•

. c e ofDetention and Removal Operations
U.S. Department of Homeland Security
425 I Street, NW
Washington, DC 20536

u.s. Immigration

and Customs
Enforcement

DEC 242008

MEMORANDUM FOR:

b6, b7c

eld Office Director
os Angeles Field Office
FROM:

SUBJECT:

(b)(6), (b)(7)(C)

mes T. Hayes, Jr.
Director
Ventura County Jail Annual Detention Review

The annual review of Ventura County Jail, located in Ventura, California, conducted on
July 10-11,2008, has been received. The Review Authority (RA) has assigned an interim
rating of Deficient due to the use of EMDDs (Electro Muscular Disruption Devices) in this
facility; otherwise, a rating of "Acceptable" would have been assigned. The policy regarding
the use of EMDDs is being reviewed and no Plan of Action is required at this time. A Plan of
Action is required for the deficiencies noted in the Food Service, Environmental Health and
Safety, and Detainee Telephone Access (see review worksheets) standards.
A draft ofthe Reviewer-in-Charge (RIC) report was submitted to the Field Office for review
b6, b7c
, Assistant Field
and discussion with the facility. Per correspondence from
Office Director, dated August 27,2008, the deficiencies have been discussed with the facility.
The rating is based on the RIC Summary Memorandum and supporting documentation. The
Field Office Director must remedy the deficient standards, and initiate the following actions in
accordance with the Detention Management Control Program (DMCP):
1) The Field Office Director, Detention and Removal Operations, shall notify the facility
within five business days of receipt of this memorandum. Notification shall include a
copy of the Form CC-324B, Detention Facility Review Form, CC-324B Worksheet,
RIC Summary Memorandum, and this memorandum.
2) The Field Office Director is responsible for ensuring the facility responds to all
findings and a Plan of Action is submitted to the RA within 30 days.
3) The RA will advise the Field Office Director once the Plan of Action is approved.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) www.ice.gov

SUBJECT: Ventura.y Jail Annual Detention Review
Page 2

•

4) Once a Plan of Action is approved, the Field Office Director shall schedule a follow-up
review on the above noted deficiencies within 90 days.
Should you or your staff require additional information regarding this matter, please contact
b6, b7c
eputy Assistant Director, Detention Management Division, at
(202) 732- b2 high
cc: Official File
b2 high, (b)(6), (b)(7)(C)

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE) www.ice.gov

•

•

ICE Detention Standards
Compliance Review
Ventura CountyJail

July 10-11,2008
REPORT DATE - July 11,2008

reative
corrections
Contract Number: ODT-6-D-000I
Order Number: HSCEOP-07-F-01016
Percy H. Pitzer, Executive Vice President
Creative Corrections
6415 Calder, Suite B
Beaumont, TX 77706
b6, b7c
COTR
U.S. Immigration and Customs Enforcement
Detention Standards Compliance Unit
801 I Street NW
Washington, DC 20536

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

•

•

-

~
,C

reative
corrections

6415 Calder, Suite B • Beaumont, Texas 77706
409.866.9920 • www.correctionalexperts.com
Making a Difference!

July 11, 2008

MEMORANDUM FOR:

FROM:

James T. Hayes, Jr.
Acting Director
Office of Detention and
b6, b7c

ReviewerSUBJECT:

j tfi-'

Ch~~'

b6, b7c

Ventura County Jail Annual Detention Review

Creative Corrections conducted an Annual Detention Review of Ventura County Jail on
July 10-11, 2008. As noted on the attached documents, the team of Subject Matter Experts
b6, b7c
b6, b7c
b6, b7c
(SME) included
Security;
, Health Services;
,
b6, b7c
Food Services.
Environmental Health and Safety; and
A closeout meeting that included a discussion of all deficiencies, concerns, and
b6, b7c
Facility Manager;
recommendations was conducted with Captain
b6,
b7c
b6, b7c
Sergeant
Administration; Sergeant
, Legal Unit;
b6, b7c
Food Service Manager; and
Health Services Administrator;
b6, b7c
Food Services Supervisor, on July 11, 2008.
b6, b7c

Type of Review
This review is an Annual Detention Standard Review to determine general compliance with
established ICE National Detention Standards for facilities used for less than 72 hours.

Review Summary
Ventura County Jail is not accredited by the American Correctional Association (ACA),
National Commission on Correctional Health Care (NCCHC), or Joint Commission on
Accreditation of Healthcare Organizations (JCAHO).

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

•

•

Standards Compliance
The following statistical information provides the results oflast year's review as well as this
current review.
July 21-22,2007

Review

July 10-11, 2008

Review

Compliant
Deficient
At-Risk
Not-Applicable

27
0
0
1

Compliant
Deficient
At-Risk
Not-Applicable

25
2
0
1

Food Service - Deficient
Every facility will pro:vide detainees in its care with nutritious and appetizing meals, prepared in
accordance with the highest sanitary standards.
•

The knives are not attached to the cable through the steel shank as required. Current
knife and tools inventories are not accurate. The knife cabinet is made of wood and
offers no real security.

•

A registered dietitian has not conducted a complete nutritional analysis of every mastercycle menu planned or Common Fare diet menu.

•

The Food Service program does not address or provide medical diets.

•

Satellite-feeding programs are not following guidelines for proper sanitation.

•

The weekly sanitation inspections of all food service areas and equipment are not being
conducted.

Recommendations
•

All knives should be cabled through the steel shank as required. Update the inventories
to reflect a current list of all knives and tools. It's also recommended that the current
knife cabinet be replaced with a metal cabinet secured with an approved locking device.
All tools and knives should be shadow-boarded.

•

The registered dietitian should conduct a complete nutritional analysis of every planned
master-cycle and Common Fare diet menus. A nutritional analysis should be conducted
annually by a Registered Dietitian to ensure the menus meet the Daily Reference Intake
(DR!) for nutrients. The analysis should include all items served and be completed prior
to the menus being implemented.

•

The Food Service Manager should ensure that medical diets are provided to detainees
that require special diets as ordered by the Medical Department.

•

Food Service staff should enforce and follow proper sanitation guidelines. The program
needs to provide focused cleaning of all storage carts, all stainless steel tables, pillars,

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

•

•

dish machine, freezer floor, cooler floor, air-dried food trays, and hot food carts. The
"clean as you go" policy should be enforced in all areas daily.
•

The Food Service Director should conduct formal weekly sanitation inspections of all
food service areas and equipment. Therefore, he would be able to provide sufficient
information on deficiencies to enable the development of a corrective action plan to
eliminate problem areas.

Environmental Safety and Health-Deficient
Each facility will establish a hazardous materials program for the control, handling, storage, and
use of flammable, toxic, and caustic materials. This will protect detainees, staff, and visitors,
preventing breaches in safety and security. Among other things, the facility will include the
identification and labeling of hazardous materials in accordance with applicable regulations,
standards and codes (Occupational Safety and Health Administration [OSHA], National Fire
Protection Association, etc); will provide warnings of incompatible materials, etc. Every facility
will establish a system for storing, issuing, and maintaining inventories of, and accountability
for, hazardous materials.
•

Ventura City Jail does not have a system for storing, issuing and maintaining inventories
of hazardous materials. Constant inventories are not maintained for any area ofthe
facility. The Master MSDS file was not up-to-date or readily available for all substances
used and stored within the facility. Liquid bleach and aerosal cans of disinfectant were
noted throughout the facility. Personnel do not receive formal chemical control and use
training.

•

Ventura City Jail does not have a written, comprehensive fire prevention, control and
evacuation plan. The current policies do not address the following: control of ignition
sources, combustible and flammable fuel load sources; provisions for occupant protection
from fires and smoke; inspection, testing and maintenance of fire protection equipment in
accordance with NFP A codes, etc; formal monthly fire inspections; accessible, current
floor plans (buildlings and rooms); prominently posted evacuation maps/plans; exit signs
and directional arrows for traffic flow and conspicuously posted exit diagrams for each
area with a copy of each revision filed with the local fire department.

Recommendations
•

Establish and implement a system for storing, issuing, and maintaining full/complete
inventories of hazardous chemicals. Develop a Master MSDS file and area specific
MSDS files for each area within the facility where chemicals are used or stored. Develop
and conduct chemical control and use training for all staff.

•

Develop written policies and procedures for a comprehensive frre plan.

FOR OFFICIAL USE ONLY {LAW ENFORCEMENT SENSITIVE}

•

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Recommended Rating and Justification
It is the Reviewer-in-Charge's (RIC) recommendation that the facility receive a rating of
"Acceptable". It is also recommended that a Plan of Action be required to implement necessary
corrective actions for the deficiencies.

RIC Assurance Statement
All fmdings ofthis review have been documented on the Detention Review Worksheet and are
supported by the written documentation contained in the review file.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

•

I:"';'~

ti<;,reative,
....•.. corrections

•

DETENTION FACILITY INSPECTION FORM
FACILITIES USED LESS THAN 72 HOURS
A. TYPE OF FACILITY REVIEWED
ICE Service Processing Center
D
ICE
Contract Detention Facility
D
Service Agreement
ICE
Intergovernmental
~
B. CURRENT INSPECTION
Type of Inspection
D Field Office ~ HQ Inspection
Date[s] of Facility Review
July 10-11, 2008

Basic Rates per Man-Day
$90.00
Other Charges: (If None, Indicate N/A)
,
,
;~N/A
Estimated Man-days per Year
1529
G. ACCREDITATION CERTIFICATES D N/A
List all State or National Accreditation[s] received:
CSA Type II, California

C. PREVIOUS/MOST RECENT FACILITY REVIEW
Date[s] of Last Facility Review
July 21-22,2007
Previous Rating
D Superior D Good ~ Acceptable D Deficient D At-Risk
D. NAME AND LOCATION OF FACILITY
Name
Ventura County Jail
Address
800 South Victoria Ave.
City, State and Zip Code
Ventura, CA
County
Ventura
Name and Title of Chief Executive Officer
(Warden/OIC/Superintendent)
b6, b7c
Jail Commander
Telephone Number (Include Area Code)
805-654 b6, b7c
Field Office / Sub-Office (List Office with Oversight)
Los Angeles, Field Office; Camarillo, Sub-Office
Distance from Field Office
55 miles, 15 miles to Sub-Office
E. ICEINFORMATION
Name of Inspector (Last Name, Title and Duty Station)
b6, b7c
/ RIC / Creative Corrections
Name of Team Memberi Title / Duty Location
/ SME-Security / Creative Corrections
b6, b7c
Name of Team Member / Title / Duty Location
b6, b7c
/ SME-Hea1th Services / Creative Corrections
Name of Team Member / Title / Duty Location
b6, b7c
/ SME-Food Services / Creative Corrections
Name of Team Member / Title / Duty Location
/ SME-Environmental Health and Safety /
b6, b7c
Creative Corrections
Name of Team Member / Title / Duty Location
/
/
F. CDFIIGSA INFORMATION ONLY
Contract Number
Date of Contract or IGSA

H. PROBLEMS I COMPLAINTS (COPIES MUST BE ATTACHED)
The Facility is under Court Order or Class Action Finding
D Court Order
D Class Action Finding
The Facility has Significant Litigation Pending
D Major Litigation
D Life/Safety Issues
~ None
I. FACILITY HISTORY
Date Built
1981
Date Last Remodeled or Upgraded
January 2004
Date New Construction I Bed Space Added
N/A

Future Construction Planned
D Yes ~ No Date:
Current Bed space I Future Bed Space (# New Beds only)
1079
Number:
Date:
J. TOTAL FACILITY POPULATION
Total Facility Intake for Previous 12 months
28,423
Total ICE Man Days for Previous 12 months
1529
I(.>~LASSIFICATION LEVEL (ICE

If£~~e;·1

L. FACILITY CAPACITY
Rated
Adult Male
716
Adult Female
200

. ,.·.F),i;::·~~i . ~;'>

D

lrl

SPCs AND CDFs ONLY)

1 1
lr2

Operational
794
224

lr3

Emer2ency

Facility Holds Juveniles Offenders 16 and Older as Adults

M. AVERAGE DAILY POPULATION
~.;.,;(J';r~;'?.
ICE
I AdultMale
4.15
I Adult Female
.04
;\i~?i!

USMS

N. FACILITY STAFFING LEVEL
Su
b2 high

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)

© 2007 Creative Corrections, LLC (Rev. 12/3/07)

b2 high

-

-

Other

-

•

•

SIGNIFICANT INCIDENT SUMMARY WORKSHEET
In order for Creative Corrections to complete its review of your facility, you must complete the following worksheet prior to your
scheduled review dates. This worksheet must contain data for the past twelve months. We will use this worksheet in conjunction with
the ICE Detention Standards to assess your detention operations with regard to the needs of ICE and its detainee population. Failure
to complete this worksheet will result in a delay in processing this report, and may result in a reduction or removal of ICE detainees
from your facility.

Assault:
Offenders on
Offenders!

WithW
WithoutW

Assault:
Detainee on
Staff

Number of Forced Moves, inc!.
Forced Cell Moves3

# Times Four/Five Point
Restraints Applied/Used
Offender / Detainee Medical
Referrals as a Result of Injuries

Escapes

Grievances:

Physical

Physical

N/A

N/A

0

0

0

0

24

35

0

0

P

P

N/A

N/A

0

0

0

0

7

11

0

0

0

0

0

0

0

0

0

0

18

22

0

0

0

0

0

0

0

3/0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

illness

0

0

0

0

Deaths

Psychiatric / Medical Referrals

Number
# Medical Cases Referred for
Outside Care

# Psychiatric Cases Referred
for Outside Care

0
0

0

0

0

0

0

0

0

Any attempted physical contact or physical contact that involves two or more offenders
Oral, anal or vaginal penetration or attempted penetration involving at least 2 parties, whether it is consenting or non-consenting
Routine transportation of detainees/offenders is not considered "forced"
Any incident that involves four or more detainees/offenders, includes
.. IililJor res, or otheflarge-scale inCidents.
--

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

•

•

DHSIICE DETENTION STANDARDS REVIEW SUMMARY REpORT
1. ACCEPTABLE

2. DEFICIENT

3. AT-RISK

4. REPEAT

5. NOT

FINDING

ApPLICABLE

2.
Access
DETAINEE SERVICES
3.
Admission and Release
4.
Classification System
Detainee Handbook
Food Service
Funds and Personal Property
Detainee Grievance Procedures
Issuance and Exchange of Clothing, Bedding, and Towels
Practices

14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.

Detention Files
Disciplinary Policy
Emergency Plans
Environmental Health and Safety
Hold Rooms in Detention Facilities
Key and Lock Control
Population Counts
Security Inspections
Special Management Units (Administrative Detention)
Special Management Units (Disciplinary Segregation)
Tool Control
Transportation (Land management)
Use of Force
Staff / Detainee Communication (Added August 2003)
Detainee Transfer (Added September 2004)

ALL FINDINGS OF DEFICIENT AND AT-RISK REQUIRE WRITTEN COMMENT DESCRIBING THE FINDING AND
WHAT IS NECESSARY TO REACH COMPLIANCE.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

•

•

RIC REVIEW ASSURANCE STATEMENT

By SIGNING BELOW, THE REVIEWER-IN-CHARGE (RIC) CERTIFIES THAT:

1.

ALL FINDINGS OF NON-COMPLIANCE WITH POLICY OR INADEQUATE CONTROLS, AND FINDINGS OF NOTEWORTHY
ACCOMPLISHMENTS, CONTAINED IN THIS INSPECTION REpORT, ARE SUPPORTED BY EVIDENCE THAT IS SUFFICIENT AND
RELIABLE; AND
WITHIN THE SCOPE OF THIS REVIEW, THE FACILITY IS OPERATING IN ACCORDANCE WITH APPLICABLE LAW AND POLICY, AND
PROPERTY AND RESOURCES ARE BEING EFFICIENTLY UTILIZED AND ADEQUATELY SAFEGUARDED, EXCEPT FOR ANY
DEFICIENCIES NOTED IN THE REPORT.

2.

b6, b7c

b6, b7c

RIC Creative Corrections

~

- -

~

-

--

_ _ _ _ _ _ .~

- --

--

-~

_ _ _ _ _ _~

~

__

~

--

---

""'_._~ _ _

-~,

~_~_-'-"-"

~

~

_ _ ~_,""

~-

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----

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-" -- ---

--------~-------

- _

__

...... ~ _ _ _~_~._~ _ _~~ _ _ _

---- -

~~__'_ci

"

----'II

-

SME-Security, Creative Corrections

b6, b7c

5MB-Food Services, Creative Corrections

Print Name, Title, & Duty Location

SME-Health Services, Creative Corrections

b6, b7c

, SME-Environmental Health and Safety, Creative

Corrections

RECOMMENDED RATING:

cg] ACCEPTABLE

o DEFICIENT
OAT-RISK

COMMENTS:
As part of the review, the team toured the Todd Road facility as well as the Main Jail. Both facilities are well managed and warrant an
"Acceptable" rating. Commander Oksner indicated she would prepare a Plan of Action for any deficiencies noted.
The one death noted was as a result of illness and was not the result of any facility deficiency.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

~

.... "'"__~... __ "'"._'_'_~_.....J

Print Name, Title, & Duty Location

Print Name, Title, & Duty Location
b6, b7c

--- - - -

"-=:>.:.~~~"'~~~_~ ...... ~~ _ _ _

Print Name, Title, & Duty Location
b6, b7c

---

j~j~/fl~:tr,1~J:J\~11~I~nk'

..

MANAGEMENT REVIEW . .

- .' :......

··1

~ -I' .

THE SIGNATURE BELOW CONSTITUTES REVIEW AND ACCEPTANCE OF THIS REPORT BY THE REVIE

HAVE THIRTY (30) CALENDAR DAYS FROM RECEIPT OF THIS REPOR

FOD/OIC/CEO WILL
D RECOMMENDATIONS.

UTHORITY.

(b)(6), (b)(7)(C)

HQDRO MANAGEMENT REVIEW: (Print Name)

Date

Director

FINAL RATING:

o

ACCEPTABLE

[8J DEFICIENT
OAT-RISK

COMMENTS:

The Review Authority has downgraded the recommended rating of "Acceptable" to Deficient due to the use of
Electro Muscular Disruption Devices by this facility. A Plan of Action is required for the deficiencies identified in
the Food Service, Environmental Health and Safety, and Detainee Telephone Access (see review worksheets)
standards.

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Creative Corrections
6415 Calder, Suite B
Beaumont, Texas 77706

ICE Detention Standards Review Worksheet
(This document must be attached to each Inspection Form)
This Form to be used for Inspections of Facilities used less than 72 Hours

reative

corrections

~

o

D

Local Jail- IGSA
State Facility - IGSA
ICE Contract Detention Facility

Name
Ventura County Jail
Address (Street and Name)
800 South Victoria Ave.
City, State and Zip Code
Ventura, CA 93003
County.
Ventura
Name and Title of Chief Executive Officer (Warden/OIC/Superintendent)
Commander
b6, b7c
Name and Title of Reviewer-In-Charge
b6, b7c
RIC, Creative Corrections
Date[s] of Review
July 10-11, 2008
Type of Review
~ Headquarters

D Operational

o Special Assessment o Other
ENFORCEMENT SENSITIVE)

© 2007 Creative Corrections, LLC (Rev. 12/8/07)

TABLE OF CONTENTS

SECTION I. LEGAL ACCESS STANDARDS ..............................................................................................................................3
VISITATION ............................................................................................................................................................................... .
ACCESS TO TELEPHONES .......................................................................................................................................................... .
SECTION II. DETAINEE SERVICES STANDARDS ................................................................................................................... 6
ADMISSION AND RELEASE ........................................................................................................................................................ .
CLASSIFICATION SySTEM ......................................................................................................................................................... .
DETAINEE HANDBOOK ............................................................................................................................................................. .
FOOD SERVICE .......................................................................................................................................................................... .
FUNDS AND PERSONAL PROPERTY ........................................................................................................................................... .
DETAINEE GRIEVANCE PROCEDURES ........................................................................................................... ! ........................... .
ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS ........................................................................................ .
RELIGIOUS PRACTICES ....................................................................................................................... ;..................................... .
SECTION III. HEALTH SERVICES STANDARDS ................................................................................................................... 16
MEDICAL CARE :....................................................................................................................................................................... .
-SUICIDE PREVENTION AND INTERVENTION ............. :......................................... :........................................ :............................. .
SECTION IV. SECURITY AND CONTROL STANDARDS ......................................................................................................... 20
CONTRABAND ........................................................................................................................................................................... .
DETENTION FILES ................................................... : ................................................................................................................. .
DISCIPLINARY POLICy .............................................................................................................................................................. .
EMERGENCY PLANS ............................... , ............................................................................................................................. , ...... .
ENVIRONMENTAL HEALTH AND SAFETy .................................................................................................................................. .
HOLD ROOMS IN DETENTION FACILITIES ................................................................................................................................. .
KEY AND LOCK CONTROL ....................................................................................................................................................... ..
POPULATION COUNTS ................................. : ............................................................................................................................. .
SECURITY INSPECTIONS ........................................................................................................................................................... ..
SPECIAL MANAGEMENT UNIT (ADMINISTRATIVE SEGREGATION) ........................................................................................... .
SPECIAL MANAGEMENT UNIT (DISCIPLINARY SEGREGATION) ............................................................................................... ..
TOOL CONTROL ..................................................................................................................................................................... : .. .
TRANSPORTATION (LAND) ...................................................................................................................................................... ..
USE OF FORCE ....................... ~ ........................................ :.................................................................................... :..................... ..
STAFFIDETAINEE COMMUNICATIONS ....................................................................................................................................... .
DETAINEE TRANSFER STANDARD ............................................................................................................................................. .

NOTE: FOR EACH STANDARD RATED BELOW ACCEPTABLE, FACILITIES MUST ATTACH A PLAN OF ACTION FOR BRINGING
OPERATIONS INTO COMPLIANCE. EACH FACILITY SHOULD EXAMINE THE ENTIRE WORKSHEET TO IDENTIFY AREAS OF
IMPROVEMENT, INCLUDING THOSE STANDARDS WHERE AN OVERALL FINDING OF ACCEPTABLE WAS ACHIEVED.

2
.~.,.u. . USE ONLY (LAW ENFORCEMENT
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

SENSITIVE)

SECTION I. LEGAL ACCESS STANDARDS

3
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

.",

"

-.

~

'

.. -.

- _.

rfi~;'~¥~~~W~'~:~;~<t~~~~~.tt~i~~~ft~i~~~~:~~~7;' ;'~~(JfQMr\JRtNt~~Jj~;1~~~t~;_
There is a written visitation schedule and hours for general visitation.
The visitation schedule and rules are available to the public.
A general visitation log is maintained.
Visitors are searched and identified according to standard requirements.

[8J ACCEPTABLE

DDEFICIENT

~

o

o

o
o

o

o

o

D AT-RISK

o

Policy, Visiting & Interview,
Chapter 10, is current and
visiting is noted in the Inmate
Orientation and Rules booklet.
Posted in the lobby.
The log is on a computerized
record kee in s stem.
Visits are non-contact for
detainees. All visitors must show
a validID.

D REPEAT FINDING

REMARKS:

Policy and Procedure Manual, Section 9, Chapter 10, Inmate Visiting & Interview (8-27-07), was reviewed. The visiting process was
observed and was compliant with the standard.

b6, b7c

s/July 11, 2008

~

ltv

b6, b7c

AUDITOR'S SIGNATUREIDA

4

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

DETAINEE TELEPHONE ACCESS
POLICY: ALL FACILITIES HOUSING ICE DETAINEES WILL PERMIT DETAINEES' REASONABLE AND EQUITABLE ACCESS TOTELEPHONES.

Y

COMPONENTS

N

NA

Detainees are allowed access to telephones during established facility
waking hours.

!ZI

0

0

Upon admittance, detainees are made aware of the facility's telephone
access policy.

!ZI

0

0

Detainees are afforded a reasonable degree ofprivacy for legal phone
calls.

!ZI

0

0

REMARKS

Phones are located in Booking
as well as in the units.
Covered in the Ventura County
Sheriffs Department Inmate
Orientation and Jail Rules (Rev
January 2007).

The Watch Commander can
determine the credibility of the
call.
Once verified by the Watch
Commander.
Special access calls would be
permitted from disciplinary
segregation.

Emergency phone call messages are immediately given to detainees.

!ZI

0

0

Detainees are allowed to return emergency phone calls as soon as
possible.

!ZI

0

0

Detainees in disciplinary segregation are allowed phone calls to
consular/embassy officials.

!ZI

0

0

D

~

D

No provisions have been made
for the orG number.

0

!ZI

0

!ZI

0

0

!ZI

0

0

Only Attorney calls are
permitted bypolicy.
Only disciplinary segregation is
limited.
California law precludes
monitoring of attorney/client
calls.

The orG phone number for reporting abuse is programmed into the
detainee phone system and the phone number was checked by the
ins~ector during the review.
Detainees in disciplinary segregation are allowed phone calls for family
emergencies:
Detainees in administrative segregation and protective custody are
afforded the same telephone privileges as those in general population.
When detainee phone calls are monitored, notification is posted by
detainee telephones that phone calls made by the detainees may be
monitored. Special Access calls are not monitored.

~ ACCEPTABLE

DDEFICIENT

D

AT-RISK

D REPEAT FINDING

REMARKS:

All calls are recorded; however, state laws preclude monitoring of attorney/client calls.

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AUDITOR'S SIGNATUREIDA
.

.

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SECTION II. DETAINEE SERVICES STANDARDS

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Medical screenings are perfonned by medical staff ill: persons who have
received specialized training for the purpose of conducting an initial health
All new arrivals are searched in accordance with the "Detainee Search"
standard. An officer of the same sex as the detainee conducts the search
and the search is conducted in an area that affords as much privacy as
possible.
Detainees are stripped searched only when cause has been established and
not as routine policy. Non-criminal detainees are not strip-searched but
is established.
unless reasonable
are
The "Contraband" standard governs all personal property searches.
IGSAs/CDFs use or have a similar contraband standard. Staff prepares a
comp lete inventory of each detainee's possessions. The detainee receives
Two officers are present during the processing of detainee funds and
valuables during admissions processing to the facility. Both officers verifY
funds and valuables.
Staff completes Fonn Ic387 or similar fonn for CDFs and IGSAs for every
claim. Facilities forward all 1-387 claims to ICE.
lost or
Detainees are issued appropriate and sufficient clothing and bedding for
the climatic conditions.
The facility provides and replenishes personal hygiene items as needed.
Gender-specific items are available. ICE Detainees are not charged for
these items.

[gI ACCEPTABLE

o

DEFICIENT

~

0

0
a nurse.
Pat searches are perfonned on all
detainees. Strip searches are
only perfonned following a
reasonable security concern
confirmation.

~

0

0

~

0

0

~

0

0

All records are documented online as well as in hard copy fonn.

~

0

0

P&P, Section 4, Chapter 1
Reception Booking Procedures,
requires two officers to sign the

~

0

0

Local fonns are utilized.

~

0

0

Sufficient clothing is readily
available.

~

0

0

Observed hygiene packs being
distributed.

OAT-RIsK

o

REPEAT FINDING

REMARKS:

No issues were identified as non-compliant.

.
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~

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The facility has a system for separating criminal and non-criminal ICE
detainees. Violent offenders are separated from non-violent offenders.

D

D

D

D

Housing assignments are based on threat level.

[gJ ACCEPTABLE

DDEFICIENT

D

AT-RISK

P&P, Section 6, Classification, is
utilized to separate non-criminal
detainees from criminals, and to
segregate violent offenders from
non-violent.
An interview with Classification
Officer Arthur indicated this was
the oal of classification.

D REPEAT FINDING

REMARKS:

The Classification policy was reviewed and staff members were interviewed to confirm compliance.

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/July 11, 2008

Jtf2/

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The detainee handbook is written in English and translated into Spanish,
or into the next most-prevalent Language(s).

The detainee handbook states in clear language the basic detainee
responsibilities.
The handbook identifies:
•
Initial issue of clothing and bedding, and personal hygiene items;
•
When a medical examination will be conducted;
•
The telephone policy, debit card procedures, direct and free
calls, locations of telephones, policy when telephone demand is
high, Policy and procedures for emergency phone calls, and the
Detainee Message System;
•
Facility search procedures and contraband policy; and
•
Facility visiting hours and schedule, and visiting rules and
regulations
The handbook describes the detainee disciplinary policy and procedures,
to include:
•
Prohibited acts and severity scale sanctions;
•
Time limits in the Disciplinary Process;
•
Summary of Disciplinary Process;
•
Sick call procedures for general population and segregation; and
•
The rights and responsibilities of all detainees.

0

I:8;J ACCEPTABLE

0

DEFICIENT

C8J

o

o

o

o

o

o

0

o

AT-RIsK

o

Ventura City Jail has a
. comprehensive Inmate Orientation
and Jail Rules Handbook written
in English and Spanish.

The handbook does not
specifically address when a
medical examination will be
conducted.

REPEAT FINDING

REMARKS:
The handbook does not specifically address when a medical examination will be conducted.

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.

P

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Trained staff supervises the food service program.

o

o

Knife cabinets close with an approved locking device and the on-duty
cook foreman maintains control of the key that locks the device.

All knives not in a secure cutting room are physically secured to the
workstation and staff directly supervises detainees using knives at these
workstations. Staff monitor the condition of knives and dining utensils

o

o

o

o

Detainees are served at least three meals daily. No more than 14 hours
elapse between the last meal served and the first meal of the following day.

A registered dietitian conducts a complete nutritional analysis of every
master-cycle menu planned.

o

o

o

o

o

o

o

o

The food service program addresses medical diets.

Satellite-feeding programs follow guidelines for proper sanitation.

Hot and cold foods are maintained at the prescribed, "safe" temperature(s)
after two hours. (140 degrees for hot - 40 degrees for cold)

o

o

The Food Service Manager is
Serv Safe trained.
The current knife cabinet is made
of wood and has a pad lock. The
knife cabinet is not very secure.
The Shift Supervisor controls the
key to the knife cabinet. The
current knife inventory is not
accurate and up-to-date.
All knives used in Food Service
are secured to the workstation as
required; however, the knives are
not cabled through the steel
shank as required.
B - 4:30 a.m.; L - 10:00 a.m.
D - 3:30 p.m. No more than
fourteen hours elapse between
the last meal served and first
meal served.
No complete nutritional analysis
was available for review on the
28-daymaster cycle menus.
Food Service does not have
common fare program or menus.
Currently, Food Service is not
providing proper medical diets to
detainees. Food Service is
required to provide all medical
diets as ordered by the Medical
Department. The Food Service
Manager and dietitian should
develop a medical diet menu, in
order to provide proper guidance
to the Food Service staff.
The satellite-feeding program is
not following proper sanitation
guidelines. Several sanitation
issues were identified during the
review. The following items
need additional attention: storage
carts, racks, cooler and freezer
floor, hot food carts, dish
machine, and stainless steel
tables. However, the Food
Service Manager took some
corrective action to correct some
of the sanitation issues identified
during the review.
All food temperatures were
within the safe zone.

10

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FOOD SERVICE
POLICY:. EVERY FACILITY WILL PROVIDE DETAINEES IN ITS CARE WITH NUTRITIOUS AND APPETIZING MEALS, PREPARED IN ACCORDANCE WITH
THE HIGHEST SANITARY STANDARDS.
COMPONENTS

Hot and cold foods are maintained at the prescribed, "safe"
temperature(s) after two hours. (140 degrees for hot - 40 degrees for
cold)
All meals are provided in nutritionally adequate portions.
Food is not used to punish or reward detainees based upon behavior.
Standard operating procedures include weekly inspections of all food
service areas, including dining and food-preparation areas and
equipment.

Y

N

NA

0

D

D

All food temperatures were
within the safe zone.

0
0

D
D

[J

The meals are served in portions
that are nutritionally adequate.

D

D

0

0

D

0

D

Procedures include inspecting all incoming food shipments for damage,
contamination, and pest infestation.

[8J

D

D

Storage areas are locked.

0

0

D

Equipment is inspected daily.

o

IZI DEFICIENT

ACCEPTABLE

OAT-RISK

REMARKS

o

The Food Service Manager does
not conduct a weekly sanitation
inspection of all areas as
required.
The Food Service Manager does
not conduct weekly sanitation
inspections of all as required.
All food supplies are inspected
for damage or contamination
prior to entering Food service.

REPEAT FINDING

REMARKS:

The knives are not cabled through the steel shank as required. Knife and tool inventories are not accurate. The knife cabinet is made
of wood and offers no real security.
A registered dietitian has not conducted a complete nutritional analysis of every master-cycle menu planned (it was also noted that
Food Service did not have a common fare menu to follow).
The Food Service program is not providing proper medical diets as required.
The satellite-feeding program is not following proper sanitation guidelines.
The standard operating procedures include weekly sanitation inspections of all food service areas and equipment is not being
conducted as required.

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AUDITOR'S SIGNATUREIDA TE

.J
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FUNDS AND PERSONAL PROPERTY

.

POLICY: ALL FACILITIES WILL IMPLEMENT PROCEDURES TO CONTROL AND SAFEGUARD DETAlNEES' PERSONAL PROPERTY. PROCEDURES WILL
PROVIDE FOR THE SECURE STORAGE OF FUNDS, VALUABLES,BAGGAGE AND OTHER PERSONAL PROPERTY; THE DOCUMENTATION AND
RECEIPTING OF SURRENDERED PROPERTY; AND THE INITIAL AND REGULARLY SCHEDULED INVENTORYING OF ALL FUNDS, VALUABLES, AND
OTHER PROPERTY.

o STANDARD NA: (IGSA ONLY) CHECK THIS BOX IF ALL ICE DETAINEE FUNDS, V ALUABLESAND PROPERTY ARE HANDLED ONLY
BY THE ICE FIELD OFFICE OR SUB-OFFICE IN CONTROL OF THE DETAINEE CASE.
YES
No
NA
REMARKS
COMPONENTS
Funds and valuables are
Detainee funds and valuables are properly separated, stored, and are
accessible only by designated supervisor(s).
properly separated and stored.
Funds and valuables are placed
in a heat-sealed plastic bag and
stored with the personal
~
0
0
property. The bags containing
the funds and valuables remain
sealed until the detainee's
release.
Large property is not accepted
Detainees' large valuables are secured in a location accessible to
into
the facility. The facility has
designated supervisor(s) or processing staff only.
0
0
~
limited storage for large items.
Two officers are not always
Two officers are present during the processing of detainee funds and
valuables during in-processing to the facility. Both officers verify funds
present during the processing of
0
~
0
detainee funds and valuables.
aI1d valuables.
Staffforwards an arriving detainee's medicine to the medical staff.,
Medical staff reviews all
medication from arriving
detainees. All medication is
~
0
0
placed with the detainee's
property. The facility provides
all necessary medication.
Staff searches arriving detainees and their personal property for
~
0
0
contraband.
Staff procedures follow written policy for returning forgotten property to
~
0
0
detainees.
Property discrepancies are
Property discrepancies are immediately reported to the CDEO or Chief of
immediately reported to the Sgt.
Security.
0
~
0 that supervises the
Booking/intake processing area.
CDF/IGSA facility procedures for handling detainee property claims are
~
0
0
similar with the ICE standard.

o

IZI ACCEPTABLE

DEFICIENT

OAT-RISK

o

REPEAT FINDING

REMARKS:
Only one officer is utilized to verify the processing of detainee funds and valuables during in-processing.

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JIJuly II, 2008
AUDITOR'S SIGNATURE I DATE

'012u

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y

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DETAINEE GRIEVANCE PROCEDURES
POLICY: EVERY FACILITY WILL DEVELOP AND IMPLEMENT STANDARD OPERATING PROCEDURES (SOPS) FOR ADDRESSING DETAINEE
GRIEVANCES IN TIMELY FASHION. EACH STEP IN THE PROCESS WILL OCCUR WITHIN THE PRESCRIBED TIME FRAME. AMONG OTHER THINGS, A
GRIEVANCE WILL BE PROCESSED, INVESTIGATED, AND DECIDED (SUBJECT TO APPEAL) IN. ACCORDANCE WITH THE SOPS; A GRIEVANCE
COMMITTEE WILL CONVENE AS PROVIDED IN THE SOPS. STANDARD PROCEDURE WILL INCLUDE PROVIDING THE DETAINEE WITH A WRITTEN
RESPONSE TO ANY FORMAL GRIEVANCE, WHICH WILL INCLUDE THE BASIS FOR THE DECISION. THE FACILITY WILL ALSO ESTABLISH STANDARD
PROCEDURES FOR HANDLING EMERGENCY GRIEVANCES. ALL GRIEVANCES WILL RECEIVE SUPERVISORY REVIEW. REpRISAL AGAINST THE FILER
OF A GRIEVANCE WILL NOT BE TOLERATED.
NA
COMPONENTS
Y
REMARKS
N
Every member of the staff knows how to identifY emergency grievances,
Staff receives orientation training
including the procedures for expediting them.
from the Jail Training Officer,
[8J
0
0 whiCh
includes identifYing and
expediting emergency grievances.
There are documented or substantiated cases of staff harassing,
disciplining, penalizing, or otherwise retaliating against a detainee who
[8J
0
0
lodged a complaint:
• If yes , explain.
Procedures include maintaining a Detainee Grievance Log.
Staff enter grievances into the
• If not, an alternative acceptable record keeping system is
computer based Inmate
maintained.
[8J
0
0 Management System which
• "Nuisance complaints" are identified in the records.
assigns a number for tracking
• For quality control purposes, staff document nuisance
purposes.
complaints received but not filed.
Staff is required to forward any grievance that includes officer
[8J
0
0
misconduct to a higher official or, in a CDFIIGSA facility, to ICE.

IZl ACCEPTABLE

o DEFICIENT

D

AT-RISK

D REPEAT FINDING

REMARKS:
Ventura City Jail has a well maintained computer based system for logging and tracking grievances.

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f;u
ATUREIDATE"~'

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[gJ ACCEPTABLE

o

DEFICIENT

OAT-RISK

o REPEAT FINDING

REMARKS:

Procedures are in place at Ventura County Jail for the regular issuance and exchange of clothing, bedding, and linens.

b6, b7c

uly II, 2008

Auditor's SignaturelDate

j /'-'

~~.

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RELIGIOUS PRACTICES
POLICY: FACILITIES WILL PROVIDE ICEDETAlNEES OF ALL FAITHS WITH REASONABLE AND EQUITABLE OPPORTUNITIES TOPARTIClPATE IN THE
PRACTICES OF THEIR FAITH, LIMITED ONLY BY THE CONSTRAINTS OF SAFETY, SECURITY, THE ORDERLY OPERATIONS OF THE FACILITY AND
BUDGETARY CONSIDERATIONS.
COMPONENTS
Y
REMARKS
N
NA
Detainees are allowed to engage in religious services.
All detainees are allowed to
~
D
D participate in weekly religious
services.
The facility allows detainees to observe the major "holy days" of their
Detainees are allowed to
religious faith.
~
D
D observe major "holy days" upon
reguest.
Each detainee is allowed religious items in hislher immediate possession.
~
D
D

IZI ACCEPTABLE

DDEFICIENT

D AT-RISK

D REPEAT FINDING

REMARKS:
ICE detainees are provided with reasonable and equitable opportunities to participate in the practice of their faith within the constraints
of safety, security, and orderly operations of the facility.

1July 11. 2008
AUDITOR'S SIGNATURE/DA TE
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SECTION III. HEALTH SERVICES STANDARDS

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© 2007 Creative Corrections, LLC (Rev. 12/8/07)

ACCESS TO MEDICAL CARE
.POLICY:
EVERY FACILITY WILL miTABLISH
AND MAINTAIN AN ACCREDITED/ACCREDITATION-WORTHY
HEALTH PROGRAM FOR THE GENERAL
.
.
.
.
WELL-BEING OF ICE DETAINEES.
COMPONENTS
Y
N
NA
REMARKS
Facilities operate a health care facility in compliance with state and local
The Ventura Health Services
laws and guidelines.
Department is contracted with
the California Forensic Medical
~
0
0
Group, Inc. Performances are in
compliance with state and local
laws and guidelines.
The facility's in-processing procedures for arriving detainees include
In accordance with the policy,
medical screening.
Pre-Detention Medical
EvaluationlReceiving Health
Screening, a health screening is
completed on all detainees at the
~
0
0
time of intake by trained custody
staff. Positive findings are
immediately referred to the
Medical Department for followup and evaluation.
All detainees have access to and receive medical care.
Physical examinations are
conducted on all detainees at the
facility within 14 days of their
arrival. Detainees may also
~.
0
0
request to see medical by
completing a medical request
form. These requests are triaged
on a daily basis by nursing staff.
Pharmaceuticals are stored in a secure area.
Pharmaceuticals are stored in a
locked area ofthe medical unit,
~
0
0
accessible only by licensed
medical staff.
Medical screening includes a Tuberculosis (TB) test.
Detainees are screened for signs
and symptoms of active
Tuberculosis during the intake
screening process. In the event
of a positive finding, detainees
will immediately be evaluated
by medical staff. Ifno positive
0
~
0
[mdings are identified during
this initial screening process, per
policy, detainees will receive a
Tuberculosis test within 14 days
of their arrival to the facility, at
which time a medical history
and physical is also completed.
In accordance with policy
Detainees in the Special Management Unit have access to health care
services.
(Inmates in Isolation), detainees
housed in the special
management area are seen by .
medical staff three times per
0
~
0
week. Detainees who exhibit
signs of medicaVmental
deterioration are promptly
referred to the Medical
Department for evaluation.

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ACCESS TO MEDICAL CA]lE
POLICY: EVERY FACILITY WILL ESTABLISH AND MAlNTAINANACCREDITED/ACCREDITATION-WORTHYHEALTI:I PROGRAM FOR THE GENERAL
WELL-BEING OF ICE DETAlNEES~
The facility has a written plan for the delivery of 24-hour emergency
The Ventura health services
(contract agency) policy,
health care when no medical personnel are on duty at the facility, or when
[8]
Emergency Services, provides
immediate outside medical attention is required.
0
0
guidelines to manage emergency
medical situations.
Detention staff is trained in first
Detention staffis trained to respond to health-related emergencies within
a 4-minute response time.
aid and cardiopulmonary
resuscitation during the initial
[8]
0
0
orientation phase and every two
yeilrS thereafter to enhance the
four-minute response time.
Where staff is used to distribute medication,. ~ health care provider
All medications are
[8]
administered by trained medical
properly trains these officers.
0
0
staff.
Medication Administration
The medical unit keeps written records of medication that is distributed.
[8]
Records are maintained on all
0
0
detainees receiving medications.
When a detainee refuses medical
Detainees are required to sign a refusal to consent form when medical
care, a refusal form will be
treatment is refused.
obtained from the detainee. The
detainee is counseled regarding
[8]
.0 the
0
potential risks arid
consequences of refusing
treatment. (Policy, Informed
Consent)

[gI ACCEPTABLE

D

DDEFICIENT

AT-RISK

. D REPEAT FINDING

REMARKS:

Detainees are screened for signs and symptoms of active Tuberculosis during the intake screening process. In the event of a positive
finding, detainees will immediately be evaluated by medical staff. If no positive findings are identified during this initial screening
process, detainees will receive a Tuberculosis test within 14 days oftheir arrival to the facility, at which time a medical history and
physical is also completed.
Overall, Ventura CountyJail's established policies and procedures meet the requirements of the Access to Medical Care Standard.

..
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d/July 11, 2008

,

~

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AUDITOR'S SIGNATUREIDATE

18

© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Every new staff member receives suicide-prevention training. Suicideprevention training occurs during the employee orientation program.

o
Training prepares staff to:
•
Recognize potentially suicidal behavior;
•
Refer potentially suicidal detainees, following facility procedures;
and
•
Understand and

IZI ACCEPTABLE

o

DEFICIENT

D

o
AT-RISK

o

In accordance with the Ventura
Health Services policy, Suicide
Prevention, all new staff are
oriented to the Suicide
Prevention Plan and trained in
the procedures to implement the
plan. Ongoing regularly
scheduled training is also
nrCnT1flf>n in this area.

o

The training prepares staff to
identifY potential suicidal
behaviors and procedures for
managing these detainees.

D REPEAT FINDING

REMARKS:

Ventura County Jail's established policies and procedures meet the requirements of the Suicide Prevention and Intervention standard.

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/July 11, 2008

I

;

~

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AUDITOR'S SIGNATURE/DAT

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SECTION IV. SECURITY AND CONTROL

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CONTRABAND
POLICY: ALL DETENTION FACILITIES WILL ENSURE THE PROPER HANDLING AND DISPOSAL OF ALL CONTRABAND: DOCUMENTATION OF
CONTRABAND DESTRUCTION IS REQUIRED.
REMARKS
COMPONENTS
Y
N
NA
Facility Policy & Procedures
The facility follows a written procedure for handling illegal contraband.
Staff inventory, hold, and report it when necessary to the proper authority
Chapter 10-7, Control
0
0 Manual,
lZJ
of Contraband, addresses this
for action/possible seizure.
standard
Detainee handbook
Upon admittance, detainees receive notice of items they can and cannot
lZJ
0
0 The
addresses this standard.
possess.

IZI ACCEPTABLE

o DEFICIENT

OAT-RISK

o REPEAT FINDING

REMARKS:
Illegal contraband items found on a detainee while the transporting officer is still in the facility is returned to the officer. If contraband
is found after the transporting officer has departed the facility, it is handled by the Level One Supervisor. If contraband is found and
the source is unknown, it is forward to the Sheriffs Crime Lab with a property report designating the item for retention as evidence or
destruction.

/

July 11, 200!YpI'V
AUDITOR'S SIGNATUREIDATEif
v

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A detention file is created for every new arrival whose stay will exceed 24
hours.
The detainee detention file contains either originals or copies of
documentation and forms
the admissions
The detainee's detention file also contains documents generated during the
detainee's custody.
•
Special requests
•
Any G-589s and/or I-77s closed-out during the detainee's stay
•
Disciplinary forms/Segregation forms
•
and the
of same
The detention files are located and maintained in a secure area. If not, the
is limited to
cabinets are lockable and distribution of the
The detention file remains active during the detainee's stay. When the
detainee is released from the facility, staff adds copies of completed release
documents, the original closed-out receipts for property and valuables, the
1-385 or
and other documentation:
The officer closing the detention file makes a notation that the file is
and
to be archived.
Staff makes copies and sends documents from the file when properly
requested by supervisory personnel at the receiving facility or office.
Appropriate staffhas access to the detention files, and other departmental
requests are accommodated by making a request for the file. Each file is
properly logged out and in by a representative of the responsible

~ ACCEPTABLE

o

DEFICIENT

o

o

o

o

Ventura County Jail uses a
computerized file for all
detainees.
Observed on-line and the records
room.

o

o

Files are exceptionally well
organized.

o

o

o

o

o
o

o

o

When requested in writing and
verified, copies will be sent.

o

o

The records area is very orderly
and staff was very helpful.

OAT-RIsK

o

Observed files that had been
archived.

REPEAT FINDING

REMARKS:

The Records Management function at the jail was exceptionally well organized.

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July 11, 2008

AUDITOR'S

jt

SIGNATURElDA~;

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. . . . ;;.,c~;:'.:~M:i;i~~ :;i!0?~N~Wi' I',iNA;if~~';~;;·?";ii~~i\';RiiMA.RKs}~lf·H:~~·(f;

;'tf1H;~~~5'>;t::i':':;';;:i;;e()SfpONE&t$;'S~~i?!:};

The facility has a written disciplinary system using progressive levels of
reviews and appeals.
~

The facility rules state that disciplinary action shall not be capricious or
retaliatory.
Written rules prohibit staff from imposing or permitting the following
sanctions:
•
corporal punishment
• deviations from normal food service
•
clothing deprivation
•
bedding deprivation
• denial of personal hygiene items
•
loss of correspondence privileges
•
deprivation of physical exercise
The rules of conduct, sanctions, and procedures for violations are defined in
writing and communicated to all detainees verbally and in writing.

The following items are conspicuously posted in Spanish and English, and
other dominate languages used in the facility:
• Rights and Responsibilities
•
Prohibited Acts
•
Disciplinary Severity Scale
•
Sanctions
When minor rule violations or prohibited acts occur, informal resolutions
are encouraged.

~ ACCEPTABLE

0

0

o

o

o

o

o

o

o

o
o

D AT-RISK

DDEFICIENT

Ventura County Sheriffs
Department Detention Services
Divisional Policy Article 7,
Detainee Discipline Guidelines,
addresses this standard.

Policy & Procedures Manual,
Chapter 9-1, Detainee Rights,
addresses this standard.

There is no available
documentation for detainees
explaining the sanctions. The
information is provided in the
Divisional Policy Manual, but
detainees do not have access to
the manual.
The prohibited acts, disciplinary
severity scale, and sanctions are
not conspicuously posted in
Spanish and English, and other
dominant languages used in the
facility.

o
D REPEAT FINDING

REMARKS:

The Rights and Responsibilities are listed in the detainee handbook in English and Spanish, but the handbook does not include prohibited
acts, disciplinary severity scale, and sanctions in Spanish and English. The information is not conspicuously posted in the facility.

b6, b7c

e/JulYll,2008:t1j'V

AUDITOR'S SIGNATUREIDATD J

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23
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Policy precludes detainees or detainee groups from exercising control or
authority over other detainees.
Detainees are protected from:
•
Personal abuse
•
Corporal punishment
•
Personal injury
•
Disease
•
Property damage
•
Harassment from other detainees
Written procedures cover:
•
WorkIFood Strike
• Disturbances
• Escapes
• Bomb Threats
• Adverse Weather
• Facility Evacuation
• Internal

[g] ACCEPTABLE

o

o

o

o

o
D DEFICIENT

D

AT-RISK

o

Policy & Procedures Manual,
Chapter 13-1, Emergency
Procedures, addresses this
standard.

D REPEAT FINDING

REMARKS:

The facility has all of the ICE required Emergency (contingency) Plans except for a written stand-alone plan addressing a W orkIFood
Strike.

b6, b7c

~

uly 11,2008 A .

AUDJTOR'SSIGNNrul<FiDATj

b6, b7c

24
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

ENVIRONMENTAL HEALTH AND SAFETY
EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROUGH AHAZARDOUS MATERIALS PROGRAM. THE
PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION [NFPA]); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
COMPONENTS
Y
N
NA
REMARKS
The facility has a system for storing, issuing, and maintaining inventories
Ventura City Jail does not have
of hazardous materials.
a system for storing, issuing, and
r8J
0
0 maintaining
inventories of
hazardous materials.
Constant inventories are maintained for all flammable, toxic, and caustic
Constant inventories are not
substances used/stored in each section of the facility.
maintained
for any area ofthe
r8J
0
0
facility.
The Master MSDS file was not
The manufacturer's Material Safety Data Sheet (MSDS) file is up-to-date
for every hazardous substance used.
for all substances
r8J
0
0 up-to-date
used and stored within the
facility.
All personnel using flammable, toxic, and/or caustic substances follow
Personnel do not receive formal
the prescribed procedures. They:
chemical use and control
r8J
0
0
• Wear personal protective equipment; and
training.
• Report hazards and spills to the designated official.
MSDSs were not readily
The MSDSs are readily accessible to staff and detainees in work areas.
r8J
0
0 available for all areas of the
facility.
Hazardous materials are always issued under proper supervision.
Liquid bleach and aerosal cans
r8J
0
0 of disinfectant were noted
• Quantities are limited; and
throughout the faciliy.
• Staff always supervises detainees using these substances.
The facility has sufficient ventilation, and provides and ensures clean air
A computer based system called
exchanges throughout all buildings.
Medisis is utilized to ensure
r8J
0
0 required clean air exchanges
throughout the facility.
Vents, return vents, and air conditioning ducts are not blocked or
r8J
0
0
obstructed in cells or anyWhere in the facility.
Living units are maintained at appropriate temperatures in accordance
Living unit temperatures are
with industry standards: (68 to 74 degrees in the winter and 72 to 78
monitored and maintianed by
r8J
0
0 the Medisis system which
degrees in the summer.)
signals discrepancies to control.
Shower and sink water temperatures do not exceed the industry standard
r8J
0
0
of 120 degrees.
Staff directly supervise and account for products with methyl alcohol.
Staff receives a list of products containing diluted-methyl alcohol, e.g.,
alcohol is not used or
shoe dye. All such -products are clearly labeled. "Accountability"
0
0
r8J Methyl
stored within the facility.
includes issuing such products to detainees in the smallest workable
quantities.
A technically qualified officer conducts the fire and safety inspections.
Daily inspections are conducted
by maintenance and detention
staff throughout the facility.
Monthly
inspections of fire
r8J
0
0
extinguishers and SCBAs are
conducted by Maintenance and a
Senior Deputy respectively.
The facility has an approved fire prevention, control, and evacuation plan.
Ventura City Jail does not have
0
r8J
0 a comprehensive fire prevention,
control, and evacuation plan.
POLICY:

25
FOR OFFICIAL USE ONLY (LAW ENFORC~MENT SENSITIVE) .
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

ENVIRONMENTAL HEALTH AND SAFETY
POLICY: EVERY FACILITY WILL CONTROL FLAMMABLE, TOXIC, AND CAUSTIC MATERIALS THROpGH AHAZARDOUS MATERIALS PROGRAM. THE
PROGRAM WILL INCLUDE, AMONG OTHER THINGS, THE IDENTIFICATION AND LABELING OF HAZARDOUS MATERIALS IN ACCORDANCE WITH
APPLICABLE STANDARDS (E.G., NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)); IDENTIFICATION OF INCOMPATIBLE MATERIALS, AND
SAFE-HANDLING PROCEDURES
COMPONENTS
Y
N
NA
REMARKS
The plan requires:
The current policies do not
include inspection, testing, and
• Monthly fire inspections;
of fire protection
maintenance
Fire
protection
equipment
strategically
located
throughout
the
•
equipment in accordance with
facility;
NFPA codes, etc.; monthly fire
• Public posting of emergency plans with accessible
inspections; accessible, current
building/room floor plans;
[ZJ
floor
plans (buildings and
0
0
Exit
signs
and
directional
arrows;
and
•
rooms);
prominently posted
• An area-specific exit diagram conspicuously posted in the
evacuation maps/plans; and exit
diagrammed area.
signs and directional arrows for
traffic flow, and conspicuously
posted exit diagrams for each
area.
Written procedures regulate the handling and disposal of used needles
Written procedures regulating
and other sharp objects.
the handling and disposal of
used needles and other sharps
outlined in Ventura County
[ZJ
0
0 are
Sheriffs Policy and Procedure
Manual, Section 3, Blood borne
Pathogen Exposure Control
Plan.
Standard cleaning practices include:
• Using specified equipment; cleansers; disinfectants and [ZJ
0
0
detergents.
• An established schedule of cleaning and follow-up inspections.
A licensed/Certified/Trained pest-control professional inspects for
rodents, insects, and vermin.
Dewey Pest Control is under
[ZJ
0
0 contract to conduct pest control
• At least monthly.
operations on a monthly basis.
• The pest-control program includes preventative spraying for
indigenous insects.

D ACCEPTABLE

IZI DEFICIENT

D AT-RISK

D REPEAT FINDING

REMARKS:
Ventura City Jail does not have a system for storing, issuing, and maintaining inventories of hazardous materials.
Constant inventories are not maintained for any area of the facility.
The Master MSDS fIle was not up-to-date for all substances used and stored within the facility.
Personnel do not receive formal chemical use and control training.
MSDSs were not readily available for all areas of the facility.

26
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Liquid bleach and aerosol cans of disinfectant were noted throughout the facility.
Ventura City Jail does not have a comprehensive fire prevention, control, and evacuation plan.

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July 11,2008

j ru

b6, b7c

AUDITOR'S SIGNATUREIDATE ) '

27
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

1!J~I;~zt~*~~~I~~i'~i!i~~'~+~I~.
The hold rooms are situated within the secure perimeter.
The hold rooms are well ventilated, well lighted, and all activating
switches are located outside the room.
The hold rooms contain sufficient seating for the number ofdetainees held.
The walls and ceilings of the hold rooms are tamper and escape proof
Individuals are not held in hold rooms for more than 12 hours.
Male and females are segregated from each other.
Detainees under the age of 18 are not held with adult detainees.

I:8J

In older facilities, officers are within visual or audible range to allow
detainees access to toilet facilities on a regular basis.
All detainees are given a pat down search for weapons or contraband
before beingjJlaced in the room.
Officers closely supervise the detention hold rooms using direct
supervision (Irregular visual monitoring.).
• Hold rooms are irregularly monitored every 15 minutes.
•
Unusual behavior or comglaints are noted.

[gJ ACCEPTABLE

D DEFICIENT

0

0

o

o
o
o
o

o
o
o
o
o
o

o

o

D AT-RISK

o
o

o
o

Ventura County Jail does not
house detainees under the age of
18.
Toilet facilities are located inside
the cells.

o

o

REPEAT FINDING

REMARKS:

Detainees that are intoxicated, threatened suicide, or are problematic are checked every 15 minutes. Routinely the holding cells are
checked hourly and documented on a "Pipe" which is an electronic device that records the time and date when a connection is made to
sensors located throughout the facility.

u/y 11,2008)
t"
AUDITOR'S SIGNATUREIDAT$ v
b6, b7c

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28

OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Facility policies and procedures address the issue of compromised keys
and locks.
Padlocks and/or chains are prohibited from use on cell doors.

The entrancelexit door locks to detainee living quarters, or areas with an
occupant load of 50 or more people, conform to:
•
Occupational Safety and Environmental Health Manual, Ch. 3;
•
National Fire Protection Association Life Safety Code 10 1.

o

o

o

o

o

o

Emergency keys are available for all areas of the facility.

The facilities use a key accountability system.

Authorization is necessary to issue any restricted key.
Individual gun lockers are provided.
•
They are located in an area that permits constant officer
observation.
•
In an area that does not allow detainee or public access.
All staff members are trained and held responsible for adhering to proper
procedures for the handling of keys.
•
Issued keys are returned immediately in the event an employee
inadvertently carries a key ring home.
•
When a key or key ring is lost, misplaced, or not accounted for,
the shift supervisor is immediately notified.
•
Detainees are not permitted to handle keys assigned to staff.

I:g] ACCEPTABLE

o DEFICIENT

o

o

o

o

o
o

o
o

o

o

OAT-RISK

o

Facility Policy & Procedures
Manual, Chapter 10-2, Key
Control, addresses this standard.
The Review Team did not
observe any padlocks or chains
being utilized on any cell doors.

Emergency keys are maintained
in the Watch Commander
Section, and all of the Level
Control Centers.
Keys are counted at the beginning
of each shift and documented on
the Key Control Log.

Gun lockers are located on levels
one and two, and the Booking
sallyport.

REPEAT FINDING

REMARKS:

At Ventura County Jail there are four Control Centers, one on each level, and each Control Center maintains a set of emergency keys for
their specific area. The Watch Commander Section also maintains a set of emergency keys.

b6, b7c

lJul, 11,2008

iI'V

AUDITOR'S SIGNATURElDAT4

b6, b7c

y

29
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

·:r e.,

;:'::s:,;. : :.,:;::' ....

r<·

.....;P()Pl!~t~p:ri'S9UNfS

... ,';...• "',-.:/ . ;,.,!':

i,'{S;;: <,:;~';.::'::',

"

It$t~~jll:~:~~~~~~~~~!ri!!~!~;~~*l~i~;
t:'U:·i%~:·;j\!;;;2:tC:O· .';;~·VJ<';i;;//1:{}:y~ 'i:t)y;;;il'~~NY]tl~;6iN&~;~: ;~;0~0}}~

Staff conduct a formal count at least once each shift.

D

D

Activities cease or are strictly controlled while a formal count is being
conducted.
Formal counts in all units take place simultaneously.
Detainee participation in counts is prohibited.
Officers positively identifY each detainee before counting him/her as
present.
Officers positively identifY each detainee before counting him/her as
present.
Written procedures cover informal and emergency counts.
•
They are followed during informal counts and emergencies.
The control officer (or other designated position) maintains an out -count
record of all detainees temporarily leaving the facility.

D
D
D
D

D
D
D
D

D

D

D

D

D

D

~ ACCEPTABLE

D DEFICIENT

D

C8l
C8l
AT-RISK

;;.. '

The facility conducts counts at
0600,1400,1700, and 2130.

D REPEAT FINDING

REMARKS:

The review team observed the 1400 count. The detainees were required to stand at their cell doors and display their wrist bands to the
counting officer.

r

Jr---

/July [1. 2008 •
b6, b7c
AUDITOR'S SIGNATURFlDATE-

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30
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Every officer is required to conduct a security check of his/her assigned
area. The results are documented.

o

D

D
D
D
D

D
D
D
D
D

D

D

D

D

~

D

D
D

~

The front-entrance officer checks the ID of everyone entering or exiting the
facility.
Every Control Center officer receives specialized training.
The Control Center is staffed around the clock.
Policy restricts staff access to the Control Center.
Detainees are restricted from access to the Control Center.
Officers monitor all vehicular traffic entering and leaving the facility.

0

The facility maintains a log of all incoming and departing vehicles to
sensitive areas of the facility.
Officers thoroughly search each vehicle entering and leaving the facility.
Every search of the SMU and other housing units is documented.

~ ACCEPTABLE

0

DEFICIENT

OAT-RISK

Facility Policy & Procedures
Manual, Chapter 7-25, Housing
Operations, requires the officers
to conduct inspections of their
assigned area upon assuming the
post.

Central Control monitors all
vehicular traffic entering and
exiting the facility..
No vehicles enter the interior of
the facility.
No vehicular traffic enters the
facility.

D

o REPEAT FINDING

REMARKS:

Security inspections are documented on a Jail Incident Report, including the areas searched, deputies involved, contraband found,
problems encountered, and corrective action taken.

b6, b7c

elJulyll.2008

AUDITOR'S SIGNATURE/DATE

Jru
~~

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31
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

The Administrative Segregation unit provides non-punitive protection
from the general population and individuals undergoing disciplinary
segregation.
•
Detainees are placed in the SMU (administrative) in accordance
with Written criteria.
In exigent circumstances, staff may place a detainee in the SMU
(administrative) before a written order has been approved.
•
A
of the order
to the detainee within 24 hours.
Administratively segregated detainees enjoy the same general privileges as
detainees in the
TheSMU is:
•
Well ventilated;
•
Adequately lighted;
•
Appropriately heated; and
•
Maintained in a
condition.
All cells are equipped with beds.
bed is
fastened to the floor or wall.
Detainees receive three nutritious meals per day, from the general
's menu of the
Each detainee maintains a normal level of personal hygiene in the SMU.

o

o

o

o

o

o

o

o

o

o

o

o

Detainees housed in
Administrative Segregation are
n",rn1i1H-",rl to shower
A health care professional visits
detainees housed in
Administrative Segregation twice

o

o

All detainee activities are logged
on the individual detainee's

0

o

A health care professional visits every detainee at least three times a week.

The SMU maintains a permanent log of detainee-related activity, e.g.,
meals served, recreation, visitors etc.
Staff record whether the detainee ate, showered, exercised, and took any
medication
shift.

rgJ ACCEPTABLE

D DEFICIENT

D

[gJ

Facility Policy & Procedures
Manual, Chapter 8-3,
Administrative Segregation
Cells, sufficiently addresses this
standard.

AT-RISK

D REPEAT FINDING

. REMARKS:

All detainees housed in Administrative Segregation are afforded the same privileges as detainees in general population.

b6, b7c

/July 11, 2008

AUDITOR'S SIGNATUREiDATE

f

tJ'-'"

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32
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

SPECIAL MANAGEMENT UNIT
DISCIPLINARY SEGREGATION
POLICY: EACH FACILITY WilL ESTABLISH A SPECIAL MANAGEMENT UNIT IN WHICH TO ISOLATE CERTAIN DETAINEES FROM THE GENERAL
POPULATION. THE SPECIAL MANAGEMENT UNIT WILL HAVE TWO SECTIONS, ONE FOR DETAINEES IN ADMINISTRATIVE SEGREGATION; THE
OTHER FOR DETAINEES BEING SEGREGATED FOR DISCIPLINARY REASONS.
COMPONENTS
Y
N
REMARKS
NA
Officers placing detainees in disciplinary segregation follow written
.~
0
0
procedures.
A completed Disciplinary Segregation Order accompanies the detainee
~
0
0
into the SMU.
Standard procedures include reviewing the cases of individual detainees
~
0
0
housed in disciplinary segregation at set intervals.
The conditions of confinement in the SMU are proportional to the
~
0
0
amount of control necessary to protect detainees and staff.
All cells are equipped with beds that are securely fastened to the floor or
~
0
0
wall of the cell.
When a detainee is segregated without clothing, mattress, blanket, or
pillow (in a dry cell setting), a justification is made and the decision is
~
0
0
reviewed each shift. Items are returned as soon as it is safe.
Detainees in the SMU receive three nutritious meals per day, selected
~
0
0
from the Food Service's menu ofthe day.
Detainees are allowed to maintain a normal level of personal hygiene,
Detainees housed in
including the opportunity to shower and shave at least three times/week.
Disciplinary Segregation are
~
0
0
allowed to shower every other
day.
Detainees housed in
A health care professional visits every detainee III disciplinary
Disciplinary Segregation are
segregation every week day.
~
0
0
visited by a health care
professional twice dai!y__
All detainee-related activities are documented, e.g. meals served,
~
0
0
recreation activities, visitors, etc.
SMU staff record whether the detainee ate, showered, exercised, took
medication, etc.
0
0
• Details about the detainee logged, e.g., a medical condition, ~
suicidal/violent behavior, etc.

~ ACCEPTABLE

DDEFICIENT

D

AT-RISK

D REPEAT FINDING

REMARKS:
Detainees housed in disciplinary segregation are normally permitted to shower every other day. If the detainee is in the process ofa
trial, daily showers ar~ afforded per request by the detainee.

e/July 11.2008
b6, b7c
AUDITOR'S SIGNATUREIDATE

.in
j-

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33

)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

TOOL CONTROL
POLICY: IT IS THE POLICY OF ALL FACILITIES THAT ALL EMPLOYEES SHALL BERESPONSIBLEFOR COMPLYING WITH THE TOOL CONTROL POLICY.

THE MAINTENANCE SUPERVISOR SHALL MAINTAIN A COMPUTER GENERATED OR TYPEWRITTEN MASTER INVENTORY LIST OF TOOLS AND
EQUIPMENT AND THE LOCATION IN WHICH TOOLS ARE STORED. THESE INVENTORIES SHALL BE CURRENT, FILED AND READILY AVAILABLEFOR
TOOL INVENTORY AND ACCOUNTABILITY DURING AN AUDIT.
N
REMARKS
COMPONENTS
Y
NA
The facility does not store any
The facility has a tool classification system. Tools are classified
tools within the facility.
according to:
Whenever maintenance
• Restricted (dangerous/hazardous); and
personnel
enter the facility, they
• Non-Restricted (non-hazardous):
come
with
a locked tool cart.
0
0
~
Upon completion of the work
and prior to the detainees having
access, the area is checked to
ensure no tools were left.
Each facility has procedures for the issuance of tools to staff and
0
0
~
detainees.

tzI ACCEPTABLE

o DEFICIENT

OAT-RISK

o

REPEAT FINDING

REMARKS:

The facility does not maintain any tools within the confines of the facility. All maintenance is performed by the County Maintenance
D~partment. They bring the tools into the facility in a locked cart and the area (where the work was performed) is inspected to ensure
that no tools where left prior to allowing detainee access.

R

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j.r-

uly II, 2008 )

AUDITOR'S SIGNATURE/DATE

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34

ITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Transporting officers eomp ly with applicab Ie local, state, and federal motor
vehicle laws and
Records
this
Every transporting officer required to drive a commercial size bus has a
valid Commercial Driver's License (CDL) issued by the state of

Officers use a checklist during every vehicle inspection.
• Officers report deficiencies affecting operability; and
• Deficiencies are corrected before the vehicle goes back into
service.
Transporting officers:
• Limit driving time to 10 hours in any 15 hour period;
• Drive only after eight consecutive off-duty hours;
• Do not receive transportation assignments after having been on
duty, in any capacity, for 15 hours;
Drive
a 50-hour maximum in a given work week; a 70-hour
•
maximum during eight consecutive days;
• During emergency conditions (including bad weather), officers
may drive as long as necessary and safe to reach a safe
the lO-hourlimit.
Two officers with valid CDLs required in any bus transporting detainees.
• When buses travel in tandem with detainees, there are two
qualified officers per vehicle.
An
driver

The facility ensures that the number of detainees transported does not
level.
exceed the vehicles manufacturer's
The vehicle crew conducts a visual count once all passengers are on board
and seated. .
.
• Additional visual counts are made whenever the vehicle makes a
scheduled or unscheduled
Policies and procedures are in place addressing the use of restraining
vehicles.
Officers ensure that no one contacts the detainees.
• One officer remains in the vehicle at all times when detainees are
Meals are provided during long distance transfers.
• The meals meet the minimum dietary standards, as identified by.
dieticians utilized ICE.

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

D

0

D

D

D

D

D

D

D

D

D
35

FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

The vehicle crew inspects all Food Service pickups before accepting
delivery (food wrapping, portions, quality, quantity, thermos-transport
containers, etc.).
•
Before accepting the meals, the vehicle crew raises and resolves
questions, concerns, or discrepancies with the Food Service
representative;
•
Basins, latrines, and drinking-water containers/dispensers are
cleaned and sanitized on a fixed schedule.
Vehicles have:
•
Two-way radios;
•
Cellular telephones; and
•
Equipment boxes stocked in accordance with the Use of Force
Standard.
Personal property of a detainee transferring to another facility is:
•
Inventoried;
•
Inspected; and
•
the detainee.
The following contingencies are included in the written procedures for
vehicle crews:
•

•
•
•
•
•

•
•
•
•
•
•

Attack
Escape
Hostage-taking
Detainee sickness
Detainee death
Vehicle fire
Riot
Traffic accident
Mechanical problems
Natural disasters
Severe weather
P
list includes women or minors

1:8] ACCEPTABLE

o DEFICIENT

o

o

o

o

o

o

o

o

o

o

o

o

OAT-RISK

o REPEAT FINDING

REMARKS:

Immigration and Customs Enforcement provides all of the transportation for ICE detainees housed in Ventura County Jail.

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July 11.2008

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AUDITOR'S SIGNATuREIDATE"','

36

E ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

•
•

Do not use force as punishment;
Attempt to gain the detainee's voluntary cooperation before
resorting to force;
•
Use only as much force as necessary to control the detainee;
and
Medication may only be used for restraint purposes when authorized by the

In immediate-use-of-force situations, staff contacts medical staff once the
detainee is under control.
Special precautions are taken when restraining pregnant detainees.
•
Medical personnel are consulted

o

DEFICIENT

D

D

D

D

D

D

For incidents involving calculated use of force, a videotape is made and
retained for review.

r:gJ ACCEPTABLE

D

D

D

OAT-RIsK

There is no written procedure
addressing special precautions
when restraining pregnant
detainees.

D

o REPEAT FINDING

REMARKS:

The facility has a comprehensive Use of Force General Order addressing the use of the Taser; however, there are no written procedures
addressing the use ofTasers on ICE detainees, nor is there any written procedures addressing the issue of special precautions to be used
when restraining pregnant detainees.

b6, b7c

/July [1, 2008

J

I'V

b6, b7c

. AUDITOR'S SIGNATUREIDATE

37
FOR OFFICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

. . ,:

·~::j .• ;·'\.·;'··.,··~i:;.;;~c~i.,;{{.,i;:·o';";: .•·~T~~~,~lli¥~~~:ill~~~~~~~~j~;,;~~"::,,,L'.L';r;;:·,.,:·':·.'•.. :. ,. . . :. :; :; . ' . ,,::;!';;J

EDURES'MUSTBE ~,PLAC~]::OALtoVfEbRFO~%lY:pm~Q~A!:-,}'ONTA9I.J;3,~1WEENKEYFA?I.l!I;rr STAl'F~J?~(;E ST,AFF ;
' .. QUESTS ToIC .
.
'RECElVEANANSWERlNANACCEPTABffitIME:

'

;g;tl ~~0~~~}~~}:';:~~~~~}~~i~I~:;:

ICE information request Forms are available at the IaSA for use by ICE
detainees.

The IaSA treats detainee correspondence to ICE staff as Special
Correspondence.

~ ACCEPTABLE

D

DDEFICIENT

"'~"";-;; ~ >:~. :,-,'.. ~.->-.-:~ t·{~~~~;:::~ ,~-. ;--~~-'~;:~~~-~~~-~:i ~ ~'~~:~~r .i~~::t-~~ -ci'~~~:.

o

D

o

D

AT-RIsK

The facility uses a local Inmate
Request For Information or
Service form. ICE staff
maintains an office in the facility
and works closely with the Jail.
IEA Harris was interviewed and
noted no particular issues.

D REPEAT FINDING

REMARKS:

ICE staff has an office in the facility and has a close working relationship with Ventura County Jail (interviewed IEA Harris of the
Camarillo, Sub-Office).

b6, b7c

July 11,2008

AUD,roR'SSIGNAl'URElDAl'E

JrP

b6, b7c

38
ICIAL USE ONLY (LAW ENFORCEMENT SENSITIVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)

When a detainee is represented by legal counselor a legal representative,
and a G-28 has been filed, the representative of record is notified by the
detainee's Deportation Officer.
• The notification is recorded in the detainee's file; and
• When the A File is not available, notification is noted within
DACS
Notification includes the reason for the transfer and the location of the new
The deportation officer is allowed discretion regarding the timing of the
circumstances are involved.
notification when
The attorney and detainee are notified that it is their responsibility to notify
members
a transfer.
Facility policy mandates that:
• Times and transfer plans are never discussed with the detainee
prior to transfer;
The
detainee is not notified of the transfer until immediately prior
•
to departing the fucility; and
• The detainee is not permitted to make any phone calls or have
contact with
detainee in the
The detainee is provided with a completed Detainee Transfer Notification
Form.
Form G-391 or equivalent authorizing the removal of a detainee from a
is used.
For medical transfers:
• The Detainee Immigration Health Service (or IGSA) (DIHS)
Medical Director or designee approves the transfer;
• Medical transfers are coordinated through the local ICE office;
and
• A medical transfer summary is completed and accompanies the
detainee.
Detainees in ICE facilities having DIHS staff and medical care are
transferred with a completed transfer summary sheet in a sealed envelope
with the detainee's name and A-number, and the envelope is marked
Medical Confidential.
For medical transfers, transporting officers receive instructions regarding
medical issues.
Detainee's funds, valuables, and property are returned and transferred with
the detainee to hislher new location.
Transfer and documentary procedures outlined in Section C and Dare
followed.
Meals are provided when transfers occur during normally schedule meal
times.
An A File or work folder accompanies the detainee when transferred to a
different field office or sub-office.

~

D

D

All A-file information is handled
by the Sub-Office and Field
Office according to lEA
b6, b7c

~

D

D

~

D

D

~

D

D
Transfers from Ventura County
Jail are handled by ICE staff, who
makes the necessary
arrangements.

~

D

D

~

D

D

~

D

D

Appropriate forms are used.

~

D

D

ICE staff would handle medical
transfers.

D

D

~

~

D

D

Transportation would be an ICE

~

D

D

All property would be sent with
the detainee.

D

D

~

~

D

D

~

D

D

A-files are in the custody ofICE
staff.

39

© 2007 Creative Corrections, LLC (Rev. 12/8/07)

Files are forwarded to the receiving office via overnight mail no later than
one business day following the transfer.

[gJ ACCEPTABLE

o DEFICIENT

o

OAT-RISK

o

o

REPEAT FINDING

REMARKS:

IEA b6, b7c was interviewed at the Jail and indicated that the Sub-Office (Camarillo) and Field Office (Los Angeles) would have the
primary responsibilities for these functions.

b6, b7c

July 11, 2008

~

b6, b7c

AUDITOR'S SIGNATURErD#E

40
IVE)
© 2007 Creative Corrections, LLC (Rev. 12/8/07)