.
•
A policy is not in effect for the regular inventory of all tools.
•
The facility does not have procedures to ensure that all tools are marked and readily
identifiable.
•
The facility has no tool classification system. Tools are not classified restricted and nonrestricted.
•
A system does not exist for the disposal of broken or worn out tools.
•
Documentation does not exist to indicate that tools are inventoried prior to admittance or
departure from the institution.
Recommendations
•
The Captain should identify a staff member to be responsible for the tool control
program.
•
Establish procedures requiring tool inventories wherever tools are to be stored i.e.,
Maintenance, Central Booking, Food Service etc.
•
Establish a procedure for regular inventory of all tools.
•
Staff should establish a tool classification system that distinguishes restricted and nonrestricted tools.
•
Staff should establish procedures to ensure that all tools are marked and readily
identifiable.
•
Staff should establish an approved storage system that will ensure tools are accounted for
and stored in such a way that a missing tool is readily noticed.
•
Establish procedures to survey and dispose of damaged and worn out tools.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
3/5
•
Establish written procedures so that all private or contract workers are required to submit
an inventory of all tools prior to admittance into or departing from the facility.
RIC Issues and Concerns
Food Service
•
It is recommended that only one key ring be maintained for the food service knife locker.
One key would allow for one staff member to be held accountable for the issuance and
control of knives.
•
It is recommended that the steel cables used to tether the knives to the workstations be
attached to the knives through the steel shank.
•
It is recommended that yeast be secured in a cabinet for which the food service
department has only.one key.
•
It is recommended that a common fare religious diet menu be implemented.
•
It is recommended that a complete nutritional analysis be conducted on the common fare
and master menus.
•
In addition to the common fare menu, a schedule of the following year's major "holy"
days needs to be developed and forwarded to the Food Service Administrator.
•
Cleaning schedules need to be developed and conspicuously posted in all areas of the
Food Service Department.
•
It is recommended that food service workers receive training on the proper use of
hazardous chemicals, and the safety features of equipment, prior to beginning work.
•
The equipment training should be specific to the make and model of each piece of
equipment and be comprised of the manufacturer's guidelines for the safe operation, care
and cleaning ofthat model.
Property
•
It is recommended that the facility develop written policy and procedures for returning
forgotten property to ICE detainees.
Environmental Health and Safety
•
Methods of maintaining an inventory after a flammable, caustic, or toxic chemical have
been issued from the main warehouse to secondary locations should be developed.
•
Sanitation procedures for cleaning hair clippers after haircuts should be written.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
4/5
•
A training program should be developed and implemented to include, but not limited to
use, storage and disposal for all employees and inmates who use chemicals, which are
flammable, caustic, or toxic.
•
A substitute for the current flammable aerosols should be issued to trustees for cleaning
purposes.
•
Trustees should be provided With intermittent supervision while in control of flammable
.
chemicals.
Recommended Rating and J llstification
It is the Reviewer-in-Charge (RIC) recommendation that the facility receive a rating of
"Acceptable." It is also recommended by the RIC that a Plan of Action be required for this
facility to llnplement necessary corrective actions.
RIC Assurance Statement
All fmdings of this review have been documented on the Detention Review Worksheet and are
supported by the written documentation contained in the review file.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
5/5
f1r~~·~
iC?~~H~gions
..
DETENTION FACILITY INSPECTION FORM
FACILITIES USED LONGER THAN 72 HOURS
A. TYPE OF FACILITY REVIEWED
ICE Service Processing Center
ICE Contract Detention Facility
,
ICE Intergovernmental Service Agreement
~
Other Charges: (If None, Indicate N/A)
; IZI N/A
Estimated Man-days per Year
11,230
B. CURRENT INSPECTION
Type ofInspection
Field Office I2SI HQ Inspection
Datels] of Facility Review
February 14 - 15,2008
G. ACCREDITATION CERTIFICATES D N/A
List all State or National Accreditation[s] received:
Texas Commission on Jail Standards
o
o
o
C. PREVIOUS/MOST RECENT FACILITY REVIEW
Date[s] of Last Facility Review
February 26 - 27, 2007
Previous Rating
Superior 0 Good IZI Acceptable 0 Deficient 0 At-Risk
o
H. PROBLEMS 1 COMPLAINTS (COPIES MUST BE ATTACHED)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Finding
The Facility has Significant Litigation Pending
Major Litigation
0 Life/Safety Issues
IZI None
o
o
I. FACILITY HISTORY
Date Built
November 2001
Date Last Remodeled or Upgraded
None
Date New Construction 1Bed Space Added
N/A
Future Construction Planned
IZI Yes 0 No Date: Unknown
Current Bed space
Future Bed Space (# New Beds only)
381
Number: 96 Date: Unknown
I
~X(lCutlve
Officer
Oversight)
Distance from Field Office
375 miles
J. TOTAL FACILITY POPULATION
Total Facility Intake for Previous 12 months
9825
Total ICE Man Days for Previous 12 months
9701
K. CLASSIFICATION LEVEL (ICE SPCSAND CDFs ONLY)
L-l
I Adult Male
L-2
L-3
I Adult Female
. FACILITY CAPACITY
L
Adult Male
Adult Female
Rated
319
Operational
319
62
62
.Eme}"2enc¥
320
110
o Facility Holds Juveniles Offenders 16 and Older as Adults
M. AVERAGE DAILY POPULATION
I AdultMale
F. CDFIIGSA INFORMATION ONLY
Contract Number
Date of Contract or IGSA
77-020050
2-01-2002
Basic Rates per Man-Day
$54.87
I
I Adult Female
ICE
50
USMS
34
2
5
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)
Other
198
44
In order for Creative Corrections to complete its review of your facility, you must complete the following worksheet prior to your
scheduled review dates. This worksheet must contain data for the past twelve months. We will use this worksheet in conjunction with
the ICE Detention Standards to assess your detention operations with regard to the needs of ICE and its detainee population. Failure
to complete this worksheet will result in a delay in processing this report, and may result in a reduction or removal of ICE detainees
from your facility.
Assault:
Offenders on
Offenders l
Assault:
Detainee on
staff
Number of Forced Moves, incl.
Forced Cell Moves3
P
P
P
P
0
0
0
0
6
9
P
0
0
0
0
0
0
0
0
0
0
0
0
0
2
0
0
0
0
2
1
3
# Times FourlFive Point
Restraints AppliedlUsed
Offender I Detainee Medical
Referrals as a Result ofInjuries
Sustained.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Escapes
Actual
Grievances:
2
0
0
0
0
124
120
llS
99
13
2
2
6
0
0
0
0
0
0
0
0
2
4
3
3
9
9
9
9
Deaths
Psychiatric / Medical Referrals
# Psychiatric Cases Referred
for Outside Care
Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detaineeS/offenders is not considered "forced"
.
.
Any incident that involves four or more detaineeS/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)
Page 2 of4
DHSIICE
DETENTION-..STANDARDS
REVIEW
SUMMARY
REpORT
---_..
.
...... .
-_
-.-."
.....
1. ACCEPTABLE
2. DEFICIENT
.
3. AT-RISK
·4. REPEAT
FINDING
........
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5. NOT
ApPLICABLE
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
22.
23.
24.
25.
26.
27.
28.
29.
30.
3 1.
32.
33.
34.
35.
36.
37.
38.
Classification System
. Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work Prn.ar<lTll
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Detention)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer
ALL FINDINGS OF DEFICIENT AND AT-RISK REQUIRE WRITTEN COMMENT DESCRIBING THE FINDING AND
WHAT IS NECESSARY TO REACH COMPLIANCE.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)
Page 3 of4
· RIC REVIEW AsSURANCE STATEMENT
--By-signing below, the Reviewer-In-Charge (RIC) certifies that:
All findings of non-compliance with policy or inadequate controls, and fmdings of noteworthy accomplishments, contained in this
Inspection Report, are suppo~d by evidence that is sufficient and reliable; and
Within the scope ofthis review, the facility is operating in accordance with applicable law and policy, and property and resources are
being efficiently utilized and adequately safeguarded, except for any deficiencies noted in the report.
------
-----
-----
l'"
:~~
b6, b7e
b607e
~
Title & Duty Location
15,2008
RIC, Creative Corrections
RECOMMENDED RATING:
..
DSUPERIOR
GOOD
I2SI ACCEPTABLE
DEFICIENT
OAT-RISK
o
o
COMMENTS: This facility maintains a very high level of sanitation. All staff encountered were professional and efficient in the
performance of their duties. Morale for both staff and detainees appeared good.
Tool, Key and Lock Control programs require attention. If resources could be allocated, these areas would be greatiy improved by the
assignment of a full-time staff member to these areas.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)
Page 4 of4
MANAGEMENT REVIEW
IReview Authority
The signature below constitutes review of this report and acceptance by the Review Authority. FOD/OIC/CEO will have 30
days from receipfOftliis reporHo respond-to air findings and" recommeiidatIons: - --
---- - -
HQDRO MANAGEMENT REVIEW: (Print Name)
G
E. Mead
Title
b6, b7c
.
- - -- - --
-
Actin Director
Final Rating:
0
Acceptable
[8] Deficient
OAt-Risk
Comments:
The Review Authority has downgraded the rating to "Deficl.ent" due to the use ofEMDDs. A Plan of
Action is required to correct the deficiencies identified in the Key and Lock Control and Tool Control Standards. The
Field Office is requested to address the following RIC concerns with the facility in an effort to prevent problems in the
future.
Food Service
Enviromnental Health and Safety
Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04
.
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REPORT pATE-February18, 2009
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cor r e c ti' 0 n s'
Contract Nuinb~r: bDT-6~D~OOOl
Order Number: HSCEOP-07-F~Ol016
Executive Vice President
Corrections
6415 Calder, Suite B
Beaumont, TX 77706
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'Feb~ary 18,'2009'"
Office
of Detention
-,
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j;:Oval
Operations
FROM:
b6,b7c
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Randa~~
County I ail '
,
,A1ili,uc4b'~.t~ntion Review"
.
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, Creative'Corrections:conducted an Annual Detention Review of the Randall C-ounty J~i (Rej)
locaied in Amarillo, ''re~as, on February i 0-12, 2009. The facility IS operated by the County of
Randall, which has an InterMGovemmental'Services Agreement with theUniied States Marshals
Service (USMS) which is shat:ed with the Immigration and CU$toms Enfor~ement (ICE)~ All
, ICE detaine~s are booked into and released from the main Randall c.ounty Jail. :The, male, ICE
, 'detainees are ll.O~sed in the 72 bed R~dall II facility which is the' original RCJ located 15 miles
,sputh in Canyon, Texas~ The female-I~E detainees are hollsed''in the main'RCI.' As noted on the
, attached, documents, the ,team of Subj ect Matter Experts (SME) included_SecUrity; "
b6
th Services
'Sr.• Environmental Health and Safety;
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b6
Food Services.,
A review closeout was cOI),ducted on February 12,
b6,b'i'c
I all Administrator; Lle:utenarlts
Deport,atif.m Officer from the ICE Field Office in'Dallas; and
Officer from the iCE 'Sub-Office in Amarillo. During this meeting
:discus'sed.
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Recommended Rating and .i~stification
. : itis the·Reviewer~In~Charge (ElC) r~bo$nendation th~t th~fa~iiityxecei~~ a~ativg ~f"Gob~L';:
: - .Xt is aiso' recommended.},y th~ RIC that a':Plan: ofAction 1101: be ieq~ired f~'r tiii~ facilitY t~
identify an~ jmpiemerit necyssarycorrective action~: .
. RIC Assu.rance statement
: AI1.fmdings. of this -review have been dooul1lent~d on theDetention Review Worksheets and are'
supported
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document~tion ~ontaiiled ihthe. reviewfile~.
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0 Mai<>fLitigation. "0 t.ifelS~fetY Issues
February 14-15,2008 . .
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Emergency Plans '26.
_ EnvlroJinientiil Health- a~dSafety
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Hold'-Rooms'ln Det~niion Facilities.28.
Key and Lock Control
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Population Counts
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Post Orders
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Security Inspections
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b6,b7c
'0 Superior
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Comments: It th~ policy ofthe Randall County Jail to issue Tasers to ahthoriz¢dand trai~ed personnet.' Ho~ever, it is the ~licy of
the Randail County Jail to not use Tasers on ICE detainees.
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Interoffice Memorandum
To:
David J. Venturella
Acting Director
Detention and Removal
'ons
From: Nuria T. Prender"
Field Office Dir
Dallas, Texas
Date: August 13, 2009
Re:
Plan. of ActioniResponse to Address the Deficiencies Identified During the Review
of the Randall County Jail on FebrwY'Y 10-12.2009
An annual inspection for compliance was conducted by Creative Corrections on the Randall County
Jail on February 1O~ 12. 2009. During the review, the review team identified deficiencies, Which
have been addressed with ICE staff, Creative Corrections and the Division of Immigration Health
Service (DIBS). Below is a list of deficiencies that were cited and the actions taken to address each.
I. CLASSIFICATION SYSTEM
1) Classification appeals are resolved within five business days and detainees are
notified of the outcome within 10 business days.
Action Taken:
The Grievance Procedure Policy at ReJ is being reexamined to check the feasibility of changing
the policy to include timeline definitions.
2) The Detainee Handbook or equivalent for IGSA's explains the classification levels,
with the conditions and restrictions applicable to each.
Action Taken:
RCJ is considering a supplement to the Detainee which would explain the classification system
completely.
II. CORRESPONDANCE AND OTHER MAIL
3), '!be Official authorizing the rejection of mcoming
sender and the addressee.
written notice to the
Due to the volume of mail received, RCJ has decided that in the best interest of the institution
the current way of handling mail will continue.
III. FOOD
4) Knife cabinets close with an approved locking 1"11''''''''''''
b2High
b2High
'-'Q-LJ'lU¥i.;;)
b2High
an approved locking device,
noW
the
b2High
.
During orientation and training session(s), the CS explains and demonstrates:
work practices and methods;
• ,;:)(1ltltV !ea:rur~~s of indi.vidual products/pieces
and
"'Training covers the safe handling of hazardous material[s]
the detainees are likely to encounter in their work.
Action Taken:
All food 1';!",,"11f"P. training will be documented in a me and available for inspection.
6) The Cook Supervisor documents all training in individual detainee detention files.
Action Taken:
All food service training win be docUmented in a file and available fot inspection.
7) A registered dietitian conducts a complete nutritional analysis of every tnastercycle menu planned.
Action Taken:
The master cycle menu has been submitted for nutritional analysis to a registered dietitian. The
results are pending
8) The Cook Foreman has the authority to change menu items if necessary.
"'If yes, documenting each substitution, along with its justification
"'With a copy to FSA
Action Taken:
The changes to the menu are now being documented. A copy is sent to the FSA.
9) A common fare menu available to detainees whose dietary requirements cannot be
met on the main line.
Action Taken:
There is no Common Fare menu. Provisions are being made on a case by case basis.
10) The Warden. in conjunction with the chaplain and lor religious leaders, provides
theFSA a schedule of the ceremonial meals for the following calendar year.
Action Taken:
An agreement has been made with local religious officials to provide the Jail Administrator and
the FSA a schedule of the ceremonial meals for next year.
III. FOOD SERVICE - Continued
.
I
11) The common~fareprogram accommodates detainees abstaining from particular
foods or fasting for religious purposes at the prescribed times of the year.
Action Taken:
There is no co'mnlon Fare menu.
YroVlSlOns
are being made on a case by case basis.
12) Standard procedure includes checking and documenting temperatures of all
dlshwashing machines after each meal.
Action Taken:
macbinetemperatures are now documented in a log.
The
13)
cleaning schedule for each food service area
conspicuously pos~d.
Action Taken:
The cleaning schedule is now posted in each area of food service.
EMERGENCY
14) The facility has cooperative plans with applicable:
"'Local law enforcement agencies
"'State agencies
*Federal agencies
Action Taken:
None. any plans that would be undertaken by the jail m.ust be coordinated through the 'Board
C()unty Commissiom~rs at this time no plans to implement :further cooperative plans have been
made.
IS)
plans identifY
of shut off valves
for all utilities(water, gas, electric).
Action Taken;'
The facility now has plans that identify the locations of shut off valves for utilities.
IV. EMERGENCY PLANS- C<m.tinued
16) Written procedures cover:
"'Work, Food Strike
"'Disturbances
*Escapes
"'Bomb Threats
"'Adverse Weather
"'Internal Searches
"'Facility Evacuation
'" Detainee Transportation System Plan
"'Internal Hostages
"'Civil Disturbances
Action Taken:
Plans are being developed for Internal Searches and the Detainee Transportation System.
v. ENVIRONMENTAL HEALTH AND SAFETY
17) Constant inventories are maintained for all flammable, toxic. and caustic
substances used/stored in each section of the facility
Action Taken:
Constant inventories are now being maintained in all areas where substances are being stored.
18) All "flammable" and I'combustible" materials (liquid and aerosol) are stored and
used according to label recommendations.
Action Taken:
A cabinet to hold "flarnmable~' and "combustible" materials is on order.
v. ENVIRONMENTAL HEALTH AND SAFETY
V. ENVIRONMENTAL HEALTH
SAFETY
19) Thepl~ requireg:
*Monthly fire inspections;
*Fire protection equipment strategically located throughout
the facility;
*Public posting
room floor plans;
em€~rgency
plans with ooeessl!t)le building!
signs and dmmcmai arrows; and
~Q-~fic
oo~cuoumyoostOO
be posted publicly.
the fire departments of Amarillo and Randall County.
Due to institutiorml·secmity the plans
Hm!VeVlef.
they are on
at
20) Each set of Post Orders does oot contain the latest inserts (emergency
melrnOlmdla,. etc.) and revisions.
Action Taken:
Randall County
not include emergency memonmdumg in the post orders. Emergency
memorandums are maintained in the shift briefing room in a three :ring bind.er. AI smff is
required to sign the memo verifying their revi~w of the procedural change.
or Contmct I
equivalent bas signed
dated the last page
The Post Order format .basbeen revised to include the Jail C~'s signature on the last:
the Post
VI. POST ORDERS - Continued
22) A review/updating/reissuing of post orders occurs regularly and at a minimum
annually.
Action Taken:
A review is now conducted annually and documented.
VII. SPECIAL MANAGEMENT UNIT - Administrative Segregation
23) In exigent circumstances, staffmay place a detainee in the SMU (administrative)
before a written order has been approved
*A copy of the order given to the detainee within 24 hours
Action Taken:
The detainees are verbally advised of the reason for their placement in SHU. Facility staff does
not want sensitive infonnation concerning detainees to be available, thus preventing coercion of
the detainee by oilier detainees.
.
24) A supervisory officer conducts another review after the detainee has spent seven
days in administrative segregation. and:
*Every ·week thereafter for the first month; and
*Every 30 days after the first month.
*Does each review include an interview wiili a detainee?
*Is a written record made of the decision and the justification?
Action Taken:
Staff now conducts anoilier review after the detainee has spent seven days in administrative
detention~ every week thereafter for the first monili and every thirty days after the first month.
25) The detainee is given a copy of the decision and justification for
each review.
"'The detainee is given an opportunity to appeal ilie
reviewer's decision to someone else in the facility.
Action Taken:
The detainees are verbally advised of the reason for their placement in SHU. Facility staff does
not want sensitive information concerning detainees to be available, thus preventing coercion of
the detainee by oilier detainees.
VII. SPECIAL MANAGEMENT UNIT ~ Administrative Segregation oontinued
26) A health care professional visits every detainee at least three
a week.
A n~ut..U care professional visits daily) exc:ent
shift supervisor
VILSPECIAL
27) A new record is created for each week the detainee is in Administrative
Segregation,
Action Taken:
The facility now uses weekly records for detainees housed in a segregated status.
VIII.
28)
procedures include reviewing
cases of individual
Detainees housed in disciplinary detention at set intervals.
*After each formal review, the detainee receives a written
copy of the decision and supporting reasons.
uelram:ees sartcuom=o to disciplinary segregation are not reviewed until they
segregation time, or 30 days after
in disciplinary segregation.
professional visits
every
supervisor visits each segregated detainee daily
"'Weekends and holidays.
Action Taken:
A health care protes~;lOnal visits daily ~ except for w~~KeJlds.
daily.
shift supervisor still visits
vm. SPECIAL MAl"lAGEMENT UNIT - DDciplinary Segregation continued
30) SMU staff record whether a detainee ate, showered,exercised)
took medication, etc.
"'Details about the detainee
III medical condition
iUllc:u:uli/violent behavior~
hel:l1th care official sign
after each
housing officer initials the record when aU detainee
Services are completed or at the end of the shift.
A new record is created weekly for each detainee in the
SMU.
The SMU retains these records until the detainee leaves the
SMU.
Action Taken:
process tQ maintain individual records of each detainee on disl::iplinaJry
Procedures are
segregation
......~''''.....' ' ' whether the detainee ate, showered, exercised or
to
medication. H.,.(UTn care staff now records
qfDelf?mion (lna Remo1'lt! inpt'o'tiatE
{J.S. Dep1u1nlent of nillneiumj Security
50H 12,1. Street, SW
Wa::;!Jingtorl, DC 10024
MEMORANDUM FOR:
Nucla T. Prendes
Field Office Director
Dallas Field Officft-
b6,b7c
b6,b7c
:FROM:
22 2009
b6,b7c
Unit Chief
Detention Standards Compliance Unit
Randall County Jail Plan of Action
SUBJECT:
The Randall Cmmty Jail Plan of Action dated August 13,2009, has been received. The plan was
developed in response to a review conducted by Creative Corrections on Febmary 1O~12, 2009.
The Review Authority concurs with the Plan of Action and this review is closed. The Field Office
must now initiate the following actions in accordan.ce with the Detention Management Control
Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility within
five business days of receipt of this memorandum. Notification shall include a ropy of this
memorandum..
2) The Field Office Director shall ensure that the facility complies with its proposed
of
Action. and the Reviewer-in-Charge (RIC) will conduct a follow-up review of the
deficiencies identified in the G324A, Detention Facility Review Form and the RIC Summary
Memorandum within 90 days.
3) The next annual review will be scheduled on or before Febmary 10,2010.
Should you or your staff have any questions regarding this matter, please contact
b6,b7c
Detention and Deportation Officer at (202) 732- b6,b7c .
cc: Official File
ICE: HQDRO:
b6,b7c
: 2-5514: 09/03/2009
b2High
b6,b7c
Office o/Detention and Removal Operations
U.S. Department of Homeland Security
500 12th Street, SW
Washington, DC 20536
u.s. Immigration
and Customs
Enforcement
JUN 092009
MEMORANDUM FOR:
Nuria T. Prendes
Field Office Director
~~elWfice;2./J
FROM:
t?r-Jam~s K~
./{) Director
SUBJECT:
Randall County Jail Annual Review
The annual review of Randall County Jail conducted February 10-12,2009, in Amarillo, Texas,
has' been received. The Review Authority (RA) has assigned an interim rating of Deficient due
to the use of Electro Muscular Disruption Devices (EMDDs) in this facility; otherwise a rating of
"Good" would have been assigned. The policy regarding the use of EMDDs is currently under
review and a Plan of Action is not required at this time. A Plan of Action is required to address
the deficient areas identified in the review worksheets under the Classification System, Food
Service, Emergency Plans, Environmental Health and Safety, Post Orders, Special Management
Unit (Administrative Segregation), Special Management Unit (Disciplinary Segregation)
standards.
On February 20,2009, your office was provided with a draft copy of the annual review report.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting
documentation. The Field Office Director must remedy the afore-mentioned deficient areas, and
initiate the following actions in accordance with the Detention Management Control Program
(DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, G-324A Worksheet, RIC
Summary Memorandum, and this memorandum.
2) The Field Office Director is responsible for ensuring that the facility responds to all
findings and a Plan of Action is submitted to the RA within 30 days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) www.ice.gov
Subject: Randall County Jail Annual Review
Page 2
4) Once a Plan of Action is approved, the Field Office Director shall schedule a follow-up
on the above noted deficiencies within 90 days.
The Field Office is responsible for assisting the Intergovernmental Service Agreement (IGSA)
facility to respond to the review findings when assistance is requested. Notification to the
facility shall include information that this assistance is available.
Should your staff have any questions regarding this matter, please have them contact
s, Acting Deputy Assistant Director, Detention Management Division, at 202b6,b7c
732- b6,b7c .
cc: Official File
ICE: HQDRO:
b6,b7c
2-4453:02/27/09
b2High
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
HEADQUAl~TERSEX}:CU''fIVE
REVIEW
The signature below constitutes review of this report al1d acceptance by the Review Auth9rity. OIC/C~~O win have 30
receipt of this report to respond hi all findings and recolm:nendations~
HQDRO
from
REVIEW: (Pleas{') Print Name)
b6,b7c
b6,b7c
Date
Title
Assistant Directortbr Mana ement
Final
Comments:
The Review Authority concurs with the recommended rating of "Acceptable." No plan of action is required and this
review is closed.
Form G-324A
FOR
ONLY (lAW
SENSITIVE)
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:--JCE .ri~tention StandardsR.eview- Worksh-eet
'IZI -
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Local Jail ~ IGSA
State F:a~ility~ IGSA
ICE Contract D~tention lfacility
;/SllDennlrenir1ent)
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- :i2SIH~adq~ad~Ts ··:D·:Opetation~1 _.···OSp~.ci~JA~$;~s..ment-:. ·Doth~r..
.. :'F:OR OFFICIAL-USE:QNtY(LAWl~~rFORCEMENi -SENSITIVE)
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. -G-324A.Detenti6ri~JJispeCtjonF.onn.Works4~
f!lf.IGSAs - R,ev: 07109107.'
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HEA.LmSERVICES STANDARDS (SECTION I) ................................................ : .......... , .. :: ...... ~.: .......31
HUNGER STRIKES ....................... , ...... ·; ............... ~ ................................................................... ..
ACCESS TO MEDICAL CARE ..... :...............................·............ :.................... ;............. ;.................. ..
. SUICIDE P~VENTIQN AND INTER~NTIQN ........ : ..........:.:. :.. , ........ : ... :...... : ..: ....... :.".~"'" .. :.......... ~.' .. .'.~., ..,... .
ILLNESS,
ADVANCED
DlRECTIV.ES AND DEATH
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".:.
. TERMINAL
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. SECURITY A~D.C9NTROL SrAN1?ARDS (SECTION I)~ ............ , .. ;: .. ~ .... ~.:;............. : ....... ; .....: .............. 39
. CONTRABA1'ID ....... ·.·: .. : .........: .......... ~ .......................~:.' .. : ................. ~.;.:, .................................;.:~ ...: ...,... ; ... , .. '
.. DETENTION FILES ........... ; ................................................................................. '" .................... '"
DISCIPLINARY POLICY ......... : .... : ............................................................................. ; .... , ............. ..
, EMERGENCY PLANS ............ , ... ~ ................................................. , .......... : ....................................... ..
ENVIRONMENTAL .HEALTH AND SAFETY .. ; .. : ............ ~ ....... ~.:, .......... ~ ......... : ...... ~.'-: .. : ........ ~': ............. ; ... ..
HOLD ROOMS -IN l)ETI;:NTION FACILITIES .... ~ .............. ~.: .... ; ....... , .............................. : ... :.;. '" " ............... .
.KEY AND LOCK.CONTROL ........... :., ............ ~ .......... : ......,.. :.:....... : .• ; .... : .. ';'.' •...: ... :.' .. :·..•...,'.: ..
POPULATiON COUNTS ........ , •..••... :.:.. ;.; ................... : ...... ; .... ; ................. :: .............. ;; .:....~ .....• ;.... ~ .......... .
POST ORDERS ... : ............... , ............ .-....... ~' .............. :.: .. "....... ~ .. : .... :.:.; ....................... ; ....... ; ..... , ....•
SECURITY INSPEt:;TIONS ............ ~ .............................................................................................. .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) .......................................................... .
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ............................................................... .
TOOL'CONTRO~ .............. ; ..................... : ... : ............................................................... " ..... ; .• : .. ..
TRANSPORTATION (LAND) .................. : ...................................... ;;.: .. : ........................................... ..
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. . :FOR .OFFICIAL.iI~EONLY·(tAW.ENFORGEMENTOSENSrrrVE)
'.' G-32!JA Deten!.iQnlnspection 'FormWQTbheet foi;IGSAS ~ Rev: 07109/07 .
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. "Page:2 of72
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SECTIONi
DETAINEE SERVICES STANDARDS
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"'FOR. OFFICIAL 'USE ONLY (LAW ENFORCEMENTSENSITIVE) ,
, :G-3~4A,r:?eteiiti!lllIns~ion:forilt 'Worksheet for IGSAs~Rev:07/09!07 '
'Plige:3of72, '
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,..:',\,.'';:: ", ;~;Y:;;::'N": ~;2NA:'<, '. ,: <.~:> ',REMAltro(" "
'... " Tl(e 'f~c!Jity .pioy~~~~;a·disi.g~ated l~wJib.r-?ry,{or;d~ta~n~e ~usf;;:·:'- ::. ~.::. !: <,,;; ',.' .'..: .:: .>:' ':>:.' .: 'E,~c~ .po~~as' a:~~jg~.at~d ,space iii. :.,'
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.:::.fgJ ·fl·· Q ' .themul.tI~putposer~o?m.for the. _ .',
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_i8f,iJ '<0':: .::::~: ". ;. :::~~~!~f%~o~!t;!::~i~~t#t$ber :_~fc~~i~;:i~'weuHt;and :is:~.e,~SOh~bIY; :;~.: ::~[j. ,: d: . .. ":.'.::
J~~)a,~ libf~ C?~t~J:ns aU. nia.~~f~al,s.I~Je«(i9:~re;~1~ce~_~ t~'yga:p1~~eri~.if'-~
. ,:; ::8ta.1).9m:d,-. Attac.lunentA~::-rheJl!!tiQ.g (If lJ).~telJal~.ls :P9ste~ m.the law bbra.i'Y:.-:., .' ..' _", . ; . : """,:' .
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., :'thelaw)ibratyis aaequip:ely e<i.uippedwi~lity~\I\Iriters and!oicompiIte,~s;:a:nd - ,:' .... ' .: .
The Law'L~bi~iY m$e pod coritarns.:
·bas ~fficieiJ.tsuppIi¢s,for dailyu~e'by the deti'tinees.' .. " . ' '. :"81 0 '0·' acoll).puterstati()~ .W,ithptiflter ~nd .
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,1n addition.to the physical law libraryj 'detainee~ hav~ a~:Cess' to the LexisN~ids' r6, O' 0
electronic law Iibraiy.
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Where
provided, the LexisNexis:library.is
updated
andis current.'·
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The Deportation Offieer)rom the
A.m~riI1o Su~Office updates the
LexisNeXis as needed: '.
.
"':: ';o-atside .perSons·a~d 'ofga~izatiqns 'are·p.eriillited to s~bmit"pub:nshed'legaI
material for inclusion in the legal library~' .outside published inateria] is' jgJ 0 . 0
forwarded and reviewed by iCE prior to inclusion. .
'
.
There is a designated ICE or facility employee who inspects, updates, ap.d ~ D .0
mairitains/replaces legal m'aterials and equipment on a routine basis.
Detainees are offered'a minimum '5 hours per week in the law library. Detainees
The LexisNexis coniimter based
are not required to forego recreation time in lieu of Jibrruyusage. Detainees[gJ. D .0
librarY is in each ~etainee housing.
· facing a couit.dead·line are'given priority use ofthe law library. . . '
.
. ·_pod:'
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.Detain~~s ~yreques~ rilaterialsnofcurrently iIi the law'li.bral)'.E~chrequestis
Detainees req~estii1gniaterials not
reviewed and; where appropri~te, an acquisition request' is time'lymitiated. .
...
curreniiy in. the iaw libralY are .
Requests for copies ofcourt. decisions are a~comnioda,ted within 3 --;- 5 business 1:8J0 :0 handled by the local tCE.office on, a
,days. '.
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case-by-case ba~is.··
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Deiaiitees are permitted to assist other detamees, :voluntarily and free ofcharge, . ~ O· 0
in researching and preparing legal documents, consistent with security. '
IIIiterate or non-English-speaking detainees without legal representation rec~ive
· access to more thanjust English-language law books after indic~ti.ligtheir need [8] 0 .. ,D' .
for help. .
.. .
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,'.. Detainees may retain· areaSonable anio.tillt of personal legal material iri the.
. . general popuJation and hi the speci~l inanageinent unit.·· Stored iegal materials .. ,jgJ. tJ..O .
accessible within 24 hOUrs of a written request. : .
'
Detainees housed in Administrative Detention and Disciplinary Segregation
in Special Housing are
mits have the same law .library access as the general population, barring ~ 0
0 Detainees
escorted to the Law Library on
security concerns. Detain.ees denied access to legal materials are documented
Saturdays.
and reviewed routinely for lifting of sanctions.·
.
·An denials of access to the law library fully documented...
[8J .0 D
Fa<!ilitystaffinforms ICE Management when.a detainee or group ofdetainees is
There have Qeen no c~es oran ICE
de~ied access to the law library or law materials.
.
'0 'd~iriee befu.g denie<! access during
the' past 12mqnths. .... ..
.
.are
'.-- :~i!1i~=n.t~~~~~t{~~.s~~t~eli~ff~any~~r:a.re ~9t su!?ject¥t5> rfpti~~als, ..: :'~ :.:~J:
. . , :,:.·~:t~?1Ac'2~r.TABci: .: . -'. :;QliIiiFic~NT.·.
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.FOR OFFICiAL USE .aNtY·(LAW ENFORCEMEJ-fTSENSITIVE)
G,324ADtitention Inspection FormWorkslieClt tor IGSAs -·R,ev:Cl1/09iO'l.
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P~ge4of72
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,foit-OFfICIAL USE ONI;Y-(.LAWENFORCEMENTSEN:SITIVE) "
,
·G~321l\ D.~ntiort 1ns~pi.. Ponn Worksheet forJGSAs • Rev: 01109/01·
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in~proce~~fug' includes ,all"orieniati9n:btfue facility.·'·.th~ orientatjon includes~
'Vilaccept~le'~ilciiviti!!s' ait.d·.behay.io~, aIi(r~O!-reSPQmiing·.sanctions; J:j~"Y; ~o.
"co~t~cn CE;'theav<ilIaMilty'Oiprq bQrlO legal serviCes:ruid ho~ .ii.l ptir$ue' s~ch
~~Nlce~; ·~thedul~· of p.roW-a~s,· ~ery.i¥si·:;d~Hy·~cti~iti~~,~iU~~~<l~g visItation,.·
teleph6n·e.·usage~ mail servi~e, religi9YS piogra'ms~-couilfprocedur¢~, access t.o:
and .USt} of the· iaW libt:arY and the :gehe~fll Hbiary;'sick~call proc~dures,an4.the
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. :detainee handbook'
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.: 'the' detaine~~recelve [local land." ..
,,~, .D.· . D .. the ·i1at;otl~.iiCEcP~d.~ook d~ting.
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. the b09king.pr.oc-ess:'··
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Medical screenings are perfonned bymedfcal St!,i.ff or persotls who have re~eiveq
·~D··
..specialized '~mining for the putposeof conducti~g 'an' initial he~itli8creening.
t8I 0
Detainees are stripped searched only when cause has been established and not as
routine policy.. Non-criminal. detai~ees ~ not strip-searched but are patted
.do~,·.unlessreason!ibJe suspicion is established.· ."
.,'....
The "Contraband" .standardgovern:s !iIlpetsona:J property searc~es~ )GSAslCDFs ."use oihave.a ~inli1ar con1r;iband standard ':Staffprepares a complete inventory
of e~~ detain,ee'-s.possessi'ons. "Th~ detainee receives it cOpy..
'.
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Ail property .~d clothing is'
inventoried on. a. standard personal
property fotm .. The detainee signs" .
the fonn and receives a copy. . .
t81D'D
"(8) .D
I8J ACCEPTABLE
ICE detainees ;Ire pat searched'
prior to the booking process. .'
Female detainees ;:tre routinely pat
searched by a female staffmember.
Detainees are pot strip searched;
Staff completes Fonnl-387 or similar form forCDFs andIGSAs for every lost or
·[gJD
missing property claim.. Facilities forward all 1..387 claims to ICE.
. Detairieesare· issued appropriate and, sufficient clothing ,and bedding for the'
climatic cQnditions. :
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The faciIitypiovides and replenishe~ pe~~ hygiene items as needed. Gender-.
specificitems .are.available. ICE Detain~s 'are not' charged for the~e ·itep1s. .
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All releases are properly coordinated with ICE using a Form 1-203.
Staff completes paperwork/fonn::; for release as required.
Medic·at screenings ~r~' perfonned .
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received, specialized training.
ICE provides the 1':213 which, '.
.. history.
iilciudes the detainee'scriminal' ..
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D· .by book~g officers who have .'
Eachriewarrj,valill.classified acc.ohliilg,to cnminalhistorY.~dthteatlev.els.,
Crimin!llhistory i~··provid~d fot.~ach a.e#ineeby·the ICE.fteid of#c~.......... :: .' ·.181 .':.0.0
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All new arrivals are searched in accoritance with'the"Detainee Search" standard
An officer ofthe sameo\lex as the det~nee conductS the search and the search is
conducted in an area that affords as m.~h privacy as possible.
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All detainees receive initiitl ."',.,
issue of hygiene supplies. IJ)·digent·
.detainees are provided additicinaf ..
supplies, as needed.
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D DEFICIENT
REPEA:T FINDING
REMARKS:
'AI~ de.tainee moyeirieni is coordinAt~4 by the ICE S,ub-Offi(!e' in APl.aii.It9.. :De~inees·are not strip sear~hed a,t t4~:facility..
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.' 4U~J.Tq!!'~ s,r~N~TURE rDA~ ': '. ':~., ~:' .
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. ' . •... . 'G-324A:' DetentioilJ.gspe<:tion Forni 'Wo(kshe:etfo[':.IGSAs -1w~:01109/07'·
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.' -;'.: .DetaiD.i~~~.n(dassified'dtiring ..
.. .: ··'·.·'9ias~ifymgq~.taitleesupo:Q:i!rriV:ai; .' ..: '.
'. ~. ::. Separating'from the:gen~rafp.()pulatiOi1 those ;indiViduals~h9: '.' 'IEI": . . ·t(·. >d~' t~~~.OQ~.~gpt~~:~MinIT~:·
.. .' .. capii6fbe claSsified upbn ai-rival;'imd
..
.
• . The frr~':'IiD.e·~up~rVisor o~designated ~l~ssification speciaiist .
revieWing everY classificatio.n decision. .
..
. . The intakeJprocessirigofficer reviews work-fQIders, A-files,' etc., to
. [8]
. identifY~an.ddassifyeach new arrivaL'.
' . . . : ..
Staff'.UsesOi).Xy·infQnnation that.is factual, and reliable .to determ~e .
·das~ifrcationa~sigJimc:mts. Opinions and tiris:ubstim~iated!i.inCilntnmed . IZl
reports
be 'filed but are not used to 'score detainees c·I!is#ficatioits.
HoUsing asSigninents are based on c~assification-Itwel.
may
A detainee's classification-level does not affect hislher recreation
oppo~nit.~s.· Detainees recreate witl:1 persons Ofsimilar cl@ssification
designatio.ns: .' .. '
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" .Detairiee-work assignment~.are ~aseduPon ciass$eation design~ions..
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Thel~213 is reviewed to obtain
the delaiile~rs crlPIinal hi~iory, ' .•
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Ci
t8I
Classification. appeals are resol~ed within five business day-sand
.. detainees ~en:otified of the outcome within 10 business days .. ,: . ,
Classification designations may be appealed to a higher authority; such
as the Warden ofe<J..uivalent
.
.
The Detainee Handbook or equivalent for IGSAs explains the
classification levels,witli the conditions and restrictions applicable to
each.
'. are h.oused sep~rately:'
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. :.. .' .:: "andmaxtmum secunty.detamees.
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The clllsSification process includes 'reass~ssment/reclassificatjo~, ' At
IGSA;s, detairi~.es·may request reassessment 60 clays after arrivaL
Proced~ exist for a detainee to appeal thdr classification assignment
Only a designated supervisor or classification specialist has the
auihoritytor.edu~e ~'classification-Ievel·on appeal. .
'.
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.[gI ACCEPTABLE
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Minunum and maximum
security detainees are housed
separately.
tCE'gefahieesdo not participate.
'in the vQl4ntatY work progr1l1il., .
~
0
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0
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Policy Manual Chapter l3,
"Classit1catkm Plan," provides
that classification assigTIments .
may be appealed thrOugh the ..
grievance. procedure.
Tlie. Grievance Pf(,)cedure Policy .
does not· include time lilies.
The captain makes the final
determination.
.
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The detainee handbook does not
explam the'classification system..
o
o DEFICIENT .
REPEAT FINDING
.
~EMAIlKS;
.
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';All·Ic~.4¢taittee.s;ir~ CI~ssill~4 .duririg·t~~·boojoog l~r~cess :~'
<Grjevan~~.J!li~.~9.~f9licy.dp~~,riQ(in.clude~e.
~s!~~f~~:"id~~9 ).1
• . AuDlroR~~:$tGNAt.~~E/l>~TE: .- .. ' ..
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.'
.and. ma~irn~se.curity detaill.~e§aie ho~sed .separately; ,The.'
. The ' .
.
. 'doesni?t,explain.the:· .
.
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. .. FOR 'OFFICIAL USE ONUY (LAW ENFORCEl\1ENT:S~N$ITIvE)
. .'. ·'G-324A Detetition'Insp~tion.Form wo~sliC)Ct for ~GSAs-:- RC)v:Q7/~9/fJ1. .
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. The faCUity p~ovjdes k~y·ln:fonn.~~on.in·l~gUage8 oth~r·tJian Engiish;:lri
.. th(d~iiguage(s),spoketi by :~lgnifi"c~nt numb~r.s 'o{de~ainees.·":List any
":_-~e.~c~ptiQ~~!". ~,. ~ :'..' -" _'. ~" . ," . . '
is
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.rri~hti~g·i.riaiI i;iis.iribnted to4et?in~es w~thjn :·~4 hours or f bUsine~s .. ~'. "0'
. . . clay'aIle; 'lfis recefved and ii1~Pea~... ," ..... ....
Outgo~g·.in,ai1i.8 dellvC,'lred to the p9staf ~erVice ,Within one .b~sinessday .
of :its: entering:: the' internal "inail· system (excluding' w~kends .and '. ··[810 .
holidays)...··'·
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.Staff does ~ot open and inspect incoming' getieralcorrespondence arid
other ma.il.(inctudiI!g.packages !Uldpubli.cations) witl.1out the detainee
[8t~ 0
present-Un~~s do'cumented and authod~~:in writing' by the'Warden' or.
. .equivalent for.pievaiting sec~ritY reasons.
. .'
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Staff dpes not read incoming general correspondence .without the
written approval.
Staff does not inspect incoming special Correspondence for physical
contraband or to verify the "specIal" status of enclosures~thout the
.
. detainee present.
S~aff . is"~ pr<:>h.ibj~ed·from . :i"~adi#g" or . copying incomirig· spe~i!ll
:CorresPQ:ncience. .
. "
.'. .
-8taffiS omy aiithprized t() instic!"(Jutgoing correspondence or other mail
.without the detainee present when thereisreas(jnto ·believe i~e item'
" might' present a threat. to' the" faciiiiy's ·se·cure or orderly ope~tion,
endanger the recipient or the public. Of might facilitate criminal activity.
Correspondence to a politician or to the media is proc~s~ed as special
corresponden~~ and is not read or copied..
The ofIjcial aUthorizingthe.:reje-ction of i~coniing man ~ridswrltten
". nonce 't~the sender and the addressee. .
."
The offiCial ~tithorizing censoi'~ip .or· rejecti~n Ofoutgomg mail provides
the detainee With .signed written notice.
.
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Sta·ff maintains a written record of every item removed from detainee
mail
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The Randall County- Sheriff has ,.
authoriied thenpening ·of
. ~ricoming genimil ' , _ .
correspondence for security
'reasons.
Special correSpondence is.
opened in the presence of the
detainee.
.
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The Wlll'den or equivalent m.onitors staff handling of discovered
c':)lltraband and its diSposition.. Records are accurate and up,to date:
. the.pr~e.dure..f(lr ~~eguarding.caSh. reino'ved from a detaiileepro(ects .
. the deialrtee from loss'oftinlcls arid .llieft.• rhe anlQunt of caSh eredited to.
.: detajn~~··!.~<;~.o.u~ts is. ac~urai~~" ;oi~c~pal!Cie·~ .. ~e .~o~ni~ni¢' ~ci
'investig~ted. '. $taQ,clard ;pro~~e, inCludes' .issuing a. ~.c~lpt .to: the
. ~d~taihee~::~ ":' -. ~':.
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O'utgoing correspondenciHs: .
sealed by stafftifterinspection~',.·
for contraband.
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Rejected mail is retumedJo, the
s(mder'and the detainee doeS· not
" . .receive -a. written noii~;
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Contraband removed from
detainee correspondence is.
. docwnented on an incident
report. '.
All c~h il> cOilnte(l and signed
. ..,ytWQst~ftmember.s!n:. ,'"
" 'txipking,: .The .det~iAee~igns·for ..
" :ili.e fun~~ and:receiveS~·~~i~t.
.
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FOR-OFFICIAL .USE.QNLY{LAW ENFORCEMENT SENSITIVE)
..
"'G-324ADetentionlnspectioifForm
Worksheet
.
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.. for IGSAs:··ReV:
. . .' , ::01109/01.
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,J'~~~t~;!·K~~~~;·~;;r~~~~~~¢~i~:~i~~~~~~DPi~;~~;,
:S~ffdispo.ses·ofpr~hibited·itellls'fo~nd·!ndetai.neeinai( in a~cbr~~9¢',
. . ; . . . . . "'." :,".:' .... .' '.
. .,: .. ' '.:,':'
. wjtlitJ?-e"c::;ontrorandDispcisiti~;m'9fCQntraband'~Stand~dQrth~-similar. :. J~~ .
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. ~j>r~viii1ingpOilcy-jn:'IGSAs .. ·. :.:."·::·.'.· :'.' ... ; ..... :.,'.. :'" : .... ~ ,'.;
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'.. ' .. 'Evei'y'.m~lgerit detain~e has the.oPP9itiiliitY :romail,' :at'goveqlln'ent :' ': .'
..,..' . .
". -: .
. . ': ..
. " .: .·expcnse.. i:~as6~able coriesp~nciencie.a.bo'ut aJegal maite.r,:iD.three.:On~ .: ;': :.'~':::~ .;'[~l'· .'
'. 'Q!jnce i~$ts-'p'er w~ek
pac.kages: 4~eine.d ti~cef?saiY by lcJ;:;' .': '.. . .
.; .the fa~iliiyhasa-system f<?r detain.ees to'p-urchase stamps and formaUing ,
There is J?~ Iiiltit to the·.~mount . '.
all sp!,ciaI .c~rresPQndence and a' .minimiun of 5 . pieces of general .' IZI:~·: D·
. of outgoing correspondence. .
'c~~~ridence per week:
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The faCility provides writing paper" ~nyelopes; and .pencils atI,lO cost
[8] , :0
Writing supplies and stamps are· .
ICE detainees.
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proVided to indigent detainees.
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o REPEAT FiNDING.
:...1ZJ AC(fEP'I:ABLE
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REMARKS:
is
All incoming and outgoing correspondence proc~ssed and delivered to the detainees within 24 hours, Monday - Saturday. All
correspondence is logged in the Electronic JailManagemeritSystem. Special correspondence is opened in the presence of the
detainee. The detainee does not r~ceive written notice of rej~ted correspondence,
.
ebrua 12 2009·.)
AuriIn)Rts SIG~ATUREIDATE·.
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'FOR QFfICIAL USE ONLY(LAWENF6RCEMENTSE~1TIVE)
{H24ADetenti()o
In!lpecliOnfolrn
Worlcsheet.for·IGSAs
- Rev': 07/09io7
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"'Page90f12
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;:" ;' .: ..~<.~,.,:·::;·;i.~,'';;.,:::;:· 'r~ ,,:"·~~.:';~:OOMP()N~NT~',:·.....,: ... ': :.,:' ',". ..:.:?:';: :. . '.:: . ',>y: :,:':',' "N:'/~: ..;.;NA:' ,,:'; :.', i' i:-::~:·.~ ::.'::y RE~'RkS·:~:: ',: ~"';" .:, ,.:. "".: .: .
;" T~~?e~in.ee:li#li~b,~bld~:~ritterti~~nglis1i.~niJtr~.sl~ied into.Sp~.ish.:· ":=1E1 ... '0 :" ':'0 ::.' .!he peta~ee;h'~~~,~okjs Wf,ittetC, .,;
. . or:1J.\toJ{1e n~xt most~.pr~vl!lent Langu~(s);"" ' ... : - -.'
.. .
: '. .., .' m En~lish,and. ~amsh. .
. ,,'
.. ' .' Yhe·'handbooK is 's~pplemented by the faCilitY orientation 'video, where'': .' .", .:'
. .:' .. :': ·,...:·l'he :h~dbQok ls:·Dqt'· .... ,. ';'.. : .'.. ':: .,
:,' ~ .:,o.n~??F~Vi~~d ,'.:' ,., : ",: '. . <
. . . ,...... '. '.'.: . '.. -:~~.' ':. .:0' ,.. ,~' ... ::f~~J:: / :"~~::B~~~~~~::~:~~~iHty .: " ,
A.U '~tilf(lllen'lbers 'receive abana~ook.?ltid tralrifrig' 'regardirig the
·h~ndbook-contents.· . . ' . . . . . ' , '. ··'18L:·,
. . ' Sfaffreceivesa.copy ~fthe
, .. , "
'tfie:l)atidbook is: revised as necessary' atidthere are procedures in place . '
.~
.for immediately .coinrnuiliCatip,gaQ:Yrevisions to staff and detaiii~s.·· '.
There ali 'anmial review ofthe.handbook by a de~ignatedcommittee or
I8J
.
staff member. .
The'd~tain~e handbook llddre~s~sthe following issues:.
,.,
~'
. ' . ' Personal lielnS permitt~ t9 be retained ,by the 'ciecairiee; and
• . Initial issue ofclothes, beddtngandpersonal hygiene itenis.,
The detainee handbook states'in clear .language the ,basic detainee
~,
responsibilities.
.'
.
The handbook dearly outlines the methods for cla~sification of
. detainees, explains each level~ and explains the Classification appeals
181
.
process.
The b.andbook states when a mooical.exainination will be conducted.
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The handbook describes barber hours and hair cutting restrictions.
The handbook describes the telephone policy; debit card procedures;
direct and free calls; locations of telephones; policy when telephone
. demand is high; and policy and procedures for emergencyphone calls.
The handbook address~s religious programming.
The handbooJ{ states times and procedures for commissary or vending
. '.' machine Jl$age, where available. .. . .
.
'. '. rhe~d~,oQk:'d~scI:ib,egthe !ibriJ&:locati9n. and hoUjS:ofoperitio.ri; and
:. law .IJbi8iYp.f~~~~r~s
~in9-;,sshediil~s:, >~.,.:, \' ~'
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th!lljandbook'contents. :
0:
. The handbook 'describes 'the faCility, housing uruts, dayrooms; in"dorm '.' '18J
a¢tiViti~, .and special housing units:
.'
The handbook describes official count times and count procedures; meal
times and feeding procedures; procedures for medical or religious diets;
smoking policy; clothing exchange schedules; and, if authorized, clothes
I8J
washing aqd. ~ng proced~es> and.· expected' personal hygiene . . .
. prac*es..
The handb~k describe times and procedrires for' obtaining disposable
razofs,ahd allows that detainees 'attending court will t>e afforded the
.opPortunity t~: sha~e first.
.
0:.· 0 . ··.handbook and training·regafdil.!g'
~
. .These issues are addressed in the
National betain~e lta~dbook,
paget8.
Thjs information is provided in
the NaijonalD:etainee llimdbOok, .
, p&ge4.
.""' .
This information 'is 'provided in '. .
the National D~taine~· Handbook, .
j!age 19.'
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This information is provided in
the National Detainee Handbook,
~ages 12 and 13.
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':F.ORQFFIciAL USE:'ONL'Y'(LAWENFORCEMENTSENSIUVE)
. '.' . . . ..(M24ADetenponJJispection FonD. Worksheet f'oriGSAs ~ Rev: 07/09{Q1 . .
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'D}e ,li~d~'ooldiescribesthe d~jruhee'dfscipliri.<tiypol1Gy ari~ procedureS,' '
iiiCludlrig~,
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,Prohibited acts and s'everity scale sanctions;'
.-Yiilie limits in the DisciplinarY ProcesS; and_
, . ' Summary ofthe piscipliIiarY Process. The, gri¢Vfmce ~ectiort '01 th~ handbook explai,nsall st~ps .in ,the
grievance PJ;'o~ess-Inchiding: - ' " , - '.
, • Inforinat (if used) and fonnal grievance procedures;'--- • The appeals process;
• .In CDF facilities: procedures for filing. an appeal of a
grievance with leE. - • _. Staff/detainee availability to help during the grieyance process.
• Guarantee against. staff_retaliation for, filing/pursuing a
,grievance.-: . _ '
. . .
•. How to-file a complairit about officer mlseondvc.;lwith'the ,
-De'partment.ofHomelan;dSecuril;y.,
- The detainee handbook describes the medical ~ick call procedures for
general pOpulatIon arid se&.regatlon.
-, '.
,
The haIidbookdescribes the facility recreation pOlicy-including:
- • Outdoor recreation hours,
• Indoor recreation hours:
The' handbook describes the detainee dress' c()de for -daily "iiving; and
work asSigmrients. .-'. .
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DDEFicIENT
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This information is provided in
-the 'National Detainee Handbook,
pages 9 and 10.
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The hail4boQkSpeCifie-s the rights_ an4 resWU$ibilitjes of all-detaiit:~~.
lZJ ACCEPTABLE,
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ThiS inf9nnation is provided in
the National D~tainee Handbook,
page 21. '
This infonnation is providcifin
the -National Detainee Hatidbbok,
page 17.- _ "
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-- D REPEAT FINDiNG
AT-RISK-
REMARKS:
The facility has the detainc::e handbook in Engiish and Spanish, .Detainees are also issued the National Detamee, Handbook. Staff
receives a copy of the handbook, and training .regardiiig thehancibook contents.
"
- -T/1~-himCJbook is noi supplemented by a facility ~rieIitatjon 'vid~o. ,The'detainee handb_ook Qoes_ n~t describe visitj~g hQurs or .the
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~~~ItdoeSWrecJ
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AUDITOR',SSI~TURl£/DATt-
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FOR{}fPICIALUSE{)Nr;Y'(LAWENfORCENffiN'I':S£NSITlVE)
.. -,
. , .G~324A;l)eteJi.tiQljlns~tion ;F~' Wt>r~heet;fur 19SAs~ Rev.::01J09/07··
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':Yhe FSA. provides' foOdseriiice~rriployees withtraini~g~AAtspe~i(iCany.··· .. >: ..:...... .
addies~es detainee-rehited issUes. .- '. . ' . ; '.' ' . .
.:
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.' :: ~:'I~ ItEF~iIiti~s .includes a ieVi~w: ~f the ICE'~F60d' "~I2S!. ,lJ... 0
.' Servjce" standard:'"
.
--F:ood s~ivic'e staff is req1,lired to roniplete
··ihe~asi~¢o1,lDtycorrectionscptjrs~.·
·this
Knife cablliets' Qlose witIt an approved locking device, and the on~duty'
cook fOr~mari maintains control of the key that locks the deviCe.
'.
:
Thekil.ife cabinet is secure <:tnd is ~losed
with an approved locking device.' The ond\lty supervisor does not maintain .control
·of the key tnat locksth~cabinet.. All food .
semce:·staff on duty
key to.krllfe
cabinet..'
..,
D· [gI .. D
has' a
All knives not in' Ii secure cuttltlg room: are physically secured to the.
worksta~ion and staff directly supervises.detainees using knives at these
wotbtations. Staffmonitors the condition of knives and dil1ing utensils ..
When necessary, 'special procedures govern the htuj.dling offood items'
that P?se a security thr~t.. .
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. Th e yeast is secured iIi a metal cabinet·
With other kitchen utensils. A log is .
main~jned for accoinf~bi1iiyiih~w:eyer,
.all sta:ffon·.d4ty,has a key to the--cabinet
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Opetatmg proced~s.include c;failysearches(shak~oWIiS) of detainee
work a r e a s . '
.
The FSA monitors staff' implementation of the fac~lity's ·p<.lpulation
counts procedures. Staffis trained in count procedures.
'.
The. detaineeS assigned to the food service department look neat and
clean. The~r clothing and grooin.ing comply with the "Food Service".
staildard~
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Knives are ~e'cured to a work Station and
supervised by staff.
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ICE DetaineeS do not work in Food
Service. County prisoner trusteeS provide .
[gI . the labor·tofood service. ·trust~es
gr~.hed p~o~rly. are in clean clothing, .
and' comply With the standarq..
.
0". [gI . TIi~re arenodetainee job descriptions oil
are
D
TheFSA annually reviews detainee-volunt~r job de,s<;r1ptions to ensUre: 0
they are accurate and up-to..:date.·
The Cook Foreman or equivalent instructs newly assigned detainee 181
workers in the rules and procedures of the food service department
During orientation and traini~g sess~on(s), the CS. expJains and
file.
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demQnstr~tes:
• ·Safe.workpractices.andmethods;·
·'.D
·.Safety features ofindividual productslpieces ofequipment; and
. .• Training COVer~ tlte safe handi.ing ofJiazardous material[s] the
. ' ~detaiD.ee$ai:ejils:~lyto encount~r'in th~ir work.: '.' '.. .:
There
IC::.I
IS'
nodocum'en'tati'onon' file'
.
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•.··:·:'~:ri;r!fi~~~~~~.~r 4W:~~~~. ~Q,~a~~g.i~~j~~~Vi~~1 A~ta~~ ~ .tJ" . :~.. P.· 'T~inil!~~i~.:proYi4~ ·b~~·n~t.~c~~ented.
j=ga~~'t9~l;~J~,:g:p~:,~~:;;~~
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. . 'fO~_ OFFICIAL US'E ONLY '(LAWOENFORCEMENT:SENSrnVE)
.' ..•. '. ·G-324A Detention.lnspection FonnWorksheet forIGSAs:-''Rev:07/09iOi'
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"foilowing~ay~
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::fo.r 'ci(ct~tia~tYieppeii;tlci.ns, a ,ttansp:areniirsneeit;:,gUar4r{pipt.~c(spoth>' "
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, .-- ~fIle:s~~i~f~~e,~d sttl~d bar ~ii1e.:,'-.', ' ,'",' ':-, ,,':, "',' :"':" ,: ,:,P. ' D-.-: _ :~"
'There"i~ ribt a 'seiVirigifne~',;Alr food
is.-
,'t~;~~:~~~;SaQd'tt~~~Porte,(J)«(t1i~:' ..-'
, ::rh~ factIiiyhas a stiuidatd 3~-~ay riiemi, cyc~e: :IGSAs use a3Sclay )' '~.' ,"': D.~; ': 'D ,A: six-c,ycl~ meiltiisti~ed for )'Otatimiuf: '.
';' or :~jmJlilt ,sYStefu :for rotating meal~. ',"', ',',:',. .' " ' .
The'FSA od'a~ifit.{oonside~ 'the ~i9 diverSity Of~e facility's'
'~eta-~ee'-P9puiation'when >ci~velo.ping nienucycle~ (Provide
eXalnpIes):':
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. A. registerc!d dietiti!j.n cpnducts,a ~onii>lete nutdtioriaillilalysisof every
mastei-cycle"menu plimned.
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meals.:,
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The,PSA has est~blishe4· procedm:es to ensure ~~a,~ !te~9il the m~ter~ : ' .~ "0
cy'c;l~JI).enu are prepared andpre.!!eJ;lted accprdmgJpapproved, recipes. '. ' ,
tJi~ Cook Fofeman has iJie..i!uthorlty to charige menu item's if necessary..
. . ' If "yeS, 'documenting each substitution, along' with . its .D ~
justification
'
• . With copy to ·PSA
All staff and volunteers know and adhere to written "food preparation" ~ 0
procedures. '
.
Detilitiee~ whose religious, beliefs require the, adherence to pm:ticular
rellgiou~ qietary laws arerefernid to the Chaphl~n or FSA. ;' 1:81, ,0,
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The m.enus have heen analyZed for caloric .'
intake;.however a: co~i>lete n~ttitio:n.al
amilysisisnot me. . . ,
.,'
Th~ kitchen officers have the a~thority, to
change the menu if necessary; however,
substitutio;ns are not docUmented.
The Chapiainreyiews all r~uestsfor
_.'
Religious diet
,consld.C?i~tionof a
,
There' iSnq co.mrnon f~ me~u.
,Provjsions aremarle'on a case by case'
basis.
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Acommori-fare menu availlible.to detainees whosediefaryrequirements '
cannot be met on the main line.
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'. ' Ch~mgeS t~ the planned common-fare menu Can be made at the
facility level;
• Hot entrees are offered three times a week;
, • The common-fare menus satis~ nutritional recommended daily
al1owances,(RnAs); ,'.
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• Staff routinely" provide hot water for iristant beverages and '
. foods·,·'
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Common-fare 'meals are served with:,
• Disposable pt~tes and ute~iis.
• Reusable plates and utensils.
• Staff use separate cutting boards, knives, spoons, scoops, etc.,
tp prepare the con:unon-f~e diet items. '
A superVisor at,the command levei must approve a deta~ee's removal
'0 18I
from the Common;.Fare Program.
T~e.W1U'deil, in <:OIljunction with the chaplain ,and/or local religious
. J¢~der~~ proYides:the'FS,A. a schedule :of the 'cetemol1ial ll1eals for the . D~ ..
;follQwhig .caiendar"year•.· ' ".. .'
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There 'is no comnlOn fare menu at thIs
faciiity. '
Th¢re is no documentation on file for
cetemonial meal~: .
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FOROFflCiAL:V8-E:ONLY (LAW£NFORCEMENTSENSITIVE)
.
,(j,,324ADe~liti!i1l Jn~pection Form WOJ-bheet for.IGSAs-
Rev: 07f(J9!07
'
Page 13 Of72,:
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.' The- ctiminon'-fare pr.ogram 'accommodates:.de·tain~·es· ·abstaiJ;1ing·.fr\)rri ~., '.: ' .
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"> :paiti9ular foods b~ fastl~g far ~eiiglous"p~ds~s ~t pte'scj'ibed:ffrries'b( .:;'" :·:;C..··
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Food is not used to.punish or reward detainees ba~ed upon beh~vior.
The food service staff instructs detainee volunteers on:
• PerSonal cleanliness and hygiene;
• Sanitary techniql:1esfor preparing, storing, and serving food; . 1:8l:
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Standard operating procedures include weekly inspections of all foOd .
ser:~ic.~: 'areas, . including' ~ining and foo~-preparation .areas . and "181
equIpment.
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• Who conducts the hispections?
.
Equipment is inspected for compliance with health and safety codes and'
regulations.
.
• When was the most recent inspection?'
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• Which 'agency cO!1ducted the. inspection?
.d~p'a~~rit hea(l,. ap.d cbrr~ctive acti?n is sCI)~~uled and cOlnpl~t~4... :.18l
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. . Hot:and cold foo.ds 'are .normallY served
within' is- 35 minutes.
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The Food Service' Departmeni is well
organized
in comp'liance
acceptable sanitation standards. The
clean as you go policy is enforced
through~ut the production process. The
equipment, floors, coldand dry storage
.areas are very clean and well o.i:gariized..'
and
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with .
1lt~ food Service Manager inspeci$ the .
kitchen ev.ery 9ay. Weekly foodservice
ihspectiori~are not dotun1e~ted. . . .
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The Amarillo .Environmental Health
Department conducted a Food
EstablisJmtent Inspection on Dece:mber 4,'
2008. 'The inspection indic~t.ed
compliance with state andJocal standards.
..
Q.;a2fl:AoetentiOliInspe~Hon~FQrni
WorkSheet:fc;ir
IG$AS
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.There.iS:a medical diet master cYI<le'memi '.
on file .. Medical diets.ar~:provi~ed·to .'
det~irt~who are·prescribed.diets by the
medical staff. .
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of djscreplUlciesare forwarded to the Warden or designated
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• The sanitary operation, care, .~nd mainterian,,<:e ofequipnient
Evetyo!1e working in the food serYice department compli~s with food:
safetY and sanitationtequirements.
.
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Repo~
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.Satellite-feeding pro~s follow guidelines for proper sani~ation., . 'IZJ 0.0
. Hot· and : cold" foods. are ··m~ta61ed.at ~he prescdt>ed, '~safe"
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temperature(s)while being serVed:
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'as 'tho.se whO.dopalti~:p.ate·;: - - . . '
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• '. MainAine·. offerings include one. meatless meal' (lunch .or.- .... : '..
. dinner)o-n A&h Wedne'sday a~d Fridays duripgLent.: . .
The.
'food
serviC~ .prQgfam addresses ·med.ical diyts~ ..
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'. ~,Fo.6d s~rvices ~oiicy; ~hapterl!;·.J ~~ary 1; 2006; piQVi~~l~OI!o/~rid ~roc.ed~re: forp.rovid~~ ~~~mees ~l~h,.n~trlti~us:aIid·.: .,' ..
. . '.appetizing meals in accor~anc~ with the highest sanitary standards.' Food '~~rvice is in complianl:;e.with theNa~onal IC~ St~dards.
. The Food'Service Manager is a cettified Texas Food SerVice Manager,with over 13 years experience in correctional food service. ICE
De.tainees are not auilioiize<i to
in food servi~.e. All l~bor !5 provid.ed by Randall County trustees. . . . '
.
work
Food 'is delivered to.th~ detainee hqusingunitS via a satellite feeding system. Food tr!1YS are ~ssem"ble4 in food se.i:vic~ and ~sported .
,to the Rarid~ll n.facility in Canyon, Tt;;xas, where tile male ICE detaineesareboused.: Staffmonitots the'temperature.ofthe food and ..
..,;~~ t0te the trays are ioad~d'and acc~pt~ a!ihe Raiidal,liI facility'to -e.ns~· f6QdSare' maintilimidauhe prescri~ed "'~.safell temperature
while.- b~ing served.
,.
The kD.ife cabinet is secure. and is closed with an 'approved locking devjee; however the on-duty sup'~rvisor d<?es not maintain control of
. the key that locks the,cabinet. A key to the knife·cabinet should be Iimited'to one staff member.
Detainee job descriptions are not on file. Orientation and training sessions fot detainees assigned to work in food service are not
cQnducted. A six cycle master cycle menu provides .excellent variety for a diver!,le population; l¥>wever a Registered Dieti~ian has ,not
.. ' ~Qnducted a coinpletenutritiorial analysis oJ ~very master cycle memi,planned.. Staff h;lVe.the ..authority to change menlI items if . .
.. necessaiy;-'howeverstibstitu~ion of menu 'itein~ are not documented. A cornh-ton :fuie' menu .ii· norprovjded to detainees whose dietary .
requirements cannot be provided through the regular menu. A sChedule of ceremonial.meais·thrOUghput the year is' not proyided to
. food serVice managero T~edetainees h~lVe generally acceptea .the·menus.· .
.
.
the
Sanitation within the department is generally ~cceptable. Weekly inspections of all food se~vice areas are not documen~d. Cleaning
schedules are not cOnspiCUOlisly posted in all food service areas. Standard procedures do not include checking and documenting
. temperatures of the dishWashing machine. Posting the c1eanUig schedules iti. areas of food serVi~e will assist in maintaffiing. a
cons,istent high level ofsanitation inthe departmei).t The' Amarillo EnvironmenW He81th. Departinent ron<tucted a ·FoOd E.stablishment
Inspection on Deceinber 4, 2008.: The inspection indicated food servi~ is in compliance with local arid s~te standardli.. .
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..FOR.QFFI.c~:USEONLY (LAWEN:FORCEMENTBENSITiyE) .
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InspCctiolfF.onn
Workslleet-;fQrlGSAs-R:ev:07/09J07
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<REMA~K$.'·:
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Detainee fuQ-ds tIDd. valuables af,~._ properly separated, stored~· and :ar'e . .
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.i~a~~ ~e~on~ -P~ope!lY; .: .
.acCessible.onIY by designated suPervisO:r(s).~·- '.. --." " . : '
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·Chaptet.n~ Jan~ary l,20Q6, •
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0>' D ' : :piovidesp'olicy~md pr~.~.edure
..
'. . ' ..to properly store and separate
. :l.l:mds·~~yaluab·lesof' . '
detainees.
Detainees' ·Iarge.valuabies are seCured in Ii location accessible' to
des~gnated supervisor(s) or prpcessing staff only.. '
Staff iteinizes tIle haggage and personal.prop~rty 9f arriving detainees
'(including tundsand vatuables)~· For rGSAs arid CDFs, using a personal
. propertY. ~n,yento:ry form. that meets the ICE standard?, .
Stafffoiwards an atriv"ing detainee's merucaiioi'l to.thetnedical staff.
or
Audits
baggage and·non-valuable property occur. each quarter and
audits. are logged and verified.
.
Two officers'
present during the processing of detainee funds and
valua.bl¢s during in-processing tothe fucility: Both officers verify funds
and valuables.
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..
All PJ:operty and clothing is .
. inventorieci"and recQ~~ed on a
,
. .standard perSonal pr~erty form ..
.All medication is forWarded to' .
the ni~icai ~rafffor disposition~
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Audits'are conducted annually.
are
The admitting officer documents
the valuables or money arid
enters the (iescriptionofthe
funds Jnyolved.-Then tIie officer
and·th~detainee sign the
inventory lis't, the admittIng
officer will have.,another officer
verify the amount of funds,
place the funds in an envelope
which is initialed by both
officers.
o
Staff searches arriving :. detainees and .their "'persomd property" for.
·~ontraband.
·Staffprocedures f()Uow written policy for r~turPing fotgotten prop~rty.tO
detainees.. .
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Property discrepancies are immediately reported to the CDEO or Chiefof
Security.
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· StafffoUows written procedures wheriretummgproperty to detainees .
.CDFIIGSA facilitY p~edtiresfor'handling detainee property cIauns are .
similar with the Ice·~tandard.
. . . The facility attempts to notify an ciut~ptocesseCI.det3,iriee thai lle!she.l~ft
.l8J
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of command Jor .investigation.
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. . ~ .. 1M n~ti~~ ~ia~ iha:i:the 'detainee h~s 3.0 days it} which.to ~~im
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. '. Thepr.Q.~; ~fter. which ·it 'WiUibc\(;qDsidered abatidoned, ',,:,
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Personal propertY discrepancies
are forwarded through the chain
A noiice to'the detainee is sent
to, tb~.Iasddl~wp address'
.
: ·0 '. :throligli·¥guiarjn~il.,rietain~es .
. ,. are.'P-Qt:n~#fied:Via:c.ertified··
mail. . .
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.FOR..OfF~CIAt,US1:':-ONLY (LAWEN,FORCEMENT'SEN8ITIVE)
Q.-j~~A Det¢ntion.~specti~;Foim Worksheet for1GSi\s -R.J::v~{)7l0Woi
Pag~ 160£12
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", '-. '. - .' - , , '."-BY'fm: iCE FIEl.O·OFFIcji OR SU&oOFFICl(lN CONTR,Ol. OF THE DETAINE~ CASE.
The JlJ.ciiiiY cfisposesCif abimdoned property in accordance With written ~ ." ,c. . , '
procid~~~s, :.':" '.: ' ... ....... ';':". ":.' :"', :~, .,.... ' :. :,,,
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.'. ':~." Ifa CDFIIGsA facflity, written procedure requiteS'the,prompt"i
: forWarrun.g·ofabandoned properly toJCE,' .'
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.,'The t'abilitY fOrWaIaidlie :.. . .,
..···getal~~eis ~b<in~?n~dpr9pertY
O. to·~fi.e:Sig~piings,sub·offl~e(;.f
~peDalla:sI~E Fieldbfficefot . '
'dispOsition, .~. .'.
REMARKS
'Rarid~~l :C~unty Jaili,s·iil c~mpliart~e~ith th~ nation~l ICE standard.. :Jiimate Personal :rtopertY~' Chapter 11', Jlmu.ar;: 1,2006, proVides.
policy and proc·edi.tre to c-ontrol detainee's personal properiy, Ex-celleI'!.t pr9cedur.es are in place to safeguard detainee property. Audits
of baggage alid non-valuableproJ;erty are ~ot Conducted and. documented each quarter, There is no Written policy for returning
property ieft behind by ICE detainees. Out-processed detainees are not notified via certified mail of property left behind. Funds are
verified by two officers in booking during initial.commitment. Excellent procedures are i~ pI.ace to search detainee property for
contraband, .
.
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. FOR OFFICIAL' USE ONLY(LAWENFOltOEMENTSENSITIVE)~,'
G-324A Detention Inspection FOQn Worksheet forIGSAs
"Ri:N:07io9107
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: .-·'PROCEfi-oRESFORHANriLING:~MER.dENCYGRiEVANCES.AiLGRIEYANCEs WILLRECEIVESWERVlS0RYR..EvmW: llii>RLsAI;;AGAINSTTHEF.ILER .
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:W-ritteD""procedureS:,pr6vide for th~ _infotmalresohition:ofo~al,
gdevari~es (Nof.mandatory).. '. , , ' "
.'
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'. • .' if yes;:-the.det~inee has up to' five 'days within which to make'
, '· ... hiS/her concern kiiown to ,a meinbei' Mihe staff, .
,
" 'i)elamees have' access to the' grievance' cOmmittee· (or .equiyaient ,in' .
'rGSA). using fOl,1l1al procedures.
.
.
.• Detainees may se~k help from other detainees or facilitystatf
'IZ!
when preparing a griev~ce.
, '
• 'lHit~tate;disabled; ornOn~El).glfsh.,.spealdng detainees r~d~ive
special a5.$iStiulce when neCessary..
'.
, ,.Every meinber of the staffkriowshow to identify emergency grievances; ._'. -[gJ,
including the procedures for expediting them.
.
There are d.oCumented or substantiated cases of staff harassing,
disciplining, penalizing, or otherwise retaliating against a detainee who
lodged a complaint:
. • If yes, exp~ain.
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':.
provided. f~r informalre·~lii~on.:.
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The Procedure Mantial,- Chapter'
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.33, Grievance Plan, addresses
iluise issues, .
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Allstaffl'eceives training on
erne~ency·grievances.
.
have not been any
documented or sUbstantiated
.cases of staff harassing;
disciplining, penalizing, or
otherwise' r~ta:fiating against a
detajnee.·
.
T~ere
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Procedures :includ~ maintaining a Detainee .Grie~ce Log.' .
.
• If not; an alternative acceptable record keep4\g system is
maintained.
" ,
• ''Nuisance comphlints" are identified in the records..
• For quality control purpOses, staff document nuisance.
co~plain~ received but not filed.
. .Staff is required to' fOrW,¥"d . any gnevarice ,that includes. officer
misconduct to a 'higher official or, ina CDFIlGSA f~ility, to ICE, '
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D' All detainee gri.~yimces are
forwarded
to ICE.
REMARKS:
There are no written procedures provided for informal resolution. The Procedure Manual, Chapter 33, Grievance Plan, addresses .these
issues. There have not been any documented or substantjated cases of staff harassing, disciplining, penalizing, or otherwise retaliating
. against a detainee. .
SRlFebru
b6,b'lc
66,070
AUDITOR'S,
IGNATUREIDATE
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nv ..I....l.l.V..L:.'-lL..l.:j rDl\.IJVl"11~
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J,-V 'U.l" ..vvr"'·vr·.UnJ.h::l.\. .....C,L:.....,r\,Jl'\.. . ' .
. ··[gI.CuECK miRE ~F.No GROUP'PREsENTAjIO~S~\tE CONiiuCfED wri~ TH~P.AST 12~oNi~s.- MARKsT~DAB.oASAC(;EPTXBLE .
~:ar~:~:;~?N..T~~V~?i~~6:%~O~~I?:N~:~·.~OR~ti:·:';:····iii··:.~·'·:·.:N~~-;·:::~~·
# responsive-t<,l reqrie~ts by attomeys .~iigacciedited'
roi; grollp.presehtatioos.·.<~. ' . , . ' .....
Th~ Fi~ldbffipe
repte~eiltative};
Upon recdpfpf Concurrence by the Field:o.ffice Directi:)r, th~ facility 'Qr'
authoiized' IGE Field Office ensures 'tiinely.and 'pr~pernotificaiioh to
'. ·attorneYsor ~credited rep~sentatives.
.
".
The faCilitY foll6wspolicy and'procedur~ when rejecting-or reque~ting
modifications to objectionable material provided or presented by the
attorney or acCredited representative.' .
.'
P.osterS 'announcing presentations appeafiti common. ilr~as'af ieas.t~ 48 ~
' .. hours. i~ 'advanceand .sign~up s1ieets ~re·.available .and accessipie...
Documentation is submitted and maintained When any detainee is denied.
pennission to attend it presentation and thereason(s) for th~ denial.
When the number ofdetainees allowed to attend a presentation is limited,
the facility provides a sufficient· number or presenbitions
that all
detainees siMedup may attend.
. '
Detaip.ees in s~gregation; unable to atien<i. ror security .reasons, may
.request sepata~ s~sions with presenters'- Such requests are.documimted.
Interpreters are aCliriitteawhennecessarytoassist·attomeys and otljer
·legal·representlltives. .
.'
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.Presenters 'areaft'orded a minimum of.one hour to m.ake the pr¢sentation' .
and conduct a questiQn-and~answer session. .' .
..
.
staffp,ennits presenters to distribute ICE-approved materials.
Presenters ate permitted to meet with small groups of detainees to discuss
their. cases aft~t the group presentation. ICE· or auth9rized detention staff
is present but do not m,omtot conVersati(lllS with legal·providers. .' ...
Orouppres~Iii:erS who have had their ·pri0ieges. suspended are notified ilJ.
writirig::by the Field Office DitecOOr··:or .desjgnee;. and the reasons for
.susp~nSion are documented. The Headquarters Office forPeteri.t1on and '.
RemovaI, Field Operations arid Detention management Division, is
notified when a group or individual is suspended from making
presentations.
Th~ facility plays ICE-approved videotaped presentations on legal rights
at regular opportunities, at the request of outside org~niziltions.· .'
A copy of the Group Legal :Rights PresehGltion poii~y, iriduding
attacbIDe~ts, is available to detaineesuJ!,on (equest..
.
so
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tJ REPEAT FINDING .•.
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.FOR OfFICIAt:USE'QNLY(LAw'ENFORCEMENT SENSITIVE)
:G~324Anet~nti~h
:fu$pecti~n'Fof.in
W~rksheei
for:IGSAs
~R.e:V:.tnlO9/o7
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.A1J tiew:'-tetainc'cs areJssued clean)·.temperatur~-~pprOpriate~ p!eseri~aQle
~
Clothing d~ririg 'jn~prQcessitig. ,'Pet~inees receive:' . . '. .
" '
. ~' Orii',Unifom.;,shirfanl <?n~'paii' _of _ti~iforftr.,p,alits> or·'one ..
. "jumpsuit;' "
,.
.
". . One prur ofsocks; ,
.
.." bn~ paif of Underwear (Daily change); and
.. - On~ pair offacility-isSued footWear.
Additional clothing is available, forcbanging weather cond'itions,or as
seasonally appropriate.
,
.~ew detainees are issued',~leari,gedding;lineris, and towels. They receive'
, at a iriiniinuni:' ,
~
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. All'new d~tainees are issu6d "
cleanclolhing during in-', ' '
procesSing. :' ' ,'
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'One mattress;
One blanket;
Two sheets;
One pillowcase;
One ,towel; and
o
o
,The facilitY does not issue'
pillows. '
are
'A~~i~ion~l-blanketir
issued based on local ~eather,
"'conditions.,:
,Detainees lissrgned to special work areas ,are clotheq in accordance, with
the requ~mei1ts ofthejob.
'
,
"
. Detainees ate provided cle~ clothing,linen;',~~ towels. ' . ,
, .. Socks and Undergannents - exchanged daily.
.. Outergannents - twice weekly.
.. ,Sheets - weekly.
.. Towe~s ;., weekJy.
.. PiU6wcases - weekly.
. Food service .detainee volunteer workers a~e pennitted to ,excharigeputer
. gaiments daily.
Vohirite'er detainee workers are pennitted to exchahge'oufer'gannentS
,more frequently.
.
~ ACCEPTABLE
D
DDEFICIENT
o
'Detainees ate not permitted to
work."
o
D,
o
All new detainees are issued
clean bedding, linens, and .
',towels.
pe~inees are not perm!tted
to
tJ
work.
o
Detainees are not pennitted to
work.
'
.'
,
D REPEAT FINDING
AT-RISK
REMARKS:
, The Procedure Man~al,Chapter 18, Laundry, addre~ses regular ~ssuance and exchange of clothing. All new detainees are iSsued clean
' - ,
',,'
'
, ":b¢4hig;'14ielis~ and towels. An n.ew detai~ees ai'e is~~ed "Cleanclotbin,g during in~proc.essing.
..........
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•
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•••••
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•
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.--Tb~..fa~ilitY,does
:no(~sue,~i11QWs~
,Deta~ees'~}lotpe.~itt~d..to~ork.
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,FOROF'fICIAL OSEONLY(LAW"ENFORCEMENT SENSrfIVE) .
.
,G;;324A Detention 'ItispOOtion Fonn,Worksheetfori~As~~v.:07109/Q7 '
"
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. '.' from an ICEdeiairiee in-over.2 .
:~ ::'[~~
.y~atS:,in th~ e~e~t a 4etain~.e . .
.
:requested cbii~ide~tt~ri (of .' .
. ' .'m~lageth~ requestwQuld'be
. .
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su~mitt~dtothe ICE. f:ield'
'.:
o.ffic~ for·di~p~sitiori,.
Th~ FieldI)ffice Diredor r~views 'every .mariiag;e/equest rejected by a
Wai<iewOiG lGSA.:R~iectioris are docwnented.
..
Ins s~hdarop.ractit:e to require a ~rittenreqUeSt forpermission t'o many..
or:
·~".·o·
.:0:
"0
The Written request includes a signed statement or comparable
docum¢ntation, from the intendedspouse,c'onfirinmg marital intent..
the w/itdenlOIC proVides a written 'cQPy'. of. hfslher decision ,to the
de~aif\e~ ahd his/herlegai rep-rese.ntalive.. .' ,...
. ,. .
.
, When permissio.n is denied, the 'Ward€mfOlC states the basis for his/her
decision ...
The WardenlOlC provides the detainee with a place and.time tomake
wedding arrangements. ' .
o
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No requests submitted.
0
[j
No reques:ts submitted.
No requests submitted.
D REPEAT FINDING
DEFICIENT
.There is no ~itten policy regarding'ICE d~tainee ~arnage requests. There has n~t b~n any request for marriage from anIC'E
detainee in 2 years. In the event a detainee iequests consideration for marrhige the reqilest would be forwarded to the ICE Field Office
for consideration.
.
.
~rnIY.Jb2!l~.
AUDITOR'S' SiGNATURE /D~ TE
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fOR OFFICIAL USE ONLY(LAW'ENFQRCEMENT SENSInVE) .
. . '..:G~~24ADefenfjon.inspeciionforin Worksheet fo~·IGSAs ·..:R~v:07/09f07
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'".YES." , .. Nil·:NA.'.'.:. ·REMARKS··, . ,
. . The field .Office Din~<:~or .o·onsiaers· 'and approves, on ,ilj;ase-by-c~se .1 ... ·
'. 'l?asi~, irip.s.toan ~ediate family me~~et~·: . . : .
. . . ~ .. '0"
, .-•. __ F~e~~l,.or .
.~ ..
-.
.' ~". • ...... Deathbed'· .
.
.: ,'"
. :rhe facilit)i.recogniZestllother, father; brother, si;;!ter; spou$e; child, step- '
~parent, andfost~r parerit'as';'irrUne4iate f~iliilyf1 .
,... ' .., .
.
T~e IGSA facility notifies ICE' of ail det~linee requests fornon:.medical
escorts..
The detainee's Deportation OffiCer reviews the fikbefore forwarding
detainee's req~est, with reconun~ndatiQn, to the approving official.' Each
D'.
. recommendation addresses the ihdiVidual's suitability fQrtr.av¢t;·~.g.,:tb~
kind of.supervision
requiTed.
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Each escort includes at least two officers. .'
D
Escorting officers report unexpected siiuations to the originating facility
as a matter of procedure, and the ranking supervisor on duty has the
D
authority to issue instructions for completion of the triP.
.
Escorting officers have the discretion to increaSe or decrease minimum
restraints iii accordance with writteii procedures ~d classification level of
D
the detainee ..
Escort 6ft'ice(S are precluded' frQ'ln. :.accepting gi.fts/gratuities from a'
"'0
detainee: or detainee's relative 'orfrietid' for' any reason.
..
Escort officers ensure tljat detamees: . - ...
• . Conduct themSelves in a' manner that does not bring dis(:~dit to the' .
ICE;
.
• Do not violat~ federal, state, or local laws;
• Do not pUrchase, possess, use, consume, or administer narcotics,
.
. other drugs, or intOxicants;
• .Make' no unauthorized phone calls; and
•. :£<bow . t~~y :are s~bject to search, urinalysis, breathalyzer; Qr
.compara~;le test upon return.' .
..
Standard procedure requires the immediate return to the facilitY of any
D
detainee who violates trip rules.
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D ACCEPTABLE
o
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D
D REPEAT FINDING.
DEFICIENT
REMARKS:
. .AllnOJHnOOical,e~<gencyesrorMJ~11 be ¥dI.ed only by tIleiCE Hel~ 0lfic0 or Sub.Qffi,e m _ge of the deiamee..
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·FOROFHCIAL tJSEONLY.:(LA\V.EN'fORCEME:t-ir:SENSrr~E)
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G~324A Detention Inspection F~ WO:r:ksheeti."oriIGSAs ·~·Rw:·o7/09/07
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.~':-::t~~)f~cij1i-:~~.-.:;a:te,-,··~.•·_r~a;i-~.W~~,~.;.:':~ri.a'i~6iiit,:~y. '.,.,·_··,.:,:'.c,":-·',_'.!..-"-:,'>:.·:·,.,."._ ...:
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_
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forth~~recr~atii;>nj}rogram;_ :·~.·· . . ·:
':' . , .. .:there -was 39 ICE' Dei~mees . '-.:
.
"housed 'in :this facWtY 6~" ..:.'. -,:
. '.
.
F.ebJ'Uaryll, 2009'. >. .' .
... "."
, ", -A r~crell.iion,1l1 spec·ialist (for faci1i#es\¥ith.m01:~. than3$0 det~i.t:tt!es) tai(or~ __ --:,', , ..-
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, the progt.anHictivities and offerings tQ the detainee population. -- ....
.
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...;' ·.Re'gu}.~~main~riaiice keep~ tec_t~ati.~~al f.a~ilitiis and.,e9~.1~ni~~t. in goO~' ,--~ .~ .':' ' .'
Copdl~on •. .":. .
.... .'
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.' The recreationafspecialist: or .;iraj~ed .equivalent, supervises detaine~. ~
recreation workers.. : .... ,-"
.. .
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The iecreatlonal speCialist 'or trainee equivalent oversees recreation:'. ~.
progfams fot speCial housing imits'(SHU1 and spechil-rieeds detainees.
Oayrooms offer sedentary activities, e~g... board gameS, cardS;' television. . ~.
,Oui~jde 'aCtivities are restricted:to· iimite<;l-contact 'spo~. .
[81 : .
Each detii:1nee has the opporturilty _to participate :io daily l;"ecreation.
'. ® . .
Detainees have access to recreatiot:l' activities outside the housing units for
at least one hom daily. 5 days.it week.
,
Staff checks all items for damage and condition when. equipment is
retum.ed. .
.
Staff conducts searches of recre~tioti areas beforeaild C'!fter use.:' .
.. All tecreatiQn
areas und~r
constant
staff supervision~.
.
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[81
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Supervis.in~.s.taffis equipped with radios.. '..
The facilitY 'proVides detainees in the SHU at 'least one hour of outdoor
recreation time daily, five times per week..
"Thecorrectiorial officers
oversee reCreation progranis.
D
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ICE detainees are provided ail
opportunity to recreate outside
the housing units seven days per
week.
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Detainees in disciplinary/administrative segregation receive a written
explanation when a panel revokes hislher recreation privileges.
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SpeCial programsorreligious.actiyiti(;"ls llte avail:ihle.t9 detainees.
0., ..
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.:Voiunteer!>:~.reqUjiedi<i siit1"~waive~ ofl~ility,beforeen,teijng ~ seC;:-Qre~
portion pf;the..~¢i1itywheie:4e~iD~esa,re .p,;esep.~'
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Corfectionalofficers superVise
,al1recreation' actiVities. .... '. .
. All Qffieefl) carry a radio,···
Recreation and Exercise ·Plan,
Chapter'32, January 1,2006,
refleCtS the Texas Jail Standards
which requires one hourper.day .
.3 days per w~k.. The practice is
to provide detainees. ah· .
opportunity to recreate.on~·ho.ur .
per 4ay 5 times Per week.
Disciplinary Detention, Chapter
26, January I, 2006, prohibits
the revocation of recreation
privil~ges of detainees Iioused in
disciplinarY/administrative
segregation. ,.
There are over 180 Ilpproved .
' ~~lunteers ·w.l).o,i?roYicl~ "ad()Us .'
~iigio~.$actiyiti.~· ~~(Pr~griitn~
,:·:0'<
~< , " , '.
'; '·rel~s:thefaciIit¥>6f.'~Y:.
liabilitY.'
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'., .G-324A,Detention~sPectiori Form Wo~ksheetfol:'IGS¥ - Rev: 071fi9m
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Pag~ 21·of7~ .
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, to .tbede.tainees. :. .'. :. ..': : . .
. . ' '.: ·Voluni~e~.;~er~1:I~d :t(rs~gn
. . . ··:·the:Authorizat16n forReie~e or':
:·O·::i~r~nal)tifo~ti.~:sYk~Q~···
·::F9RQFfICIAL.USE:ONLY{LAWENFORCEMENt SENSITIVE) :
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. ~v)~ltol'S;i¢Wive~,:;Qr;trli:ilicls).fe:nPt~lIowed.t(r:sei~.e<i~'~itiJite~rs~., ..-.1 /~:: .;.,[1
j:·:O;.J:·,., .-,'-~:.- -~-?-- '. ".
. ' ·:.rgJlf~M(}9!>f- ;re~r~~fion js ;6Jfer~d.,>~1l;~ckJhjs:·bo:x~ ::No}(Ji(h,er. jrir9.rmati9~ ;is :tea'fiinid:Wheg<Qutdo:QrreCr.,~£lHQ.il .is of(~rttl, c: . . .
- I-f the}acilitY Jias' no :putSide: re~r~at1btii'.ar¢- 'deia,in~s:cO'risideiedfor': _. ;' <:.- .':.:
..
. ;
'transfer'-aftersixm-onths9 ... ' --" .'->: . .- .:. " - ' - . : :;."':: .. ' " ; 0
.:"
. -;~_~-.Jry~si -Writteil~ro~ed~r~"ehsuie .t_i~~lY ~~~~~ ~f aILeligit?1e- . ·0: - - D
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"'-~.·~ _a:";'-~e-:_'; ':~f i';:;·.- =-l~: : :~.: a: : ~ -~': :P:_~" :w~r-:· it - e:'n...:" _ t.,. · r-:a:n':-:- s~fe" r" ·re':';';·c~-9""m":'.m,-'-: e"-ri~d:'-_ati-:~·o";"n": : - s': "·a-:.~":';- ut~:e-v-e";';ry"':';-'-:~i'-X-':"'- .--"--.-.--:-r-' ';'D':';' -:~."-;.' 1-:-'-'':'-0'';''--'-.~-:-j:_r~--:-":"""--,-'~----':""'-"":":'~~-i. --.
+-
ll).onmMtatneetotlieo~t~ ---' ..' -- ,- _----~--- -:. - - .-. ." ,-qI
.' .. - -Tl.1eQIC docUmeiit$ alldetaii1~~·transfer decisions,-whether yeso,rno:' - -.' 0- _ --0 .' --0The detainee's - written -decision for or: against'- an offered transfer
.0-".
...00
document¢ in hislher A-file. --- -:
.
Staff notifies the d~taiiiee's legal representative ofbis/fler decision toD'
.accept/decline'a transfer. .
Ifno recreatioiiis available, the ICE Districts rouimely review transfer
0- D .0
-eligibIlity for ~1I detainees Iltter60 days. --:' .
- TI:t~~-file of ev.~ry detainee who -is held more :,than_ 60 -days w-i:tl).ovt .
acce'ss to. recreation cOntaiQ,s either ~ transfer~waiver -signed by the .
0-0-detatnee, otthe OIes written deterrtunation of the detamee's metigibility
for transfer.
.
.
-The detainee's legal representative is notified of the -detainee's/OIC'~
decision.
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IZI ACCEPTABiEREMARKS:
The facility is in compliance-With ~e national ICE standard: Recreation and :Exercise PI~, Ch_apter32, January 1,2006; provides
policy and procedUre for the recreation program. -Th¢coriection~l officers .in the housing units overs~ -all recreation activities.. Board
games, -~ards, and television are provided i~ the hous(ng Units and walking, jogging,and handball_are 'som~ of the activities available _: outsi~e the hou-sing units. ICE detain~ a:t:e prov'i!ied at least one hour per day r¢create outsidetheAo~itlg units. All volunteers
are :iequired to sign a waiver of liability prior to ent~ring the secure_ side of the :facility. --
to
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, :. De.aine.esare allowed to' engage in religiousservic¢~..
tg]
The fu~ility. allows :deta:in~est(). observe the major "holy -days" oftheir ..
religiou.s faith:
'
.,
.• ,List any exceptions.
· The facilityaccommoda~(!S recognized holy~y ~bs~rvances by: .
• ' "'Providing' special.mea:ls~ 'consIstent with 'dIetary restrictions; .
• .. '. Honoriitg faSting'reqliirern'~nts;
• .Facilitating religious serVices; and
• Allowing actIvity restrictions.
Each detainee is allowed religious items in hisJher irrimediate possession.' ,
>" . NA",
. REMA!'tkS·
, ReIigioussemces;!ire. provIded ..
,to.the·detainees
,
.... . . inWe:day
.
rooms.
.
. . Provisions were made 'for
D . detaine.es participating in .
Ramadan.
.
"Religious Practic~ Plan,. Chapter
. '.29,January l~ 1006, pg;,Z, '
D' ,Speciai Dietary Reqtiiiemerits'
accommodates 'spec ial dietary
requests.
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D
'Volunteer's' credentials are, checked and verified, before allowing
· p~icipation in d~tain~e progr~ms-.
Members of faiths not,represe/lted by clergy~ay conciuct their own .
· serVices within security allowances.
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Detainees in the Special Management Unit are allowed to participate in
religious practices unless otherwise documented' for the safety .and
seci.llityofthe facility.'
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There are over 180 approved '
volun~eers providing various
"religious. 'programs 'to detainees.
,¢omplete backgroundche~ks ,
'are conducted'on all volunteerS.
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D REPEATFINpING,:
The facility is in compliance with the national ICE standard. Religious Practice Plan Policy, Chapter 29, revised January 1,2006,
provides policy and procedure for religious practices. Religious services are provided to the detainees. Provisions were made for
detainees participating in Ramadan. Special dietary requirements are provided on a case-by-case basis. There are over 180 volunteers
from the community who provide various services and programs
the detainees.
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Detainees. are allowed ~cceSsto:tel~phones:4unng est~b.ijsh~d, fa~iiitY.
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. Access ruies are po~ted· housing. units. ..
The facitity makes a reasonable effort to provide key information to
detainee~ in languages spoken by any significant portion of the facility's
population,
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·:Tele'phoij.~
are availablidTj the·
dayro6ms .ofthe detaiile~·· ..
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addr~ssed on page 1.5. of the
detainee haridboqk. .:.
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Detainee handbooks ate printed
in English and Spanish.
.
Telephones are .pr~vided at aJriinirn,u.m ratio of ofle teiephon~ per ~5
det~inees in the fadlitYPopuliitioh.·.·
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The facilitY exceeds· the number
of phones required iIi thk ..
staridard.
. Telep~ones are inspected regularly by facility staff to ensure that they,.
are in good working order. .
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the faCilitY's telephone service provider.
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The, facility administnitionmonitorsrepair· ,progress. and .takes .
. . appropria~ ineasw:es to -ensure ·that requ~re4:r~pairs: ~ begun 'an( .....C3J
. . completed timely. ,..
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Detainees are afforded a reasonable degree ofprivaeyfor legal phone
calls.·
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confidential call.
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.(~cialaccess) calls.
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Special Access calls are at no chaige to the detainees,
TheOIG phorie·number for reportiDgabuse is programmed into the-.
detainee phone system and tIie ·phone number· was checked by the
inspector during the review.
In facilities unable to fully meet this requirement initially because of
limitations of its telephone service, ICE makes alternate arrangements to
provide required acCess within 24 hours of a request by detainee.
No restrictions are placed o~ detainees attempting to contact attorneys
.and legal seMce .providet:S who are on the ·approved "Free Legal.
Services List"
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The facility rej)OrtS their phone
provider, Global Telink, is
responsive to their needs.
These calls are handled by the
..local ICE offlcialona case~by~
case baSis.· . . .
The OIG hotline is programmed
in the speed diaI.system.
.FOR :OFFICIAL USE ONLY'(LAWENFORCEMI;:NT SENSITIVE). ....
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, .'...Detainees in disciplil!ary·segre:gatioti are aU!"wed, phqne cal1~ relating to '.: . :
inimigratiqii case· 'or o~er. legal matters, ·including. .' ,1Zl
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Detame~s '-m . ~isCipllnarY' 'segregation. iU~ alloWed 'phone calls to. ~ '(gJ
,co.Q~1.jlar/em\;laSsY:9fficials. .
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petaiilees fu 4isciplinary $egrega~on ar4;: allowed phcjne.calls for i'?hHly , [gI
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Detainees 'in administrative' detention and protective custody ,are
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When detainee phone calls are monitored, notification is posted by
,detairiee, tetephones th~tph01ie calls made by the,detainees may be. 191 '
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Both parties on detainee calls
hear a voice prpinptthat states
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OAT-RISK
REMARKS:
,
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Telephones are ilY!iilable in all ho~sing pods and in the booking area. Detainees' ar~ allow~d·two co,lect'calls whil6fuey ~e in the
boo\<:ing area: The 010' Ijotifue number is programmed into the pes speed.dial system. The Deportation Officer from the Amarillo
" . :Siih-:Office inspects the phones on a weekly'
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:FOR OFFlCft\L.USE ONLY{LAW.~pNFORCEMEN1:SENSinVE)·
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PQLICY: ICE SHALLPERMlT DETAINEE~.io 'iIS&~F;.W.rL~,FRffiND.S, LE~AL~PREsENT~TivEs, SPECrALiNTE~T ~ROul>S,~DT~~WS' '
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~n4 hourSforgener~1
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urs tailored to the de,ta, inee.--population and.the demand"
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ThevisitatiOriho.
for yisitation.
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The ,visitation sch~duleandrules are available to the public~
The hours for all categories of visitation are ,posted in th'e visitation
,waiting area.
A written copy of the'rules regulating vjsiiation ·arid. ~.e "hours of.
to visitors.
. 'visitation' is
-. avaIlable
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The detainees, are perniitted to retain personal property items specified
in the standard.
A Visitor dress code available to the pUblic;
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and .identified accofding
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th~ requirement on viSitation by minors is complied With. .
At' facilities where there' is no provision for viSits by minors, ICE
arranges for visits by children and stepchildren, on request, within the
. . first 30 days. '
After that time, on request, ICE considers a transfer, when possible, to a
.facility that will allow rriinol' visitation: At a minirilUm, monthly visits
are allowed.
. .
Detainees in speci~1 ho~ln:g are afforded·v~sita.tion.
. Legal visitatiori is available seven (7) days a week; inCl~ding holidays.
On regular business days legal visitation hours are provide for a
minimum of eight (8) hours per day, and a minimum of four hours per
day on weekends and holidays.
.
On regular business days, detainees are given the option of continuing a
meet~g with a legal repre~entative through a scheduled meal.
Private (':oP~ultati()n rooms aTe available forattorney meetings:. There is
'. a Pl~ch~isni (o~t4~ d~tain!!~. and his;her.:r~preSeritative 'to ~~ciuIDge
docume~tS.:
Visiiing 'hours ~reriosted In }he, :.:
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Visitors mus.t·show a valid photo
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:Prior to ,each Visit, 'legal'service provi4ers, and I¥Isista+its
per ·the s t a n d a r d . '
are identified
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All visits.are'recorded'on the
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'. Thecurrent:Iist ofprobonolegalorganizatioll$ iSl'0sted intb:e detaiI)ee'
hou.sin~ ~eas~d·othe~.ai?propriate ~reas.
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. 0,' .numbersare.prQgnunnied into
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. FOROFHCIALUSE ONLY. (LAW ENFORCEMENT-SENSITIVE),.
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rhe decisIon tQpemiit or deny a tour is notdelegafed !?elowtlwlevel of'" -.-- . .... ."
.. Field
Office. Director
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:~aw '~nf6tcelllenf 0f!id~ls who ieques~ tpvisit with. :a.d~t~lnee .ar¢:
referred tq the ICE Fleld Office. for approyal.
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. ·detainee, are referred to the orc or ICE Field Office.
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Procedures are in piace,.corisisrent with the de:teI,ltion standard, for
.examinations
by: independent medical
service
providers
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Treatment Authorization
Requ~si ~(TAR)- procedure :With
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o DEFICIENT
. .
REMARKS:
The female ICE detainees utilize the "ideo vi~iting program at the main. facility. The male ICE d~tainees utilize the traditional non" contact visiting program at the Randalll~ facility; Children are authotized to visit with approved adult Detainees
not strip
.searched follo\¥ing VIsits: Attorneys ma~ r~lIestto visit an ICE-~elainee in' ~ private cO.I)Sll.ltation room.
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Februa
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.DOes the f~cilityhave. it v91untiry WO(k. program?
- -.. -Do iCE detainees partiCipate? .
_-Detiti1).ee housekeeping meets neatness and cleanliness standards;
Detainees have the oppOrtunity to participate-in special details, however,
are never allowed to- work outside theseCJ.1reperimeter_
Written proeeclures :govem select!bn -ofdetainee_s for the_ YoluntaryWork
progrnm.
-
.
Where possible; physically and menialiy challenged detain~es participate
in the program. . The facility complies wi$ work-hour requirements for detainees, not
exceeding:
.
• Eight hours a day and Forty hoUrs a week. - Detafuee-volunt~ers-g(merally work according to flxed schedule:
-If a detainee- is -re-moved-from work detail, staff places
Wri~~n
justification for_theactioiUn the detainee's detention flIe.
staff,~ in: acrord!lllce- ~th written procedute, -ensures th~t. detainee
volunteers understand their reSponsibilities as workers before they join
the work program. _ .
.
The voluritary work program meets:·
-• OSHA, NFPA, ACA standards
Medical .. staff -screen ~nd fonnally certify detainee _food serviCe-volunteers. -.
• Before the assignment begiIis; and
• . As a niatter 0-[ written procedure·
Detainees receiye safety equipment! training sufficient for the assigmnent.·
Proper procedure is followed when an ICE detainee is injured on the job.
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- REMARKS
.. ICE dt\t!.li,n-eesar~ not autho~ed to p.artic~patein the. volunteer .work- program.
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· .'POllC)':. AtL·FACII..ITIES WILL FOLLOW STANDARD GUIDELINES FOR THE MEDICAL AND AIiMINISTRATlVEMANl\GEMENT of-ICE DETAINEES
· ENGAGINO 'lNHtmOJ& 'STRIKEs. By MONITOIuNGOF THE HEALT.H ~D WEL1iA.REOF.nrn1NDNrr)UALDEtAIN~ES;:FACILiiiEswIiL;STru.VEio··
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.Wheri' det~inee has refused foodfbr72 hours. it isstiin.dard practice.for
st#tJ!3'r~f~r-himlher to th~ ptedical departrrient. .
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CbFs ari~IG.~As imniedhlteIy-re}:lOrt a hunger strike to the I~E. .
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The' facilitY has .established p~oCedures· to ensur:e staff resp~nd
immediately to ~hunger strike.
. '. . Policy and procedure require that staff isolate a hungeNitriking4etainee .
· from 'oih.er' detaine~s...
.
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~ '. If yes, .in
observation room?'
Medical personp.el are authorized ·to place a detainee in the'Special'
.
.
Management UI)it or a locked hoSpital room.
an
Medical staff records the weight and vital signs of a hunger-striking
, detainee at least once every 24 hours:
.
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Staff maintains the hunger striker's supply of drinking \.vater/other.
beverages.
During a htiriger strike; staff removes all food item~ fi:om the hunger .
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striker's living area, .
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staff has received train~g identificatioil of hunger strikes. Medical
s~ff I~ceiVe.S early training in hunger-strike evaluation and trea~ent,
.
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A signed Refusal of Treatment follI)" is -required of every detain~ who
fejects medlcai evaluation or treatment'
.
During a hunger strike, staff document ail.d provide the hunger';striking
detainee three meals a day.
.
. . .
The medical staffhas written procedures for treating hunger strikers..
Staff documents all treatment attempts, including attemptS to persuade .
h~ger striker of medical risks ... '
ICE Medical'Policy on Hunger
strikes. . '
.0
The OlC of the facility obtains a hunger striker's consent before medical
treatment. .::
.
Staff·is directed to record the hunger striker's fltiid.inqU<e and food
consumprlon;.UOOs staffal~aYli use Hunger Strike Monitqring PonTI I. 839 or similar rGSA fonn.
OutHije4 jn.RandallCounty Jail'.
Detainee's food/drink
conSumption is documented on
the SP' 600 in theniedical
record.
Correctional staff trained during
.
Trafflj~g ..' .'
theit in.-itia1 Jail Certification
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.:; . potentilii jlU.Qger.striker:on Janu3:ry ~8, 2009; but'did hQt ~eet Pte.over72.hour threshold for'l} hunger sttike:
. . eva~tion,·ihe 4~t@lee'decided to,eatfan~.
~!!Y..J.l,~
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' . .
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FOROFFICIAVUSE ONLY· (LA.w' ENFORCEMENTSENSITIVE) .'
·'O.324A DetentionmspC9tion Fpini Worksheet fudOSAs· Rtiv:07109107 .
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: 'Facilities operat~ ilhe~lth CaFe f~dlityin compliance with 'state ,and local~':, '
, laws im4gui!iIc;:line~.
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, :the' fac~iiWs'l,a:piocesSfug proc~duresforamYingdetaineC?s:include" '18]'
, medical scteetiing'. :"
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access and recei,ve, mediCal :care.
' ".
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,All detainees
" Th.e .:facillty has acceSS to' a'PHSJDIHS Managed Health Care ",~
toordifiator.' '
~
The medical, staff is'large enough to "provide, examine, and treat' the
facility's detainee population.
, ,J'}ie facility has sufficient space ii~d equipment to afford d€ta~ee,privacy
, " when receivirig health care. •
'
"
The'mediCal facility has' its' owri r~stricted-access area: The restricted,
access area is lOCated within the confmes of the secure Perimeter.
The medical facility entrance includes a holding/waiting room. '
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The medical facility~s holding/waiting room is under the direct
sup,ervision of custodial staff.
Detainees jn the h~ldinglwaiting rooin have a~cess to a drinking fountam.
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'Detainees have access to water; ,
Iiowever,t~ere is no drinking. '
fountain'in tI;le holding area.:'
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Medical reCords are kept apart from other files. They are:
, ". ,Secured a locked area Withiri the medical unit;
• With physical access restricted to authorized medical staff; and
• Procedurally, no copies made and placed in detainee files.
Pharmaceuticals are stqred in a secure area.
in
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Medica.iscreening includes a Tub,erculosis (TB) test
,
, "~, Eyery
airiviug
detiunee
re'9~ivesa
TB
te~
during'the
admission
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'~~d~1~d~~S~:~~~~!y(l":a.:.nierttai~h~aIlli~'scf,~~ni,ni ,~p6n;arnv~C:, ,l(i$"
care. provjder orsp~~ia11jJniined officer;~d
., ,aefor,e ad~tainee':s assigID,nent mah,ou~fug-unit.
, • : ~y:a,f!.ealth
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.The facility does not have a
separate waiting room. There is
a'holding area where the
detainee is seated in a chair
under the suPervision of a '
correctional offiCer. If there ar~,
more thail2 detainees, they
remain ill the safety. vestibule '
and are ,\>rp!lght in one at a time
for sick call.
:0:'
Phannaceuticals in Randall II
are under double lock. This is
the housing unit foi' ICE
detairiees.
, , Outiin~din
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ice M~icalPolicy ,
'Tllb!!~"iiIQ~isS~reemngofICE,-:'
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,the '1nt;akescreeriing. ~y yes ','
answers are referred to medical
for further..rr-'>:ent':;. '.
'F:OR-OFEICIAL USE ONtY(LAWENFQRCEMENT SENSITivE) ",
"(J-~24ADetention:1lisp-ection-Form WorksheetfodGSAs ,- Rev: 07/09/07
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.,equwalent)-to Id~ntifY-deta:QlC!es needmgmedlc<\1 attentlOn... ·: .::.. . ....
.' the:h~alth care prov.jd~r. physically examin:es/asSesiies arriving detainees'. I8J '.
within: lkday~of..~driiissioJitanjval at the faejlitY.:
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Detainees' il1:theSpecial M1'!oagement Unidiave aCcess to health care '.181 ".0
ServiC~.
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. Staff pr~vides detainees with health serVices' (sick call) request slips.
daily~ upon request.
.... .
. • '. Request slips are available in :languages other than English,
including every language spoken by a sizeable number of the
. facility's detainee population.· .
.
• . S~rvi~~~i'equest slips ~ie. delivered in a timely fash.ion to the"
. health care·provider.
. .'
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The facility haS a written plan fot the delivery of 24-hour emergency
health care when no medical personnel are on duty at the facility, orwhen
immediate outside medical attention is required.
The plan includes an on-callJ:!.rovider.
The plan includes a list of telephone numbers for local ambulance and
.hospital services.
. .
The plan in~ludes procedures fodacilit)r -staff to utilize. this :em.erge~cY·..
healthC:are ~oi1Sistent With security and safety. .
.
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Detention staf'ristrained to rt:spond to health-related emergencies within
a 4-minute response .time. .
..
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Where. staff is used to distribute medication, .a health .care . provider
.
properly trains these oflicers.
The medical unit keeps written records
dated consent form
medical treatment is administered.
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Sick call slips are picked up 3
tiines a week from the Randall II
facility. Any emergent or life
threatening problem is
ad~res$ed 'immediately: . "
"Medical staff is available 24
hours/day at the facility.
.'
Staff is trained in CPR and First
Aid every 2 years.
CorreCtional staff distributes
medication in the Randall II .
facility only. All ofthese
officers have been trained by the.'
HSA. :.:
Writte~ records are maint~ili.ed .
. for ICE detainees in Randall II.· .
The .
medication
records. m
.
Randall I are computerized.
The facility uses the Texas
Uniform Health Status Update
form.
.
A review of20 ICE medical
records revealed 4 records did
no~ have' consent forms .. These
records were from de~ainees
:who \vere bjought ill.iTotti .the
of medication that is distributed.
The Form 1-819 (or IGSA equivalent) is used to notifY the
W~denIFacility of a detainee that has special medical needs.
A signed and
. . " ..:
is' obtained from a detainee before' ..
o
~Fede.ritt'Bur.eaU: of :p.ris~ns.. '.
- .. - -
'. Det.aiiiees·~s~·~e J~8t3..(ru:IGSA.·~~ivai~nt)-to ~u,i~wclze·tIl"~~rel~a~e.'of.
'confidentjalmecticiai tecOi-d~to··outS-!desotkes.· .. :': ':: .' _ :. - '. .
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a 'copy ···tllereof,· .are
transferred with the;detalnee .. ' .
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. '. . . . .
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Medical recoi.di:iu-e phi-ced in asea1ed 'eilVelopc'or pth.er.:contajner
.labeled Withthedetainee's name andA~mii1iber arid nUtrked "MEDICAL' '.' jgJ'
.CONFIDENTiAL';. ".
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.
. O::3i4A Qetention Jnsp~iOn Fonn Worksheetfor IGSAS·- Rev: 071.09/07.: .'
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. . Tlit>Ran.dafl County Jaii'~ Meqical rrifinnaiyis'managed by ~License.d Patanie,~ic wh~'is the H.eatth'Services A.run:irii~~ator{HSA) . '.
.'. and serves tinder the Clinical Director a FamilyPracticePhy~ician who·is on site once a week. Twenty-f~l!l' ~o~r coverage.iS provided
'by an additiomll paramedic, three LPNs, and a part-time parainedic. A dentist, dental ~sistant~' and mental health provider are also on .
site' once a we~k, whil~ Telemed appointments. ar~' available Wi~h.a psychIatrist through the Mental Health Melital Retardation Agency.
The team: operates in a very spacious area with two well equippe(,i exam rooms and'six infirmary rooms that.accommodate ei~t bed"
spaces: .Th~ fadlitY wili betransitioning toelectn,miC medical records. in the ne~ futUre. The med!cationadministration record' is· .
already electronic. , .
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The HSA re(,:ently received a new procedure for tuberculosis (TB) screening from the Texas Department of State Health Services on
the Correctiol)al TB Program Symptom Screening. This procedure win be incorporated in the facilities' TB Policy and implemented.
During this review, there were 38 male and 3 female rCE detainees. A review of 20 medjcal records revealed that those who were here
past 14 day!? did have physical assessments completed in a timely manner.- The four records identified without consent for medical
, treatment has been. corrected.' ,
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FOROEFICIALUSEQNLY-(LAWENFORCEMENT SENSITIVE}.·
.
. G-324ADetention.Inspectio-!i'Form Wo$heetforIGSAs,,'R.ev:.07/09!07,
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'Every ~e\v: staff member receives sili(:ide-preyention·tr!).ining,· Su;i!,:ide-' . .
'pteveniiQii:~lig o~Cur.s during thll-emplpYeeQ!ien;~~ti9P pro·grain .. '
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Tl<\iningpreparesstafTto:'
.
• . Recognize potentially suicidal behavior;
• Refer potenti~ll1Y suicidal .detainees, following facility
procedures; and
.
• Understand and apply suicide-prevention techniques.
A health-care provider or specially trained officer sereensall detainees for
stiicide pot~ntial as part of the admissionprocess.
• . Screening does not occur .Iat.er than one w(jrking day'affer the
detainee's arrival.
.
.
,
Written pi:ocedui:es 'cover when
ho\V to refer at-ri~kdet!).m~
nwdicalst~ff and procedures are followed.
.
The facility has a designated isolation room for evaluation and treatmeJ)t.
The designated isolation room does not I;ontain any structures or smaller
items that could be used in a suicide attempt.
.
Medical stidIhasapproved the room for this pur-pOse.
Staff observes and documentS the status of a: suicide-watch detairiee at
least once eYerY15 minutes..'.
.
.
and
to
the Texas CommisSion an Law ' :
Enf~rceinent.Basi~ comity ,
.¢orre~iiQ:p.s Course~.. ·The ... .
'rriedicals~ff also :provides a"4lir .
suicide recognition and
prevention course at least every
2 years, and supplemental
.. training to officers responsible.. .
.Jor intake s~reening.
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.REMARKS. ' .
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Offi~ers receive training ~hrough .
Outlin.ed in ICE MediC<il Policy,
ICE Suicide Precautions.
o
o·
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D REPEAT FINDING
REMARKS:
The facility is in compliance With suicide prevention .and intervention training. There have been no suicide attempts within the last
year.
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. FOROFFICM,LtISE.bNLY{LAWENFORCEMENTSENSJTIVE) . ·.
·:-G~32iJADetentionJnSpectiol). Fonn'Wo[ks~~tfor jGSAs. Riv.:07/09/1J7
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. 3.'ERMINALiLLNESS,ADVA~CEDilIRECTJ;VES;AND.DEAtH- ... ·
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'. :·iNJURY, .:MEl)ICAL ADVJ\NC:;ED .DIREctivES, AND .DETAIi\iEE DEATH, ~ TO INCLPDE THE PRQC8PURES': TO 'ENSURE PROPER NOTIFICATION IS'
:., .:PR6v.iri~DTOICE OFFICIALS,.fAAnLY MEMBERs'AND OTlmRINT@msTEDPARTIE's iN'tH':E·EVENi-OF ADETAiNEEBECQMING TERMrNALLyrriOI{
,rNJuREOORbEATHOFAbETAIN'EEOCCURS . .INADiliTlON;·niEp61:ICYWiLLCOVERPR6cEDU~STOBETAi&N-IF·THED:EATIiOFADirrA:IN~E .
ocqulih\ii:tiLElNtRANsiT'. :". "'. . ' . _
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Il~t~c'KjinS Box'iFTaE FACuifV DOES NOT A~CEPT ICE DE1:'AJNEE~ wHo ARES~VERELYO~ tERMiNALLY ILL. .iNDicATENA iN' ..
tHE APPR()PR~TE BOX FORTHis PORTioN OF THE WORKsHEET•.ALWAYSCOMPLETE ALL~REF:ERENCES TO'DETAINEE riE~tH 'AND'
RELATED NOTIFICATIONS•
y .. 'N
. COMPONENTS .
•. ' ". JlEMARKS
NA
Detainees who are' chronically or renninally ill are transferred, to an
appropriate offsite medical facility.
~.
.Any detainee who becomes
chronically or criticaHy ill
. 'would be transferred to an
, appropdate offsite medical
. facilitY..
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The facility appropriate ICE offi~e promptly notifies the next of kin of
the detainee's inedical condition, to include:
.
D
• The detainee's location; and.
• The limitations~laced on visitil!g~~'
There are guidelines addressing the State Advanced Directive Fonn for
Implementing Living Wills and Advanced Directives.' ...
• •. The guidelines include itistructions for .detainees who wi~h to
hav~ a Ii ving
oth¢i than the ge~eric form the DIHS provides' .
or who wishes toappoint anotherto make advance decisions for
him·orher.
..
.
The guidelines provide the detainee·the opportunity to have' a private
D
attorney prepare the documents.
There is a policy addressing ~'Do Not Resuscitate Orders"
D
Detainees with a "Do Not Resuscitate" order in .the mediCal record
D"
r~ceive mcOOmal therapeutic efforts short ofresuscitatiOli.? .
The facility notifies th~ DlHS Medical Director.and Headquarters' Legal
.Counsel.ofthe name and basi¢ circumstai).ces of
detainee wi~ a "Do ..
D
Not Resllscit.ate" order in the medical r~cord..IIi. thecaseofIGSAs, this
notification is' made through the local ICE representative.·
The facility has written procedures to address the issues of organ
donation by detainees.
The facility has written proce4ures to notify ICE officials, deceased
family members, and consulates, when a detainee dies: while in Service.
The facility has apolicy and procedure to address the death of a detainee
while' in transport.
.
At ~'U¢E>loCations thedet:cJ,inee',s remains disposed of .in accord.ance·
with the proVisIons detallect':m this standaid. :. . . .... . ~.
. ..
.In tiie~Y~Il(t~tnel~er.fairi.iiy Ilor' .c9risJ.ij!lt~ cla~the·re.n:..~ns;·tJie 'Fic~ld .
Office·.s~h~l~.~ :qldig~nt~,s but1aJ, "on$i~ten~wit41Qcal.p~CedJJ.tes: . :IZI.' ~
. :~. ·ilfthe,.de~~~'~~.a:JJ.~:;#Iit.at:Yv~e11U!, is~he.,~p~entof
will
any
."'. ' . ··:Vete~AffaiI'S.!1otj:fi.¢4?··'···" ',:>.' '>.,:":. :.' .. , , .' "': . '_"
.·'::';:::~~!~~O!~:'ifi~(i~opY·~fAdetainee's death.eertii;1catelsplacediil ·'·~f f
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. FOROFFICIAL·USE ONLY (LAW ENFORCEMENTSENSITlVE)
.
. G.-324ADetentiolt
;Rev:
01109/07'
. .. Ins~tionFonn.worksheet
.
. .' .
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Page 31 of72 .
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P~~l~ALLk~CILhIE~'~~~SI~dltED~~~'S~L ~V~,6~~CI~S~PR~CE~U~; ~DRESS~~TIm~~S~S oF~~~A£iLINFBs'o~
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(INjuRY;' :~i}iCAL ADVAN'CEO- DIRECTIVES, AND -DETA.l:NEEDEATH;. TO ~lN.C~UPE THE PROCEDUim~ TO ENSURl{ PROPER NOTifICATION IS
',PROyIDED.'ioIcEofFICw.S, FAMILYMEMBERS ~DOTaERiN.TEIWS1ED PART~ IN:iHEEVENT6FADBTAlNEE~ECOMJNci-TEru.m.fALLY:ILLOi '
'rnj(JltEij:qR-DEA:ri6F~A·DETAINEE:bGCr.;J,ci::'IN ADDlTION~-THE roriciWni GOVER PRdcEDti~S TO-BE:T~ iF
DEAtitOF ADETAlNEE·.
, :b(:9UR~wffliEiNTRA~SIT •.. :"
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1ZI.~ECKTHISBOXIFTIiE:FAf;ILITYDOESNriTA,Cf;E~~i:CEDETAINEESWHO~Rt!SEV~RELYOR~ERMINALiYn.L. IN~ICATENAIN
THE' APPROPRIATE BOX FOR THIS PORTION OF THE WORKSHEET. ALWAYS COMPLETE ALL REFERENCES TO DETAINEE DEATH AND
tfuLA.TEDNOTii/ICA'tioNS. .
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Y-
. COMPONENTS
,The facility follows established po !icy and pr900dures describing when to
contact -the local coroner regarding such issues as:
'
.' Perfonnance'ofan autopsy;
.• :. Who will perfoi'm ihealJtopsy; '.'
~,' .. Obtainu{gstate app~oved death certificates;8!ld'
• Locai transportation of t.he body.
ICE stafIfoIlows established procedures to properly close the case of a
deceased detainee.
.IZI ACCEPTABLE,
.~
-.:
RE~KS
NA
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The local ICE agent indicates '
appropriate procedures are
followed to close the case. of a
deceased detainee.
o
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REPEAT FINDING
'REMARKS:
The faciiity does not accept terminally ill detainees.-Policies and procedures are in place that addreSs~ advanced dire~tives al1ddeath.
The facility ]''''''01 h2.d dWh in
a the?rv
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··FOROFFi'cIAr;'uSE-ONLY (LA:WENFORCEME.NT- SENSITIVE)
-:G-324A Detention bfspection FODn: Worksheet for IGSAs -Rev: 01109/07. .' .
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SECTIONln··
.SECURITY AND CONTROL STANDARDS
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·Po.~I~: 'AL~ D~TE~lI~~~FA~~~!~S ·W~ ,E~~U~'T~E PR6PE~ ~Dr:INGAl'ID D1SrOSAL O! .ALL :C~~RAs~ND.·· DOCUME~;ATION OF
COl'lTl~A!;lANDDESTRUCTIONISREQUIREP.
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.COMPONENTs' :,. "
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. .The faCility follo-ws a written:proctidurtdCirhandlirig·Hlegal-coritiaband,.
., .
S~aff ,inventory; holq. anl;i"report it when necessary to the propermithonty
'fora~ti.oO!pos~ibleseii~re:-
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,'-Man~al,-Chapter 7, SecUr.it).> an~ ,
.0
Contraband that is government property is retained. as evidence for
potenti!!.) disciplinary acti~n or ~timinalprosecutio~ •.
o
Staff returns property not, needed as evidence to the proper authority.
Written procedures cover the return of such property..
Altered property is de:;;troyed. following documentation and using
· e~tablished. procedures. :
. .
..
· Before confiscating religious items, the OIC' or designated·investIgator·
'COntac~ a religiCiu~ autl10rit)r;·
. .
· Staff follows written procedures when destroyinghardconiraband that is
illegal.
.
.
Hard contraband that is illegal (under crimina) staiutes) may be retained
and used. for offiCial use, e.g. training purposes.
.
'. If yes, under specific circumstances and using. specified written.
procedures. Hard contraband is' secured when not in use ..
fZI ACCEPTABLE
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N A . :..REMARKS··· .
: Rarid'aIlCoun'ty l<ljl P"Iocedtire
o
DnEFICIENT
ContrQf, ,dafed 11-0 1-08; page
30,givesspecifitdirection9n .
. ~he proper·metho·d of, .
inventorying, handling and .
holding contraband. '
, Contraband discovered at the
Riiild~ll County Jail which '
'reql,1ires!10lcling imd reporting
.fQrpossible further-action is
turned over to the Jail Captain,
who establishes a chain of
custody until fimil disposition.
Randall County Jail maintains a
contraband display . board. .The
board di~pl.ays ~anl contTab~md
"found In the facility to ~mind
and alert staff. .'
REPEAT FINDING
REMARKS:
bobZe
Februa
12 2009
AUDITOR'S SIGNktu~I..DAn;
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,POR OFFICIALUSE ONLY (LAWENFORCEMBNT SENSITIVE) .
.
. G~324A DetentiOli. Inspection Forni Worksheet rorIGSAs ~ Rev:07/09!07
.
Page 40of'72
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.:POL~¢':':· EYERY·'~AcrtJrY·wIi:L CREATE .A.}JETENrIONFILE :~dR .~YEitYl<;:E DErAINEii:J30Q~l?.. INtb':Tml flACILITY,:EX9I"DDING QNLY. .
. . DETAINEES SCHEDULED TO.PEPAAT \vrtBiN 24.HOURs~' THE i:)J~.TENTIONFn.E VilLI-CONTAIN COPIES AND, iN ·soME.cAsES, THE ORIGINAL OF.-
.$PECrFIEDDocuMENTs CO~2ERNING1Iiib~tAINEEiS srA-~ ~.J'iIE FAC~I1Y:'Ci;ASSrFICAtlONSHEET; MEbiGAL:QUESTIONNAmE,PROPERrY:
INvENt6Ris'~Et;'DiSCJI>LINARY:D~Ni;;; Iirc~ '"
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. :COMPONENTS
A detention file;: is created for e~ery new-arrival whose stay willex.ceed ..
:i4 hours.' . .
'N-NA'
.. 'Y
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'REMARKS '.
. A detention fiJe.is·ci'eated for
. . 0 . .D .. every new arrival who~e stay
ex.ceeds 24 hours.
the detainee' detention "file coritains-eitlier. originals or cOpies of
docimientati(}il and fonnsgenerated during the admissions process. .
The de~ainee's detention file also contains documents genera~ed during
the detainee'~ custody.
- . Special requests . ".
.
..' .
.. -Any G-5~9nind!od-77sclosed-out dQ~ingthe detainee's·stay .. ·~.::O
- Disciplinary fOrms/Segregation fonns
.. .
• Grievance~. complaints, and the dispositlon(s) of same·
The detention files are located and maintained ina secure area. Ifnot, the
cabinets are lockable aIiddistribution of the keys islirnited to superVisors..
I8J ·0
The detention file remains active during the detainee's stay. When the
. detainee is released :from the. facility, staff adds. copies of completed .' jg]'
releaSe docuinents,-the' oi'iginaJ closed-out ~eceipts: for property 'and' ..
valuables, the originall,,38S or eqUivalent, arid other documentation.
The offiCer closing the detention file makes ariotation that the file is·
~.
complete and ready to be archived.
Staff makes copies and·sendsdocurrients from the file when properly
I8J
requested by supervisory personnel at the receiving facility or office.
Appropriate staff has accesstb the detention files, and other departmental
requests are acc0lllmodated by making arequest for t~ file. Each file' is .
18J'
properly logged ·out and in by a' representative of the responsible
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department.
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DEFICiENT
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Detention files are secw:ely
maintained in the centralized
record office.
Record Office staff close-out the
file after they have been-notified .
by Booking that the detainee has
. .. been transferred..
.
The record office has two full
tUne staff who ma'intainsfhe
files .. '
OAT-RISK
REMARKS:
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Detention files are created fQr ail ICE detainees and are maintained. Areviewof20 ICE detainee files found that they all contained
.
the appropriate ICE.-and Classification·documents.
.
56,b1'Q
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ii" 2009". /i-:t..
ebrua
,4.UDIT~.R~S SIGNAru~.lf In",l;E .-.
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. ·.FOR,OFFICIALUSE ONLY (LAW£NFQRCEMENTSENSITIVE)
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Q-324ADetentron fltspeclion Forni Worksheetfor-IGSAs -Rev: 07IQrJI07
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. COMPONENTS '
. " -:
:Y ':'
'-The facility 'has a written discipliruUy system usip.g progre§sive lev~(s of .
.reviews and appeals. '.
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N- :!SA:.
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REMARKS-':
.
. " R a n d a l l Cotinty)aiFP.rocedure
Manual..Chapter26, '.
Dis\.ilpilQ3ry :Detention, dated ..
oI-Pl'()6~ ~nd the·.Randall
CoUnty· jail Deta1tiee Handbook
'outlines
disciplinary. system
and progr.essive sanciions used
at the faciiity.
Randall Comity Jail Procedure
Mantial, Chapter 26,
Disciplimuy Det~rition,dated.
01-01-06, states.)he disciplin~ry
system will be applied in a: fair,
equitable and'impartial manner.
o
the
The facility rules state that disciplinary .action shall not be capricious or
retaliatory.
I'V'I'
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Written rules prohibit staff from imposing or permitting the following
sanctions:
.• corpqral punishment
• deviations 1h>ni nonnal food service
• clothing d~privation
• bedding deprivat.ion
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The ruies of conduct, sanctions, and procedures for violations are defmed
in writing and communicated to all detainees verbally and in writing:
o
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When rninorruleviolations orprohibited acts occur, infonnal resolutions
'
I!1ciC,teitttepo~ .andNQtic~..PfCharges a:i~piill.~ptiy fOrWai-de~ to., the.~
.' .'deSignat~ supeivisQr."
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The following items are conspicuously posted in Spanish and English;'
and other dominate languages used in the facility: .
.
•
Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
aTe~ncoufliged:
o
Randall County Jail Procedure
Mimual, Chapter 25, Detainee'
Rights, dated'OHH-06, pages 12, clearly states -the listed
.
sanctions are prohibited.
Detainees receive and'signfor a
hand\>ook upon admittance into
the facility. They also ,will
receive a verbal orientation' if
they are .unable to comprehend
the written procedures.
. .Rights and respOnsibilities,
prohibited acts, disciplinary .
scale and sanctions are
contained in the Detainee
Handbook. The handbook is
available in English and
. Spanish.
..
I.ncident :repprts ru:c. ~v.e.si(gate4withln. 24:hoUrs of the ipcident. The.
. Randall CouhiY.J~1 Proc~dure'
.. l.!9~~:QjsGip~i.nary, CP~it.tee (VPC) ()r.··equivalentdoe.s not. '(:Qnven~ -. " . , M a n u a , l , . Chapter:i,6; . .' '" . .
.;;~!or~2n~v~sti~~~~:;eIlEls< ~.'
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,0". 'JJ'~:"~t!d;~~~~e~~r:~:~!a~ed ..
·jncident reports to be processed ..
. ··:in.24ho~,from·the-time~taff .
becomes awareotim infraction.
~fr' ~in~ermediate dillcipim.myprocessis used.to adjudicate minor'
.m actlOns.
,~
D·O·
FOR OFFIClAL USE ONLY (Lf\.WENFORCEMENtSEN8ITIVE)· ..
.
. G~324A.Detention Inspection Form Wolksh~tfor !GSA! - Revi:()?109107. ".
Page.42 of12
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. . . . COMPONENTS
. .. . . y
- . AdlsCip(inru}'p~n:el(or:equivalentin IGSAs) adjudicates: intr.1lctions~·
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'. ;
..REMARKS
all ~harges and alIegation,s
re(eiT~d hY.the .
.
.
Considers ~ritten reports~' statements; physical evidence, and
oral testiinony; ' .
"
.
. • Hears pleacifngs by-detainees and staff representatives;
• Bases its fmdings on the preponderance of evidence; and
• -Imposes ~}llly Cl.uthorized sanctions
. A staff representative is available if requested for' a detainee facing a ' , .
, disciplinary heating.
.
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o
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Randall County Jail Procedure·
Manual, Chapter 26,
DiseiplinatyDetentiofi, dated
01..;01-06, page 11 pennits .
detainees to have another
detainee or a staff representative
assist them with the hearing
pro~ss.
The facility pennits. hearing .postponem~ntsor continuances when
conditions warrantsucJt a continuance. 'ReaSQilSare documented.
ot
punishlUent set by the. Ole, as recommended by t1:ie
The duration
disciplinary panel; does not exceed established sanctions. The maximwn
time in disciplinary segregation limited to 60 days for a single offel1$e.
Written procedures, govel1l the handling of confidential-informant
in:(onnation. Standards include criteria for recognizing "substantial·
evidence"
is
All forms relevant to the incident, investigation, committee/panel reports,
etc., are completed, and distributed as required.
~ AC(:EPTABLE
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D AT-RISK
.
D J)EFICIENT
.
Interviews ofjaIl supervisors
indicate hearin'g postponementS
and/or-continuances are
permitted.
.Randall Coun~ Jail Procedure
Manual~ Chapter 26,
Disciplinary Detention, dated 01-01-06, page:t2; clearly states
the facility's standards for the
use of confidential-infonnant
information.
REPEAT FINDING
REMARKS,:
Randa.ll
County
Jail'Disciplin.ary
PoUcy
Stimo!lrd ",',V.1U~."'~
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.' _:_A:u,~rr~~':ssIg~~~ID~T~
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':FOR OFfICIALUSRO~Y(LAW ENFORCEMENTSENSITIVE).
G-324A Detention InspectionFonn Worksh~ fur IG:SAs~ Rev: 07/09/07
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.
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'Poiicy preCludes detainees or detaiue~gfoups from exercising c~ntr()l or·. "
authority over9therdeiairiees . ..., ,
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petainees ate protectedfroni:
.• Personlll abuse
• Corporal punishment .
• Personal injll11'
• Disease
• Property damage
• Harassment from other detainees
Staff is trained to identify signs of detainee unrest·
• What type of training and how often? : .
A review o,f Randall County .
Jail policies ~d Imlcedures, to
.• include the emergency' plans,
d~d not reveal language
. precluding detainees fi;-om .
exercising control over other
detainees. However,'
observation of the overall
facility operations and
interViews pfboth line and
management staff, clearly
indicate that the Randall
County Jail does not pennit
detainees or detainee group to
exercise contrpl over other
detainees.
D
Randall CountY JailProcedtire
Manual, Chapter 25, Detainee
Rights, dated 01-Ot-06, pages
1*2, clearly states'the listed .
items are prohibited
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Staff receives training on
jdentifying signs of det~nee .,.
unrest during their initial
training.· .staff is also required
t~ take a state jailer certification
, course which identified signs of
detainee unrest. All staff must·
complete this training during
their first year,of ~mploym~nt
Facility climate, detainee
. . attitudes, and moods are
di~ussed durmg the 30 minute
sta~briefing conducted priQrto '
each shift.
.
. Staff effectively disseminates information on facility climate, detainee
, attitudes, and moods to the Officer IIi Charge (0lC)
~
·.Th~re ~$a: deslgnate4person.'or pel,'soOSre&ponsible fQr eme,r:get.icY pl~.s.·:
..
~d theirimplemeniaijQn;' $ufficieJittun~Js'aijQtt~dtothe person.or.group . . '(g!'
. for developmentiuid linplementatlofl,offhe plans. ,"
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. . ' . Annual r~Viewprocedures ;m.d sch~d\lle . . ".
• Revisions
Contingency plans ·include a. compr:ehemive' ·general.section with
, . procedures applicable to m.ost emergency-situations..
"
·00
FOR. OFFICIALUSEONty (LAW, ENFORCEMENT SENSITIVE) .
.
.' 'o;.324A Detention ~pectiOnFonri W9rksheet for IGSAs ~ ~;; 07(09/07
.
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.•:THE
p~~Au~'\~H6uin;GIoii~~~:~r!:::~~~~1:~!?EbIWiliMiN~·
HUMAN LIFE AND
IT RECOMMENDED.THAT·SPCS ANDCDFS E'NTERINi'O AGREEMENT, .
mRM:!NOOF
TIm DESTRUCTION OF PROPERTY.
IS
.. VtAMEMOiANbuMOFUNpEl~Sr~riiNG(M6uJ; WlTH'FEDERAL;L6tALA},H:;$TA:rnAGENGmS'T0A.~SrSTINTIMESOFEM:ER.Q~GY~·"; .' "
. ; -.y -' N- '. NA.
. -. - :;JlEMA~.
·Theracility.ha{cooperatlV'e contirigenCy pl$ls with a p p l i c a b l e : . R a i i d a l l County 1~1 'hasriltitiilil
=- e ' . LOcal law enforce!iJ.ent agencies'
. .
..
aidagreem~n~ with the City:of
e : State ag~hcies ':
.. .
_~maJmo, City ofCruiyon, West
e · Fedet~ agen~ies .
0
. lZI
0 . _ Texas A&M Universiiy;and
.
. .
Potter County.. The facility .
does not haVe signed .
agreements with any state or
federal agenCies. .
All staff t:e~ives copies of Hostage Situation Management policy and
0
pro~edriies:'
.
.
The facillty'~ Hostage Plan
Staff traitled to disregard instructions from hostages, regardless'ofrcink.
Within 24 hours .after release, hostages are screened for medical and
advfses·staffto disregard any
instructions from staff being
psychologi~l eff~cts.
held hO$tage, regardless of rank
or position. '.
Emergency plans include emergency medical treatment for staff and
'detainees during and after an incident
.Food $ervice ma:in~ins at least 3 days' worth ofemergency meals for-staff
.0 .. 0
arid detainees.
. Written plans identify locations of shut-off valveS' and switche-s for all'
The fa~ility does not have
wntten plans' that ·ide.ntify
utilities (water, gas, electricf .
.
locations .of shut-off valves and
switches for all utilities.
Written procedures cover:
• Work/Fdod Strike
• Disturbances .
e .' Escapes
The facility needs to develop
• Bomb Thr~ats .
einergen~y plans for Internal
e
Adverse WeatherD
Searches and a Detainee.
e
Internal Searches
'Transportation System.
•
Facility Evacuation
e
Detainee Transportation System Plan
.
• Internal Hostages
e
CiviiDisturbances
. .
·.::COMPONEmS .:<
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. ~ACCEPTABLE
DDEFICIENT
tJ llEPEATFINDING
OAT-RISK
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. FOR_OFFlC!IAL USE'ONLY (LAW ENFORCEMENT SENSITiVE) .
. . '. "G-324A Detelltiiln Inspection Forni Worksheet fur rGSAs. 'RI;v: 07io9/07-
. '.
.Plige 450f72 ..
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ENVIRONMENTAL·HEA£THANDSAFETY:..
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. .• .p~LiCY:JiV~RYFAC1LiT~;rri·~~oNftl~L·f~~~E~:t~XIc'ANbcl~s~rC~~£Ls.~HROJG~~ik~u$ MA;ERIALS'PROO~. i.~': .'
p!ibGRAMW~i.i'·INCLUDE, AMoNG (mlliR'7iID~'GS;~THEIDENtIF~cAtloN .ANp LABEdN~ OF. I:iAzARo6us MATE-krAiS IN .3..C~RDANCE WITH
APPLICABLE STANDARDS (ito.• NATIONALFffiE PR6T1tCTI6~AssbcrATION .[NFPAl); IDENtIFICATION OFINCOMPATmLEMJl.T~, AND.
SM.1HIANDLINO·PROC;EoURES. . ' . . . . ' : " ' ; " . : .•.. ".-:'~ . : .... " ':. ... : ._.' . . .. ,'.
y .
C(}MPONENTS .'
..
<The facili(y'ha~ a systemfor storing~jssuing~and inafutaining inventories::;
of hazardous materials. . " _.
."
. ' '. ,. '.
Constant inventories are mairiqtit).cd for·all flammable; toxic,. and causiic
.
'stibstaricesusedlsto'red iii each section ofthe facility.
The manufacturer's Ma!erial Safety Data Sheet (MSDS) file is up-to"date
for every hazardous sUb.stance u s e d , . ' .
.'
~ .' .The pIes list allstorage area~,and include apiant diagram and
. legend.
.
• The MSDSs and other information in the files are available to
personnel managing the facHity's .safety program.
All personnel using f1amm;:tble, toxic, and/or caustic substances follow
the prescribed procedures. They:
• Wear persopal protective equipment; and
.
• Report hazarqs and spHls. to the designated official. '.
· The MSDSs a.ie readily accessib Ie to staff and detainees in work areas.
Hazar40us materials ~re always issued under proper supervision..
• Quan~ities .~re limited; and
'.
• Staff always supervises detainees. usinKthese substances. .
AU "flan'llnable" and ~combustible" materials (liqui4 and aerosol) are
.' stored and used according to label recommendations.
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'Constant inventories 'are" .-not
·beirig maintained in all areas
where substantes are being used
or stored.
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The MSDS. file is up-to-date fot :
every hazarqolis substance used..
Detainees do not u!!e hazardous'
materials.
o
Flammable and combustible .'
materials are not stored in
flamniable or combustible
cabinets.
There was no hazardous storage
rooms or areas observed.
o
o
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Lighting'fixtures and electrkal equipment installed in storage rooms and
other hazardous arCas meet National Electrical. CocJ.e requirements ..
The facility has sufficienfventilatio!l, and provides and ensures clean air
exchanges throughout all buildings.
.
Vents return vents, and air conditioning ducts are not blocked' or
obstructed in cells or anywhere in the facility.
Living units are maintained at appropri~te temperatures in accordance
with industrY standards. (68 to 74 degrees in the winter and 72 to 78
.degreesin the summer~)_
..
Shower and sinkwater temperatures do not exceed the industry standard
· of 120 ·d~s. .
'.'
1\11 ~o~c @d faustic -ni.~e~ia:~s. m;e stOr~d in 'their :orfgJn~l conta.i.ners in ~. '. ~181,...
'·securear.ea.::·:·
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.Exc~~s· flaIiuiia.bles>·cQlUbwitibles; and .toxic liquids·:an:. disPo.sed of J81
" _J~!,o.Pcerly.::and in accordanc¢ Witli MSDSs. .".
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·;~::!~:!.~~~X:~:!:~~~t:~~~~~~}~:~~~~%~:'~~~:~;r' .:. . .
REMARKS
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Vents and air returns were clean.
unobstructed, and not blocked.
DO
Temperatures are appropriate
for induStry stimdaro~:' .
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··Aft.e~:·fev.iy~~g .MSDS's.tbere ':' .
shoe dye. ' All:such' prociuctS 'are:cle.arJY 'labele4...:;. Acc()\intabiIity"!'- .
includes issuing·si:iCQ.:pro.ductstodetaiii.ees;~n :the smallest workable'
. .'
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. . .
quantities.· ' .
0 . . O· - 'tg] .werei1o:pf04uc~ found·
Every employee and detairiee using flamimlJ;!le•..tQxic~ or caust~c :materials·
·receives advance :trainIng in their
storage. and .disposal. .
... .
18I .
use;
. containmgmethyl-alcohQl.
DO
.• ,FOR OFFICIAL USE ONLY {LAW ENFORCEMENT SENSITIVE).
·.G-324ADetentioitlr!spectioJiForm Works1ie~.ror IGSAs ~ Rev:07iQ9!07
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:.: :-SAFETY
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, .'P~iLIcY::EVERYFAcll:lty WIiLC6NtRO~F~LE, 1'~xI'C,'ANo:¢AUSTICMATER1A1i TtiRdUGHA·~usMA;ErUALs PRbG~~~·.,
" .PR09~ WILL"Ii-{CL¢DE~' AMONG O.rHERTHINGS; hlli rPENTiFicKrioN ANPLABEj:.rNG.OFHAzAru)9VSMA:tE~iAi.s 'IN :ACcOIDA,NGE\VrrH
'A:fPUcABLE.STANDARDS (E;G.,."NATIONAL FrRI3 PROTE¢TION A.Ssotlr\'l10N [NFPA1); IpENiWlcAnoN blijt>TCO¥!'ATmLE MA1ERiAis~AND
$AFE:.iwmL.rNdpROcEDU~.: .
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The' facility COinplies with therilost current eqitiOli of applicable' cOdes, .
. . standards, and regruations ofthe Nation.at Fire Protection ASsociation and
. 'the Qccup~tjon~I Safety and HealthAdniiD,lstration (OSHA).
.
,A technicaHyqualified officer conductS ~he fire an(lsafetyinsp-ections ..
The Safety office (or officer) maintains files inspection reports.
The facility has imapproved fire prevention, control, and evacuation plan..
.0· .:0'
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The plan requires: .
• Monthly fife inspections;
• Fire protection equipment strategically located throughout the
facility;
•. ,Public . posting ,of ,emergency . plans with accessible
building/room floor'plam'-;
.
• Exit signs·and diryctionai an:ows; 'and
.• An area:"specific exit diagram conspicuously posted in the
.
. diagrailllned area.
Fire drills are conducted and documented monthly.
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A sanitation progiam covers barber-ing' operations.
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The barber shop has the facilities. and equipment necessary to meet
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Written procedures regulat~ the handling and disposal of used needles.
arid other sharpojJjects.
All items representingpo.te,ntial safety or security risks are inventoried
and a designated individual checks this inventory weekly.
St@ndardcleanillgpractices.inclu.d.e:
.
• .', Using ~specified eq~ipmelJ.t; cleansers; 9isinfe~ants 'and
detergell~.
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,. Anestablisliedschedule:of c;leaping'~ri4 follow~up inspections.'
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Fire drills 'are conducted
monthly, but only documented .
quarterly.
Prior to this review, sanitation
standards were not being posted;'
however, this was corrected
during the review.
-:
.Sta,!dar(i cJeiming practices are'.
used aUheta~i1ity... . • . . .
.
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'. .-Spill ki~ are readilya~itilable.
, The fire plan does not require
,the public posting of .
building/room' floor plans. , .
.0
.0
0
sanitation requirements.
The sanitation standards are conspicuously poste~ in the barbershop.
Randall County Jail has an
approved' fire prevention,
control, and eVacuation plan on,
file signed by. the Cities of
Amarillo.imdRandall Fire
Departments.
.
,. . "fro~4N~~~!1Ilual:Chapt~(~1,
:0...' )~an~tatioli,~oY~Js::cl~ning' .
: procedures.
" .
Spill kits are. avail!lble at the.
'0 facility.'
.
. ' ··FOR OFFIClAt.USE-ONLY (LAW£NfORCEMENT -SENSITIVE) .
G-j.24A.- I;>etentiiln Inspeciio~ Form Worksheet fOr raSAs - Rpi;07109/07
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'ENVIRONMENTAL HEALTH AND SAFETY
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Pci~i~~:EVER:YPAC~lt;':wri.LCmITR~LF~LE, TOXlC,~~A~S;I~ MATEruA~ T~OUGiIA~US~T~iuALS'~Rod~. T-HR', "
, : )jROGRAM wiLi;INCLUDE, AMONG OTHE,RTInNGS,"THE IDENTIFicATION AND LABEUNGOFHAzAROOUS MATERIALSIN" Acc6RD,wCEWITH' '
:' 'APP~IcABLE;st.NIDAIills (E'.G., NAnOI>tALFItu? PR.QTE"c;TIQ~ ASSocIATION [NFPA]); IDENtIFICATION. OF JNCoMPAnBU; MATERIALS, AND '
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, :COMPONl;NTS"
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,REMARJ(S '"
,': " SAFE2irANDLlNG PROClliJU~S ::' ,:'
, A JiC,e~sedinedi2ai waste contraCtor disposes of infectio~slbio-4azardous -
,Vlaste;
' , ' I Z I ·
"0
Medical ServICes
has a contract
'0' 'with a licensed medkalwaste
contractor. '
to
'Staff is tra:tned prevent,contact with blood arid, otherb~dy flUids and
written procedures are 'followed:'
',,',
'
Do the methods for handlmgldisposing ohefuse ineet all regulatory
requiremen~?
'
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A ,licensed/Certified/Trained pest-C.ontrol, professional inspect~ ,for
, rodents, insects, and vermin.
• At least monthly. '
,,
• 'The pest-control program includes preventative spraying for
indigenous insects.
'
Drinking water and wastewater is routinely tested ~ccording to a fixed
schedule.
Emergency power generators are,tested at ~east every two weekS.
• ,Other emergency systems and equipment receive testing at least'
quarterly.
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• Testing Is followed-up with tooely corrective actions (repairs
,andrei:>laceinents). :'
D DEFICIENT
IZJ ACCEPTABLE
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Haridlirig of refuse meets all
regulatory requirements.
Pest control operations are
o
o
conducted 'monthly by a'
licensed/certified company and
records are being maintained.
o
o
Drinking water and wastewater
, are routinely tested.
,The emergency power generator
is tested eve:ry 'week.
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AT-RISK "
D REPEAT FINDING
REMARKS:
, .other than the above noted line items, the filCilit)r conformS to the ICE- Envir<.mmental Health and Safety Standard.'
b6Jj7c
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RlFebrua
I DATE
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FOKOFFICIAL USE ONLY(LAWOENFORCEMENT SENSITIVE)
, :G-324A Detention.Irisj!ection Fotni WOIlcs!leet'for IaSAs· Rev: -07109/07
Pa~e .48 of72
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.", IiOt))'RO'OMS·IN.DEtItNtioNFAcILiTiES . '
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'POLICY; HO!;D iOOMSWIll~E~SED' ONLY FOR TEMPORARY :tlETENhoNOF iiETAmEEil AWAi1:iNGREMO'fJ\L, TMNSFER,EOIR HEARINGS,
MEDICAL TREAn';II~NT~ ·iNiRA.:-PACILITy MOVE~ENT; OR OTHJ;lR, PROCESSING INTO OR OlirOF THE FAC:iLlTY. ..;.. . . . . .
..
,COMrONENTS
' y : N.·NA··
. REMARKs .
~
. The hold, rooms..are· well ventilated well lighted, and all activating
switches .areloc~ted outside the room.
-.
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-The hold rooms contain sufficientseatiilg for the number of detainees
held.
Bunks, ¢ots, beds, or other related f!l,ake-shift sleeping apparatus are
precluded from use insiae hold rooms.
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The walls and ceilings of the hold rooms are tamper and escape proof.
Individuals are not held in hold rooms for more than 12 hours.
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Male and femillesar.e segregated from 'each other.
Detainees under
the age of 18 are not held with adult detai~ees.
.
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Detairiees are provided with basic personal hygien.e items such as water.
soap, toilet paper, cups for water, femiriine hygiene 'items, diapers, and
wipes.
In older facilities, officers are within visual or audible range to allow
.'
detainees access tOiQtiet facilities on a: regul<tr basis. .
All detainees are given a pat down search for weapons or contraband
:before befugplaced in the.room.
Officers close.ly supervise the detention hold rooms' usmg clirect
supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15 minutes.
•
Unusual behavior or complaints are noted.
When the iast detainee has been removed from the hold room; it is'given
a thorough mspection.
.
There is a written 'evacuation plan that includes a 4esign~ted officer to
reniove detaineesfrom'hold roo.ms in case .of fife and/or'building
evactiatiPrl, .' . .'.
.
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.An· aPl:iropiilite~met;gencyseiyl~e .i.s- called' immediatt)ly . ~pon. a
determinatic))i'.that amerucal. emergencyinay ·exist.· .
..
btl.b7e
.On 2~10-O9, Seven ICE detainees were held
in the booking area for over 12 hours. The
detainees had been in booking
approximately 18 .hours awaiting transport
to Randall II, the facility where Randall
County Jail holds male ICE detainees.
Randall County Jail does not hOllse
detainees leS$·than 1~ years of age..
0
All holding cells atthe Randall County Jail
have toilets.
Staff assigned to the Booking area is only
required to conduct cells checks hourly.
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The holding rooms have formed concrete
benches 'made onto th,e walls which' are
adequate for the rated'capacity of each
holding room.
On 2-10-09, seven ICE detainees were
observed inholding cell. FDTX sleeping on
inattresseS.
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FOROFFI~IALUSEDNLY(LAW ENFORtEMENTSENSITIVE) •
.G-324A m~iltion lnspectipnFornl Worksheet for IGSAs- Rev: '07109/01
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.' .... ~Kity·ANDLOCKCONTROi>···
...,.... ·.($Ecinurt"AC~OUM"TABItI:tY~D'i\:1AINTENANCEr·
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·POLICYiTIS·iHEroLIcYOFnlEICESERVICE~~.MAI~riArNANEFEICIENrSYSTE~FORtHEUS1;l,ACCOUNTABILITYANDMAWtENANCEOFALL':
..' '. . : ' '. '.
KE~S:ANDLOCKS.·.
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. . COMPONENTS
Rarida1.l CountY'J~ll d6esnot have a"·
.1hesecuritYo.ffi¢er[skor equivalent in' IGSAs, h~s attended ail approved·
locksm}th·.training prograin.· . ' .
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The 'security officer, or equivalent in IGSAs, has responsibiy for all
administrative duties and responsibilities relating to keys, loc~ etc.
The· security officer, or equIvalent in IGSAs, provides training to .
employees. in key' control.
.
The sec:urityofficer, or equivalent in IGSAs, maintains inventories ofall
keys, locks, and locking devices.
The security officer follows a preventive maintenanceprograrn and
maintai:ps
all
preventive mainte.nance doc)imentation..
.
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Facility policies and procedures addiess the issue of coinp~omised keys
. and locks.
lo.c"sm:ith~·~ssighlX!. to' t~e·faCility. -
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The security officer, or equivalent in IGSAs, develops policy and
.procedures to ensure safe combinations integrity.
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All worn keys are'cut up and disposed of
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Padlocks and/or chains are prohibited from use on cell doors.
~
The entranceiexit door locks to detainee living quarters, or areas with an,
OccupaD.tJQ~d of50 ·o.rtllore peopiel confonn ~o:'
.' 'I'V'I..
. •• '.' :Occl!patio~al S~fetyan.d·EnviromnentiLI HealthMAAQa,l; Ch. 3 ~ ~
..·.·;Nation.al Fir~ ·ProtectlonAssodation Life Safety Co.de:l M; ..
". The.9P~t;a.tiQnal keyboaro i,s slifficientJ:Q accoirunodate ~lclteJ'~cility key
riVg~,
jricludingkeysin
,tl~,a~djs
.io~te<liqas~~ure.~ea.·
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. maintenance. supervisor. The maintenance
· supervisor'has not attended an approved
.lockSmith training program. .. .
The Randall County Chief Deputy has
D overall responsibility for keys at the
· facility.
.
Jail Training Officers provide trainiilgto.
new employees 'on key controL: Shift
.
D Supervisors provide additional training on
key control during pre-shift briefings.
Randall County Chief Deputy
0 The
maintains an inventory of all facility keys.
Randall County Jail does not have
·
preventative
maintenance program for .
0..
locks and locking devices. .
· Randall County JaiiProcedure Manual;
7,.Security and Control, d~~d 11[j Chapter
01,.08, page 52 addresses compromised .'
keys.
' .
Randall County Jail Procedure Manual,
Chapter 7) SecuritY and Control, dated 11Do I-OS;page52 .does not provide
procedures to ensure combination safe .
integrity.
.
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.. Only d~d bolt ·or de~d lock functions
a~ used in detainee. accessible.
.
.areas.
Only authorized locks (as specified in the Detention Standard) are used in
detainee accessible areas.
Grand master keying systems are prohibited.
All worn or discarded keys and locks are cut up and properly dISposed of.
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o . Locksmith duties :are performed by the·
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properly.
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.. .Review·(:)fthe key.bOwdsln.the contrpl .'.
1J.· ·'·0.· rQoms~d:tb.e~p~g.aj:~·r.eyealed.tb.eY:.
.,. 'are suroc.wpt:b!~;J;;iie.~q se~uritYfor thiF .' .:
.' .
PrQcedur,es .a~e.ln place 'toensure that 1<:eyringS. are;
• :' Identifiable;'
• The numbers of keys are cited; and
.• . Key,-s cannot be removed. .... ..
Emergency keys are available .for an areas of the facility.
.'
nqniber':o'fkeyrlngs·.mamtained.
.
Key ringS are weld~d closed and contain· '.
lZl'O :"0, .chits indicating··thekey.ring number and
nwnberofkeys on each ring.
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FOROFFICIA;L USE ONLY (LAW ENFORCEMENt SENSITIVE).
G-324A Detention InSpection'Form Worksheetfor IGSAs -'ReV: 07/09/01
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p?~I~fIT i$TitE'~Licy/jF';Ii~ ICE ~~Rvic~+OJ4AI~ITAm.A,NBFF~Cn,Wr SYsiEtvt~6R THE US~,AC~OUNTABILITY ~D~~EOF.ALr:.
KEYSANDLOCKS.·.-.: .,.:
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Ailthoma.tion 'is neeessaryto issue any restricted key.
.
. - Individual gun: lockers are provided. .
• .They 'are located ih. 'an 'ai~a that penriits 'constant' officer
,observation.
an area that .does not allow detainee or public access.
The f1.j.cility has a key accountabilitY policy and procedures to ensure key
accountability.
The keys are physically
counted daily. .
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All staff members are trained and held responsible for adherillg to proper
'
procedures for ihe handling of keys.
• Issued keys are returned iillmediately in the event an employee
fuadvertently carries a key ring home.
• When a key or key ring is lost, misplaced; or not accounted for,
the shift supervisor is. imtilediately notifie~.
• Detainees are not peim~tted to handle keys assigned to staff.
,The-faciljtY utilizes key:s~gn out logs to, ,
'mainti!ill accoun~abiijty of their' key ·rings.'
0,' All red tagged keys r~quire the shift .
supervisor's approval prior to issuance...
• In
D
Keys are physically counted at the change
·ofshift. " '
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o DElfICIENT '
rgJ ACCEPTABLE'
REMARKS:
. Randall Connty Jail does not have a locksmith assigned to the facility. Locksmith duties are performed by-the maintenance supervisor..
'the maintenance supervisor has .not attended an '~pprovealocksmith training prognlnl:
.
. Randall ~ounty Jail does .o,ot have a
:
':,',,'.
devices.
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, ';FORQFFICli\LUSEONLY (LAW-ENFORCEI\dENTSENSITiVE)
..o~n..ADe~ntion Insp~ction~orm
Worksheet.fur 10SAs - Rev..:07/01J1fYl.
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" POLlC'y:,ALLDETENTIONFACiLlTIESSHALL'ENSOREAROuND-THE-CLbCKACCOUNiABTIlTYFORALLDETAINEES;'THISREQoiillistiIArrHEY
, CONpUGtA:r LEAST ONE, .FORMAL 20umOF'Tij~ DETAINEE 'POPULArrbi'/PER 'SHJF1\, WITH', ADDiTIONAL .FO~ ANDrNF:ORMAtCOUNTS'
'CONDVc:TED ~:\.s"NECESSARY;"
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:COMPONENTS
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REMARKS' '
Staff conduct a fOin1al,counf at l~ast bn,ce each shift
-,'
Ran~all County Jail cond1,lcts a
,.
,IX]
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fortnalcount,aithe cbangeof
each ~ight hoUr,shift. ' , ,
Activi~ies cease or are strictly.:ontrolled while a' fonnal count is being'
,0
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conducted.
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Certain operations cease during formal counts.
0
All movementceases for the duration of a fonnal count.
Observation of count procedures
, on 2-10-09 reveals all internal
0
D detainee movement ceases
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during count.
'{8j
Formal counts in all units take place simultaneously.
'0
0
Detainee participation in counts is prohibited.
Facility policy precludes
detainee's participation in
'0 counts. Observation also
181
0
indicates that detainees do not
participate in f~cilitycounts.
'd'
A fa:c~-to-photo Ccuntfollows each unsuccessful recount. . "
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Officers positi,{ely identifY each:d~fainee before cOun,ting him/her as
Observation of the 3:00:1mi '
count on 2-10-09 revealed staff
present.
identifies each detainee, ~a the
D
detainee's photo wristband,
prior to counting himlher as
,present.
Written procedures cover·inforrn.al and emergency counts:
• "They are followed during infonnal counts and emergencies.
The control officer (or oth~r,designated position) maintains an out -The facility's Booking section
count 'record of aU detainees temporarily ~eaving, the facility_ '
maintains an Qut-count record of
'0
detainees temporarily leaving
the facility.
This training is documented in each officer's training folder.
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,[8] ACCEPTABLE
, DI)EFICIENT,
O'AT-RISK
o REPEATFINDING
REMARKS:
,Randall Coup.o/ Jail ~pu~~tio.n C,()Un1t.prIDC..!<!rum~
ebru
b6b7c
'AUDITOR'S
SIGNATURE
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lDATE,
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"FOR OFFICIAL USE ONLY (LAW,'ENFORCEMENT SENSiTIVE)
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, G-324ADetentioo fuspeclion Form Wprkshe~.forIGSAs ~Rev:'07/091o.7
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"; POLICy:OIcBPROVIDES oFFIcERs All NECESSARY OlJIDANCEFORC;\RR.YINd"om'THEIR DtrrIES~THrs GUIDANCE iNCLtJDES rnii"pclSTORDERS .
. ESTABLISHEjJFOR EVERY post,WH1C!I AliE ~VffiWEO AT"i-;EAST ANl'nJAL~Y; ~GIVEN TOEACHOFFI9I;R UPON AS~JGNMEm;T9rHATpQsT.• ·
. ..
' .. COMPONENTS . '
Y,' NNA
Every fixed post has.a set ofpost orders.
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Each, set' contains, the latest insertS ,(emergency metnofal).da; etc:) and
'revisions. .
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One individual or department-isresponsible fodeeping all post-orders
current With revisions th~t take :plac'e between. reviews. .
'
Th~JGSAinaintains a complete s~t (central file) cifj:JOst orders.
The' ~entral file is accessible to all staff,. .
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.~andal1 County J,aildoes hot include
emerge'ncy,memoranduiris in the:posf, ..
orders: :Emergency memorandums are
maintaine.d in the 'shift bri~fmg.roomin a
three ring binder. All staff is requ~ed to
sign the memo verifYing their reyj~w of
the procedural change.
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The OlC or Contract I IGSA equivalent initiates/authorizes aU post-order
changes.
The OIC or Contract I IGSA eqilivalenthassigned and dated the last page
ofevery section.'
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Post Orders were avai1abl~ on each post
arid can be accessed via the facility
computer sYstem.
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The last page of the post orders are not
signed and dated by the respon~jble
superVisor.' The Jail Lieutenant-initiated
revisions to their Post Order format to
inchlde the Jail Captain signature and date
on the last page of each Post Order. The
facility anticipates completion of the
'
revision no later than the end of February ,
'09.
A review/updating/reissumg' of. post orders occurs regularly and at a
minimum, amiually.
o o
Procedures keep post orders and logbooks secure from detainees at all
times.
Every armed-post officer qualifies with the post weapon(s) before
assuming post duty.
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'Aim~-post post orders provide instructions for escape attempts.
1Zl,
The post'<jtders for housing units track the :~vent scbedule. "
12:1
'Housjng~uni~postofficets record all.detalp,ee activity in it log: ,The post'I2:I,
, . order mcludesinsiructimis onmaintainiogthe logbook. . :. :'
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Review of the central file post orders and ,
post orders on it).clividual post did not
reve!!:l any evidence tJtat the post orders
are reviewed/updated/reissued annually.
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Staff assigned to armed post qualifies on
their weapons bi-annually at the Raridall
CoUnty Jail. This practice exceeds the
state requirement they qualify annually.
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" Tjis.reWJIlIllended th~ ,fa<;ility,·estl$li.sh ,proced~res to ens~e Ppst Ord~rsare reyiewed annually, signed by the Captain,and~o~tain
'.. relevapt em¢rgencY'memoran~
Ord
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FOROFFIClALUSEONLY (LAW ENFORCEMENT SENSITIVE)
G-324A Detention, inspection Fonn WQrkSh~tfor IOSAs - Rev: 07/rJ9i07
Pag~ -53
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. POLic~:,:~6s1'ASsi~~ENTS rnEFAc~itY'~ HIGJ:I~~k1ARE~;' ~E~ SrEC~.S~C~fy PROC~D~'MUSTBE:~oIi~mp;'WrLL BE'
RESTRI~D 10 EXPERIENCED PERSONNEL WITH ATHOROUGH' GRQIMDING IN FA-cirri OPEl~ATioNS.: ;'.'
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.' COMPONENTS
. . . . ··.·yEs·:·NO
NA:
. REMARKs'
~·~T'he~·7fu~~~il~ity-.~ha-.~~·a-.c-o~m~p-r-eh~e~n~sl~·v=e~se~c~u~ri~~~i~n~sp~e-.c~tio-n-po-.~l~ic-y..~T-'h.~e-p~ol~ic~y-r~~~~~~~·~·~~~~~~~~~~~--~~· .
IN
sp'ecifies:
.. '
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• Posts to be inspected; .
•. Required inspection forms;
•. Frequency ofinspections;
.
• Guidelines for checking se~uri~ features; and
• Procedures for reporting' weak spots, inconsistencies, and other
areas needing improvement
Eveiy"officer is required to conduct a secUrity .check· ofhislher assigned..
area.' The results are documented. .
.
Documentation 'of security inspections is kept on file.
Randitll CountY Ja~l Procedure .
. . Manuaf, Chapter 7, Security. and
.. Control, dated 11"O~"98, pages'
.21-23 provides 'guidance for
comprehensive' security .
inspections of the facility.
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. Pr~cedures ensure that recurring problems and a faillire to take corrective
~
action are reported to the appropriate manager.
The front-entrance officer checks the 10 of everyone entering or exiting' ,
,r8]
th~ facility.
,
All visits are officially recorded in a visitor logbook or electronically.
recorded.
.
The facility has a secure visitor pass system.
IZI
Every Control Center officer receives specialized training.
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The. facility inaintains
documentation of security . .
inspections in the Jail Training
Officer Coordinator'S office;
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officers assigned to Control
Centers receive on the job
training from experienced line
staff.and supervisors.
..
The Control Center is 'staffedaroundthe clock.
Policy restrlcts. staff access to the Control Center.
Procedure Manual,Chapter 7,
page 37. direCts Control Room
officers "und'er no circumstances
will unauthorized personnel be
pennitted to enter the control
room."
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Detainees' are restricted from acCess to the Control Center.
centra:tized in the' Control Center.
Communications
otlic~rs monitor all vehicular traffic enteringiuid leavitlg the faei.lity.
are
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.Staff checks the identification of
every~ne entering the facility.
.Official visitors sign a visitor's
log upon enterin~ the facility,
o
The facilitY has one vehicle
en:tran~e into the facility. Thi$
entrance admits 'the vehicles into
'. the ixx:>kiQgig~ageiI~adi~g: .
'.' ~dock'a~ea oftbe fa6iiiW'--' The ;
.0 .. en~ce tsoperat~~iind
inopitoredpy the.COntrol.Center·
.
entrance has~ameraSand a .
microphone ~~ al~~;.inoJ1itQred
. by Central C6ntrol. .'
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FOR OFFICIAL USEONLY (LAW ENFORCEMENTSENSITIVE)
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\Vor.boot! fur IOS~· Rev;' 07109107
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·.P6f.,tcV:·· POST ASSrGNMENTsIi-fTHE FACILlTX'SBrOH~R:rSK, ~As, WHERES~~CrAL SECUR.i'rY·~~O.t~DUlffi,S MtJSt'iiE FOLLOWED. wiLL'mi' ;'.'
RESTRrCTED]'OEXPERffiNCED'PERsONNELWfrHA Tt,lOROUQH GROuNDINdmFACiuTv:.QPERATIONS.·... ' ".' ...... :.:...... .'
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. ' : . ,'COMPONENTS:
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YES·.:No .: 'NAREMARKS'"
. rhe· facility' maintains' a 199 Cif all incoin,ipg and departing 'vehicles 'to
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. sensithi~: areas of the fatility .. Each entry cOlltain!;: ....
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. . Tlie. v~hicle fog' ·inaintainedby ..
• ' 'The ciriver's 'name; '
.
the facility does not inClude' the
". Coinpa~y ';epreSented;
..
. vehicle contents, vehicle license
• Vehickcontents;
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D . pl~t~' numb~~, arid name of the .
.' • Delivery date and tune;
employee responsible for the
• .Date and time out;
vehic·le.
. .
• Vehicle license number; and
• Naine of employee responsible fqr the vehicle during the visit
.Althougn the vehicle gar~ge Is
Officers thoroughly. search each vehicle entering alld leaving the facility.. '.
primariiy uSed ·by law
.
enforce~ent personnel,
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currently no vehicles are
searched entering and leaving
the facility.
.
The facility has a written policy and procedures to prevent the
D
introduction of contraband into the facility or any of its components.
Tools being taken into the seCure area of the faqility arejnv~ntoried
. Facility staff does np.t inventory
beforeentering~ild prior .to departure.
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·0 tools entering and eXlting the
jaiL
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The SMU enti'ance has a sally port.
Written procedures govern searches of detainee houSing units and
i>ersonai areas.
.
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Housing area searches occur at irregular tirnes.
Every search of the SMU and other housing wiits is docum.ented.
Storage and supply rooms, 'walls; light and ph.nnbing fIxtures, acces~es,
and drains, etc., und{ll'go frequent, irregular searches. These ~ches are .
do~Wnented.
.
Walls, fences, and exits, including exterior windows, are inspected for
defects once each shift.
Daily procedures inClude:
• Perimeter alarm system tests;
• :Physical checks of the perimeter fence; and
.• Documenting the result$.
.. ·.visitation. areas receive. frequent, irregular Inspections;
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Procedure Manu~l, Chapter 7,
pages 21-27 provides direction
for searching detainee living.
areas.
Exterior walls, fences, and
exterior windows are inspected .
twice per eight hour shift.
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. . The ;RandaJICounty Jail:·n.:as.secuntYJIlspe
. FOR .oFFICIAL USE .oNLY (LAW ENFORCEMENT SENSiTIVE) '.
G-324A
Detention Inspection'Foint
Worksheet for".lGSAs - Rev:~Q7/09/o7
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SPECIA~ MANAGEl\I.El~tUNIT,(SMU) ,
'ADMINIS1'RATM
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- .SEGREGATioN
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j;:riiicy': THE SPECrAL'MANAGEMENTUNlTREQmREb IN EVERY JiACIUTY ISOLATES CEltTAINDETAINEES FROM'TI:IEGENERA,L POPUr.ATION. '
::iHE SPECIAL MANAGEMENT UNlT WILL CONSIST OF TWO SECTIONS;, ONE; ADMINISTRATIVE,SEGREGATION; HOUSEsDETAlNEES ISOLATED FOR.
,THEiR:'owN PROTEcr.ioN; THE OTHER' FOR' Dimill~EES ,BEING 'DIScCIPLINED F9R' WRONGOOING (SEE THE "SPECIAL rV.IANAGEMENT UNIT
[DISCIPLiNARY SEGREGATION1" STANDARD).
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" ,COMPONENTSY
The Adinlnistiativ~ Segregation unit provi4es non-punitive protection'
from the general population and individuals undergoing disciplinary
segregation.'
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[81
• Detainees are placed in the SMU (administrative) in
accordance with written criteri;l.
In exigent circulllstllntes, staff may place a, detainee in the SMl}
(administrative) before a written order'has been approved.
'
. • A c~py otthe'order given to the detainee within 24 hOurs.
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'[81
. The OlC (or equivalent) regularly reviews thesta~s of detainees in
administrative detention.
[8ID
•
A supervisory officer conducts a review within 72 hours of the
'
detainee's placement in the SMU (adl:ninistrative).
,A supervisory officerco;nducts another review after the detainee has
spent seven days in administrative segregatio~ and:
• , Every week thereafter for the first month;, and
Ot81
• Every 30' days after the first month.
• Does each review include an interview with die detainee?
• Is a written record made of the decision and the justification?
The detainee is given a copy of the decision and justification for each
'
review.
• The detainee is given an opportunity to appeal the reviewer's 0 t8I
decision to someone else in the facility. '
The OIC (or equivalent) routinely notifies the Field Office Director (or
staff officer 'iIi charge 'of iGSAs) any time a detainee's' stay in
admhiistrative detention exc:.ee9s 39. day!!.',
' .
. ' . Upon nQtif1tationJhat~iw detamee'sadr¥iinistranve Segre~ation t81D
'. has exceeded ,60 days;therD 'forw.ar~s writtcm D.ptice HQ
"
-Field Operations Branch Chfeffor DRO. '
'
Th¥, OIC:9r'eqt,iiv.al~nt) i:.eviewl>th~f,:a~e'.ofev~iydetainee who obj~ts"
to ~d~inis,tr~tiv~,~eg~gatiOli after~3 O.-day,s in, tJi~SMU. .' , " " ',181
, • A. Written :record is ,made ofthe .de~ision -an,d the justification. ' " '
• The detamee'receives a copy of this record; ".
.'
'The detainee isgiventherlgbtto appeal tothe ole (or,equivalent) the •
conclusions and -recoll11lle~l(t~tioils ofany review'- c(,mdu,cted after the.' '1:81 '0·
, detain¢e' have remain¢q in :administrative' segregatj.on 'for seven
conse-cutive days: .
"
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Procedure Manual; Chapter 26, Disciplinary
Detention, dated 01-01-06, page 10,
describes criteria for placement 'of detainees
ill administrative segregation,
D
Staff C9mpletes an Administrative
SegregationIPC!Dis~iplinaiy Segrega,ti~m .
form when 'a detainee is placed in
administrative segregation. Jail staff has
made the detennination not to give detainees
a copy of the fonn to ensure institution
security. The detainees are verbally advised
, of the reason for their placement in SHU.
Facility staff does not want sensitive
information concerning detainees to be· ,
available, thus preventing coercion, of the
detainee from other detainees .
D
o .Staff only conducts 30 day reviews on
,
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detai~~es in admj;listrative segre~ation.
D
Detainees do not receive copies of the
segregation review decisions. They are
verbaUy advised of the results and
justifications.
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FOR OFFICIAL. USE ONLY (LAW ENFORCEMENT SENSITIVE)
G-324A Detentio!1 Inspection Forin Worksheet for IGSAs - Rev: 07/09107
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, Page 56 (lfn. ~
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:' SPECIA;t;MAN~GJt'l\1ENl'UNIT'(SM:U)" ,
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,:P.OLU::Y: THESPECIAiMANAGEMENTUNrfREQU:IRE~ iN ~VERY FACrLIT~iS6~ATEs CtRTAlN D~~INEES ~ROM T~E GENERAi'PO~ULATio~. ·
, ., Tiffi SPECIAl. MANAGEM~T UNIT WH:L CONSIST OF TWO SECTIONS: ONE, AI?MmISTRATrVE SEGREqATION, HOUSES DETAINEESISOLAUID FOR'
:nfErR OWN PROTEcTION;' TIre ,OTHER FOR DETAfNEESBEING DTSC.iP.Lit{ED 'FOR WRONGDoiNG (SEE THE "SPECIAL MANAGEMENT UNn:
", [DiSCIPLINARY SEGREGATIQN1;;,STA~ARP).'
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COMPONENTS'
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y' N N A R E M A l o o f
Administratively segregated detaineeS enjoy the',same general privileges 1:83 0
0
as' 'detainees in the 'general' population.
' ,
TheSMUis: ,
Cells in SMU, were clean, free Of clutter and
• Well ventilated;
graffiti.
The detainees were orderly and the
• Adequately lighted;
[8J 0 D
unit
WaS
quiet. '
• 'Appropriately heated; and
• Maintained' in a ~nitary condition.
All cells are equipped,with'bedS. '
• Every bed is securely fastened to the floor or wall.
The nwnber of detainees in any cell does not exceed the occUpancy
limit.
• When occupancy exceeds recommended capacity, do basic .~ 0
0 All cells in SMU are single occupancy.
living standards decline? "
.
• Do criteria for objectively assessing living standards exist?
• If yes, are the criteria included in the written procedures?
,The, segregated' d(:tainees have the ,s~e 9Pportunities· to
exchangellaunder clothing, beddi~g, and lin~n as detainees in tht? ,181 D· ·0
.general population~
Detainees receive three nutritious meals per day, .from the general
population's menu ofthe day.
• Do detainees eat only with disposable utensils?
• Is food ever used as punishment'?
Each detainee maintains a normallevel.ofpe~(maI hygiene in the SMU:
AlI cells in SMU have showers and the
• The detainees have the opportuI)lty to shower arid shave at IV'! 0" 0 .' detain~es are allowed to slllive three times
least three times aweek. . . '
ICII
per week.
• Ifnot, e x p l a i n . . .
The detainees are provided:
• Barbering services;
• Recreation privileges in accordance with the "Detainee
Recreation" standard;
Detainees held in SMU receive services
e
Non-legal readin~ ltlateria:I;
commensurate to general population.
Detainees receive at least one hour of
• Religious material;
recreation five days per week.
• the same corresponderice privileges as detainees in the general
popul~ti9n;
"
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• ,Te1eph<me acc;:ess ~im~lar.to tha,tof the general population; and
,. "Personallega:t:material.' .. "
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., H~a.Idi. Care professionals only visit • " "
A healtbcare'prof.essiona1 v:. .~its every detamee'.-at ieastthr~:times,a
',w~k.'
.,
. ,
. ' i;let.afuees who ,submit a sick call r.equest .or .,
., ',[;t ~ .. 0 " )n:e:~nregulatpill :/imi.A:health 'Care,staff ' . ,
Th~~hift'llupe1yisor visits .each detaiiie~, ~ly., .,
..
- ·ntem~r:·d~s,n<itYisitev~ry'rletain.ee three,
e,
Weekends: -and'h91id~y,S. ..
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'tiffi~a week. "
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, Procedures ~omply wi$ the "Visitation" standard ..
, '. ,T:he detainee:t.etains visiting prlvileges;'and'
• The visiting room is available duritig.nonnal visiting hours.
Visits from clergy' are allowed;
181.0 D
FOR OFFICIAL USE UNLY(LAW ENFORCEMENT SENSITNE) .
, ' . G·324A Detention [nspec~on Ponn Workshee,t:fur IQSAs - Rev: 0.1/0.9107
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-'PO~I¢y:tHE-SPEcIAi'MANAGEMENT:UNirREQU~D IN EYERYFACILITY ISOLATES CER.TAIN DETAINEES F~OM niE:GENEiliP()PPLA.TION; .
:THE.SPEc:[AL~NAGEMENT UNIT WILL CONSIST OFTWOSEcrIONS_::ONE, ADMrNIsTRA,TM. SEGREGATION..HDUSES DETAINEES ISOLATED FOR
.• :Ti-IEIR:OWNPROTECnON; THEOTliER FOR D¢IAINEES in~iNG DISCIPLINED F()RWRONGOOlNG .(SEE THE!~SfECIAL MANAGE~T (.INlT
lDISCIfLINMVSEGREGA,1;I()Nr STAND.Alill)~ <
,-.._.
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COMPONENTS' .'
.
Y . N··. NA
. . REMARKs
..
Detainees' have the same iaw:'library actessas the general populatioil~ '.
.~
. ·.Are they i:equ~redto .use the law library 1ZI~;eparately, or
a group?
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• Are legal materials brought to them?
.
The SMU maintains a permanent log of detainee-related activity, e.g., 181
. meals served, recreation, visitors etc.
.
SPC procedUresincJude c'ompleting the SMU Housipg Record (1-888) .
immediately upon a detainee's placement in theSMU.
• .Staff completes the fonn at the end of each shift.
CDFs and IGSA facilities use Form I-8S8 (or local equivalent).
•
Staff record whether the detainee ate, showered, exercised, and took
applicable medication during every shift.
•
Staff logs record all pertinent information, e.g., a medical
condition, suicidal/assaultive behaviQr, etc;
•
The' medical officer/he~lth. care professionl;ll signs each ~
indivirluai's record during each visit; and .
•
The housing 'officer initials the record when all detainee
servicesm:e ,<ompleted or at the end of the shift.
.
A new record is created for each week the detainee is in Administrative
Segregation.
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The weekly records are retained in the SMU until the
detainee's return to the general population.
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Detainees in segregation are requir~.d to ' .. subinita request to staff to use the law
library. Upon approval of the request, the
detainees are escorted.to the library.
o
any .
IZI ACCEPTABLE
D DEFICIF;NT
D 0
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The facility does not utilize weekly records .for detainees housed in asegregated status.
OAT-RISK
REMARKS:
Except for the line item components noted above, the facility operates their SMU in accordance with ICE standards. It is
recommended procedures be implemented to ensure a Health Care staff member visits SMU at least three times a week..
.. AUDITOR'S &GNAnmE !DATE
f
FOR OFFICIAL. USE ONLY (LAW ENFORCEMENT SENSITIVE)
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..
(j-324ADetentio~ Inspection Fonn Worksheet for IGSAs - Rev: 071091fYT
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. DISCiPLINARy',SEGREGATION'
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POL!cX.i EACH"FA9ILITY WILL ES:rABLISH A SPECIAJ" MANAGEMENT UNIT.JNWHicH TQ)SQLATE'CERT~ D1ri~EEs FROM THE.G~NERAL.
·POPULATION.. THE·SPECIAL~OEMENT UNIT WILL RAVE 1\y0 SECTIONS, QNEFOR DETAINEES. IN ADMiNiSTRA,TIVE SEGREGA.TION; THE·'
·OTHER FOR DETAiNE'ES BEiNG SEG~ArED.fOR.DiscIPLmARY RE~ONS. . - "..
. .'. .
.
. ..
COMPONENTS .' .
.
Officers plaCing detainees' in. disciplinary segregation follow writte~
· pro(;edures. . ."
. ' ..
'0
•
•
N ' . NA
Y.
D
The sanctions for violations committed during one incident are limited
to 60 days.
.
,
A completed Disciplinary Segregation Order accompanies the detainee
'into the SMU.
."
.
. .
• The detainee receives .a copy .of the order within 24 hours of
placement in disciplinary segregation.
o
:0
D
REMARKS
Procedure Manual, Chaptet26,
.page 10, describes criteria for
placement of detainees in
disciDlinarv detention.
Detainees receive a copy of the
disciplina.ry 'report that reflects '.'
hislher sanctions (mmediat:ely
upon placement into disciplinary
se~regaticin.
Standard procedures include reviewing the Cases of individual detainees
housed in disciplinary detention at set intervals.
• After each formal review, the detainee receives a written copy of
the decision and ·suppon.ing reasons ..
o
to
The conditions of confinement in theSMU ate proportional ·.the
amount of control necessary to protect detainees and staff.
· Detainees in disciplinary segregation have fewer privileges than those
housed'in administrative segregation.'
.
.
Living conditions in disciplinary SMus rem~in the same regardless of
behavior.
.
• Ifno, does staff prepare written documentatiof!. for this actiori?..
IZI
• .' Does the Ole sign to indicate approval.
.
Every detainee in disCiplinary segregation receives the same humane
treatment, regardless of offense.
The quarters used for segregation are:
• Well-ventilated.
• Adequately lighted.
• Appropriately heat~d.
•. Maintained in a sanitary condition.
Au ~llsare equipp'ed with beds that are secur~1Yfasten~ to .the floor or .
.. wallor.the ·cell. ..... . '.
'.
. . . . '. :IZI
.(gI
D
o
D
o
o
o
o
o
o
D
o
Detainees sanctioned to
disciplinarY segregation are not
reviewed until they have
completed their disciplinary
segregation time.
.
Detainees in disciplinary
segregation have restricted
commissary prIvileges; they may
only purchase health & comfort
items.
Cells in SMO were clean, free
of clutter and graffiti: The
detainees were orderly and
unit was quiet.
the
[J
The numb.er of detaiP-ees. coiifin~~ :~eac~~eJlor:ro.om ~slimit.ed,tothe
'. . .
,number for wh!chtb,e spaCe wasdesign~te'" .: .
"
.' .
.' !El
,,,. ·n.Q~th.e.J)iC:approV:e·excess.,occ:upancy:on,a.n;;:mporarv.basjs?.-·· .'
· :When:a:detaiD.~.e.i$:~~gat~,W,ii1J.o:ti(~ID,$iqg.;:m~uress;hlaj.jket ·9T·: .'
· pinow(in a'dry Cell setting),.aj~stifi~tionis·m~d~:~dthededsiQn is 'IZI .
'reviewed each shift. Items.areretulned 'as ~soon.as it is !«ife.
. ..
petait.lees in the 'sM(J have the same'opporfunitiesto exchange clothing, .' (gI ..
· bedding, etc., C\S other detai.tiees. .
... .
.
".'.
o
o
All cellsinSMU are.sinile .
occupancy.
.'
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o
'.• FO'R:OFFIC~AL lJSEONLY (LAW ENFORCEMENT SENSITIVE)
.
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'. ~324A petention In~p\iction Form'Worksheet for IG&As ~ Rev: 07109/07
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;: ' DISCIPLlNARYSEGREGki10N,. " ' '
,
,
"PoLIcy: ,EACH FACiuTvWILL E~)'r~LI~lHA SPECIAL MANAGEMEt-iT'UNfi.IN WH1~HT6 iSbLAtECERtA~,D~tAll.rnEs FROM TIrE GE~lERAi
';POPU~ATION. THE SpECrAL MANAGEMffi\!T UNiT Wni'HAVE TWO SECr1QNS,:ONEFOR DETAiNEEs ,IN ADMINISW,ATIVE SEGREGATION; THE' .
OWaFQRDETAINEEs BEmG SEGRElGA-TED FOR DISCIPLINARY REAsoNs.
.:
':
"
"
,,
,
"COMPONENTS
'.
N'
'y'
.Detainees in the SMU receive three nutritious meals pet dl!-y,selected
from the Food SerVice's memi,of'the day. '
.
'"
• ' . Food is'n9t used as punishm.ent;
Detainees
allowed to maintain'a nonnallevel of personal hygien~;
including the opportunity to shower and shave at least three timeS/week.
[8]'"
are
, NA
p
,0
D
D,
))et~inees
receive, unless documented as a threat to security:
• Barbering servjces;
• ' Recreation privileges;
• Other-than-legal reading material;
• ReligioUs material;
• The same correspondence privileges as other detainees; and '
• Personal legal material.
When phone access is limited by number or type of calls, the following
areas are exempt:
• Calls about the detainee's immigration case or other legal,
~~.
• .' Calls to consular/embassy officials; and
• Calls during family emergencies (as detennined by the
OlC/Warden), .
A health care professional visits every detainee in disciplinary
segregation every week day.
•
The shift supervisor visits each segregated detainee daily
• Weekends an~ holidays.
,[8]
,D
[8]
o
0
SMU detainees are' allowed Visitors, in accordance with the "Visitation" .
standard.
SMU detainees receive legal visits, as provided in the "Visitation"
standard.
• Legal service providers are notified of security concerns
, arising before a visit.
Visits from clergy are allowed
.. The clergy member is given the option of visiting/not visiting
the segregated detain,ee. '
., .Violent/uncooperative detaln~es arede-nied access toreligious
sernces "\lhen safety and s~uritYwould otherWise beatf~cted
,SMQ 'deUimees ,h~y~ lawlibra& access.' '
,'. . Violtmtluncooperativeqetainees retainllccess to ·the law library .
, "un'~ss adJ1J.dicated'~securitY:thr~Hn.'writing; .. '"
' .
• .' ,Leg~mat~d~jbro.ugh~:tp;indiYlq,Uals.in theSMUJ;ll):a:'~~by:'casebasi~.,
.-.
' : " .'
. . . . ." .
•
'
All cells itt SMU have showers·
and the detainees' are allowed to .
shave three times per week.
":0
Detainees held in the SMU
receiv~s,erv~ces comrilensurate .
. togeneraI popUlation.
Detainees receive at least one
hour of recreation, five days per
week.'
D
Health Care professionals only
visit detainees who submit sick
call request or are on regular pill
'line. ' A health care staff member
does not visit every detainee
each' weekday.
,
o
o
o
o
o
'0
::'0
REMARKS'
.0
,,' De~ainees jn segregation.ar~'
'. ,requir~ to's~~mit request.tQ .
' . ~ stat'tiO:~sethtl;law Hbniry. '.
Up6n;,appro.val ofthe ,request, > '.
the detain~s are escorted the
library.
a
to
Staff 40cuments everY 'incident of denied access to the law
Iibi-ary: ;" '
.
.
,
. FOR -OFFICIAL USE ONLY (LAW ENFORCE~NT SENSITIVE)
, G-324A Detention lnspeetion Form Wo~ksheetfor 10SAs'; Rtv:,0'1I09/07'
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Page 60' oin
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,'SPECIALMANAGEME:NTDNIT
.' ":Dis'cipLINARYSEGREGA:nON'
..... -
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. ".
"
. 'po;LId:::E~CH FA:.C~rrV:WILL ~STA:aLISH ~ 'SPEC~ hlANAGEMENT' UNiT IN' ~mc~ TO iSOLATE ~ERTArN DETAINEES FR~M:THEGENERAc'
.' POPULAtION. TflE SPECiAL'MANAGEMENt uNTi: ~L HAyE··TWo· SECTIONS;' ONE FOR bETA.rNim~i m-APMmIsTRATIVE SEGREGAUON; rim'·
, .-oTIIERFORDETAmEESBEINGSEoREGATEPFORDISCIPLINARYREASONS.. ' '.' .
. " .... :"
. ,. :.... ".:, .'
'.
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,COMPONENTS'
.y
'. 'N
NA
. :REMARKS·:,'
.'
. All .detainee-related activitieS ilfe 'documented, .e.g. meals served,
, recreation activities, Visitors, etc:.. '
The SPC's,·the Special Management Housing Unit Record (I-888or
equivalent), is prepared as soon as the detainee is placed in the SMU.
•
AU 1-888s are filled out by the end of each shift.
•
The CDFIiGSA facility Use Forni.
• 1-888 (or equivalent locai fOhn).
SMU staff record whether the detainee ate, showered, exercised, took
medication, etc.
•
Details about the detainee logged, e.g.,a medical condition,
suicidaVViolent behavior, etc.
•
The health care official sign individual records after each visit
•
The housing officer initials the record when all detainee
services are' completed or at the end of the shift.
• - A new record is created weekly for each detainee in the SMU.
Th~ SMU r~tairis these 'records until the detainee leaveS the
•
SMU.
o
,IZI ACCEPT.ABLE
DEFICIENT
'
[gj
o
o
o
o
o
0
SMU officer records pertinent
unit activities in th~ Unit log ,
such as rnealsserved, recreation, "
'visitors, etc.
Staff does not maintain
individual records on each
detainee on disciplinary ,
segregation that· indicates
whether the detainee ate,
showered, exercised or received,
medi~tion. Health care staff
doeS not record their visits to
SMU.
.0 REPEAT FINDING
OAT-RISK
REMARKS:
Except forthe line item components tiotedabove, the facility operates SMU in accordance with ICE standards. It is recommended
procedures be implemented to ensure a Health Care staff member visits SMU at least three times per week, and to ensure detainees
sanctioned with Disciplinary segrerafn'
ebrua
bS,OfQ
#V
12 2009·
AUDITOR'S SIGNATURE I DATE
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, G-324A Detention Inspection Fonn Worksheet for IGSAs - Rev: 01/09/07
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.'Toot
CONTROL -,':,
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POLICy:IT·ISTIlEl'OUCYOF.ALLFACILrTIESTlIATALLEMPLOYEESsliALLBE,RESroNSlBLE FOR CQMPLYING wITHTIffi TOOL CONTROL PoLICY:
Tf.iEMAINTENANCE· SUPERVISOR S'HM:LMAooMN ACOMPUTER GBNEUTIiri OR TYPEWil'rTEN MASTER INVENTORY 'LIST OF TOots AND,
i EQUIPMENT AND TH~~6cATiON IN WI-IICH roPLS ARE stoitEo.THESE'INWNTOiuEs SHALL BE CURRENT; FiLED. AND READri. YAVAlLABLEFOR
:TOOLINVENTORY AND.AC¢QUNrABILITYDURINGAN'A:urirr.: . . ., " . ' ,
"
,.
COMPONENTS
"
"
There is an indiv.lduaI who ~sresponsjble for ileveloping a tool control
ptocedurean<l an itiSpection system toinsurea~countability.
Dep'artmentheads are responsibie forimplementitig this standard in their
departments. '
Tool inventories ar!:l require4 for the:
• Maintenance Department;
• Medial. Department; "
.• Food ~ervice Department;
• Electronic.s Shop; ,
• RecreationDepartment; and
•
.y
[8] "
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NA
' REMARKS
D'
The Jail Captain is responsIble.
for tool control.
0
Tool inventories were available
for the Maintenance and Food
Services Departme.\1t. The
Medical Department was in the
process of developing their tool
itiventory.
D'
Armory.
The facility has a policy for the regular inventory of all tools.
• The policy 'sets minimum time Hnes for physical inventory,and
all necessary documentation.
,. ',ICE facilities use AMIS bar code labels -when required.
,
The facility has a 'tool classification system. Tools are classified
according to:
• Restricted (dangerous/hazardous); and
• Non-:Restricted (non-hazardous).
Department heac;ts. are,reslmllsib.1e for implementing'. tool-control
.procedUreS.
.
The facility has policies and. procedures in place to ensure that all tools
are marked and readily identifiable.
The facility has an approved tool storage system.
• The system ensures that all stored tools are accountable.
• Connnonly used tools (tools that can be mounted) are
stored in such a way that missing tool is rea4ily notice.
Each facility has . procedures for the issuance of tools to staff and
.detainees.
,
The facility Too.1 Control Policy
had been drafted and was in the
final stages of approval during
. this,review.. The draft policy·
statement requires the
departments to submit a monthly.
inventoryto the Jail Lieutenant
The draft policy statement .
requires all tools to' be classified
as "restricted use" or "nonrestricted use."
,
.
[8]
D
D
C8J
0
0
C8J
0
0
D
o
o
D
Physical observation of tOOl
boards revealed that tools are
shadowed, properly mounted,
and stored in appropriate
secured areas.
Randall County J.ail uses sign
out sheets and logs to issue
tools..
The faciljty has policIes and prO~ffdures to liddr~ss.the' issue oflost tools. '.
The draft Tool C!)ntrolPolicy .
The polt~yari~proce4~i.:es inCiude:. :.
.....
.
~taiement addfesse~ the fadlitys
•. Verbal and writte-QnotificatiQn;:,
'I
proced~es in,respoJ;\se :to.,' .
'. Procedur~s fordetaine~access;.3nd
'.,
mi~ing tools,
.:'
f-,---,.,....,;;'
• ..,.....,.',,:c.·N~e~ce.,,.·s~saiy'
~':>?-''--,-.d_c-,--:cu_m_.e_n-:-tu~,~io=i1I...,.re~vi:-",e-:w~fi::-:-or_a_l_l1n_":-,-Cl--:·d"",en...,ts"":.-:Q,; ;.,O""o..;.,st;.,. ·t, , 0f'0l;.; ,s;.,.'r'
' _---""-:.'-+-____'+___---+-_'-'":-'',.,..'.,...-_-,-_,.,--",-...;",...,;....___-,1
Brokeiforwomout:.tools are 'silnreyedan4disposed:ofijt,im :ap.proprlate'
.' .- --' .
The
TooICootrol-l?oljcy ,.
~ndsecrii:e mirimer., ..
.... . " .
'. ' ,. ""
..
D.'.
.statem:erit.addres~es the-facility's .'
,
181
0
prQce4ur~ in response to :,-broken aiidlorunusable tools .
o
:draft
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FOR OFFICIAL USEONLY(LAWENFORCEMENT SENSITIVE)
G-324A Detention Inspection Form Worksheet for IGSAs " Rev: 07109107 '
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.. ' :TOOL.CONTROL
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~
.• ':~~~~ty~ I~ iS~~C;~ICY OF~;AmmtsT~T ~LEMPL~Y~~S '~HAiL QEIrn~rON~jst¥·FO~~6~L~GWIT~~r()otcoNTROL~OLiCY~· •.
l'HllMAiNTENANCE SUPERVISOR sHALL MAiNTAiN A 'COMPUTER GENERATED OR TYPEWRlTIEN MASTER INVENTORY LIST OF TOOLS AND' .
'EQUrPMENTAND THE WCATION IN WIIICH TOOLs'ARE STORED. TlrnSEIN'vENTomS'SHALLI3EC0mNT, frLED,ANnREADILY AVAILABLE'POR.
ToQt'lNVENTOIWAND ACCouNrABILITV ilURINO'AN AVprr. . ~
.
.'
'.
.'·Y.
. COMPONENTS
All private or co'niract repairs and maintemince workerS ullder contract to
:ICE, or other visitors, submit an 1nventory9fall tools prior,to .admittance
into or dep.arttfre from the JaciIity.,
. . D·
. D DEFICIENT
[g] ACCEPTABLE
D
AT-RISK
.. . . ' . .
...... .
.REMARKS
N,··· ·NA.
'Private arid contract repair and .
. maintenance workers tools are"
Dilot'inventoried priorto .
. admittanCe into or d~p~i1:ure
from the facility.
..
o REPEAT FINDING
REMARKS:
Pnvate and contract repair and maintenance workers tools are not inventoried prior to admittance.into or deParture from the facility.
Randall County Jail's draft Tool Control Policy was in thet'inal stageS of review and approval during the review. The revised policy
includes requirements for tool classification, tool marking, lost tools, and disposal oftools. The addition·ofthese procedures in the
Jail's Tool Control Program brings this standard into compliance with ICE requiremerits.
56,me
ebru
12 2009
AUDlTOR'SS~G~ATURE/DATE
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FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) .
. 'G-324ADetention Inspection Form WotksheetfQr IGSAs -Rev: 07109/07 .
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TRANSPORTATION
{,,1N.D WNSPORT~TION
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··,POLICY·: -THE lMMIGRA.TION ANDNATURALiZA.TION SEl~:VICEWlI;L TAKE AI:.L·NECESSARY ]>RECAUi'iO~S T-OPROTEcrTIffiLIvES, SAFirrY: AND _.'WELFARE OFOURQFFlCERS, THB GENERAL PUBLIC, AND ruOSE IN-ICE CUSTODy'DURINdTHE TRANSPQRTATIONOF DETAINEES, SrANDAADSHAVE'BEEN ESTAB0S~ FOR PRQ~8SSIONN.- iMN~PoR:iAnON UNDER THE SUPJlRVlSION OF E~ERmNCED--Mm TRArNEI? DETENTION
-' _ENFQRCEMENT OFFICERS-OR AU1HORIZED_CONTRAC-TP-ERSONNEL. ,
.-
'
..
DSTANDARDNA; CHECKTHlSBOXiFA.LLICETRANSPORTATIONJSHANDLEDON~YBYTHEICE·FIELD(jFFICEORSUB':'OFFICEIN
CONTiioL OF THE DETAINEE CAsE.' .
-
".
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comp1i~nce._
No:
NA
IZJ
0
0
IZJ
0
O·
IZJ
0
0
YES
COMPONENTS
TransPdrting officers comply with applicable local, state, and federal
motor vehicle laws and regulations. Records support this finding of
.
REMARKS
"
Every transporting officer requited to'drivea commercial size bus has a
valid Commerciai Driver's License (CDL) isSued by the state of
employment.
Supervisors maintain records for each vehicle operator.
-
Officers uSe a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability; and
• Deficiencies are corrected before the vehicle goes back into
. service.
Transporting officers:
Limit driving time to 10 hours in any 15 hour period; .
• Drive only after ei~t cotisecutiye off-duty hours;
Do not receive transportation assignments after havmg been on
duty, in any capacity, for 15 hours;
.
• Drive a: 50-hour maximJIm in' a given work week; a 70-hour
maximum during eight consecutive days;
• During emergency conditions (including bad weather), officers
may drive as long .as necessary and safe to reach a safe
area-exceeding the lO-hour limit.
Two officers with valid CDLs required in
bus transporting detainees.
When
buses
.travel
in
tandem
with
detainees, there are two
•
qualified officers per vehi9le.
.
Ali unaccomJianied driver may tran~ort an emJmi. v~hicle.
Before th.e start ofeach deW~the v~hidels:thorouiddy searched; .
Positiveid~nHfication "fall detitlliees b.eing tran~-p.Orted.is:c()nfirffied.
, .All detajnees:aresearched i:mm.ediat~ly prior to boarding the, vehicle by
-.
staff,con1:t"plHng the1?u~ oi'vehicle, - ' - .
'., .
Qfficers drlvillg the jail bus are
• , required-to have a valid
Commercial Driver's License.
The Randall County Shenffs
Office Administrative Assistant
maintains training records on all
assigned staff. The staff
.members assigned to the
transportation section recor9s .
are also maintained in that Il!:'e'a:
'
"
IZJ
0
0
•
•
IZJ
0
0
Officers assigned to the -transportation section cannot be
on-duty pver 12liours per day
and only drive eight hours .
continuously.
0
Randall Coul)ty requires two
officers on bus transports,
_however. occasionally only one
office(has a. v!!-lid CPL.
any
.
.
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181
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. :The facifitY~n!!irreithat thenlmib(i' nfdetaiUeestransp0l1e,d 'doel) not
. ex~eed.th~'vebiclesirulnufacturer1s·.occupancY level.·. -'
,'.
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Transport st.aff condu<;ts -tbt:ee
.se.archeso.f detain~s. p.rior to .
hoarding the transportvehlele.. ,..
0
.0
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Ptotectivevests are provided to aU-tnlnsportmg officers.· .
'.
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0
0
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.' FOR OFFICIAL USEONLY (LAW ENFORCEMENT SENSITIVE)'
-'-6-324A Detention Inspection FOml Works.l1eet for IGSAs ,- Rev: 07/09/07
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TRANSPORTATION .'~.
LA'NnTR.4;NsPORTATloN: .' .....
..
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POLicY: 1:HE IMMIGRATION·AND NA'fURALIZA'fION SERVICEwll.LTAKE·JU;L·NEC.&SSAR.YPRECAUT:ICiNS TO PRorncrTIIELlVES. SAFtrry,AND .
WELFARE OFOt:JROFFicElis;tliEGEN~RAL PUBLIC, AN:D THQSE IN IC;:E·CUSLqDY.DU~INGrHE·l::ttANSPORTATI()N.OF DETAINEES, STANDARDS
. HAVE BEEN ESTABLISHED FOR PROFESSIONAL :TRANsPORTATION "UNDER THIi. SUPERVrSIC)N'()F ExPERIENCED'AND TRAiNED DETENTIC)N
ENFORCEMENT OFFIcERS OR AIJTHOruZED cONTRACT pERSONNEL. .
.. ' .
. . ' . ' ' . '"
. .
"
.0 STANDARD NA:
CHECK TIDS BOX IF ALL iCE TRANSPORTATION IS HANiuEo ONLY BY THE IcE FIELD OFFICE
CONTROL OF THE DET,<UN£E·CASJ;. ' . .'
..
.
'.
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'. . . . . .
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No
'NA
'0
D
COMPONENTS .
The vehicle crew conducts a visual cmuit'once all passengers are on
board and seated.
• Additional visual counts are made whenever the vehicle makes a
s.cheduled or unscheduled stop.
Policies and p~ocedures are .iriplace· addressing the use of restraining
equi,pment on transportation vehicles:
Officers ensure that-no one contacts the detainees.
• One officer remains in the vehicle at all times when detainees
are. present.
Meals are.provided during long distaI).ce transfers.
• The meals meet the minimum dietfU)' standards, as identified py'
dieticians utiliied by ICE.
.
The yebicle crew inspects all Food Service pickups before 'accepting
delivery' (food wrapping, portions,quality, quantity, thennos-transport
containers, etc.).
..
.
• Before accepting the meals, the vehicle crew raises and resolves
questions, concerns, or discrepancies with the Food Service
representative;
• Basins, latrip.es, and dtinking-water cOntainers/dispensers are
cleaned and sanitized on a fixed schedule. .
Vehicles h~ve:
• Two-way radios; .
• Cellular telep~ones; and
• Equipment boxes stocked in accordance with the Use of Force
Standard.
The vehicles are clean and sanitary at all times.
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Standard operating procedures
requires an officer to be onboard the transport vehicle when .
detainees are present.
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Sack meals are inspected by the
transport officer immediately
prior to issuance.
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On 2-11-09, physical inspection
0
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of a transport van and bus
revealed them' to be in a clean,
secure, and serviceable state of
repair.
0
..
Personal property.of a detainee ~al!$femng' to ai)other facilitY is:
.' Inventorieq;..·
.
....
.• Ins~<:ted; and,
..
• Accompanies the detainee.
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OR SUB~OFFICE IN'
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·1'RAN.~PORTATJ.ON:·
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. .' .LAND TRANSPORTATION
.POiICV.! Till:IM~HGRAriON AN'oNATUMLlZATION SER\i1CE WILL 'rAKEALL NECESsARY PREcAuiioNs TO PROTECT THE LIvEs; SAFETY;:AND
WELFARE OF OUROFFICERS~ THEGHi'-lElli PUBLic, ANn THOSE IN ICE CUSTODY DURING THE TRANSPORTATION OF DETAINEES. STANDARDS
.~VB BEEN Es:rAi3LISfmp' fqR. PROFESSIONAL T~SPORTAtIO;NUNriEl(''riIE SUPERYISION'9FExPE~NCE:O~AND 'TRAlNED DETENTioN:·
- -,.ENF.ORCEMENT
OFFiCERS'OR
AUTHORIzED CONT-RACT:PBRSONNEL.
. .....
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D.·sTANDARD NA: 9IEC~TiIJSBOXlF ~ ICE ~NsPmiTAilON IS HANULEDONLY BY THE ICE FIELD OtFICEORSUB-OFFIcEm
. CONTROL OF THE pETAINEE. CASE•
. ·COMPON~NTS·
YES
The following contingencies are included in the written procedures for
vehicle crews: .
• Attack
• Escape
• Hostage-taking
• . Detainee sickness
• Detainee death
• Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• .N attiral disasters
• Severe weather
~
Passenger· list iil<,ludes women or minorS
No
NA"
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REMARKS
o REPEAT FINDING
REMARKS:
Randall Co~nty requires two officers on bus traI1SPC)rts
.
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AUDITOR'S SIGNATURE/HATE
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FOROFFICIAL USE. ONLY (LAW ENFORCEMENT .sENSITIVE) .
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G~324A Qetentlon fuspeCtion Form Worksheet for IGSAs··~ Rev: 07/09/07 .
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POLICy:'TFffi u.s. DEPARTMENT OF HOMELAND SECURITY AUTHORIzEs TIlE USE oP FORCEONLY As ALAST.Ai.TERNAiwEAFTERALLOTHER
~AS?N~LE Eff:OR-isTO.iRsOLVE.A.StruAT~ON HAVE .FAILED•. bNLimAT'AMoUN~()F F<?RCE NECESSARY TO GAIN CONTROL O~ ~HE
DETAINEE, TO PROrEC1 AND .ENST,JRE TIIE-~AFETY OF DETAINEES, S:rAFF AND.OTHERS, TO PREVENT SERIOUS PROPERTY DAMAGE AND TO
. ENSURp rNSTITUTIO}.rSECU~Y~DGOOD6RDERMA:y B~ :USED •. Pf:IYSICAL~STIwmS NECESSARY TO GAIN GONTR!JL OF A.DEJ:ArN8E WHO.
APPEARS TO aE DANGEROUS MAY BE EMPLOYED WHEN THE DETAiNEE: .... :'. "
..
."
.. COMPONENTS
. . '
Y
Written policy·authorizes staff to respond in an immediate~use-of-force
N
'NA
situation without a supervisor's pres~m~eor direetiot;l.
I8J 0 ·0
'When the detainee is in an area that is or can be isolated (e.g., a locked
'cell' a'nmge),posing no direct threat to the detainee or others, officers
must try to resolve the situation without resorting to force~
Written'policy asserts that calculated ratheI' thati immediate use offorce is
feasible in most cases.
. '
. REMARKS
PrOCedure Manual, Chapter 7, page 4,
authorize~ staff to use the force necessary
when there is it "reasonable jail officer's .
perception" that the detainee presents a
threat.
'.
The facility subscribes to the prescribed Confrontation Avoidance
Procedures.
• Ranking detention official, health professional, and others
confer before every calculated use offorce,
When a detainee must be forCibly moved andlor restrained, and there is
time for a calculated use of force, staff uses the Use-of-Force Team
Techfiique.
• Under staff supervision.
Staff members are trained in the p~rformance of the Use-of-Force Team
Technique.
[8]
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Procedure Manual, Chapter 7, page 4,
. advises staff to consider multiple steps
prior to implementing force.
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All use-of-forc~incidents are documented arid reviewed.
~
0
D·D
The facility utilizes their RapId.Response
and Tactical Team for all calculated uses
of force.
All officer assigned to the facility receive
basic use of force training. Staff assigned
to the 'Rapid Response and Tactical Team
receivest110nthly use offorce training.'
The Jail Captain'reviews a!luses offorce
at the faciiltY.
Staff:
•
Do not use force as punishment; .
•
Attempt to gain the detainee's voluntary cooperation before
resorting to force;
• Use only as m~ch force as necessary to control the
detainee; and
• Use restraints only wh~n other non-confrontational means, .
including verbal persuasion, have failed or .are inipractical.
Medication may orily b~. used for restraint p~oses whellauthorited..by . [gj
.. the Medical Authorftyas inedically.necessary.
"
.
.,.
.Vs·e,.of..,porce 'Team :foIIO.\.Vs written proc~dm:es'that ,attempt:~o. prevent.
~
.injUrY and exPosure to cOnlmUlllcable diseas~s).
..
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Procedure Manual, Chapter 7, pages 1-12,
describes the facility's expectations of
stilffwhen employing use offorce. All
listed areas are addressed.
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, POLICY: THE U.S: DEPARTMENT OF HOMELAND SECUR.lTYAUTHOIDzES THE USIlOF FORCE O:NLYAs'ALASTALTERNATrvE AFtER. ALL OTHER
.M:¥()N~iE E~fO~TS' T9 RESOLVE ASITUATI~N lIAVE FAIi.ED. ,ONL! THAT ~OVNT ,OF,FOR;cE NEctSSARY to '~..vN. CONTRoL: 0# TfIE ~
DETAINEE, TOPRO"I:ECT AND ENSURE THE SAFETY OF DETAINEES, ,S~AFF AND OTHERS; TO PREVENT SERIOUS PROPERTY DAMAGE AND TO
'ENSUirnINST1TuTION SECURITY AND 0060 ORDER MAY BE USED: PHYSICAL RESTRAINTS NECESSARY-TO GAlN CONTROL OF ADETAINEE'WHO
APPEARs TO"B~DA:NoEROtJS MAY I3E EMPLqYED WIm.Wfrm DETAINEE: "
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COMPONENTS
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, 'REMARJ{S
: ~--~~~--~----~~~~~~~--~~--~----'~---+~~~~~~r---~~~--~~~~~----~--~
Standard pi:ocedures associated with using tour-point restraint~ include:
.,
• Soft restraints (e.g., vinyl);
. ' ,
• Dressing the detainee appropriatelY for the temperature;
, '. A bed, ,mattress, and bla~etlsheet;
• Ch.ecking the detainee at least every 15 minutes;
• Logging each check;
• . Turning the bed-restrained detainee often enough to prevent
soreness or stiffuess;
,,
:
.• ,. MOOjcal evaluation of the restrained detainee twice, per
eight-hour shift; and
• When qualified medical staff is not immediately available,
staifposition the detainee "face-up."
The shift supervisor monitors the detainee's position/condition 'every two
. hours.
'
• He/she al10ws the detainee to use the rest room ,at these
times under safeguards.
Ali detainee checks are logged.
, In immediate-use-of-force situatiotts, staff contacts medical staffonce the
detainee is under controL
When the OIC authorizes use of non-lethal weapons:
• Medical staff is consulted before staff use pepper
spray/non-lethal weapons.
• Medical staff reviews the detainee's medical file before use
of a non-Ietbal- weapon is authorized.
.,
Special precautions are taken when restraining pi:egnant detainees.
.
• Medical personnel are consulted
'
, Protective gear is worn when restraining detainees with open cuts or ,
wounds.
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o
The Medical Department is contacted if it'
is a calculated use of force scenario.
They are not contacted in immedh;te use
offorce instances.
.
DO
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staff documents every use of force and/or non-routine application of
restraints: '
'
, "It is stan;dai:d pra,ctice to review any use' of force and the non-routine .
api>lic~t~on of restraints.
Ralidall C~)UntyJ.ai! utilizes a restraint '
chair ,should 'a detainee require that level
, of control. While in tl\e restraint 'chair,
detainees are under constant y~sual
, observation, they are medically examined '
and evaluated for release from the
restraint chair every two hours.' All
",-observati911s are'recorded on 'an '
Emergency Restraint Chair Hourly
Wellness Check form.
!8l
0 0
, Staff aS,signed to the Rapid Response and
Tactical Team have protective vests, shin
and elbow guards, leather gloves, and riot
helmets with face shields. Additionally.
latex/plastic gloves are made available, to
all staff.
"."
.
Reyie\V~d video and' written
:181 "0: '0
documentati!)n QnVseofFor<;e.oail
.Inci,dent),Y3834.. This in¢iqep.to<;curred ,
, 'on i 1~29-08 a.nd involve,d:ade.tamee in ~'
cell refi;lsing t!? su~mit iO)1!m.d.restraints,.
.,'Aforced~l1 extl1lCtiqno~~}l1 was;~sed,to '
enterthe ,ceU; res.~inJhe,de1:!lihee:·and. : '
placebim irithe'em~rgencytes~int
chair.' 'M~agementstaffreVil;lwed all
completed 9ocumentationreJ'ltive, the
incident and approved the ,actions of staff '
involved in the incident "
to
FOR OFFICIAL USE,ONLY (LAW ENFORCEMENT SENSITIVE) ,
G-324A Detention Inspection Form Worksheet for lOSAs" Re~ 07/09107
Page 68of72 .
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·POLICy:.'riffiU.S, DEP.ARl:MENT...OF· H.OMELANbSECURITyAiiTIiORIZES THEUSE OF FORCE ONLY'AS ALAST ALTERNATIVE AFfEifALL onmR
REAsoNMLEBFFoRTs:~ofuisoLViAsmJATibN HAVEFArr.ED.·ONlYTHATAM.OmrroFFoRcE NECESSARY TO aAlNCONTROi.OFniE
DEtAiNEE; T.OPROTECT.ANr{ENsuIlli TIlE SAF~n~ OF DETAnmis; 'STAFF:AND 'oTHERS~ T'o PREvEi-IT SERIOUS PROPERrt DAMAGE AND TO .
~ENSURE INST..rni:nONsECURITY bNP 009D'OWERMAY BEusiiD. PHYSICALruisTRAiNrs NECESSARVTO OM! S;ONTROLOf A DETAJ,NEE WHO·
. APPEArufro BE DANvEROUS MAY BE EMPLOYED WHEN
.. COMPONENts"
WE QETAINEE:
y.
.
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:RE)\iIAR.KS '.
All officers receive :training in self-defense, co:n:frontation-av:oidance
·techniques, and the use offorce to.wntrol detainees. . . .
'.
.': • . Speciali~d training is given abdOffi:<;ers are ce.itifiedinall
. devices they l,lse. .
.'
.
In SPCs, is theUse6fForce fonn is used? In other faCilities (lGSAs I
CDFs) is this fonn or its equivalent used?
. [8J ACCEPTABLE .
D DEFICIENT·
.
IZID D
Randall CountY Jail staff completes a Use·
Of Force Report fonn on all use offorce
incidents .
.0
REPEAT FINI>ING
REMARKS:
The facility's use of force policy and prc~e(lun~S
tiBbIe
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.AUDITOR',S SIGNATURE I DATE
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'G-324ADetennon InspectionForm Worksheet for IGSAs ~ Rev: 07/09/07
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·PopCv: ~ROCEDU~S.MUSTilE IN PL.ACETP ALLOW FOR '~~PRMAt AND lJ'.jFQRMAI,;c6NrACr;mT~E~N KEY FACILiT~ ST~FAN~~CE STAff
AND ICE DETAINEE AND TO PERMIT DETAINEES TO MAKE WRITIENREQUESTS to ICE STAFF AND RECEIVE AN ANSWER IN AN ACCEPTABLE TIME
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REMARKS"·
COMPONENTS
The ICE Field' Qffice Director .ensures tha~
l.Ulannouriced visits occur at the IGSA.
.
weekiy
~ounced·and
"
Detention and Deportation' Staff conduc~ scheduled weekly visits witli',
, .detailleesheld in the IGSA.
.
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Scheduled visits are posted in ICE detainee areas.
Visiting staff observe and note current c1imateaild 'conditions of
confinement at each IGSA.
ICE information request Form.s are available at the IGSA for use by ICE
detainees.
The IGSA treats detainee correspondence to ICE staff as Special
Correspondence.
.
I.CEstaffre~(mdsto a.detainee request
an IGSA within 72 hoW'S:
ICE detainees are notified:in Writing.upon admi.ssion to the facility of·
their right to correspond with ICE staffreg~rding their case or conditions .
of confmement.
. .
.
o
from
o
[gl ACCEPTABLE
DEFICIENT
o
D AT-RISK
-Deportatio~ 'Officer William.
Tupy visits severa~ time~ per
week.
Deportation Officer, tupy
conducts scheduled interviews
as needed.
Scheduled visits are not posted.
. However, DepOltaticm Officer
Tupy visits the facility'several'
times per week.
o
o
o
o
Notices are posted in the
'detainee pods.
,0 REPEAT FINDING
REMARKS:
from the Amarillo Sub-Office visits several time.sper week, He checks the phones
responses to detainee inquiries.
.
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AUDITOR S IGNATURE/DATE
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j
'r
on a weekly
bO,o7e
#
FOR OfFICIAL USE ONLY (LAWENFORCEM.ENT SENSITIVE)
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G-324A jjetention.InspectionF~im Worksheet for IGSAS- Rev: 07/09107 ,'.
P-age 70. of 72
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'PErAIN:EE rRAN~FER S!i\.N))~RD.
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. : . POUCY: ICE WILL MAKE ALL NECESSARY NOTIFICATIONS WHEN A DETAINEE IS TRANSFERRED. IF ADETAINEE IS BEING TRANSFERRED VIA mE .
•.jyj'sii¢E· ~iuSONER ALIEN' TRANSPORTATIONSYSiE~i (jp
icgWiLLADHERE TO JPATSPROTOCOt~ .. J)ECIDING. Wint,rnER T6 .
. . T~SFE~.Ai:)ETAiNEE.ICEWJLLTAKEJNTOC()NSJbERATib~WHETIiERTHE])ETAINEEISREPRESENrEDBEFORE$IMMIGRATIONCOURt. IN" •
ATS);
"SUCHCAsB$;THEFIELI>OFFICEDlRECTORviILLCONSIDERnrnPErAlNEE'SSTAGEWrrHINTHE)lliMOYAL.PRoCESS,waETHERTHEl.)ETAJNEE'S·
.ATtORNEY IS LOCATED wiTHIN REASONABLE DRlVnm DISTANCE:C>F;THE :FACIL]TY~·AND wiuiRE THE IMMIGRATION COURT PROCEEDINGS ARE
"I:AKwG PLACE.
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. COMPONENTS
· When'a detaineei,s repreSented by le'g~ICounsel or a legal representative,' and a G- .
28 has been' filed, ~he repi:esentative of record is notified by 'the detainee's
.
· Deportation Officer.
181
• The notification is ·recorded in the detainee's file; and
• When the A File is not available, notification is noted within DACS
Notification includes the reason for the transfer and the location of the new facility. 181
Thedepoltation officer is allowed discret~on regarding the timing'ofthe 'notification .. ~"
when extenuating.circumstances are involved.
The attorney and detainee are notified that it is their responsibility to notifY family (gI
members regarding a :transfer.
Facility policy mandates that:
• . Times and transfer plans are never discussed with the detainee prior to
transfer;
• The detainee is not notified of the transfer lUltil immediately- prior to . (gI
departing the facility; and. '
.
• 'r.he detainee is not'permitted to make any phone calls or have contact
with any detainee in the general pOl?utaiion.
·The detainee is provided with a completed Detainee Transfer Notification Form.
181
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Form G~39'1 or equivalent authorizing the removal ofa detainee from a facility is 181
used.'
.
For medical transfers:
• The Detainee Immigration Health Service (or IGSA) (DIHS) Medical·
Director or designee approves the transfer; .
.
. [gI
• Medical transferS are coordinated tbrough the local ICE office; ~d .
• A medical transfer summarY is completed and accompanies the detainee.'
~tainees in ICE facilities having DIHS staff and medical care are transferred with .
a completed transfer sutlllll,al)' sheet in a sealed envelope with the detainee's name
0 0
andA~number, and the envelope is marked Medical Confidential.
For medical transfeJ;s,transporting officers receive instructions regarding medical
181 0
issues..
j)etaiuee's funds, valuables, and property are returned and transferred with the
181 0
detainee to hislher new location.
.
Transfer and docUmentarY procedmesoutlineq inBecUon C atidPare·fpJ1owed.. IZI' '0'
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Melds atc;: .provid~d ~heIi t;r~nsfers
oCcurdu.ring
p:QnnaHy
s.cb:edule· meaLtimes.
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Deportation 'Officer Ttipy
stated tliatthe eiements of
. this component are followed.
Proper security protocols are
followed regarding detainee
movement..
Provided to the detainee up'on
departure from the facility..
The I~203 is utilized for this
purpose.
0
There has not been a medical
transfer of an ICE detainee
during th~ past twelve
m()riths;
181
DIRS staff is not assigned to
the facility.
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Sack lunclies·.are provid.ed for
. .
early departures. . .
.~ 1\ File·or work.f0ld~r a~c~m:panies the~em.inee whe.~.~sferr~~to a dj~erent ~ .. 181~' :Q.
or·sulroffice.· . . . . . .
.....
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fiel~,office
r:ecei'0ng ~o:ffi.c:~. Y'~a ·QverW~t··mail·Qo'lai~rJ_bat)_Qn~,:
.-) :~iles:··~re,:.foiw~de(t:t~·~th~
'.. busi~eSs d~y:foiiowjtlgthe,transfer;' .
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:XheICE· Sub-Office in ·Amariilo -coordim~tes all detairiee.moverrient at thtffatilfty it). atcoid Withthi~. standard. ·Booking and transport .
.. staff followsappr:opriate secilrity :protocols. Movement activity is initiated via: e-mail rather than fax which ·has ellhanced the
cOl11?1unication betweeliIGE and t~e f;iaCiijty.. :.. .
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