•

0 " 1Detention and Removal Operations

u.s. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration
and Customs
Enforcement

NOV 152007
MEMORANDUM FOR:

James Hayes Jr.
Field Office Director
Los Angeles Field Office

FROM:

JohnP.
Director

SUBJECT:

Ventura Count

TOrre~)\

___"

~

ail Annual Review

The annual review of the Ventura County Jail conducted on July 21 and 22,2007 in Ventura,
California has been received. A final rating of Deficient has been assigned. This rating was
assigned due to the use of EMDD (Electro Muscular Disruption Devices) commonly known as
taser at this facility. No further action is required and this review is closed.
The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and
supporting documentation. The Field Office Director must now initiate the following actions
in accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include
copies of the Form G-324A, Detention Facility Review Form, the G-324A Worksheet,
RIC Summary Memorandum, and a copy of this memorandum.
2) Headquarters DRO (DSCU) in coordination with the Field Office Director shall
schedule the next annual review on or before July 21,2008.
Should you or your staff have any questions regarding this matter, please contact b6, b7c
b6, b7c
, Detention and Deportation Officer, Detention Standards Compliance Unit (DSCU) at
(202) 732- b2 high
cc:
b2 high, (b)(6), (b)(7)(C)

www.ice.gov

- e ofDetention and Removal Operations
t!['Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration

and Customs
Enforcement
July 9, 2007

MEMORANDUM FOR:

John P. Torres
Director
Office of Detention and Removal
b6, b7c

FROM:

b6, b7c

$

SUBJECT:

Ventura County Jail Annual Detention Review

The Los Angeles Field Office, Office of Detention and Removal conducted a detention review of the
Ventura County Jail on July 21,2007 and July 22,2007. This review was conducted by SDDO b6, b7c
b6, b7c
b6, b7c
b6, b7c
. This facility is used for detainees
(RIC), DO

Type of Review:
This review is a scheduled Operational Review to determine general compliance with established
Immigration and Customs Enforcement (ICE) National Detention Standards. The Last review ofthis
facility was July 19,2006.
Review Summary:
The facility is not currently accredited. It was reviewed by the Ventura County Board of
Supervisors within the previous year and found to be acceptable.
Review Findings:
The following information summarizes those standards !!!!1. in compliance. Each standard is
identified and a short summary provided regarding standards or procedures not currently in
compliance.
Compliant
Deficient
i\t·Ris}{
Non-i\pplicable -

27
0
0
1

Subject: Annual Detentiaeview Report for Ventura County
Page 2

Jai.

2007

Standards Summary Findings:
The Ventura County Jail appeared well run and efficient. The staff appeared professional and well
trained. The facility was clean and organized. Officers and staff were courteous, the facility was
well maintained and in conformity with ICE detention standards.
RIC Observations:
The Ventura County Jail system contains two facilities where ICE detainees may be held. The main
facility on 800 S. Victoria Avenue in Ventura, CA. and the second is the Todd Road Facility located
at 600 South Todd Road, Santa Paula, CA. All ICE detainees when processing out of the Ventura
County Jail system are housed at the mainjajl on Victoria Avenue. During the time of the
inspection, no ICE detainees were housed at the Todd Road facility.
RIC Issues and Concerns

b6, b7c

b6, b7c

Recommended Rating and Justification:
It is the Reviewer in Charge recommendation that the facility receive
the recommendation of the RIC that no plan of action is required and this r ..v

...ul

RIC Assurance Statement:
All fmdings of this review have been documented on Form G-324B and are supported by the written
documentation contained in the review file.

•

••

)

Department Of Homeland Security
Immigration and Customs Enforcement

ICE Intergovernmental Service Agreement
ICE Staging Facility (12 to 72 hours)

Detention Facility Inspection Form
Facilities Used Under 72 hours

G. Accreditation Certificates
List all State or National Accreditation[s] received:
{glg Check box if facility has no accreditation[s]

B. Current Facility Review
Type of Facility Review
{glB-Field Office 0 HQ Review
Date[s] of Facility
Julv 21 2007 and Julv 22 2007--

C. PreviouslMost Recent Facility Review
Date[s] of Last Facility Review
--Julv 19 2007
Previous Rating
{glg Acceptable 0 Deficient 0 At-Risk
D. Name and Location of Facility
Name
--Ventura County Pre-Trial Detention Facilitv
Address (Street and Name)
---800 South Victoria Avenue
City. State and Zip Code
--Ventura CA. 93009
County
--Ventura
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
--Commander b6, b7c
Telephone # (Include Area Code)
----f805) 654 b6, b7c
Field Office / Sub-Office (List Office with oversight responsibilities)
--Los Angeles Field Office,
Distance from Field Office
- 6 4 miles

.

E ICE Information
Name of Reviewer In Charge (Last, Title and Duty Station)
--Z
/ --SDDO / --MLC
b6, b7c
Name of Team Member / Title / Duty Location
-Gr
/ --DO / --Santa Ana
b6, b7c
Name of Team Member / Title / Duty Location
--Ca
1--DO / --LOS
b6, b7c
Name of Team Member / Title / Duty Location
1
1

.

nly
F CDFIIGSA I n tiormation 01
Contract Number
Date of Contract or IGSA
--10/0111998
--12-99-0006
Basic Rates per Man-Day
--$81.00
Other Charges: (If None, Indicate N/A)
,
,
; $3.00 Medical chare:e'
Estimated Man-days Per Year

I

H. Problems I Complaints (Copies must be attached)
The Facility is under Court Order or Class Action Finding
Court Order
0 Class Action Order
The Facility has Significant Litigation Pending
Major Litigation
0 Life/Safety Issues
{glg Check if None.

o
o

I. Facility History
Date Built
--1981
Date Last Remodeled or Upgraded
--112004
Date New Construction / Bedspace Added
--N/A
Future Construction Planned
DYes {glg No Date:
Current Bedspace
Future Bedspace (# New Beds only)
Number:
Date:
--1018

I

J. Total Facility Population
Total Facility Intake for previous 12 months
--29,979
Total ICE Mandays for Previous 12 months
Q

K. Classification Level (ICE SPCs and CDFs Only)
1..-1
L-2
L-3
I AdultMale
[ Adult Female
L. Facility Ca J)acity
Rated
Adult Male
716
Adult Female
200

Operational

Emefl~ency

794
224

o Facilitv holds Juveniles Offenders 16 and older as Adults
'
opuIatlOn
M. Average D at'1y P

I AdultMale
I Adult Female

ICE
3
0

N. Facility Staffing Level

=se=c

LI

b2 high

____

USMS

~I~s_u~p_

b2 high

Other

_____

~1

Form G-324A SIS (Rev. 7/9107

I

•

•

Significant Incident Summary Worksheet
For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review
dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on
this form is used in conjunction with the ICE detention standards in assessing your detention operations. This form should be
filled out by the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing
this report.

Assault:
Offenders on
Offenders l

Q

Q

Q

Q

1
Assault:
Detainee on
Staff

Q

Q

1

1

Q

Q

Q

Q

Q

Q

Q

Q

1

1

!

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

# Times FourlFive Point
Restraints applied/used

Offender I Detainee Medical
Referrals as a result of injuries
sustained.

Q

Q

Q

Escapes

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Q

Actual
Grievances:

Deaths

# Received
# Resolved in favor of
OffenderlDetainee
Reason (V=Violent, .-.UU\."".
S=Suicide, A=Attempted

Psychiatric I

# Psychiatric Cases referred for
Outside Care

Q

Q

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered ''forced''
Any incident that involves four or more detainees/offenders, includes gang fights, organized multiple hunger strikes, work stoppages, hostage situations,
major fires, or other large scale incidents.

Form G-324B SIS (Rev. 07/09/07)

•

•

Admission and Release
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Practices

-

Suicide Prevention and Intervention
Contraband
Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Segregation)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff 1 Detainee Communication

Form G-324B SIS (Rev. 07/09107)

•

RIC Review Assurance Statement

•

By signing below, the Reviewer-In-Charge (RIC) certifies that all fmdings of noncompliance with policy or inadequate controls
contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of
noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is
operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately
safeguarded, except for the deficiencies noted in the report.
Reviewer-In-Charge: (Print Name)

--Jo

b6, b7c

b6, b7c

Title & Duty Location

b6, b7c

--SDDO,MLC

ITeam Members
Print Name, Title, & Duty Location

Print Name, Title, & Duty Location

--D

--Be

b6, b7c

Deportation Officer Santa Ana

RIC Rating Recommendation:

b6, b7c

D~ortation

Officer LOS

Print Name, Title, & Duty Location

Print Name, Title, & Duty Location

o Acceptable
o Deficient
OAt-Risk

Comments:

Form G-324B SIS (Rev. 07/09/07)

•

•
MANAGEMENT REVIEW

The signature below constitutes review of this report and acceptance by the Review Authority. FOD/OIC/CEO will have;m
ijiy.~ from receipt of this report to respond to all findings and recommendations.
HQDRO MANAGEMENT REVIEW: (Print Name)

John P. Torres
Title

Director

Final Rating:

0

Acceptable
IZI Deficient
OAt-Risk

Comments:
The Review Authority has downgraded the recommended rating of "Acceptable" to "Deficient", due to
the use of EMDD (Electro Muscular Disruption Devices) commonly know as TASERs at the facility. No plan of action
is required at this time.

Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04

•

Department of Homeland Security
Immigration and Customs Enforcement
Office of Detention and Removal

•

Condition of Confinement Review Worksheet
(This document must be attached to each G-324a Inspection Form)
This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours

Field Office Detention Review Worksheet
~

0

Local Jail- IGSA
State Facility - IGSA

Name
Ventura County Pre-Trial Facility
Address (Street and Name)
800 S. Victoria Avenue
City, State and Zip Code
Ventura, CA 93009
County
Ventura
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
b6, b7c
Commander
Name and title of Reviewer-In-Charge
b6, b7c
Supervisory Detention and Deportation Officer
Date[s} of Review
June 21, 2007 and June 22, 2007
Type of Review
Headquarters ~ Operational
DSpecial Assessment
Other

o

o

1
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09107

•

ADMISSION AND RELEASE

•

Policy: All detainees will be admitted and released in a manner that ensures their health, safety, and welfare.
The admissions procedure will, among other things include: medical screening; a file-based assessment and
classification process; a body search; and a search of personal belongings, which will be inventoried,
documented, and safeguarded as necessary.
NA·
Components
Yes
No
Remarks
In processing includes orientation information.
Medical screenings are performed by a medical staff 2!
persons who have received specialized training for the
purpose of conducting an initial health screening.
All new arrivals are searched in accordance with the
"Detainee Search" standard. An officer of the same
sex as the detainee conducts the search and the
search is conducted in an area that affords as much
privacy as possible.
Two officers are present during the processing of
detainee funds and valuables during admissions
processing to the facility. Both officers verify funds and
valuables.
The "Contraband" standard governs all personal property
searches. IGSAs use or have a similar contraband
standard. Staff prepare a complete inventory of each
detainee's possessions. The detainee receives a copy.
Staff completes Form 1-387 or similar form for CDFs and
IGSAs for every lost or missing property claim. IGSA
facilities forward all 1-387 claims to ICE.
Detainees are issued appropriate and sufficient clothing
and bedding for the climatic conditions.
All releases are coordinated with the ICE office of
jurisdiction.
ICE Staff enter all information on detainees admitted,
released, or transferred into the Deportable Alien Control
System (DACS).

IZI Acceptable

o Deficient

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

o Repeat Finding

o At·Risk

CLASSIFICATION SYSTEM
Policy: All facilities will develop and implement a system according to which ICE detainees are classified. The
classification system will ensure that each detainee is placed in the appropriate category, physically separated
from detainees in other categories
Remarks
Yes
No
NA
Components
The facility has a system for separating criminal and
non-criminal ICE detainees. Violent offenders are
separated from non-violent offenders.
Housing assignments are based on threat level.

IZI Acceptable

~ Reviewer

Signature:

o Deficient

~

o

0

0

[J
~
At·Risk

0

_ _ _ _ _ __
b6, b7c

o Repeat Finding

Dme: ____~Ju~N~9~,~2=OO~7~

2
0-324B Detention Review Worksheet for I08As (Under 72 Hours) Rev: 07/09/07

•

•

DETAINEE HANDBOOK

Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and guide to, the
detention policies, rules, and procedures in effect at the facility. The handbook will also describe the services,
programs, and opportunities available through various sources, including the facility, ICE, private organizations,
etc. Every detainee will receive a copy of this handbook upon admission to the facility.
Components
The detainee handbook is written in English and
translated into Spanish or into the next most-prevalent
Language(s}.
The detainee handbook states in clear language basic
detainee responsibilities.
The handbook identifies:
• Initial issue of clothing and bedding and
personal hygiene items.
when
a medical examination will be conducted.
•
the
telephone
policy, debit card procedures,
•
direct and frees calls; Locations of telephones;
Policy when telephone demand is high; Policy
and procedures for emergency phone calls,
and the Detainee Message System.
• facility search procedures and contraband
policy.
facility visiting hours and schedule and visiting
rules and regulations
The handbook describes the detainee disciplinary
policy and procedures:
Including:
• Prohibited acts and severity scale sanctions.
• Time limits in the Disciplinary Process.
• Summary of Disciplinary Process.
• The detainee handbook describes the sick call
procedures for general population and
segregation.
• The handbook specifies the rights and
responsibilities of all detainees.

Yes

No

NA

~

D

D

~

D

D

~

D

D

~

D

D

Remarks

•

~ Acceptable

o Deficient

o Repeat Finding

OAt-Risk

FOOD SERVICE
Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
Components
Trained staff supervises the food service program.
Knife cabinets close with an approved locking device
and the on-duty cook foreman maintains control of the
key that locks the device.
All knives not in a secure cutting room are physically
secured to the workstation and staff directly supervises
detainees using knives at these workstations. Staff
monitor the condition of knives and dining utensils

Reviewer Signature:

Yes

No

NA

~

D

D

~

D

D

~

D

D

Date:

b6, b7c

3
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

Remarks

July 9,2007

•

•

FOOD SERVICE

Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
Components

Yes

Detainees are served at least three meals daily. No
more than 14 hours elapse between the last meal
served and the first meal of the following day.
A registered dietitian conducts a complete nutritional
analysis of every master-cycle menu planned.
The food service program addresses medical diets.
Satellite-feeding programs follow guidelines for proper
sanitation.
Hot and cold foods are maintained at the prescribed,
"safe" temperature(s) after two hours. (140 degrees for
hot - 40 degrees for cold)
All meals provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based
upon behavior.
Standard operating procedures include weekly
inspections of all food service areas, including dining
and food-preparation areas and equipment.
Equipment is inspected daily.
Procedures include inspecting all incoming food
shipments for damage, contamination, and pest
infestation.
Storage areas are locked.

I

o Deficient

[gI Acceptable

No

NA

Remarks

(gI

D

D

(gI

(gI

D
D
D

D
D
D

(gI

D

D

(gI
(gI

D
D

D
D

(gI

D

D

(gI

D

D

(gI

D

D

(gI

D

[]

(gI

OAt-Risk

o Repeat Deficiency

FUNDS AND PERSONAL PROPERTY
Policy: All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: Check this box If all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field Office or Sub-Office in control of the detainee case.
Components
Detainee funds and valuables are properly separated
and stored away. Detainee funds and valuables are
accessible to designated supervisor{s) only.
Detainees' large valuables are secured in a location
accessible to deSignated supervisor(s) or processing
staff only.
Two officers are present during the processing of
detainee funds and valuables during admissions
processing to the facility. Both officers verify funds and
valuables.

Reviewer Signature:

b6, b7c

Yes

No

NA

(gI

D

D

(gI

D

D

(gI

D

D

Remarks

Dme: __~J=u~N~9~,~2=OO~7~

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

•

FUNDS AND PERSONAL PROPERTY

Policy:

All facilities will implement procedures to control and safeguard detainees' personal property.
Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the
documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all
funds, valuables, and other property.

o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by
the ICE Field OffIce or Sub-Office in control of the detainee case.

Staff forwards an arriving detainee's medicine to the
medical staff.
Staff searches arriving detainees and their personal
property for contraband.
There is a written policy for returning forgotten property
to detainees and staff follows procedures.
Property discrepancies are immediately reported to the
COEO or Chief of Security.
COF/IGSA facility procedures for handling detainee
property claims are similar with the ICE standard.

D Deficient

~ Acceptable

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

D Repeat Finding

At-Risk

DETAINEE GRIEVANCE PROCEDURES
Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing
detainee grievances in timely fashion. Each step in the process will occur within the prescribed time frame.
Among other things, a grievance will be processed, investigated. and decided (subject to appeal) in accordance
with the SOPs; a grievance committee will convene as provided in the SOPs. Standard procedure will include
providing the detainee with a written response to any formal grievance, which will include the basis for the
decision. The facility will also establish standard procedures for handling emergency grievances. All
grievances will receive supervisory review. Reprisal against the filer of a grievance will not be tolerated.

Components
Every member of the staff knows how to identify
emergency grievances, including the procedures for
expediting them.
There are documented or substantiated cases of staff
harassing, disciplining, penalizing, or otherwise
retaliating against a detainee who lodges a complaint.
• If yes, explain.
Procedures include maintaining a Detainee Grievance
Log.
• If not, an alternative acceptable record keeping
system is maintained.
"Nuisance
complains" are identified in the
•
records.
• For quality control purposes, staff documents
nuisance complaints received but not filed.
Staff is required to forward any grievance that includes
officer misconduct to a higher official or, in a CDFIIGSA
facility, to ICE.

I

D Deficient

~ Acceptable

Reviewer Signature:

--

b6, b7c

D

Y

N

NA

~

D

D

D

~

D

~

D

D

~

D

D

At-Risk

Remarks

D Repeat Finding

..::s;~------- Dme: ____

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09107

~Ju~1~y~9~,2=O~O~7__

•

•

ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS
Polley: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels
to every ICE detainee upon arrival. Further, facilities shall provide ICE detainees with regular exchanges of
clothing, linens, and towels for as long as they remain in detention.
Components

All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing.
New detainees are issued clean bedding, linens and
towel.

o Deficient

~ Acceptable

Yes

No

NA

[gI

0

0

[gI

0

0

Remarks

o Repeat Finding

OAt-Risk

RELIGIOUS PRACTICES
Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to

participate in the practices of their faith, limited only by the constraints of safety, security, the orderly operations
of the facility and budgetary considerations.
Remarks
NA
Yes
No
Components

Detainees are allowed to engage in religious services.
The facility allows detainees to observe the major "holy
days" of their religious faith.
Each detainee is allowed religious items in his/her
immediate possession.

I

o Deficient

~ Acceptable

[gI

0
0

[J
0

[gI

0

0

[gI

o Repeat Finding

OAt-Risk

DETAINEE TELEPHONE ACCESS
Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Components

Detainees allowed access to telephones during
established facility waking hours.
Upon admittance, detainees are made aware of the
facility's telephone access policy.
Detainees are afforded a reasonable degree of privacy
for legal phone calls.
Emergency phone call messages are immediately given
to detainees.
Detainees are allowed to return emergency phone calls
as soon as possible.
Detainees are allowed phone calls to consular/embassy
offiCials.
The OIG phone number for reporting abuse is
programmed into the detainee phone system and the
phone number was checked
e

Reviewer Signature:

b6, b7c

Yes

No

NA

[gI

0

0

[gI

0

0

~

0

0

[gI

0

0

[gI

0

0

[gI

0

0

[gI

0

0
Date:

G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

Remarks

July 9 2 2007

•

DETAINEE TELEPHONE ACCESS

Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to
telephones.
Components
review.
Detainees in disciplinary segregation allowed phone
calls for family emergencies. Detainees in
administrative segregation and protective custody
afforded the same telephoning privileges as those in
general population.
When detainee phone calls are monitored, notification
is posted by detainee telephones that phone calls made
by the detainees may be monitored. Special Access
calls are not monitored.

o Deficient

~ Acceptable

Yes

No

NA

~

0

0

~

0

0

Remarks

o Repeat Finding

OAt-Risk

VISITATION
Policy: ICE shall permit detainees to visit with family, friends, legal representatives, special interest groups and
the news media.
Components

Yes

No

NA

~

0

0

~

0

0

A general visitation log is maintained.

~

0

Visitors are searched and identified according to
standard requirements.

~

0

0
0

There is a written visitation schedule and hours for
general visitation. Hours for both General and Legal
Visitation are noted.
The visitation schedule and rules are available to the
public.

I

o Deficient

~ Acceptable

Remarks

o Repeat Finding

OAt-Risk

ACCESS TO MEDICAL CARE
Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.
Components

Yes

No

NA

The Facility operates a health care facility in compliance
with State and Local laws and guidelines.
The facility's in-processing procedures of arriving
detainees include medical and mental health screening.
All detainees have access to and receive medical care.
Pharmaceuticals are stored in a secure area.
Medical screening includes a Tuberculosis (TB) test.
Detainees in the Special Management Unit have access
to health care services.
The facility has a written plan for the delivery of 24-hour

~

0

0

~

0
0
0
0
0
0

0

Reviewer Signature:

--~

b6, b7c

IZI
~
~

~

IZI

Remarks

[]

0
0
0
[J

¥'J'~~7------ Dme: ____

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

~Ju=1~y~9~,2=O~O~7__

•

ACCESS TO MEDICAL CARE

Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the
general well being of ICE detainees.

I

emergency health care when no medical personnel are
on duty at the facility, or when immediate outside
medical attention is required.
Detention staff is trained to respond to health-related
~
emergencies within a 4-minute response time.
If staff is used to distribute medication, a health care
~
provider properly trains these officers.
The medical unit keeps written records of medication
~
that is distributed.
Detainees are required to sign a refusal to consent form
~
when medical treatment is refused.
t8] Acceptable
Deficient
OAt-Risk

0

0

0

0

0

0

0

0

o

o Repeat Finding

SUICIDE PREVENTION AND INTERVENTION

I

Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff
will handle potentially suicidal individuals with sensitivity, supervision, and referrals. A clinically suicidal detainee
will receive preventive supervision and treatment.
Yes
Components
No
NA
Remarks
Every new staff member receives suicide-prevention
training. Suicide-prevention training occurs during the
~
0
0
employee orientation program.
Training prepares staff to:
• Recognize potentially suicidal behavior;
• Refer potentially suicidal detainees, following
~
0
0
facility procedures;
• Understand and apply suicide-prevention
techniques.
t8] Acceptable
Deficient
OAt-Risk
Repeat Finding

o

o

CONTRABAND
Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of
contraband destruction is required.
Components
The facility follows a written procedure for handling
illegal contraband. Staff inventories, holds, and reports
it when necessary to the proper authority for
action/possible seizure.
Upon admittance, detainees receive notice of items they
can and cannot possess.

o Deficient

t8] Acceptable

Reviewer Signature:

-

b6, b7c

Yes

No

NA

~

0

0

~

0

0

OAt-Risk

--

8

Remarks

o Repeat Finding
Date: _ _!:.!Ju~lYt-9"'-!l,....::2=OO",-,7,---

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

I

•
DETENTION FILES
Policy: Every facility will create a detention file for every ICE detainee booked into the facility, excluding only
detainees scheduled to depart within 24 hours. The detention file will contain copies and, in some cases, the
original of specified documents concerning the detainee's stay in the facility: classification sheet, medical
questionnaire, property inventory sheet, disciplinary documents, etc.
Components

Y

N

NA

A detention file is created for every new arrival whose
stay will exceed 24 hours.
The detainee detention file contains either originals or
copies of documentation and forms generated during
the admissions process.
The detainee's detention file also contains documents
generated during the detainee's custody.
• Special requests
Any G-589s and/or 1-77s closed-out during the
detainee's stay
• Disciplinary forms/Segregation forms
• Grievances, complaints, and the disposition(s)
of same
The detention files are located and maintained in a
secured area. If not the cabinets are lockable and
distribution of the keys is limited to supervisors.
The detention file remains active during the detainee's
stay. When the detainee is released from the facility,
staff adds copies of completed release documents, the
original closed-out receipts for property and valuables,
the original 1-385 or equivalent and other
documentation.
The officer closing the detention file makes a notation
that the file is complete and ready to be archived.
Staff makes copies and sends documents from the file
when appropriately requested by supervisory personnel
at the receiving facility or office.

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

•

Appropriate staff has access to the detention files and
other departmental requests are accommodated by
making a request for the file. Each file is properly
~
D
logged out and in by a representative of the responsible
department.
IZI Acceptable
Deficient
OAt-Risk

Remarks

D

o

o Repeat Finding

DISCIPLINARY POLICY
Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is
not in compliance with facility rules and regulations.
Components
NA
Yes
No
Remarks
The facility has a written disciplinary system using
~
D
D
progressive levels of reviews and appeals.
[]
The facility rules state that disciplinary action shall not
~
D

Reviewer Signature:

b6, b7c

Date:

0-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

July 9,2007

•

DISCIPLINARY POLICY

Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is
not in compliance with facility rules and regulations.
Components
Yes
No
NA
Remarks
be capricious or retaliatory.
Written rules prohibit staff from imposing or permitting
the following sanctions:
• corporal punishment
• deviations from normal food service
IZI
0
0
• clothing deprivation
• bedding deprivation
• denial of personal hygiene items
• loss of correspondence privileges
• deprivation of physical exercise
The rules of conduct, sanctions, and procedures for
violations are defined in writing and communicated to all
IZI
0
0
detainees verbally and in writing.
The following conspicuously posted in Spanish and
English or other dominate languages used in the facility:
• Rights and Responsibilities
IZI
0
0
• Prohibited Acts
• Disciplinary Severity Scale
• Sanctions
• If so, where posted
When minor rule violations or prohibited acts occur,
0
0
IZI
informal resolutions are encouraged.
[8l Acceptable
Repeat Finding
Deficient
OAt-Risk

o

o

EMERGENCY (CONTINGENCY) PLANS
Policy All facilities holding ICE detainees will respond to emergenCies with a predetermined standardized plan to
minimize the harming of human life and the destruction of property. It is recommended that spes and CDFs enter
into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in
times of emergency.
Components
Yes
No
NA
Remarks
No Detainee or detainee groups exercise control or authority
0
IZI
0
over other detainees.
Detainees are protected from:
• Personal abuse I Corporal punishment
• Personal injury
IZI
0
0
• Disease
• Property damage
• Harassment from other detainees
The facility has written emergency plans that cover:
• Work/Food Strike
• Disturbances
IZI
0
0
• Escapes
• Bomb Threats
• Adverse Weather
• Facili~ Evacuation

Reviewer Signature:

b6, b7c

Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

July 9, 2007

•

•

EMERGENCY (CONTINGENCY) PLANS

Polley All facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan to
minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs enter
into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in
times of emergency.
No
Components
NA
Remarks
Yes

•

!

Internal Hostages

rgj Acceptable

D Deficient

D

D Repeat Finding

At-Risk

ENVIRONMENTAL HEALTH AND SAFETY
Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identiftcation and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components
The facility has a system for storing, issuing, and
maintaining inventories of hazardous materials.
Constant inventories are maintained for all flammable,
toxic, and caustic substances used/stored in each
section of the facility.
The manufacturer's Material Safety Data Sheet (MSDS)
file is up-to-date for every hazardous substance used.
All personnel using flammable, toxic, and/or caustic
substances follow the prescribed procedures. They:
• Wear personal protective
• Equipment.
• Report hazards and spills to the
• designated official.
The MSDS are readily accessible to staff and detainees
in the work areas.
Hazardous materials are always issued under proper
supervision.
• quantities are limited.
• Staff always supervises detainees using these
substances.
Staff directly supervises and accounts for products with
methyl alcohol. Staff receives a list of products
containing diluted methyl alcohol, e.g., shoe dye. All
such products clearly labeled as such. "Accountability"
includes issuing such products to detainees in the
smallest workable quantities.
The facility has sufficient ventilation and provides and
ensures clean air exchanges throughout all buildings.
Vents, return vents, and air conditioning ducts are not
blocked or obstructed in cells or anywhere in the facility.
Living units are maintained at appropriate temperatures
in accordance with industry standards. (68 to 74
degrees in the winter and 72 to 78 degrees in the
summer.)

Reviewer Signature:

Yes

No

NA

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

rgj

D

D

rgj

D

D

rgj

D

0
Date:

b6, b7c

11
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

Remarks

July 9,2007

~

•

•

ENVIRONMENTAL HEALTH AND SAFETY

Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials
program. The program will include, among other things, the identification and labeling of hazardous materials in
accordance with applicable standards (e.g., National Fire Protection Association [NFPA]); identification of
incompatible materials, and safe-handling procedures
Components
Shower and sink water temperatures do not exceed the
industry standard of 120 degrees.
The facili!Y conducts the fire and safety inspections.
The facility has an approved fire prevention, control, and
evacuation plan.
The plan requires:
• Monthly fire inspections.
• Fire protection equipment strategically located
throughout the facility.
• Public posting of emergency plan with
accessible building/room floor plans.
• Exit signs and directional arrows.
• An area-specific exit diagram conspicuously
posted in the diagrammed area.
Written procedures regulate the handling and disposal
of used needles and other sharp objects.
Standard cleaning practices include:
• Using specified equipment; cleansers;
disinfectants and detergents.
An
established schedule of cleaning and follow•
up inspections.
A Iicensed/CertifiedlTrained pest-control professional
inspects for rodents, insects, and vermin.
At least monthly.
• The pest-control program includes preventive
spraying for indigenous insects.

•

I

~ Acceptable

o Deficient

Yes

No

NA

~

0

0

~

D
D

D
D

~

D

D

~

D

D

~

D

D

~

D

D

~

Remarks

o Repeat Finding

OAt-Risk

HOLD ROOMS IN DETENTION FACILITIES
Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other proceSSing into or out of the facility.
Components

Yes

No

NA

The hold room is situated in a location within the secure
perimeter.
The hold rooms well ventilated, well lighted and all
activating switches located outside the room.
The hold rooms contain sufficient seating for the
number of detainees held.
The walls of the hold rooms escape proof.
• The hold room ceilings are escape and tamper
resistant.
Individuals are not held in hold rooms for more than 12
hours.

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

b6, b7c

Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

Remarks

July 9,2007

•

•

HOLD ROOMS IN DETENTION FACILITIES

Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR
hearings, medical treatment, intra-facility movement, or other processing into or out of the facility.
Components

Yes

No

NA

Male and females are segregated from each other at
all times.
Detainees under the age of 18 are not held with adult
detainees.
In older facilities officers are within visual or audible
range to allow detainees access to toilet facilities on a
regular basis.
All detainees are given a patdown search for weapons or
contraband before being placed in the room.
Officers closely supervise the detention hold rooms
using direct supervision (Irregular visual monitoring.).

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

I~ Acceptable

o Deficient

Remarks

o Repeat Finding

OAt-Risk

KEY AND LOCK CONTROL
(SECURITY, ACCOUNTABILITY AND MAINTENANCE)
Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and
maintenance of all keys and locks.
Yes

No

NA

Facility policies and procedures address the issue of
compromised keys and locks.
Padlocks and/or chains are not used on cell doors.
The entrance/exit door locks to detainee living quarters, or
areas with an occupant load of 50 or more people,
conform to
• Occupational Safety and Environmental Health
Manual, Chapter 3
National Fire Protection Assoc. Life Safety Code 101

~

~

0
0

0
0

~

0

0

Emergency keys are available for all areas of the facility.
The facilities use a key accountability system.
Individual gun lockers are provided.
• They are located in an area that permits constant
officer observation.
• In an area that does not allow detainee or public
access.
All staff members are trained and held responsible for
adhering to proper procedures for the handling of keys.
• Issued keys are returned immediately in the
event an employee inadvertently carries a key
ring home.
• Detainees are not permitted to handle keys
assigned to staff.

~
~

0
0

0
0

~

0

0

~

0

0

Components

Remarks

•

o Deficient

~ Acceptable

Reviewer Signature: -

OAt-Risk

A~~~--------

o Repeat Finding
Dme: ____~Ju=1~y~9~,2=O~O~7__

b6, b7c

13
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

•

POPULATION COUNTS

Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that

they conduct at least one formal count of the detainee population per shift, with additional formal and informal
counts conducted as necessary.
Components

Staff conducts a formal count at least once each shift.
Activities cease or are strictly controlled while a formal
count is being conducted.
Formal counts in all units take place simultaneously.
Officers do not allow detainee participation in the count.
Officers positively identify each detainee before
counting him/her as present.
Written procedures cover informal and emergency
counts.
The control officer (or other designated position)
maintains an out -count record of all detainees
temporarily leaving the facility.

o Deficient

~ Acceptable

I

Yes

No

NA

~

[]

~

0

0
0

~
~

[]

[J

[]

[J

~

0

0

~

0

0

~

0

0

Remarks

o Repeat Finding

OAt-Risk

SECURITY INSPECTIONS
Policy: Post assignments in the faCility's high-risk areas, where special security procedures must be followed,
will be restricted to experienced personnel with a thorough grounding in facility 0 )erations.
Components

The facility has a comprehensive security inspection
J2l"ocedures / program.
Every officer is required to conduct a security check of
his/her assigned area. Results are documented.
The front-entrance officer checks the ID of everyone
entering or exiting the facility.
The Control Center is staffed around the clock. Every
Control Center officer receives training.
Policy restricts staff access to the Control Center.
Detainees do not have access to the Control Center.
Officers monitor all vehicular traffic entering and leaving
the facility.
The facility maintains a log of all incoming and departing
vehicles to sensitive areas of the facility.
Officers thoroughly search each vehicle entering and
leaving the facility.
Every search of the SMU and other housing units
documented.

I

o Deficient

~ Acceptable

Reviewer Signature: _ _

b6, b7c

Yes

No

NA

~

0

0

~

0

0

~

0

0

~

0

0

IZI

[]

~

[J
[]

~

0

[J
0

~

0

0

~

0

0

~

0

0

o At·Risk

Remarks

o Repeat Finding

~_______ Dme: ____

4

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

~Ju=1~y~9~,2=O~O~7__

•

SPECIAL MANAGEMENT UNIT (SMU)
Administrative Segregation

Policy: The Special Management Unit required in every facility isolates certain detainees from the general
population. The Special Management Unit will consist of two sections. One, Administrative Segregation,
houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see
the "Special Management Unit [Disciplinary Segregation)" standard).
Components
The Administrative Segregation unit provides
non-punitive protection from the general population and
individuals undergoing disciplinary segregation.
• Detainees are placed in the SMU
(administrative) in accordance with written
criteria.
In exigent circumstances, staff may place a detainee in
the SMU (administrative) before a written order has
been approved.
• A copy of the order given to the detainee within
24 hours.
Administratively segregated detainees enjoy the same
general privileges as detainees in the general
population.
The SMU is well ventilated.
Adequately lighted.
Appropriately heated.
• Maintained in a sanitary condition.
All cells are equipped with beds.
The number of detainees in any cell does not exceed
the occupancy limit.
Detainees receive three nutritious meals per day.
Each detainee maintains a normal level of personal
hygiene in the SMU.
A health care professional visits every detainee at least
three times a week.
The SMU maintains a permanent log.
• Detainee-related activity, e.g., meals served,
recreation, visitors etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

•
•

I

~ Acceptable

o Deficient

Yes

No

NA

~

D

D

~

D

D

~

D

D

~

D

D

~

[]

~

D
D

IZI

[J

[]

~

D

D

~

D

D

~

D

D

~

D

D

Remarks

D

o Repeat Findings

OAt-Risk

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)
Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components

ReviewerSignanrre: _____

No

-----------

NA

Remarks

Date: _ _",->Ju=ly"-9~,-=2=OO",-,7,--

b6, b7c

15
G-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 07/09/07

I

•

SPECIAL MANAGEMENT UNIT
(Disciplinary Segregation)

•

Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the
general population. The Special Management Unit will have two sections, one for detainees in Administrative
Segregation; the other for detainees being segregated for disciplinary reasons.
Components

follow written procedures.
A completed Disciplinary Segregation Order
accompanies the detainee into the SMU.
Standard procedures include reviewing the cases of
individllal detainees housed in disciplinary detention at
set intervals.
The conditions of confinement in the SMU are
proportional to the amount of control necessary to
protect detainees and staff.
All cells are equipped with beds.
When a detainee is segregated without clothing,
mattress, blanket, or pillow, a justification is made and
the decision is reviewed each shift. Items are returned
as soon as it is safe.
Detainees in the SMU receive three nutritious
meals/days.
Detainees are allowed to maintain a normal level of
personal hygiene, including the opportunity to shower
and shave at least three times/week.
A health care professional visits every detainee in
disciplinary segregation every day, M - F.
All detainee-related activities are documented, e.g.,
meals served, recreation activities, visitors, etc.
At a minimum staff record whether the detainee ate,
showered, exercised and took any medication during
every shift and records all pertinent information, e.g., a
medical condition, suicidal/assaultive behavior, etc.

o Deficient

IZI Acceptable

Yes

No

NA

~

D

D

~

D

D

~

D

D

IZI

D

D

~

D

D

~

D

D

~

D

D

IZI

D

D

~

D

D

~

D

D

Remarks

o Repeat Finding

OAt-Risk

TOOL CONTROL
Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control

policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of
tools and equipment and the location in which tools are stored. These inventories shall be current, filed and
readily available for tool inventory and accountability during an audit.
Components

The facility has a tool classification system. Tools are
classified according to:
• Restricted (dangerous/hazardous)
• Non Restricted (non-hazardous) .
Each facility has procedures for the issuance of tools to
staff and detainees.

I

o Deficient

IZI Acceptable

Yes

No

NA

IZI

D

D

~

D

D

OAt-Risk

~_______

Reviewer Signature: __

Remarks

o Repeat Finding
Date: _ _-=-Ju=1:..L..y~9-,-,2=O~O'-!.7_

b6, b7c

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

~

•

•
TRANSPORTATION
(Land Transportation)

Policy The Immigration and Naturaljzation Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

~ Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or
Sub-Office in control of the detainee case.
Components
Yes
No NA
Remarks
Transporting officers comply with applicable local, state,
and federal motor vehicle laws and regulations. Records
support this finding of compliance.
Every transporting officer required to drive a commercial
size bus has a valid Commercial Driver's License (COL)
issued by the state of employment.
Supervisors maintain records for each vehicle operator.
Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability.
• Deficiencies are corrected before the vehicle
goes back into service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour
period.
• Drive only after eight consecutive off-duty hours.
• Do not receive transportation assignments after
having been on duty, in any capacity, for 15
hours.
• Drive a 50-hour maximum in a given work week;
a 70-hour maximum during eight consecutive
days.
• During emergency conditions (including bad
weather), officers may drive as long as
necessary and safe to reach a safe
area-exceeding the 1a-hour limit.
Two officers with valid CDLs required in any bus
transporting detainees.
• When buses travel in tandem with detainees,
there two qualified officers per vehicle.
• An unaccompanied driver transport an empty
vehicle.
Before the start of each detail, the vehicle is thoroughly
searched.
Positive identification of all detainees being transported is
confirmed.
All detainees are searched immediately prior to boarding
the vehicle by staff controlling the bus or vehicle.
The facility ensures that the number of detainees
transported does not exceed the vehicles manufacturers

Reviewer Signature:

~

b6, b7c

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

A517-

Dme: ____~Ju~~~9~,~2~OO~7~

0-324B Detention Review Worksheet for 10SAs (Under 72 Hours) Rev: 07/09/07

•

•

TRANSPORTATION
(Land Transportation)

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

t81

Standard NA: Check this box If all ICE Transportation are handled only by the ICE Field Office or
Sub-Office in control of the detainee case.
Components
occupancy level.
Protective vests are provided to all transportinQ officers.
The vehicle crew conducts a visual count once all
passengers are on board and seated.
Additional visual counts are made whenever the
vehicle makes a scheduled or unscheduled
stop.
Policies and procedures are in place addressing the use of
restraining equipment on transportation vehicles.
Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times
when detainees are present.
Meals are provided during long distance transfers.
The meals meet the minimum dietary standards,
as identified by dieticians utilized by the Service.
The vehicle crew inspects all Food Service pickups before
accepting delivery (food wrapping, portions, quality,
quantity, thermos-transport containers, etc.).
• Before accepting the meals, the vehicle crew
raises and resolves questions, concerns, or
discrepancies
with
Food
Service
the
representative.
drinking-water
Basins,
latrines,
and
containers/dispensers are cleaned and sanitized
on a fixed schedule.
Vehicles have:
Two-way radios.
• Cellular telephones.
• Equipment boxes stocked in accordance with the
Use of Force Standard.
The vehicles are clean and sanitary at all times.
Personal property of a detainee transferring to another
facility:
• Is inventoried.
Is inspected.
Accompanies
the detainee.
•
The following contingencies are included in the written
procedures for vehicle crews:
Attack
Escape
Hostage-taking
•
Detainee sickness

•

•

Yes

No

NA

0

[]

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

[]

[]

[J

0

0

0

0

0

0

Remarks

•

•

•

•
•

•

Reviewer Signature:

b6, b7c

Date:

0-324B Detention Review Worksheet for 108As (Under 72 Hours) Rev: 07/09/07

July 9,2007

•

•

TRANSPORTATION
(Land Transportation)

Policy The Immigration and Naturalization Service will take all necessary precautions to protect the lives,
safety, and welfare of our officers, the general public, and those in ICE custody during the transportation of
detainees. Standards have been established for professional transportation under the supervision of
experienced and trained Detention Enforcement Officers or authorized contract personnel.

~ Standard NA: Check this box if all ICE Transportation are handled only by the ICE Field Office or
Sub-Offlce In control of the detainee case.
Components

•
•
•
•
•
•
•
•

Yes

No

NA

Detainee death
Vehicle fire
Riot
Traffic accident
Mechanical problems
Natural disasters
Severe weather
Passenger list is not exclusively men or women
or minors
D Acceptable
D Deficient
D At-Risk

Remarks

D Repeat Finding

USE OF FORCE
Polley: The U.S. Department of Homeland Security authorizes the use offorce only as a last alternative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property
damage and to ensure institution security and good order may be used. Physical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:
Components

Yes

No

NA

There is a use of force policy outlining immediate and
calculated use of force, and confrontation avoidance.
Staff members are trained in the performance of the
Use-of-Force Team Technique.
All use-of-force incidents are documented and reviewed.
Staff:
• Does not use force as punishment.
• Attempts to gain the detainee's voluntary
cooperation before resorting to force
• Uses only as much force as necessary to
control the detainee.
Medication may only be used for restraint purposes
when authorized by the Medical Authority as medically
necessary.
In immediate-use-of-force situations, staff contacts
medical staff once the detainee is under control.
Special precautions are taken when restraining pregnant
detainees and medical personnel are consulted
The officers are thoroughly trained in the use of soft and
hard restraints.

~

0

0

~

IZI

0
0

0
0

~

0

0

~

0

0

~

0

0

~

0

0

~

0

0

Reviewer Signature: ---"

b6, b7c

Remarks

I'tF~~----- Date: _ _..::..Ju=1;.L.y""",-9.;L..'2::.;0,,-,,0,-,-7_

•

USE OF FORCE

•

Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last altemative after all
other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control
of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property
damage and to ensure institution security and good order may be used. PhYSical restraints necessary to gain
control of a detainee who appears to be dangerous may be employed when the detainee:
NA
Remarks
Components
Yes
No
For incidents involving calculated use of force, a
D
D
videota e is made and retained for review.
~ Acceptable
0 Deficient
Repeat Deficiency
OAt-Risk

o

STAFF DETAINEE COMMUNICATIONS
Policy: Procedures must be in place to allow for formal and informal contact between key facility staff and
ICE staff and ICE detainee and to permit detainees to make written requests to ICE staff and receive an
answer in an acceptable time frame.
NA
Remarks
Components
Y
N
ICE information request Forms are available at the
D
~
D
IGSA for use by ICE detainees.
The IGSA treats detainee correspondence to ICE staff
~
D
D
as Special Correspondence.
Repeat Finding
Deficient
OAt-Risk
~ Acceptable

o

o

DETAINEE TRANSFER STANDARD
Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within the removal process, whether the detainee's attomey is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
Remarks
Y
N
NA
Components
When a detainee is represented by legal counselor a
legal representative, and a G-28 has been filed, the
representative of record is notified by the detainee's
Deportation Officer.
D
~
D
• The notification is recorded in the detainee's file
• When the A File is not available, notification is
noted within DACS
Notification includes the reason for the transfer and the
D
~
D
location of the new facility,
The deportation officer is allowed discretion regarding
the timing of the notification when extenuating
D
D
~
circumstances are involved.
The attorney and detainee are notified that it is their
responsibility to notify family members regarding a
D
~
D
transfer.
[J
Facility policy mandates that:
~
D

Date:

Reviewer Signature:
b6, b7c

20
G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

July 9, 2007

•

•

DETAINEE TRANSFER STANDARD
Policy: fCE will make all necessary notifications when a detainee is transferred. If a detainee is being
transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS
protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee
is represented before the immigration court. In such cases, the Field Office Director will consider the
detainee's stage within the removal process, whether the detainee's attorney is located within reasonable
driving distance of the facility, and where the immigration court proceedings are taking place.
Components
Times
and
transfer
plans are never discussed
•
with the detainee prior to transfer.
• The detainee is not notified of the transfer until
immediately prior to departing the facility.
The
detainee is not permitted to make any
•
phone calls or have contact with any detainee in
the general population.
The detainee is provided with a completed Detainee
Transfer Notification Form.
• Form G-391 or equivalent authorizing the
removal of a detainee from a facility is used.
For medical transfers:
• The Detainee Immigration Health Service (or
IGSA)(DIHS) Medical Director or designee
approves the transfer.
• Medical transfers are coordinated through the
local ICE office.
A
• medical transfer summary is completed and
accompanies the detainee.
Detainees in ICE facilities having DIHS staff and
medical care are transferred with a completed transfer
summary sheet in a sealed envelope with the detainee's
name and A-number and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive
instructions regarding medical issues.
Detainee's funds and valuables and property are
returned and transferred with the detainee to his/her
new location.
Transfer and documentary procedures outlined in
Section C and D are followed.
Meals are provided when transfers occur during
normally schedule meal times.
An A File or work folder accompanies the detainee when
transferred to a different field office or sub-office.
A Files are forwarded to the receiving office via
overnight mail no later than one business day following
the transfer.

IZI Acceptable

Reviewer Signature:

o Deficient

b6, b7c

Y

N

NA

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

~

D

D

OAt-Risk

Remarks

o Repeat Finding

Date:

G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 07/09/07

July 9,2007