ICE Detention Standards Compliance Audit - Tensas Parish Detention Center, Waterproof, LA, ICE, 2006

• June 2, 2016 • Locations: United States of America -> Louisiana • Topics: Corrections Audits, Immigration

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Department of Homelanc!curity
'hnmigration and Customs Enforcement
Office of Detention and Removal

•

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used over 72 Hours

Field Office Detention Review Worksheet
~

Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention .... ,.·.nr.,
Name
Tensas Parish Detention Center
Address (Street and Name)
HC62Box500
City, State and Zip Code
lIII!2rOrl"rn,~r LA 71375

Executive Officer (Warden/Ole/Superintendent)

Assessment

Other

•

Table of Contents

DETAINEE SERVICES STANDARDS

1l(<<I.~Qil§i~A~itm!~

(SECTION I)

.............................................................3

................................................................................................................

ADMISSION AND RELEASE ................................................................................. :..................................... .
CLASSIFICATION SYSTEM ... , '" .................................................................................. ,. '" .......................... .
CORRESPONDENCE AND OTHER MAIL ..................................................................................................... .
DETAINEE HANDBOOK ............................................................................................................................ .
FOOD SERVICE ........................................................................................................................................ ..
FuNDs AND PERSONAL PROPERTY ......................................................................................................... ..
DETAINEE GRIEVANCE PROCEDURES ..................................................................................................... ..

mL.~~l!¥if~• •IDlItJ~qAtt~.li· .. ·.. ····························· ......................................................... .
ISSUANCE AND EXCHANGE OF CL01HING, BEDDING, AND TOWELS ....................................................... .
MARRIAGE REQUESTS ............................................................................................................................. .
NON-MEDICAL ESCORTED TRlps .............................................................................................................
RECREATION ........................................................................................................................................... ..
RELIGIOUS PRACTICES ............................................................................................................................ ..

VOLUNTARY WORK PROGRAM ................................................................................................................ .

IIEALTH SERVICES STANDARDS (SECTION II) ................................................................. 33
HUNGER STRIKES ................................................................................................................................... ..
MEDICAL CARE ....................................................................................................................................... ..
SUICIDE PREVENTION AND INTERVENTION ............................................................................................ ..
TERMINAL ILLNESS, AnvANCED DIRECTIVES AND DEA1H ................................................................... ..

SECURITY AND CONTROL STANDARDS (SECTION III) .................................................. 40
CONTRABAND .. , ....................................................................................................................................... .
DETENTION FILES .................................................................................................................................... .
DISCIPLINARY POLICY ............................................................................................................................. .
EMERGENCY PLANS ................................................................................................................................ ..
ENVIRONMENTAL HEAL1H AND SAFETY ................................................................................................ ..
HOLD ROOMS IN DETENTION FACILITIES ................................................................................................ .
KEy AND LOCK CONTROL ....................................................................................................................... .
POPULATION COUNTS .............................................................................................................................. .
POST ORDERS ......................................................................................................................................... ..
SECURITY INSPECTIONS ........................................................................................................................... .
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ......................................................... ..
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) .............................................................. ..
TOOL CONTROL ...................................................................................................................................... ..
TRANSPORTATION (LAND) ..................................................................................................................... ..
USE OF FORCE ............................................................................. , ........................................................... .
STAFFIDETAINEE COMMUNICATIONS ..................................................................................................... ..
DETAINEE TRANSFER STANDARD ..................................................................................... ~ ...................... .

Page 2
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Section I
Detainee Services Standards

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Outside persons and organizations are permitted to
submit published legal material for inclusion in the legal
library. Outside published material is forwarded and
to inclusion.
reviewed
the ICE
There is a designated ICE or facility employee who
inspects, updates, and maintain/replace legal material
and equipment on a routine basis. The designee
properly disposes outdated supplements and replaces
material

[gI

0
Mark Johns,
from
the Atlanta ICE office.

[gI

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
~ Acceptable

At-Risk

Deficient

facts, observations, alternate source used for verification, etc.)

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
In processing includes an orientation of the facil
The orientation includes; Unacceptable activities and
behavior, and corresponding sanctions. How to contact
ICE. The availability of pro bono legal services, and
how to pursue such services. Schedule of programs,
services, daily activities, including visitation, telephone
usage, mail service, religious programs, count
procedures, access to and use of the law library and
the general library; sick-call procedures, etc., and the
detainee handbook.
Medical screenings are performed by a medical staff Q!
persons who have received specialized training for the
of
an initial health
9 documentation is used
arrival.
new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
as
sible.
Detainees are stripped searched only when cause has
been established and not as routine policy. Non-criminal
detainees are never strip-searched but are patted down
unless cause or reasonable suspicion has been
established.
The "Contraband" standard governs all personal property
searches. IGSAs/CDFs use or have a similar contraband
standard. Staff prepares a complete inventory of each
detainee's
. The detainee receives a
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. Facilities
forward all 1-387 claims to ICE.

D Deficient
~

......

••

.tII.

(b)(6), (b)(7)c

•• i

•

::-

o
o

All detainees are strip
searched for security
reasons after any contact
visit. All incoming work
crews are s

At-Risk

Medical staff perform
medical screenings.

Reoellt Finding

cant facts, observations, other sources used, etc.}

•

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•
The
a system for classifying detainees. In
CDFs and IGSAs, an Objective Classification System
or similar used.
The facility classification system includes:
•
Classifying detainees upon arrival.
•
Separating individuals who cannot be classified
upon arrival from the general population.
•
The first-line supervisor or designated
classification specialist reviewing every
classification decision ..
r ... v ...\1\' .... work-folders, Anew arrival.
information that is factual, and reliable to
Staff use 0
determine classification assignments. Opinions and
unsubstantiated! unconfirmed reports may be filed but
are not used to score d
Housing assignments are based on classificationlevel.
A detainee's classification-level does not affect his!her
recreation opportunities. Detainees recreate with
of similar classification d
nations.
Detainee work
ignments are based upon
classification
nations.
The classification process includes
reassessment/reclassification. For IGSA's detainees
may request reassessment between 45 and 60 days
after arrival. For CDF's detainees are re-assessed
60
The classification system includes standard procedures
for processing new arrivals' appeals. Only a
designated supervisor or classification specialist has
the
to reduce a classification-level on
Classification appeals are resolved within five business
days and detainees are notified of the outcome within
10 business

o Deficient
(b)(6), (b)(7)c -

. ..

-.
9

o At·Risk

o
o

o
o
o

Appeals are usually
resolved within 3 days.

ficant facts, obseNations, other sources used, etc.}

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

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The rules for correspondence and other mail are posted
in each housing or common area or provided to each
detainee via a detainee handbook.
The facility provides key information n languages other
than English; In the language(s) spoken by significant
numbers of
ees. Ust
distributed to detainees
or
after it is received and
Outgoing mail is delivered to the postal service within
one business day of its entering the internal mail system
and
IN CDFs: Staff maintain a logbook-recording
acceptance of priority, priority overnight, and certified
mail delivered to the facil for detainee.
Staff do not open and inspect incoming general
correspondence and other mail (including packages and
publications) without the detainee present unless
documented and authorized in writing by the Warden or
t for
reasons.
Staff does not ever read incoming general
correspondence without the Warden's prior approval.
Staff does not inspect incoming special Correspondence
for physical contraband or to verify the "special" status
of enclosures without the detainee
nt.
are prohibited from reading or copying incoming
special correspondence.
Staff are only authorized to inspect outgoing
correspondence or other mail 'hithout the detainee
present when there is reason to believe the item might
present a threat to the facility's secure or orderly
operation, endanger the recipient or the public, or might
facilitate criminal
Correspondence to a politician or to the media is
processed as special correspondence and is not read or
The official authorizing the rejection of incoming ma
sends written notice to the sender and the add
The official authorizing censorship or rejection of
outgoing mail provides the detainee with signed written
notice.
Staff maintains a written record of every item removed
from detainee mail.
The Warden or equivalent monitors staff handling of
discovered contraband and its disposition. Records are
accurate and
to

Posted in the dorms and
in the handbook.

o o
o o
o

o
IGSA facility.

o
o

o
o o

Staff opens all incoming
mail except Special
Correspondance per
policy Section 17-8 and
for secu
reasons.

Special Correspondence
is opened with the
detainee

o o

Outgoing mail is stamped
"Inmate Mail - Not
Censored".

o
o o
o o
o o
o o
o

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
The procedure for safeguarding cash removed from a
detainee protects the detainee from loss of funds and
theft. The amount of cash credited to detainee accounts
is accurate. Discrepancies are documented and
investigated. Standard procedure includes issuing a
to the detainee.
Original identity documents (e.g., passports, birth
certificates) are immediately removed and forwarded to
ICE
A-files.
for
a copy of his/her identity
Staff
Staff disposes of prohibited items found in detainee mail
in accordance with the "Control and Disposition of
Contraband" Standard or the similar prevailing policy in
IGSAs and CDFs.
Every indigent detainee has the opportunity to mail, at
government expense: Reasonable correspondence
about a legal matter: Three one ounce letters per week:
es deemed
ICE.
The facility has a system for detainees to purchase
stamps and for mailing all special correspondence and a
minimum of 5 pieces of general correspondence per
week.
provides writing paper, envelopes, and
The
o cost to ICE detainees.

Deficient
.,-11· . .

: ....

•,

0
Per Policy Section 17-8.

At-Risk

o Repeat Findin

ant facts, observations, other sources used, etc.)

(b)(6), (b)(7)c

•••

• • • .:.y. ......

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
the facility orientation

•
•

I2J

The handbook describes; Official count times and
count procedures Meal times, feeding procedures,
procedures for medical or religious diets, smoking
policy, Clothing exchange schedules and if authorized,
clothes washing and drying procedures and expected
The handbook describe times and procedures for
obtaining disposable razors and allows that detainees
attending court will be afforded the opportunity to shave
first.
hair cutting
The handbook describes barber hours
restrictions.
policy, debit
The handbook describes; the
card procedures, direct and frees calls; locations of
telephones; policy when telephone demand is high; and
for
calls.
and

nee voluntary work
location and houls
res and schedules.

I2J

Verbally only - no video
available.

Count procedures, meal
times and feeding
procedures are also
posted in the dorms.

Procedures and times are
posted in the dorms.

Page 10
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
The handbook
schedule and
The hand
and
disciplinary policy
The handbook describes the
and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
Process.
• Summ ofD
The grievance section of the handbook explains all
steps in the grievance process - Including:
• Informal (if used) and formal grievance
procedures;
The
appeals process;
•
In
CDF
facilities: procedures for filing an
•
appeal of a grievance with ICE.
• Staff/detainee availability to help during the
grievance process.
• Guarantee against staff retaliation for
filing/pursuing a grievance.
• How to file a complaint about officer
misconduct with the Department of Homeland

•

hours.
detainee dress code for

o Deficient

OAt-Risk

facts, observations, other sources used, etc.)

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
food service program is under the direct
supervision of a professionally trained and certified
service administrator. Responsibilities of cooks and
cook foremen are in writing. The Food Service
Administrator (FSA) determines the responsibilities of
the Food Service Staff.
The Cook Foreman is on duty on days when the FSA is
off du and vice versa.
The FSA provides food service employees with training
that specifically addresses detainee-related issues.

•

In ICE Facilities this includes a review of the
ICE "Food Service" standard

Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervise
detainees using knives at these workstations. Staff
utensils
monitor the condition of knives and d
I procedures (when necessary)
the
of food items that
include daily searches
work areas.
The FSA monitor staffs implementation of the facility's
population counts procedures. Staff are trained in
counts procedures.
The detainees assigned to the food service department
look neat and clean. Their clothing and grooming
comply with the ."Food Service" standard.
The FSA annually reviews detainee-volunteer job
descriptions to ensure they are accurate and up-todate.
The Cook Foreman or equivalent instructs newly
assigned detainee workers in the rules and procedures
of the food service
artment.
During orientation and training sess
• the CS
explains and demonstrates:
• Safe work practices and methods.
• Safety features of individual products! pieces of
equipment.
Training covers the safe handling of hazardous
material[s] the detainee are likely to encounter
in their work.
The Cook Foreman documents all training in individual
detainee detention files.
Detainees at CDFs are paid in accordance with the
''Voluntary Work Program" standard. Detainee workers
at IGSAs are subject to local and State rules and
detainee

Knife free facility.

Security Officers are
posted in the kitchen.

Tom Riker is the trainer.

rgJ

•

Page 12
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Detainees are served at least two hot meals every day.
No more than 14 hours elapse between the last meal
served and the first meal of the fol
For cafeteria-style operations, a transparent "sneeze
guard" protects both the serving line and salad bar line.
The
has a standard
ay
cycle. IGSAs
use
or similar
for
ers the ethnic diversity of the
The FSA or facility
facility's detainee population when developing menu
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The FSA has established procedures to ensure that
items on the master-cycle menu are prepared and
accord in to
The Cook Foreman has the authority to change menu
items if necessary.
•
If yes, documenting each substitution, along
with its justification
•
With
to FSA
All staff and volunteers know and adhere to written
"food preparation" procedures.
Detainees whose religious beliefs require the
adherence to particular religious dietary laws are
referred to the
or FSA.
A common-fare menu available to detainees whose
dietary requirements cannot be met on the main.
•
Changes to the planned common-fare menu
can be made at the facility level.
•
Hot entrees are offered three times a week. .
•
The common-fare menus satisfy nutritional
recommended daily allowances (RDAs).
•
Staff routinely provides hot water for instant
beverages and foods.
.
o Common-fare meals are served with:
o Disposable plates and utensils.
o Reusable plates and utensils.
•
Staff use separate cutting boards, knives,
spoons, scoops, etc., to prepare the commonfare diet
A supervisor at
command level must approve a
detainee's removal from the Common-Fare Program.
The Warden, in conjunction with the chaplain and/or
local religious leaders, provide the FSA a schedule of
the cerem0nial
for the

Detainees receive 3 hot
meals a day.

Wanda Adams, Licensed
Dietician.

Most religious diets can be
met on the main line. The
facility has implemented a
Kosher line this year.
Kosher spoons are used
for serving.

Page 13
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
e common-fare program accommodates detainees
abstaining from particular foods or fasting for religious
purposes at prescribed times of the year.
•
Muslims fasting during Ramadan receive their
meals after sundown.
•
Jews who observe Passover but do not
participate in the Common-Fare Program
receive the same Kosher-for- Passover meals
as those who do participate.
•
Main-line offerings include one meatless meal
(lunch or dinner) on Ash Wednesday and
Fri
Lent.
The food service program addresses medical diets.

MUslims
eat
before
sunrise and after sunset.
A Kosher line has been
added to food service this
year.

satellite-feeding programs follow guidelines for proper
sanitation.

o
o

Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) as served.

All meals provided in nutritionally

o
o

o
o
o

portions.

Food is not used to punish or reward detainees based
upon behavior.
The food service staff instructs detainee volunteers on:
•
Personal cleanliness and hygiene;
•
Sanitary techniques for preparing, storing, and
serving food, and;
•
The sanitary operation, care, and maintenance
of
Everyone working in the food service department
complies with food safety and sanitation requirements.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
•
who conducts the
ns? Equipment is inspected for compliance with health and
safety codes and regulations.
•
When was the most recent inspection?
•
Which
conducted the in
Reports of discrepancies are forwarded to the Warden
or designated department head and corrective action is
scheduled and
Standard procedure includes
and
documenting temperatures of all dishwashing
machines after each meal.
Staff documents the results of every refrigeratorl
freezer temperature check.
The cleaning schedule for each food service area is
conspicuously posted.
Procedures include inspecting all incoming food
Shipments for damage, contamination, and pest
infestation.
Storage areas are locked when not in use.

o
o

Only SMU receive meals
in the cell. All others are
fed on
main line.

Weekly· inspections are
conducted by the facilities'
Quality Assurance Team.

The most recent Louisiana
State
Department
inspection was done on

6/14/2006.

o
o

Reviewed the log.

o
o
o

Page 14
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
~ Acceptable
:~

(0)(6), (0)(7)c

...

......

__ ..

o Deficient

OAt-Risk

cant facts, observations, other sources used, etc.)

Page 15
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor(s) only.

large valuables are secured in a location
accessible to designated supervisor(s) or processing
staff on
Staff itemizes the baggage and personal property of
arriving detainees, including funds and valuables). For
IGSAs and CDFs, using a personal property inventory
form that meets the IC standard?
Staff forwards an arriving detainee's medicine to the
medical staff.
detainees and their personal
Staff
property

Staff follows written procedures when returning property
to detainees.
facility procedures for handling detainee
CDFfl
s are similar with the ICE standard.
The facility attempts to notify an out-processed detainee
that he/she left property in the faCility.
• By sending written notice to the detainee's last
known address;
Via
certified mail;
•
The
notice state that the detainee has 30 days
•
in which to claim the property, after which it will
be considered abandoned.
The facility disposes of abandoned property in
accordance with written procedures.
• If a CDFIIGSA facility, written procedure
requires the prompt forwarding of abandoned
ICE.

o Deficient
(0)(6), (b)(7)c

Dawn Johnson - funds,
small valuables. LaDonna
Moore - other property.
Property turned over to
shift supervisor for
dispersal to the detainee
or to the
See above explination.

IZ1

Per Policy 17-16.

Per Policy 17-14.

Per Policy 19-1 ..

Per an addendum to the
detainee handbook.

Per Policy 19-1.

OAt-Risk

ORe

ant facts, observations, other sources used, etc.)

Db
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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

entation is submitted and maintained when any
detainee is denied permission to attend a presentation
for the denial.
and the
number of detainees allowed to attend a
When
presentation is limited, the facility allows a sufficient
number of presentations so that all detainees signed up
attend.

to assist
Presenters are afforded a minimum of one hour to make
the presentation and to conduct a question-and-answer
session.
Staff permits presenter:. to distribute ICE-approved
materials.
The facility permits presenters to meet with small groups
of detainees to discuss their cases after the group
presentation. ICE or authorized detention staff are
present but do not monitor conversations with legal
Group presenters who have had their privileges
suspended are notified in writing by the Field Office
Director or designee; and the reasons for suspension
are documented. The Headquarters Office for Detention
and Removal, Field Operations and Detention
management Division is notified when a group or
from
individual is
The facility plays ICE-approved videotaped
presentations on legal rights, at regular opportunities at
izations.
uest of outside
the
Group Legal Rights Presentation policy,
A copy of
including attachments, is available to detainees upon

!Xl

0
This is an ICE
responsibility.

[g)

!Xl

The facility does not have
any ICE videos.

Page 18
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
o Deficient
(b)(6)~ (b)(7)c

At-Risk

0 ................·

nt facts, observations, other sources used, etc.)

~
~

AUOIlQ.rs tilgnatul'e'l Uate

Page 19
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Written procedures provide for the informal resolution
of oral grievances (Not mandatory).
• If yes, the detainee has up to five days within
which to make his/her concern known to a
member of the staff.
Detainees have access to the grievance committee (or
equivalent in IGSA), using formal procedures.
• Detainees may seek help from other detainees
or facility staff when preparing a grievance.
Illiterate, disabled, or non-English-speaking
detainees receive special assistance when

•

IZI

rgJ

member of the staff knows how to identify
emergency grievances, including the procedures for
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
• "Nuisance complains" are identified in the
records.
• For quality control purposes, staff documents
ts received but not filed.
nuisance com
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
to ICE.
facil

o Deficient

The log was maintained by
Officer Jefferson.

rgJ

At-Risk

facts, observations, other sources used, etc.}

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G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•
The facility has a policy and procedure for the regular
issuance and exchange of clothing, bedding, linens and
towels.
•
The supply of these items exceeds the
minimum
for the number of detainees.
All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing.
Detainees receive
•
One uniform shirt and one pair of uniform pants
or one jumpsuit.
•
One pair of socks.
•
One pair of underwear (Daily change).
•
One
of facil
footwear.
Additional clothing is
ging weather
conditions or is s
New detainees are issued clean bedding, linens and
towel. They receive at a minimum:
•
One mattress
•
One blanket
•
Two sheets
•
One pillowcase
•
One towel
•
Additional blankets are issued based on local
weather
itions.
Detainees assigned to special work
clothed in
accordance with the
uirements
Detainees are provided clean clothing, linen and towels.
•
Socks and undergarments - exchanged daily.
•
Outer garments - twice weekly.
•
Sheets - weekly.
•
Towels - weekly.
Pillowcases - wee
workers permitted to
itted to exchanges

o Deficient
........

(b)(6). (b)(7)c

•

...

--~,..~

f!',

o
o

OAt-Risk

. cant facts, observations, other sources used, etc.)

Page 21
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

The Field Office considers detainee marriage requests
on a case-by-case basis.
The Field Office Director reviews every marriage
request rejected by a Warden/OIC or IGSA. Rejections
are documented.
It is

When perm iss
basis for
The Warden/OIC
time to make

o
o
o

nrn\lIrt<>c

[8J Acceptable

o
o o
o

o Deficient

OAt-Risk

This is an ICE
responsibility.

o
o
o

o Repeat Finding

Remarks: (Record significant facts, observations, other sources used, etc.)
ees will be permitted to marry. All requests will be forwarded to the ICE Field

Page 22
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Director is the approving official for
escorted tri
reviews the file
The detainee's Deportation
before forwarding a detainee's request, with
recommendation, to the approving official. Each
recommendation addresses the individual's suitability for
the kind of
require overnight housing are placed in
facilities.
Each escort includes at least two officers.
• The detainee remains under constant, direct
of
staff.
visual
Escorting officers report unexpected situations to the
originating facility as a matter of procedure and the
ranking supervisor on duty has the authority to issue
etion of the
instructions for
Escorting officers have the discretion to: a. Increase or
decrease minimum restraints in accordance with written
instruction, procedures and classification level of the
officers do not accept
reason.
detainee's relative
Escort officers ensure that detainees:
• Conduct themselves in a manner that does not
bring discredit to the ICE.
• Do not violate federal, state, or local laws.
• Do not purchase, possess, use, consume, or
administer narcotics, other drugs, or intoxicants.
• Do not arrange to visit family or friends unless
approved before the trip.
Make no unauthorized phone calls.
Know they are subject to search, urinalysis,
Breathalyzer, or comparable test upon return to
the
return to the

•
•

Page 23
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
At-Risk
~

.. ••

f!!'c...

.. . .

-.£~...

(b)(6), (b)(7)c

ant facts, observations, other sources used, etc.)

Page 24
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
Does the facility provide:
• An indoor recreation program?
• An outdoor recreation
r facilities with more than 350
A recreational specialist
detainees) tailors the program activities and offerings to
lation.
the detainee
intenance keeps recreational facilities and
condition.

Detainees have access to recreation activities outside
the housing units for at least one hour daily, 5 days a
week.
checks all items for damage and condition when
t is returned.
Staff conducts searches of recreation areas before and
after use.

Sgt. Walker is
responsible for this duty.

Detainees have access 7
days a week.

They are not allowed to
volunteer.

If the facility has no outside recreation, are detainees
considered for transfer after six months?
• If yes, written procedures ensure timely review
detainees.
of all el
Case officers make written transfer recommendations
the OIC.
six-month
about
The OIC documents all detainee-transfer decisions,
or no.
whether
The detainee's written decision for or against an offered
transfer documented in his/her A-file.

Page 25
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
al representative of
a transfer.
e, the ICE District rou
review transfer
all detainees after
Does the A-file of every detainee is held more than 60
days without access to recreation contains either a
transfer-waiver signed by the detainee or the OIC's
written determination of the detainee's ineligibility for
transfer.
The detainee's legal representative is notified of the
detainee'sIOIC's decision.
..,,,,..,ont'/riot"

~Acce
(b )(6): (b )(7)c

•

Deficient

OAt-Risk

cant facts, obseNations, other sources used, etc.)

!'!!:

•

Page 26
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
services.
The facility allows detainees to observe the major "holy
days" of their religious faith.
list a
accommodates recognized holy-day
The
observances by:
• Providing special meals, consistent with dietary
restrictions.
• Honoring fasting requirements.
• Facilitating religious services.
restrictions.
All
religious items in his/her
are checked and verified before
rams.
detainee
of faiths not represented by clergy conduct
may request to present their own services within security
allowances.
Detainees in the Special Management Unit to participate
in religious practices unless otherwise documented for
of the facil
the
and

rgJ Acceptable
.
(b)(6), (b)(7)c

•

- ...
g

o Deficient

fZI

OAt-Risk

Nonmetal items only.

o Repeat Finding

t facts, observations, other sources used, etc.}

Page 27
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
are allowed access to
established facility waking hours.
Upon admittance, detainees are made aware of the
facility's telephone.access policy.

Telephones are inspected regularly by facility staff to
ensure that they are in good working order.

The facility administration promptly reports out-of-order
telephones to the faCility's telephone service provider.

The facility administration monitors repair progress and
take appropriate measures to ensure that the required
repairs are begun and completed timely.

are afforded a reasonable degree of privacy
hone calls.

The facility makes a reasonable effort to provide key
information to detainees in languages spoken by any
ificant
of the
Telephones are provided at a minimum ratio of one
telephone per 25 detainees in the facility population.

Information is received
during orientation and
located in the handbook.

The facility has a system for-taking and delivering
emergency detainee telephone messages.

Emergency phone call messages are immediately
given to detainees.

Detainees are allowed to return emergency phone calls
ible.
as soon as
Detainees in disciplinary segregation are allowed
phone calls relating to the detainee's immigration case
includ
consultation calls.
or other
are allowed

Arranged on a case-bycase basis for security
reasons.

Page 28
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
Detainees in administrative segregation and protective
custody afforded the same telephoning privileges as
those in
neral
When detainee phone
s are monitored, notification
is posted by detainee telephones that phone calls
made by the detainees may be monitored. Special
Access calls are not monitored.

D
D

There is recording on the
telephone stating that
calls may be monitored.
SpeCial Access calls are
not monitored.

OAt-Risk

ant facts, observations, other sources used, etc.)

(b)(6), (b)(7)c

.,.~

Deficient

... -.

Page 29
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
There is a written visitation schedule and hours for
eral visitation.
The visitation hours tailored to the detainee population
and the demand for visitation.

rgj

The visitation schedule and rules are available to the
public.

rgj

The hours for an categories of visitation are posted in
the visitation waiting area.

rgj

A written copy of the rules regulating visitation and the
hours of visitation is available to visitors.

rgj

A general visitation log is

rgj

The detainees are permitted to retain personal property
item specified in the standard.

rgj

A visitor dress code is

rgj

0
0
0
0
0

Visitors are searched and identified according to
standard requirements.

rgj

0
0
0
0
0

The requirement on visitation by minors is complied
with.

rgj

At facilities where there is no provision for visits by
minors, the ICE arrqnges for visits by children and
stepchildren, on request, within the first 30 days.

rgj

Legal visitation is available seven (7) days a week,
including holidays.

rgj

On regular business days legal visitation hours provide
for a minimum of eight (8) hours per day and a
minimum of four hours per day on weekends and
holidays.

rgj

On regular business days, detainees are
option of continuing a meeting with a legal
representative through a scheduled meal.

rgj

public.

After that time, on request, ICE considers a transfer,
when possible, to a facility that will allow minor
visitation. At a minimum
visits are allowed.
Detainees in special housing afforded

Minors may visit.

Except

disciplinary

By advance notice.

the

When strip searches are required after every contact
visit with a legal representative, the facility provides an
option for non-contact visits with legal representatives.
r to each visit, legal service providers and
assistants are identified per the standard.

0
0

Per Policy 10-7.
Everyone is strip
searched for security
reasons after any type of

Page 30
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

The current list of pro bono legal organizations is
posted in the detainee housing areas and other
appropriate areas.

The decision to permit or deny a tour is not delegated
below the level of Field Office Director.

Provisions for NGO visitation as stated in the Detention
Standards are complied with.

Law enforcement officials, requesting to visit with a
detainee, are referred to the ICE Field Office for
approval.

Former detainees or aliens in proceedings, requesting
to visit with a detainee, are referred to the OIC or ICE
Field Office.

Procedures are in place, consistent with the detention
standard, for examinations by independent medical
service providers and experts.

o Deficient

OAt-Risk

o Repeat Finding

facts, observations, other sources used, etc.}

Page 31
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
Detainee housekeeping meets neatness and cleanliness
standards.
Detainees have the opportunity to participate in "' .... ""l,'Q'
details, however, are never allowed to work outside the
secure
Written procedures govern selection of detainees for the
Voluntary Work Program.
The same procedures apply for replacement
•
workers as for "new" workers.
•
Staff follows
ures.
Where possible, physically
mentally challenged
in the
detainees artici
The facility complies with
requirements for
detainees, not exceeding:
•
Eight hours a day.
•
F
a week.
Detainee volunteers generally work according to fixed
schedule.
If a detainee is removed from a work detail, staff places
the written justification for the action in the detainee's
detention file.
Staff, in accordance with written procedure, ensures that
detainee volunteers understand their responsibilities as
workers
the work
The voluntary work program meets:
•
OSHA standards
•
NFPA standards
•
ACA standards
Medical staff screens and formally certifies detainee food
service volunteers.
•
Before the assignment begins
•
As a matter of written rocedure
receive safety equipmenV training sufficient for
ment
TOIII01Al'ea when an ICE detainee is

o
o

o
[8J

o
o

Kitchen helpers work
12-hr shifts, but no more
than 40-hrs per week.

Page 32
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
D Deficient
(0)(6), (0)(7)c

•

At·RisK

D Repeat Finding

ant facts, observations, other sources used, etc.)

-l' •

Page 33
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Section II
Health Services
Standards

Page 34
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
hen a detainee has refused food for 72 hours, it is
standard practice for staff to refer him/her to the medical
department.

[8J

CDFs and IGSAs immediately report a hunger strike to
the ICE.

[8J

ity has established procedures to ensure staff
respond immediately to a hunger strike.

[8J

Policy and procedure require that staff isolate a hungerstriking detainee from other detainees.
• If yes, in an observation room?

[8J

Medical personnel are authorized to place a detainee in
the Special Management Unit or a locked hospital room.

[8J

Medical staff records the weight and vital signs of a
hunger-striking detainee at least once every 24 hours.

[gJ

The OIC of the facility obtains a hunger striker's consent
before medical treatment.

[8J

A signed Refusal of Treatment form is required of every
detainee who rejects medical evaluation or treatment.

[8J

a hunger strike, staff documents and provides.
the hunger-striking detainee three meals a day.

[8J

Staff maintains the hunger striker's supply of drinking
water/other beverages.

[8J

During a hunger strike, staff removes all food items from
the hunger striker's living area.

[8J

Staff is direct~d to record the hunger striker's fluid intake
and food consumption, does staff always use Hunger
Strike Monitoring Form 1-839. IGSA's use a similar
form.

[gJ

staff has written procedures for treating
The
hunger strikers.

[8J

Staff documents all treatment attempts, including
attempts to persuade hunger striker of medical risks.

[gJ

Staff has received training in identification of hunger
strikes. Medical staff receives early training in hungerstrike evaluation and treatment. Staff remain current in
evaluation and treatment techniques.

[8J

D Deficient

Per Policy 14-5 they are
placed in a SMU cell with
24-hr camera
surveillance.

Per Policy 14-5.

o At·Risk

facts, observations, other sources used, etc.)

Page 35
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
The facility has access to a Managed Health Care
Coordinator.
The medical
and treat the T<>,.""T\,~C!
The facility has
each detainee nr",I-::u'\1
The medical facility has its own restricted-access area.
The restricted access area is located within the confines
of the secure
The medical facility entrance includes a hold in l"l/ut-::..iti..,,1"1
room.
The medical
ity's holding/waiting room under the
direct s
of custodial staff.
Detainees in the holding/waiting
have access to a toilet and a
fountain.
Medical records are kept apart from other
. They
are:
•
Secured in a locked area wit/:.lin the medical
unit.
•
With physical access restricted to authorized
medical staff.
•
Procedurally, no copies made and placed in
d
files.
Medical screening includes a Tuberculosis (TB) teft.
•
Every arriving detainee receives a TB test.
•
During the admission process.
•
Detainee's TB-screening does not occur more
than one business day after his/her arrival at the
facility.
•
Detainees not screened are housed separate
from the
All detainees receive a mental-health screening upon
arrival. It is conducted:
•
By a health care provider or speCially trained
officer;
•
Before a detainee's aSSignment to a housing
unit.
The facility health care provider promptly reviews all 1794s (or '3quivalent) to identify detainees needing
med
attention.
The health care provider physically examines/assesses
arriving detainees within 14 days of admission/arrival at
Detainees in the Special Management Unit have access
to health care services.

o
o

Dana Comeaux is the
Administrator.

o o
o

o
o
o

o
o

o o
o o
o o
o o

Page 36
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
provides detainees with health- services (sick call)
request slips daily, upon request.
• Request slips are available in the languages
other than English, including every language
spoken by a sizeable number of the facility's
detainee population.
• Service-request slips are delivered in a timely
fashion to the health
The facility has a written plan for the delivery of 24-hour
emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is

trains
care
The medical unit keeps written records of medication
that is distributed.
The 1-819 (or IGSA equivalent) is used to notify the
Warden/Facility of a detainee that has special medical
needs.
A signed and dated consent form is obtained from a
detainee before medical treatment is administered.
Detainees use the 1-813 (or IGSA equivalent) to
authorize the release of confidential medical records to
outside sources.
care provider is given advance notice
transfer or removal of a detainee.
or a copy thereof, are
the detainee.
available
Medical records are placed in a sealed envelope or
other container labeled with the detainee's name and Anumber and marked "MEDICAL CONFIDENTIAL".

o Deficient

1:81 Acc:eOliaDie

•

121

fZl

121

OAt-Risk

Only medical staff
distribute medication.

eat Finding

r.cant facts, observations, other sources used, etc.)

(b)(6), (b)(7)c

•

121

!:"

•

Page 37
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•
new staff member receives
training. Suicide-prevention training occurs during the
em
orientation
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
facility procedures;
• Understand and apply suicide-prevention

rgj

A health-care provider or specially trained officer
screens all detainees for suicide potential as part of the
admission process.
• Screening does not occur later than one working
after the detainee's arrival.
Written procedures cover when and
detainees to medical staff and

Per PoliCY 14-4.

It does not contain these

I:8:J Acceptable
:

... 11....

~ ......

(b)(6), (b)(7)c

.••.•

o Deficient

At-Risk

items.

Repeat Finding

ant facts, observations, other sources used, etc.)

,.1'·',

Page 38
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Iy or terminally ill, a
offsite medical
transferred to an
The facility or appropriate ICE office promptly notifies
the next of kin of the detainee's: medical condition.
• The detainee's location.
on
• The limitations
There are guidelines addressing State Advanced
Directive Form for Implementing Living Wills and
Advanced Directives.
The guidelines include instructions for detainees
who wish to have a living will other than the
generic form the DIHS provides or who wish to
appoint another to make advance decisions for
him or her.
the detainee the opportunity to
the documents.
There is a policy addressing "Do Not Resuscitate
Orders"

•

Detainees with a "Do Not Resuscitate" order in the
medical record receive maximal therapeutic efforts short
of resuscitation?
facility notifies the DIHS Medical Director and
Headquarters' Legal Counsel of the name and basic
. circumstances of any detainee with a "Do Not
Resuscitate" order in the medical record. In the case of
IGSAs, this notification is made through the local ICE
procedures to address the issues
The facility has written procedures to notify ICE officials,
deceased family members and consulates, when a
detainee dies while in
to address the
The facility has a policy and
death of a detainee while in
At all ICE locations the detainee's remains disposed of
in accordance with the prOVisions detailed in this
standard.
Claims the
In the event that neither family nor
remains, the Field Office schedules an indigent's burial,
consistent with local procedures.
If the detainee's is a U.S. military veteran is the
of
copy
the

jgI

Per Policy 19-5.
Per Policy 4-14.

•

Per

10-5.

This is an ICE
responsibility.

Page 39
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

The facility follows State
regulations and laws.

The facility follows established policy and procedures
describing when to contact the local coroner regarding
such ·issues as
•
Performance of an autopsy.
•
Who will perform the autopsy.
•
Obtaining State approved death certificates.
tr..,,''"'''''', .... rt·..,tir.n of the

o Deficient
(b)(6). (b)(7)c

•• ,

OAt-Risk

o Repeat Finding

cant facts, observations, other sources used, etc.)

•• •

~...

Page 40
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
Section" III

Security and Control

Page 41
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
0

Per Policy 2-30.

r;g]
Staff retums property not needed as evidence to the
proper authority. Written procedures cover the return of
such property.
property is destroyed following documentation
established rocedures.
Before confiscating religious items, the OIC or
designated investigator contacts a religious authority.
Staff follows written procedures when destroying hard
contraband that is illegal.
Hard contraband that is illegal (under criminal statutes)
may be retained and used for official use, e.g. training
purposes.
If yes, under specific circumstances and using
specified written procedures. Hard contraband is
secured when not in use.

o Deficient
. . ....

(b)(6), (b )(7)c

, ••

-....

rr;

OAt-Risk

r;g]

Per Policy 2-30 and
Policy 17-15.

o Rp-rlP-at Findi

........ cant facts, observations, other sources used, etc.)

•

Page 42
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
detention file is created for every new arrival whose
will exceed 24 hours.
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions rocess.
e detainee's detention file also contains documents
generated during the detainee's custody.
•
Special requests
•
Any G-589s and/or 1-77s closed-out during the
detainee's stay
•
Disciplinary forms/Segregation forms
•
Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the
is I ited to
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing
makes a notation
that the file is com
be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.

Appropriate staff has access to the detention fifes and
other departmental requests are accommodated by
making a request for the file. Each file is properly
logged out and in by a representative of the responsible

ble
Waro,.,,-r/ C'irmi,"jrot:>,nf

o Deficient

OAt-Risk

facts, observations, other sources used, etc.}

Page 43
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
us or
Written rules prohibit staff from imposing or permitting
the following sanctions:
corporal punishment
• deviations from normal food service
clothing deprivation
bedding deprivation
• denial of personal hygiene items
loss of correspondence privileges
exercise
rivation of
•
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
and in
detainees
The following items are conspicuously posted in
Spanish and English or other dominate languages used
in the facility:
• Rights and Responsibilities
• Prohibited Acts
• Disciplinary Severity Scale
Sanctions
acts occur,
When minor rule violations or
informal resolutions are
are promptly
Incident reports
forwarded to
Incident reports are investigated within 24 hours of the
incident. The Unit Disciplinary Committee (UDC) or
end.
before investi
t does not
disciplinary process is used to
infractions.
adjudicates
A disciplinary panel (or equivalent in
infractions. The panel:
• Conducts hearings on all charges and
allegations referred by the UDC
Considers written reports, statements, physical
evidence, and oral testimony
• Hears pleadings by detainee and staff
representative
• Bases its findings on the preponderance of
evidence

[gJ

•

•
•

[gJ

•

In detainee handbook.

[gJ

•

A staff
detain
facility permits hearing postponements or
continuances when conditions warrant such a
continuance. Reasons for are documented.

Page 44
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
The duration of punishment set by the OIC, as
recommended by the disciplinary panel does not exceed
established sanctions. The maximum time in disciplinary
segregation does not exceed 60 days for a single
offense.
Written procedures govern the handling of confidentialinformant information. Standards include criteria for
"substantial evidence"
All forms relevant to the incident, investigation,
committee/panel reports, etc., are completed and
uired.
distributed as

ble
"',rYtllttr'",nT

o Deficient

Ten days maxium for a
single offense.

Copies of reports are
forwarded to ICE office
with Docket Control.

OAt-Risk

facts, observations, other sources used, etc.}

Page 45
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
No Detainee or detainee groups exercise control or authority
over other detainees.

Detainees are protected from:
• Personal abuse
•
Corporal punishment
• Personal injury
•
Disease
•
Property damage
• Harassment from other detainees
Staff are trained to identify signs of detainee unrest.
• What type of training and how often?
Staff effectively disseminates information on
detainee attitudes and moods to the Officer I
There is a designated person or persons responsible for
emergency plans and their implementation. Sufficient
time is allotted to the person or group for development and
entation of the
ns address the following issues:
• Confidentiality
• Accountability (copies and storage locations)
• Annual review procedures and schedule
• Revisions
plans
a comprehensive general section
to most em
situations.
The facility has cooperative contingency plans with
applicable:
•
Local law enforcement agencies
• State agencies
Federal
encies
of Hostage Situation Management

o o
o
o

o
o

[gJ

o o
o

Received during inservice and post
trainin .

Per Policy 9-5

o o
o o
o o

Page 46
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

at least a 7-

Written
•
•
•
•
•
•
•
•
•
•

procedures cover:
Work/Food Strike
Disturbances
Escapes
Bomb Threats
Adverse Weather
Internal Searches
Facifity Evacuation
Detainee Transportation System Plan
Internal Hostages
Civil Disturbances

o Deficient
• - - - • - • . icant

(b )(6): (t;)(7)c

• •••

•

- 11f.·

• _

OAt-Risk

facts, observations, other sources used, etc.}

Page 47
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facH
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
•
The files fist all storage areas, and include a
plant diagram and legend.
•
The MSDSs and other information in the files
are available to personnel managing the
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
•
Wear personal protective
•
Equipment.
•
Report,hazards and spiJ/s to the
•
official.
The MSDSs are readily accessible to staff and
detainees in the work areas.
Hazardous materials are always issued under proper
supervision.
•
quantities are limited.
•
Staff always supervises detainees using these

o
o

s
All "flam
and "combustible" materials (liquid and
aerosol) are stored and used according to label
recnmmendations.
Lighting fixtures and electrical equipment are installed in
storage rooms and other hazardous areas meet
National Electrical Code
and caustic materials stored in their original
,...n.,t<:>llnolr", in a secure area.
combustibles, and toxic
are
dis
and in accordance with
Staff directly supervises and accounts for products with
methyl alcohol. Staff receive a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable
Every employee and detainee using flamm
, toxic, or
caustic materials receives advance training in their use,
and
The facility complies with the most current edition of
applicable codes, standards, and regulations of the
National Fire Protection Association and the
and Health Administration
officer conducts the fire and

None used.

o
o

o o
D

Inspected weekly.

Page 48
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

maintains files of
..."nnrTC
corrective actions taken.
The facility
an approved fire prevention, control, and
evacuation
The plan requires:
• Monthly fire inspections.
•
Fire protection equipment strategically located
throughout the facility.
•
Public posting of emergency plan with
accessible building/room floor plans.
•
Exit signs and directional arrows.
•
An area-specific exit diagram conspicuously
in the
area.
insnt:>l~t',."n

Written procedures regu
and disposal
of used needles and
All items representing potential safety or security risks
are inventoried and a deSignated individual checks this
Standard cleaning practices include:
• Using specified eqUipment; cleansers;
disinfectants and detergents.
• An established schedule of cleaning and followctions.

Approved by the Fire
Marshal.

o o

Inventoried dai/y.

Enserve South

Diamond Disposal.
Orkin.

•

Louisiana D.H.H. Office
of Public Health on

7/13/06.
Emergency power generators is tested at least every
two weeks.
•
Other emergency systems and equipment
receive testing at least quarterly.
•
Testing is followed-up with timely corrective
actions
and ron,''''f'''t:>m,on'tc

Tested weekly.

Page 49
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
Deficient
(b)(6). {b )(7)c .. •

• nt facts,

OAt-Risk

D"r." .. 4

observations, other sources used, etc.)

Page 50
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Th hold room is situated in a location within the secure
eter.
The hold rooms
wen-lighted and an
activatin
the room.
The hold rooms contain ,ttil",iont seating for the
number of detainees held.
or other related make shift
are
itted inside tioldrooms.
The walls of the hold rooms escape proof.
•
The hold room ceifings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.
Male and females are segregated from each other at
an times.
Every effort is made to ensure that
of 18 are not held
under the
Detainees are provided with basic personal hygiene
items such as water, soap, toilet paper, cups for water,
feminine
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
basis.
All detainees are
search for weapons or
contraband
the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).
•
Hold rooms are irregularly monitored every 15
minutes.
•
Unusual behavior or com
When the last detainee has been ronnn\/on
hold room, it is given a thorough inspection.
•
Cleaning.
•
Evidence of tampering with doors, locks,
windows, grills, plumbing or electrical fixtures is
reported to the shift supervisor for corrective
action or
There is a written evacuation plan.
•
There is a designated officer to remove
detainees from the holdrooms in case of fire
and/or
An appropriate emergency
is caffed
immediately upon a determination that a medical
exist.
vc>""n.."/n.",,c>

o
o

D
D

Cafeteria or a lockdown
dorm are used for large
the

A copy of the evacuation
plan is located in Main
Control.
Medical makes an
assessment after any/an
incidents.

Page 51
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

o Deficient
•

....

•

...........

(b )(6), (b)(7)c

. - ,- ...

OAt-Risk

ORe

icant facts, obseNations, other sources used, etc.)

Page 52
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
IGSAs, provides

lows a preventive maintenance
The security officer
program and maintains all preventive maintenance
documentation.
Facility pol
and procedures address the issue of
and locks.

The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
.
•
Occupational Safety and Environmental Health
Ma~ual, Chapter 3
•
National Fire Protection Association Life Safety
Code 101.

[gJ

o o

A-One Lock in Monroe,
LA mantains the locks ..
Fred Schoonover,
of Security appointed
Officer Murray as the key
control officer.

Per Policy 9-7.
No safes are in the
facility.

o o
o o

Individual gun lockers are provided.
•
They are located in an area that permits constant
officer observation.
•
In an area that does not allow detainee or public

o o

Located in Front Gate
office. The facility does
not have any armed
posts.

Page 53
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

The facility has a key accountability policy and procedures
to ensure key accountability. The keys are physically
counted
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
•
Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
•
When a key or key ring is lost, misplaced, or not
accounted for, the shift supervisor is
immediately notified.
•
Detainees are not permitted to handle keys

f2] Acceptable

Deficient

o o

OAt-Risk

o Repeat Finding

facts, observations, other sources used, etc.)

(b )(6), (b )(7)c

_, . .

•• • • 'I'l.

Page 54
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Per Policy 3-5. Four
formal counts
shift.
cease or are strictly controlled while a formal
conducted.

D
Out-counted detainees
continue their work detail.
No, per page 8 of the
handbook.

Policy will be amended to
include this.
detainee before

Written procedures cover informal and emergency
counts.
e
They followed during informal counts.
e.
D
em
es.
The control officer (or other designated position)
maintains an out -count record of all detainees
the
This training is documented in each officer's
folder.

121 Acee

.,n,'·.•

",<,>,nt

Deficient

D
Per Policy 10-4.

At-Risk

conducts

o Repeat Finding

facts, observations, other sources used, etc.}

Page 55
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

10QOO()KS

secure from

The post orders for housing units track the event
schedule.
Housing-unit post officers record all detainee activity in a
log. The post order include instructions on maintaining
the Innnn(l~

~ Acceptable

....

(b )(6), (b )(7)c

\.'

....

o Deficient

Chief of Security, Fred
Schoonover is
sible for this

rgj

!8l

No armed officers.

No armed posts.

I reviewed the log.

OAt-Risk

o Repeat Finding

ant facts, observations, other sources used, etc.)

....

Page 56
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
The facility has a comprehensive
policy. The policy specifies:
•
Posts to be inspected
•
Required inspection forms
•
Frequency of inspections
•
Guidelines for checking security features
•
Procedures for reporting weak spots,
inconsistencies, and other areas needing

of everyone

[g]

in a visitor logbook or

Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility. Each entry
contains: ,.
• The driver's name
• Company represented
• Vehicle contents
• Delivery date and time
• Date and time out
• Vehicle license number
• Name of employee responsible for the vehicle
visit
the
search each vehicle entering and

[g]

Per Policy 2-30

Per Policy 10-7.

Every search
documented.

Page 57
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
•
•

•••

I2l

...

Facility does not, have a
perimeter alarm system .
The fence is visually
inspected each shift.

At·Risk

d .• "ficanf facts, obseNations, other sources used, etc.)

(b)(6), (b)(7)c

I2l

o Deficient
R

I2l

_...

•

Page 58
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
•
Detainees are placed in the SMU
(administrative) in accordance with written
exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
status of
The
(or equivalent) regularly reviews
detainees in administrative detention.
• A supervisory officer conducts a review within
72 hours of the detainee's placement in the
SMU
A supervisory officer conducts
er review after the
detainee has spent seven days in administrative
segregation.
•
Every week thereafter for the first month.
•
Every 30 days after the first month.
•
Does each review include an interview with the
detainee.
•
Is a written record made of the decision and
the
The detainee is given a copy of the decision and
justification for each review.
• The detainee is given an opportunity to appeal
the reviewer's decision to someone else in the
notifies
Field
The OIC (or
Office Director (or staff officer in charge of IGSAs) any
time a detainee's stay in administrative detention
exceeds 30 days.
•
Upon notification that the detainee's
administrative segregation has exceeded 60
days, the FD forwards written notice to HQ
Field
Bra
Chief
DRO.
The OIC or
reviews the case of every
detainee who objects to administrative segregation
after 30 days in the SMU.
•
A written record is made of the decision and
the justification.
•
The detainee receives a
of this record.
The detainee is given the right to appeal to the OIC (or
equivalent) the conclusions and recommendations of
any review conducted after the detainee has remained
in administrative segregation for seven consecutive

A Supervisor must review
and approve the
detention.

A Classification Board
does the reviews.

Page 59
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

Administratively segregated detainees e
the same
general privileges as detainees in the general
ation.
The SMU well ventilated.
• Adequately lighted.
• Appropriately heated.
•
Maintained in a
condition.
All cells are equipped with beds.
•
Every bed securely fastened to the floor or
wall.
The number of detainees in any cell does not exceed
the occupancy limit.
•
When occupancy exceeds recommended
capacity, do basic living standards decline?
•
Do criteria for objectively assessing living
standards exist?
•
If yes, are the criteria included in the written
segregated detainees do not have fewer
opportunities to exchange/launder clothing, bedding,
and linen than detainees in the
Detainees receive three nutritious meals per day.
•
From the general population's menu of the day.
•
Do detainees eat only with disposable utensils.
•
Is food ever used as
Each detainee maintains a normal level of personal
hygiene in the SMU.
•
The detainees have the opportunity to shower
and shave at least three times a week.
•
If
The detainees are provided:
•
Barbering services.
•
Recreation privileges in accordance with the
"Detainee Recreation" standard.
•
Non-legal reading material.
•
Religious material.
•
The same correspondence privileges as
detainees in the general population.
•
Telephone access similar to that of the general
population.
•
Personal
material.
A health care professional visits every detainee at least
three times a week.
•
The shift supervisor visits each detainee daily.
•
Weekends and
Procedures
with the
standard.
•
The detainee retains visiting privileges.
•
The viSiting room available during normal
hours.

o
The nu
of detainees
does not exceed the
occupancy limit.

They receive the same
opportunities as the
lation.

Daily visits are
conducted.

Page 60
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Detainees do not have less law-library access than the
general population.
• Are they required to use the law library
separately, as a group? If so:
to them.
materials
•
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation visitors etc.
SPC procedures include completing the SMU Housing
Record (1-888) immediately upon a detainee's
placement in the SMU.
• Staff completes the form at the end of each
shift.
CDFs
and IGSA facilities use Form 1-888 (or
•

They have the same
opportunities to use the
librarY.

local

ee ate, showered,
Staff record whether the
exercised and took any medication during every shift.
• Logs record all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior,
etc.
• The medical officer/health care professional
signs each individual's record during each visit
The
housing officer initials the record when all
•
detainee services are completed or at the end
of the shift.
A new record is created for each week the detainee is
in Administrative Segregation.
• These weekly records are retained in the SMU
until the detainee's return to the general

Deficient

At·Risk

facts, observations, other sources used, etc.)

Page 61
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•
The sanctions for viol
incident do not exceed 60
completed
Disciplinary
Segregation
A
Order
accompanies the detainee into the SMU.
• The detainee receives a copy of the order
within 24 hours of placement in disciplinary
Standard procedures include reviewing the cases of
individual detainees housed in disciplinary detention at
set intervals.
• After each formal review, the detainee receives
a written
of the
and reasons for it.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
detainees and staff.
Detainees in disciplinary segregation have fewer
privileges than those housed in administrative
Living conditions in disciplinary SMUs modified to
reinforce acceptable behavior.
• If yes, does staff prepare written
documentation for this action.
e
to ind
I.
Does the OIC
Every detainee
same humane
The quarters used for segregation are:
e
Well-ventilated.
e
Adequately lighted.
e
Appropriately heated.
.e
Maintained in a sanitary condition .
All cells are equipped with beds.
e
The beds securely fastened to the floor or wall of
the cell.
number of detainees confined to each cell or room
do not exceed the number for which the space was
designate.
e
Does the OIC approve excess occupancy on a
basis.
When a detainee is segregated without clothing,
mattress, blanket, or pillOW, (in a dry cell setting) a
justification is made and the decision is reviewed each
Items are returned as soon as it is safe.
same opportunities to
as other detainees.

They do not exceed.

The number of the
detainees does not
exceed the space.

Page 62
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

Detainees in the SMU receive three nutritious
meals/days.
• Selected from the Food Service's menu of the
day.
•
Food is not used as
ment.
to maintain a normal level of
Detainees are
personal hygiene, including the opportunity to shower
and shave at least three times/week.
The detainees receive, unless documented as a threat
to security:
•
Barbering services.
•
Recreation privileges.
•
Other-than-Iegal reading material.
•
Religious material.
•
The same correspondence privileges as other
detainees.
•
Personal
material.
When phone access is limited by number or type of calls,
limits do not apply to the following:
•
Calls about the detainee's immigration case or
other legal matters.
•
Calls to consular/embassy officials.
•
Calls during family emergencies (as determined
the 0
A health care professional visits every detainee in
disciplinary segregation every day, Monday through
Friday.
•
The shift supervisor visit each segregated
detainee daily
•
Weekends and hnlllrt"""'"
are allowed visitors, in accordance with
SMU detainees receive legal Visits, as provided in the
"Visitation" standard.
•
Legal service providers notified of security
concerns
a visit.
Visits from clergy are allowed.
•
The clergy member given the option of
visiting/not visiting the segregated detainee.
•
Violent/uncooperative detainees denied access
to religious services when safety and security
would otherwise be affected.
SMU detainees have law library access.
•
Violent/uncooperative detainees retain access
to the law library unless adjudicated a security
threat in writing.
•
Legal material brol!ght to individuals in the
SMU on a case-by-case basis.
•
Staff document every incident of denied
the law

o
o

Page 63
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

legal and

All detainee-related activities are
meals served recreation
Is the SPC's, the Special Management Housing Unit
Record (I-B880r equivalent) is prepared as soon as the
detainee is placed in the SMU.
•
All 1-888s filled out by the end of each shift
•
The CDFIIGSA facility use Form
•
1-888
ent local
SMU staff records whether the detainee ate, showered,
exercised, took medication, etc.
•
Details about the detainee logged, e.g., a
medical condition, suicidal/violent behavior,
etc.
•
The health care official sign individual records
after each visit.
•
The housing officer initials the record when all
detainee services are completed or at the end
of the shift.
•
A new record is created weekly for each
detainee in the SMU.
•
The SMU retains these records until the
detainee leaves
U.

Deficient

AC(;eDtable
"II..

: •••

(b)(6), (b)(7)c

•

.9':

At·Risk

ORe

cant facts, observations, other sources used, etc.)

•

Page 64
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•
There is an individual who is responsible for developing
a tool control procedure and an inspection system to
insure
Department heads are responsible for implementing this
standard in their departments.

0
The facility does not have
an armory.

Tool inventories are required for:
Maintenance Department
• Medial Department
Food Service Department
• Electronics Shop
Recreation Department
Armo
•
a facility policy for the regular inventory
The facility
of all tools.
The policy sets minimum time lines for physical
inventory and all necessary documentation.
• ICE facilities use AMIS bar code labels when
required.

•

The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)

•

[g]

Tools are inventoried
every day on every shift.
Per Policy 9-2.

All tools are considered
restricted.

Non Restricted (non-hazardous).
are responsible for implementing

The facility has policies and procedures in place to
ensure that all tools are marked and readily identifiable.
The facility has an approved tool storage system.
• The system ensures that all stored tools are
accountable.
• Commonly used tools (tools that can be
mounted) are stored in such a way that
notice.
missin tool are
procedures for the issuance of tools to
Each
staff and
The facility has policies and procedures to address the
issue of lost tools. The policy and procedures include:
• Verbal and written notification.
Procedures for detainee access.
Necessary documentationlreview for all
incidents of lost tools.
Broken or worn out tools are surveyed and disposed of
riate and secure manner.
in an
All private or contract repairs and maintenance workers
under contract to the ICE, or other visitors, submit an
Inventory of all tools prior to admittance into or departure
from the faci!

•
•

Disposed of off-site.

Page 65
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

•

•
At-Risk

facts, observations, other sources used, etc.)

Page 66
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15-hour
period.
Drive
only after eight consecutive off-duty hours.
•
Do
not
receive transportation assignments after
•
having been on duty, in any capacity, for 15
hours.
• Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
the 10-hour lim it.
area-exceed
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
An
unaccompanied driver transport an empty
•
vehicle.
start of each detail,
is thoroughly

IZl

0
Mark Johns, SDDO, ATL
reviewed the log.

IZl

of all detainees being transported is

immediately prior to boarding
the bus or vehicle.
detainees
The facility ensures that the number
transported does not exceed the vehicles manufacturers
level

IZl

The vehicle crew conducts a visua count once all
passengers are on board and seated.
Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled

•

Page 67
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

are in place addressing the use of
tr""n"r,,,rl',,,ti/~n vehicles.
Officers ensure that no one contacts the detainees.
•
One officer remains in the vehicle at all times
when detainees are nr",colnf
Meals are provided during long distance transfers.
•
The meals meet the minimum dietary standards,
as identified
dieticians utilized
the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
•
Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
the
Food
Service
representative.
•
Basins,
latrines,
and
drinking-water
containers/dispensers are cleaned and sanitized
on a fixed schedule.

•
•

o o

rg]

o o

•
Personal property of a detainee transferring to another
facility:
•
Is inventoried.
•
Is inspected.
•
the detainee.
The following contingencies are included in the written
procedures for vehicle crews:
• Attack
• Escape
• Hostage-taking
• Oetainee sickness
Detainee death
Vehicle fire
• Riot
• Traffic accident
• Mechanical problems
• Natural disasters
• Severe weather
• Passenger list is not exclusively men or women
or

•
•

Officers have cell phones
only, no radios.

Page 68
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

o Deficient
R.

(b)(6), (b)(7)c

•

'ft

OAt-Risk

nt facts, observations, other sources used, etc,}

Page 69
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
Written policy authorizes staff to respond in an
immediate-use-of-force situation without a supervisor's
or direction.
When the detainee is in an area that is or can be
isolated (e.g., a locked cell, a range), posing no direct
threat to the detainee or others, officers must try to
resolve the situation without resortin to force.
Written policy asserts that calculated rather than
immediate use offorce is feasible in most cases.
The facility subscribes to the prescribed Confrontation
Avoidance Procedures.
• Ranking detention official, health
professional, and others confer before every
calculated
of
must be forcibly moved and/or
When a
restrained and there is time for a calculated use of force,
staff use the Use-of-Force Team Technique.
• Under staff

0
Per Policy 5-3.

[gJ

Per Policy

•
•

Does not use force as punishment.
Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
• Uses restraints only when other nonconfrontational means, including verbal
failed or are
restraint purposes
Medication may only be used
when authorized by the Medical Authority as medically

[gJ

Use-of-Force Team follow written procedures that
attempt to prevent injury and exposure to communicable

not used as
a restraint.
Per Policy 5-3.

Page 70
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

procedures associated with
restraints include:
Soft restraints (e.g., vinyl)
• Dressing the detainee appropriately for the
temperature.
A
• bed, mattress, and blankeVsheet.
• Checking the detainee at least every 15
minutes.
Logging
each check.
•
Turning
the
bed-restrained detainee often
•
enough to prevent soreness or stiffness.
• Medical evaluation of the restrained
detainee twice per eight-hour shift.
• When qualified medical staff is not
immediately available, staff position the
detainee "face-u
The shift supervisor monitors the detainee's
position/condition every two hours.
• He/she allow the detainee to use the rest
room at these times under

Four-point restraints are
not used.

•

In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
When the OIC authorizes use of non-lethal weapons:
• Medical staff is consulted before staff use
pepper spray/non-lethal weapons.
Medical
staff review the detainee's medical
•
file before use of a non-lethal weapon is
authorized.
en restraining pregnant
Special precautions are taken
detainees.
are consulted
•

of force and the
review
n of
All officers receive training in self-defense,
confrontation-avoidance techniques and the use of force
to control detainees.
• Specialized training is given Officers are
use.
certified in all devices
The officers are thoroughly trained in the use of
and
hard restraints.
is used. In other
In spes is the Use Force
facilities (IGSAs I CDFs) this form or its equivalent is
used.

[8J

IZI

[8J

IZI

[8J

Page 71
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
At·Risk
-u(b)(6), (b )(7)c

.".

nt facts, observations, other sources used, etc.)

: .......

.--

Page 72
G·324A Detention Inspection Form Worksheet for IGSAs • Rev: 10/18/04

•

•
~

~ Acceptable

(b)(6). (b)(7)c

o Deficient

I2J

OAt-Risk

Conducted weekly by
A TL, but not on set day.
FNUOAK Liasion visits

o Repeat Finding

nt facts, observations, other sources used, etc.)

Page 73
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

•
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted
DACS

The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
circumstances are involved.
ed that it is
The attorney and detainee are
responsibility to notify family members regarding a .
transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
• The detainee is not permitted to make any
phone calls or have contact with any detainee in
the
eral
The detainee is provided with a completed Detainee
Transfer Notification Form.
•
Form G-391 or equivalent authorizing the
from a
removal of
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
•
Medical transfers are coordinated through the
local ICE office.
• A medical transfer summary is completed and
the detainee.
ities having DIHS staff and
Detainees in ICE
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical C
I.
For medical tr~lnc::f"'rc:: tr<:>,nc-r,nrl'inn
instructions
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
provided when transfers occur during
edule meal times.

o
o

The form is provided in
intake.

o o
o o
o

Page 74
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10118/04

o Deficient
•

At·Risk

cant facts, observations, other sources used, etc.}

(b)(6). (b )(7)c

• ,.

'1~

•• I

Page 75
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

•

••

The following items must be inspected for compliance with those Justice Core Standards not
covered by the ICE Detention Standards:

Item
Written Policy and Procedures are in place to provide staff with the necessary
information to operate and maintain the facility on a daily basis and in accordance
with local, state, and federal law
Written
and
are reviewed

7
8

The facility provides for a system of monitoring through internal audits and reviews
The internal administrative audit is separate from any external audits or reviews
Audit or inspection reports identify areas of concern, identify necessary corrective
action, and provide for a system follow-up
Audit and Inspection reports are maintained on file until at least the next review is
conducted

o
o
o

To the extent Possible, physical plant design facilitates continuous personal contact
and interaction between staff and detainees in the housing unit and recreation I
leisure areas.
Written policies and procedures are in place that outline a comprehensive program
that promotes and encourages staff/detainee communications. A daily rotation
schedule should be established to ensure adequate staff coverage is provided
out the meal.
Staff are provided appropriate annual
diversity or sensitivity training. Such
training is designed and implemented in a fashion that will further enhance
staff members'
to communicate with detainees in an effective manner.

[8J Acceptable

(b)(6), (b)(7)c

Deficient

Repeat Deficiency

At-Risk

ant facts, observations, other sources used, etc.)

Db
••

•

:J'.:

.. _

Page 76
G-324A Detention Inspection Form Worksheet for IGSAs - Rev: 10/18/04

o
o
~

•

• . Department of Homeland Security
Washington, DC 20536

u.s. Immigration

and Customs
Enforcement
August 18, 2006

MEMORANDUM FOR:

John P. Torres, Acting Director
.cc:
AC
•
11 and Removal
(b)(6), (b)(7)c

FROM:
Reviewer-In-Charge
New Orleans Field Office / Oakdale Sub-Office
SUBJECT:

Tensas 2006 Annual Detention Review

The New Orleans Field Office, Office of Detention and Removal conducted a detention review of
the T
Detention Center on August 8 - 10, 2006. This review was conducted
(b)(6), (b)(7)c
both of the New Orleans Field Office, along with
the Atlanta Field Office. This facility is used for detainees requiring housing more
than 72 hours.
Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards.
Review Summary:
Information obtained immediately after the review wa~ completed indicated a significant amount of
money was previously removed from a detainee and confiscated as contraband. Please see attached
separate memorandum.
Review Findings:
The following information summarizes those standards not in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
At-Risk
Non-Applicable -

$7
. '0
0

, - Subject: Detention

Revi~ummary Report

Page 2

Standards Summary Findings:
The Tensas Parish Detention Center has established a number of "Best Practices". One of
these is the development of a Quality Assurance Team. This team consists of a person from
each department and has the responsibility of reviewing each department on a weekly basis to
improve and monitor the implementation of current policy and procedures within the facility.
The facility has a large medical staff and have medical personnel on-duty and on-site 24-hours
a day. A Doctor and a Physician's Assistant are at the facility at least three days per week.
The facility also has a Mental Health Specialist on-site.
The kitchen was well organized and has recently implemented a kosher food line in the
cafeteria. The tool shed and vehicle building was neatly organized and used shadow boards as
one means of tool control.
RIC Observations:
The staff at the Tensas Parish Detention Center was extremely cooperative and ready to assist
during the review of their facility.
RIC Issues and Concerns
Although the staff at the Tensas Parish Detention Center was extremely cooperative and ready to
assist, there is a significant issue pending concerning the confiscation of detainee funds. It is
unfortunate that this incident involving these funds has occurred. I have vacillated numerous times
over what rating to give to the Tensas Detention Center since becoming aware of the problem
concerning these funds. However I have decided to give this facility a rating of "Good" since I
learned of this issu~ after my physical review of the facility was completed and during the review no
other significant issues were viewed by myself or the other two team members. I welcome any
changes of my recommendations ifDRO Headquarters feel I erred in my decision. Please see my
attached memorandum concerning this issue.

Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive a rating of "Good".
RIC Assurance Statement:
All findings of this review have been documented on Form G-324B and are supported by the written
documentation contained in the review file.

·e
HEADQUARTERS EXECUTIVE REVIEW

•

The signature below constitutes review of this report and acceptance by the Review Authority. OIC/CEO will have 3~':Ii~(ys from
receipt of this report to respond to all findings and recommendations.
REVIEW: (Please Print

Chief-DSCU

Final Rating:

D Superior
[gI Good

D Acceptable

D Deficient
D At-Risk
Comments:

The Review Authority concurs with the recommended rating of "Good". The Reviewer-In-Charge
has justified the rating.

Form G-324A (Rev. 8/1/01) No Prior Version MayBe Used After 12/31101

•

Department Of Homeland Security
Immigration and Customs Enforcement

A. Type of Facili!y Reviewed
ICE Service Processing Center
ICE Contract Detention Facility
~
ICE Intergovernmental Service Agreement

o
o

G. Accreditation Certificates
List all State or National Accreditation[s] received:
ACA - April 24, 2005 Expires 2008
[ ] Check box if facility has no accreditation[s J

B. Current Inspection
Type of Inspection
~ Field Office 0 HQ Inspection
Date[s] of Facility Review
August 8 - 10,2006

H. Problems 1 Com laints Co ies must be attached
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
Major Liti ation
0 Life/Safe Issues
~··~IY¢~~a§:it~j;}i~i~t~~~~?~;~~£~

o
o

C. Previous/Most Recent Facility Review
Date [s] of Last Facility Review
August 9 -10, 2005
Previous Rating
Superior ~ Good 0 Acceptable 0 Deficient 0 At-Risk

I. Facility HistorY
Date Built
September 1999
Date Last Remodeled or Upgraded
June 2002
Date New Construction 1 Bedspace Added
N/A
Future Construction Planned
DYes [8J No Date:
Current Bedspace
Future Bedspace (# New Beds only)
512
Number:
Date:

D. Name and Location of Facility
Name
Tensas Parish Detention Center
Address (Street and Name)
HC 62 Box 500
City, State and Zip Code
Waterproo£ LA 71375
County
Tensas Parish
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)

J. Total Facility Population
Total Facility Intake for previous 12 months
4,450
Total ICE Mandays for Previous 12 months
154,918

•

Telephone # (Include Area Code)

•

Detention Facility Inspection Form
Facilities Used Over 72 hours

•

Field Office / Sub-Office (List Office with oversight responsibilities)
New Orleans / Oakdale
Distance from Field Office
113

1Duty Location

DIy
F CDFIIGSA I norma
fi
ti on 01
Contract Number
Date of Contract or IGSA
October 6, 1995
IGSA-AlDLS95-6071
Basic Rates per Man-Day
$46.00
Other Charges: (If None, Indicate N/A)
.0485 per mile Transportation; Overtime; Overnight Housing;
Estimated Man-days Per Year
Unknown

I Adult Male
I Adult Female

402
0

N. Facility Staffing Level
Security:

Ril

0
0

39
0

Support:

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•

•
Significant Incident Summary Worksheet

For ICE to complete its review of your facility, the following information must be completed prior to the scheduled review dates. The
information on this'form should contain data for the past twelve months in the boxes provided. The information on this form is used'
in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained
population. This form should be filled out by the facility prior to the start of any inspection. Failure to complete this section will
result in a delay in processing this report and the possible reduction or removal ofICE' detainees at your facility.

Any attempted physical contact or physical contact that involves two or more offenders
.
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•

•
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.

22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.

Classification System
Correspondence and Other Mail
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Marriage Requests
Non-Medical Emergency Escorted Trip
Recreation
Religious Practices
V
Work I'rncrr",m

Detention Files
Disciplinary Policy
EmergencY Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Post Orders
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff 1Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

All findings (Deficient and At-Risk) require written comment describing the finding and what is necessary to meet compliance.

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•

•
RIC Review Assurance Statement

By signing below, the Reviewer-In-Charge (RIC) certifies that all fmdings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, fmdings of noteworthy
accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in
accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the
deficiencies noted in the report.

Recommended Rating:

o Superior
~Good

o Acceptable

Deficient
OAt-Risk

Comments:

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

•

, ,
'

MANAGEMENT REVIEW

The signature below constitutes review of this report and acceptance bythe Office of Detention and Removal. The Facility has [4
from receipt of this report to respond to all findings and recommendations.

•

HQDRO MANAGEMENT REVIEW: (Print Name)

Signature

Title

Date

Final Rating:

Superior
Good'
Acceptable
Deficient
OAt-Risk

o
o
o

Comments:

Form G-324A (Rev. 8/13/04) No Prior Version May Be Used After 10/1/04

Office of Detention and Removal Operations

U.S. Depal1ment of Homeland Sccul'ity
425 I Street, NW
Washington, DC 20536

u.s. Immigration

and Customs
Enforcement
MAR 1 4 2007
MEMORANDUM FOR:

Trey Lund
Field Office Director
New Orleans Field

FROM:
Detention Standards Compliance Unit
SUBJECT:

Tensas Parish Detention Center Annual Detention Review

The annual review of the Tensas Parish Detention Center conducted on August 8-10, 2006 in
Waterproof, Louisiana has been received. A final rating of Good has been assigned. No
further action is required and this review is closed..
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324B, Detention Facility Review Form, the G-324B Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) The Field Office Director shall schedule the next annual review on or before
August 10, 2007.
Should you or your staffhave any questions regarding this matter, please contact
Detention and Deportation Officer, Detention Standards Compliance Unit at

(b)(6). (b)(7)c
(b)(2)Low

cc:

(b)(2)Low, (b)(6), (b)(7)c