Pomona Jail Annual Detention Review, ICE, 2005
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Office of Derention and Removal OperatiOns U.S. Department of Homeland Security 425 I Street, NW Washington, DC 20536 u.s. Immigration and Customs Enforcement MEMORANDUM FOR: Gloria Kee Field Office Director Los Angeles Fiel Office ;) FROM: SUBJECT: JUL 'I'J ZJv5 Poi'WllIla.J~rt·e Department Annual Review The Annual Review of the Pomona Police Department conducted on June 13,2005, in Pomona, California has been received. A final rating of Acceptable has been assigned. No further action is required and this review is closed. The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting documentation. The Field Office Director must initiate the following actions in accordance with the Detention Management Control Program (DMCP): 1) The Field Office Director, Detention and Removal Operations, shall notify the facility within five business days of receipt of this memorandum. Notification shall include copies of the Fonn G-324B, Detention Facility Review Form, the G-324B Worksheet, RIC Summary Memorandum, and a copy of this memorandum. 2) The Field Office Director shall schedule the next Annual Review on or before June 13,2006. Should you or your staffhave any questions regarding this matter, please contact Deputy Assistant Director, Detention Management Division at (202) 305 b2 high b6, b7c , JUN-29-2005 06:45 213 894 3429 INS :rn0 LOS I=lNGELES P.02 oepl'lr1mC41 01 tlomea.1l seeunty asrungLOn. DC 20.536 ~~. W .. . • :s: • U. S. Immigration ~ and Customs Enforcement June 16, 2005 MEMORANDUM FOR: FROM: Wesley J. Lee Director (Acting) Office Of Detention and Removal b6, b7c Deportation Officer Los Angeles, CA. SUBJECT: Pomona City Jail Annual Detention Review The Los Angeles Field Office, Office of Detention and Removal conducted a detention review of the b6, b7c Pomona City Jail on June 13, 2005. Deportation Officer conducted this review. This facility is used for detainees requiring housing less than 72 hours. Type of Review: This review is a scheduled Operational Review to determine general compliance with established Immigration and Customs Enforcement (lCE) National Detention Standards. The last review of this facility was on June 21, 2004. Review Summary: The facility is accredited with the California State Board of Corrections (Title # IS). The facility was last inspected by the State of California in May 2005 and received an acceptable rating. The California State Board of Corrections will have another inspection sometime in 2007. The United States Marshal's Service approved the facility for use in August 2004. The Pomona Jail is inspected annualy by the Los Angeles County Department of Health and the Los Angeles County Fire Department. JUN-29-2005 06: 45 I NS ORO LOS ANGELES 213 894 3429 P.03 Subject: Detention Revl~:summary .Report Page 2 • The following information summarizes those standards l!!U. in compliance. Each standard is identified and a short smnmary provided regarding standards or procedures not currently in compliance. Compliant Deficient At~Risk 24 1 0 3 Non-Applicable Standards Summary Findings: Environmental Health And Safety • The facility system ofstoring chemicals does not account for the Issuing of cleaning chemicals. • The facility does not have any Material Safety Data Sheet (MSDS) • Ajai! trustee has unsupervised access to the cleaning chemicals. • The facility does not have a specific written procedure concerning the handling and disposal o/used needles and other sharp objects. ../ During the review, Seargent b6, b7c was notified regarding the deficie11Cie.J stated above. Sgt. b6, b7c stated that he would look into at;uirlng the proper Material Safety Data Sheets. RlC Observations: The facility has an outstanding Detainee Handbook. The handbook is very clear and describes in detail everything that a detainee needs to know while detained at the Pomona City Jail. The staff was well versed in the facility policies and pro~dures. The staffwas able to answer my questions with professionalism and confidence. The facility is being administered in an exemplary manner. Recommended RAting and Justification: It is the Reviewer in Charge recommendation that the facility receive a rating of "Acceptable", It is the recommendation of the RIC that no plan of action is required for this facility, Sgt b6, b7c the Officer in Charge has infonned me that he will correct the deficiency that was noted. The Pomona Jail has in the past been very receptive to making accommodations to meet Immigration And Customs Detention requirements. RIC Assurance Statement: All findings of this review have been documented on Ponn G-324B and are supported by the written documentation contained in the review file. TOTAL P.03 Department Of Homeland Security Immigration and Customs Enforcement • • Detention Facility Inspection Form Facilities Used Under 72 hours e of Facilitv Reviewed ICE Intergovernmental Service Agreement ICE Staging Facility (12 to 72 hours) G. Accreditation Certificates List all State or National Accreditation[s] received: California State Board Of Corrections (Title # 15) LJ Check box if facility has no accreditation[s] B. Current Facility Review Type of Facility Review [8J Field Office 0 HQ Review Date[s] of Facility 06113/05 H. Problems I Complaints (Copies must be attached) The Facility is under Court Order or Class Action Finding Court Order Class Action Order The Facility has Significant Litigation Pending Major Litigation LifelSafety Issues !'8l_ Check if None. o o o o C. PreviouslMost Recent Facilitv Review Date[s] of Last Facility Review 06/21105 Previous Rating IXI Acceptable 0 Deficient 0 At-Risk FTtHit aC11 v sory Date Built 1962 Date Last Remodeled or Upgraded 1988 Date New Construction I Bedspace Added None Future Construction Planned DYes [8] No Date: Current Bedspace Future Bedspace (# New Beds only) 58 Number: Date: I D. Name and Location of ~ame I J. Total Facility Population Total Facility Intake for previous 12 months 8,983 Total ICE Mandays for Previous 12 months b6, b7c b6, b7c with oversight raponslblHties) 2,920 E. ICE Information Name of Reviewer In Charge (Last, Title and Duty Station) b6, b7c I Deportation Officer I LOS Name of Team Member I Title I Duty Location I / Name ofTearn Member 1 Title I Duty Location I I Name ofTearn Member I Title I Duty Location ! I . F CDFIIGSA I n ~ormat on On]Jy Contract Number Date of Contract or IGSA 12-02-0109 10/01102 Basic Rates per Man-Day $75.00 Other Charges: (If None, Indicate N/A) Emergency Medical Care; , , Estimated Man-days Per Year I K. Classification Level (ICE SPCs and CDFs Only} L-2 L-1 L-3 I Adult Male I Adult Female F aCll Tt Y C a )ac1!y 't Rated Operational Emer~enc:v 47 Adult Male 47 58 Adult Female 11 11 11 [J FacUity bolds Juveniles Offenders 16 and older as Adults L . · M A verage D al'1 Y P opulation I AdultMale LAdult Female ICE N. Facility Staffing Level b2 high USMS 0 0 8 1 I Other 21 2 Support: Depart. ~o1ice 12,000 Form G-324B (Rev. 3/17/05) No Prior Version May Be Used After 1011/04 • ! I Significant Incident Summaa' Worksheet For ICE to complete its Review of your facility, the following infonnation must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The infonnation on this form is used in conjunction with the ICE detention standards in assessing your detention operations. This form should be filled out QY the facility prior to the start of any inspection. Failure to complete this section will result in a delay in processing this report. Assaull: OfTenders on Offenders' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Restraints applied/used 0 0 0 0 Offender I Detainee Medical Referrals as :I result of iojuric 0 0 tt Times FourlFive Point 0 0 0 0 0 0 0 0 0 o o 2(A) o o 4 o o o ESC'd pc5 Acrual Grievances: for # Psychiatric Cases referred for Outside Care o Any attempted physical contact or ph)'Sical contact that involves two or mOTe offenders Ornl, anal or vaginal penetration or attempted penetration involving at least 2 parties , whether it is c{)nsen ting Or non.consenting Routine transportation of detainees/offenders is not considered "forced" Any incident that involves four or more detaineeslofYenders. includes gang fights , organized multiple hunger strikes, work stoppages, hostage situations, major fires, or other large scale incidents. Form G-324B (Rev. 3 / 17/05) Ko Prior Version May Be Used After 12ili04 • • Classification System Detainee Handbook Food Service Funds and Personal Property Detainee Grievance Procedures Issuance and Exchange of Clothing, Bedding, and Towels Practices Contraband Detention Files Disciplinary Policy Emergency Plans Environmental Health and Safety Hold Rooms in Detention Facilities Key and Lock Control Population Counts Security Inspections Special Management Units (Administrative Segregation) Special Management Units (Disciplinary Segregation) Tool Control Transportation (Land management) Use of Force Staff! Detainee Communication Form G-324B (Rev. 3117 /05) No Prior Version May Be Used After 121! /04 • RIC Review Assurance Statement • By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the deficiencies noted in the report. Reviewer-In-Charge: (print Name) b6, b7c b6, b7c Title & Duty Location D ortation Officer, Los An eles, CA. 06/16/05 Print Name, Title, & Duty Location Print Name. Title, & Duty Location Print Name, Title, & Duty Location Print Name, Title, & Duty Location RIC Rating Recommendation: ~ Acceptable o Deficient OAt-Risk Comments: Form G-324B (Rev. 3117:'05) No Prior Version \1ay Be Used After 12il!04 Rill"· from The signature below constitutes review of this report and accept receipt of this report to respond to aU fmdings and recomme VEREVIEW: (please Print Name) (b)(6), (b)(7)(C) (b)(6), (b)(7)(C) Director Final Rating: 0 Superior o Good [gJ Acceptable o Deficient OAt-Risk Comments: The Review Authority concurs with the recommended rating of "Acceptable." The Reviewer-In-Charge has justified the rating. Fonn G-324A (Rev. B/ l/Ol) No Prior Version May Be Used After 12/31101 - Department of Homeland Security hnmigration and Customs Enforcement Office of Detention and Removal Condition of Confinement Review Worksheet (This document must be attached to each G-324a Inspection Form) This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours Field Office Detention Review Worksheet [2J D Local JaiJ- IGSA State Facility - IGSA Name POMONA CITY JAIL Address (Street and Name) 490 WEST MISSION BL VD. 1--::---=:---___=--::-=--"'---'--'-- - - - - - - -- - - - -- - - - - - - - 1 City, State and Zip Code POMONA, CA. 91766 County LOS ANGELES Name and Title of Chief Executive Officer (Warden/OIC/Superintendent) b6, b7c CHIEF OF POLICE J Revlewer-In-Charge b6, b7c DEPORTATION OFFICER Date[s] of Review 06/13/05 Type of Review D Head uarters fZl 0 erational S eclal Assessment Other f--------~---------.-------------___I o 1 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 - - _ . _ - - - - - - - - - - - _.__ ._----- - ----------------------- . ',:: . ' ~H_ . . • .. ." ! be admitted and released in a manner that ensures tileir healtfi. safety. and _re ' ure will , an1¢l!'ig other things include: meaical screening; a file+based assessment and ~ a body search; and a search of personal belongings, wnich will tie inventQried, aroed as necessary. .'.' ...... ::.' ' Policy: All delei, The admIssions p cfassification pro documented; C!nd .':'. ., ADMISSION ANDR~LEASE ' : . . fnpottftts :· ' In processing includes orientation information. Medical screenings are performed by a medical staff 2I persons who have received specialized training for the purpose of conducting an initial health screening. All new arrivals are searched in accordance with the gDetainee Search" standard . An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. The "Contraband" standard governs all personal property searches. IGSAs use or have a similar contraband standard. Staff prepare a complete inventory of each detainee's possessions. The detainee receives a copy, Staff completes Fonn 1-387 or similar form for CDFs and IGSAs for every lost or missing property claim. IGSA facil ities forward all 1-387 claims to ICE. Detainees are issued appropriate and sufficient clothing and bedding for the climatic conditions. All releases are coordinated with the ICE office of jurisdiction. ICE Staff enter all information on detainees admitted, released, or transferred into the Deportable Alien Control System (DACS). r:8J Acceptable o Deficient 0 Yes No NA [81 0 0 [81 0 0 [8] 0 0 0 0 I:8l D D [8J 0 0 r:8J 0 0 [8J 0 0 121 Acceptable o Deficient [ Reviewer Signature: OAt-Risk Facility has a medical screening form. Detainee's property is bagged & sealed by ICE. I:8l A police report would be taken for reports of missingJ~roJ>~rty. Facility does not release ICE detainee's. o Repeat Finding At-Risk The facility has a system for separating criminal and non-criminal ICE detainees. Violent offenders are se arated from non-violent offenders. Housin assi nments are based on threat level. .::,' . Remarks o D Facility uses ICE classification. o Repeat Finding Dlil'AlNEE HANDBOOK b6, b7c Date: G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18104 2 : --- Poncy:Every ole will.deveJop a site-speCific de~r'tee handbOok to serve as an oveiYieWof, andguide to, the detentiOn .policies, rule~, and procedures ip'effe<:i( at the facility. The handbookwlll~~,():~scrib~.the$ervices,. prograins; and opportunitiesavE\m:ible thrO(jgh various sources, including th~ fat;i1ity; :tq~,:'piivate;Q!:gCJhizatiOn$f etc, Every'4etainee will recei~acopY0fthis ~ilndbook upon admission to ~pmpOn~nt$ The detainee handbook is written in English and translated into Spanish or into the next most-prevalent Language(s). The detainee handbook states in clear language basic detainee responsibilities. The handbook identifies: Initial issue of clothing and bedding and personal hygiene items. • when a medical examination will be conducted. • the telephone policy, debit card procedures, direct and frees calls; L{)cations of telephones; Policy when telephone demand is high; Policy and procedures for emergency phone calls, and the Detainee Message System. • facility search procedures and contraband policy. • facility visiting hours and schedule and visiting rules and regulations The handbook describes the detainee disciplinary policy and procedures: Including: • Prohibited acts and severity scale sanctions. • Time limits in the Disciplinary Process. • Summary of Disciplinary Process . • The detainee handbook describes the sick call procedures for general population and segregation. • The handbook specifies the rights and responsibilities of all detainees. Yes No tnefa:9W9iF' : .•. '.'.." N~ ...•... }' aematrks ~ 0 0 [8l 0 0 There is no mention of medical examinations or debit cards, neither is applicable at the facility. • o Deficient t2l Acceptable I ..... ' 0 .. [8l [8l 0 0 0 The facility describes prohibited acts but they do not discipline detainee's, the service would be called and the subject would be removed from the facility. 0 o Repeat Finding At-Risk !i00IlSERVlCE :t!~~J'.,ve:r.:~~~il';:~~;~*~i!S care Wlthoi>trmoU$ an~ aPPetfzingr1\p.Is,prepared in ·, · " q~~~6~:;··· ·d,··•.): r •. . · .Y.:: ..No >NA · ·· ./R~s ..... • .. Trained staff supervises the food service program. Knife cabinets close with an approved locking device and the on-duty cook foreman maintains control of the key that locks the device. All knives not in a secure cutting room are physically secured to the workstation and staff directly supervises detainees using knives at these workstations. Staff monitor the condition of knives and dining utensils Reviewer Signature: J, b6, b7c r2J 0 0 o o o D ____---__ Date: They serve prepared read~ to eat meals Trustee has acess to kitchen with unsecured knifes. Same as above. ,:,.2..() G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18/04 3 -0$ Policy: Every facflity will .provide dE)tainees in its care with nutritIous andappetizingm:¢aJs,PTepa~ed j!\ , ,'; Yes No .IIlA Remarks. CompOnenl$. .. :,' . ,. .... a<;co~nce with the. highest sanitary standards. ... Detainees are served at least three meals daily. No more than 14 hours elapse between the last meal served and the first meal of the fonowing day. A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. The food service program addresses medical diets. Satellite-feeding programs follow guidelines for proper sanitation. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) after two hours. (140 degrees for hot - 40 degrees for cold) All meals provided in nutritionally adequate portions. Food is not used to punish or reward detainees based upon behavior. Standard operating procedures include weekly inspections of all food service areas, induding dining and food-preparation areas and equipment. Equipment is inspected daily. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. Storage areas are locked. o Deficient t'8J Acceptable r2J 0 0 r2J r2J r2J 0 0 0 0 0 r2J 0 0 r2J r2J 0 0 0 0 r2J 0 0 r2J 0 0 r2J 0 0 r2J [ ] [J 0 o Repeat Deficiency OAt-Risk FUNDS AND PERSQNACPRQPERTY .:'. .Po/i¢y: AU facilities wilt im~ter;nelftpr6cedures to controlanct safegl$'ddetainees'p'ersonal pr()perty. f>roo~ure$ will providef<!ifthe~ecur,~~tof;age offunds, valuatl1ef;., ba9ga9~ C!~d other personaf property; the documentcltion and receIpting ()f~rfeHPe~dpropetty;am:l tl:lEiinltial and regularly scheduled inventorying of aU funds, vall@b!es.and allier pro~rtw' . t2l Statid~IJ'(INA: .Cfte.ck (hISb~ IhIJICEdetain~eFunds, Valuablesa~dPr()perty ~reflan~ omYby l .' ..... ~.2. (fte ICI;:f'le1~~,or:~~~,,~t1 conttoloftJiedetaJ~ecase. .... .••• ·Comj)Qneol$ .'. . .•. .·····.T. . . ••••.. Detainee funds and valuables are properly separated and stored away. Detainee funds and valuables are accessible to designated supervisor(s) only. Detainees' large valuables are secured in a location accessible to deSignated supervisor(s) or processing staff only. Staff forwards an arriving detainee's medicine to the medical staff. Staff searches arriving detainees and their personal Reviewer Signature: _ b6, b7c Yes No:NA 0 0 o o o o [8J [J _'-4-~::----~------- r2l o •'.. . ."' ·R.ema.tks The only property transported is the clothes theY' are wearing. Will not accept a detainee requiring medication. Date: G..' 'Lu-05 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 4 FUNDS AND PERSONAL"PROPER1Y ' .'" ";,;., ... "im~nd'r(fNA" Chedr'tttiibox '~jcEd~ineeFund..\i :" " ' j~:' ~nd~pe,~~6~(fI~C?6iY:"'y ' :i'.,~,~mr ,J' j<:, .•••· : tb~~ :~3,~i# qJtic~p.r;~,~~ill,~§:~. o forconuaband. There is a written policy for returning forgotten property to detainees and staff follows rocedures. Property discrepancies are immediately reported to the CDEO or Chief of Securi . CDFIlGSA facility procedures for handling detainee claims are similar with the ICE standard. I:8J Acceptable o Deficient ltbjH(klqiiJe.~•• .', 0 [8J 0 121 0 0 0 0 [8] o Deficient ",' , A police report would be taken. o Repeat Finding OAt-Risk o New detainees are issued clean bedding. linens and towel. IgJ Acceptable ' ", OAt-Risk : ~E4~IOUs : P.RA ' ' ES !'i ~~~~~~~~~~~~~~~ Detainees are allowed to engage in religious services. [8] Acceptable Reviewer Signature: o Deficient b6, b7c 0 ~ 0 121 0 0 [8] 0 0 OAt-Risk Religious services are not offered. o Repeat Finding Date: c - "l..~ G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 1011 8/04 5 -,>5 the Emergency phone call messages are immediately given to detainees. to return emergency phone as soon as Detainees are allowed phone calls to consular/embassy officials. Detainees in disciplinary segregation allowed phone calls for family emergencies. Detainees in administrative segregation and protective custody afforded the same telephoning privlleges as those in When detainee phone calls are monitored, is posted by detainee telephones that phone calls made by the detainees may be monitored. Special Access calls are not ~ Deficient ~ 0 ~ 0 ~ 0 0 [gJ 0 0 ~ 0 0 There is no formal segregation. 0 0 Visitors are searched and identified according to standard requirements. 121 Acceptable Reviewer Signature o Deficient b6, b7c 0 0 Phone calls are not monitored. ~ 0 OAt-Risk There is a written visitation schedule and hours for general visitation. Hours for both General and legal Visitation are noted. The visitation schedule and rules are available to the public. A general visitation log is maintained. 0 o o o o OAt-Risk ---------- -<'~ o o o o Visitors complete a form. Visitors are not permitted in the secured area. o Repeat Finding Date: -' - 2»-05 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev : 10118/04 6 ....... , ' .... :/, ACCt;s$TO MEDICAtCARE .. . .. .. .. .. . . > . .. •• •• " . ." ..,•••.. "hi •• ••.•. • :ii:'" ..... '. .,.,; .... . /: ~ _ .; <Policy: Every facility1o'iiU~tablishand maintain an accrediteC,laccr~dit~tion-worthy heplth 'p rosranHotth¢ ': general well being of\QE ~eta.i ti~~" ' ., .. .'.,. .... . ,." .' " Co~j)C)nfJ'll~iL ¥~$ The Facility operates a health care facility in compliance with State and Local laws and guidelines. The facility's in-processing procedures of arriving detainees include medical and mental health screening. All detainees have access to and receive medical care. Pharmaceuticals are stored in a secure area. Medical screening includes a Tuberculosis (T8) test. Detainees in the Special Management Unit have access to health care services. The facility has a written plan for the delivery of 24-hour emergency health care when no medical personnel are on duty at the faCility. or when immediate outside medical attention is required , Detention staff is trained to respond to health-related emergencies within a 4-minute response time. If staff is used to distribute medication, a health care provider properly trains these officers. The medical unit keeps written records of medication that is distributed. Detainees are required to sign a refusal to consent form when medical treatment is refused. [81 Acceptable o Deficient o o o o o o Ncf ;f{"~tl(~C2n! NA ,.. . 0 181 0 0 181 0 [J [J [8J Facility does not provide medical services. Screening is performed by ICE prior to arrival. Detainee's requiring care are returned to ICE custody. No Meds. stored Done by ICE. No detainee's requiring sag, would be accepted. Emergency services would be called . ' . '-- 0 0 181 o o 0 0 0 [8J No meds. issued. 0 [gJ No medical unit. 0 0 If paramedics are called. o Repeat Finding OAt-Risk i ~'~a';~1E~j~I~~~.f~i~~~i!"' l~4~sW~,t:~f~~~~i:~f; 1 · C~p~~ , NA Every new staff member receives suicide-prevention training . Suicide-prevention training occurs during the em 10 ee orientation r ram. Train ing prepares staff to: • Recognize potentially suicidal behavior; • Refer potentially su icidal detainees, following facility procedures; • Understand and apply suicide-prevention techni ues. [gI Acceptable Reviewer Signature: o Deficient b6, b7c o D o o OAt-Risk -k----------- " , I D Repeat Finding Date: ,-~-OS G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev : 10/1 8/04 7 '. .cONTRABAND ~ . . Policy: All detention facilitiQswUl:ensure the properhandlinganddisposal of all cqntraband.Documentation of contraband destruction is. r~qtljred, ' .. , Com~I1Gri~ The facnity follows a written procedure for handling illegal contraband. Staff inventories, holds, and reports it when necessary to the proper authority for action/possible seizure. Upon admittance, detainees receive notice of items they can and cannot possess. ~ Acceptable f. ...... tPOlicY: All ~ . o Deficient .'". ... 0 Yes. No NA lEJ 0 0 ~ 0 0 ... ,...RemarkS· <"'>.'.'.'. o Repeat Finding At-Risk I J DI$CWLf,NAR;XPoLlCY fa~ilitieshOUsingl~~~Ii:~ainees are authorized lo fmR9se, ¢jscipline on detainees whose behavioris notjm~mJ?lianCe withfaclflf¥;t~Jesatid reijulaoons. ...... .. .. .•·...k 9om~~ The facility has a written disciplinary system using progressive levels of reviews and appeals. The facility rules state that disciplinary action shall not be capricious or retaliatory. Written rules prohibit staff from imposing or permitting the follOWing sanctions: • corporal punishment • deviations from normal food service • clothing deprivation • bedding deprivation • denial of personal hygiene items • loss of correspondence privileges • deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all detainees verbally and in writing. The following conspicuously posted in Spanish and English or other dominate languages used in the facility: • Rights and Responsibilities • Prohibited Acts • Disciplinary Severity Scale • Sanctions • If so, where posted When minor rule violations or prohibited acts occur, informal resolutions are encouraged. [8J Acceptable Reviewer Signature: o Deficient ... Ya$:· I2J lEJ OAt-Risk ..... Rel!l~rks .. D O N o levels offenders are returned to ICE. Nc> NA 0 0 o o o .•. The policy states that the facility employee's are not to disci pi ice detainee's, any detainee requiring discipline would be returned to ICE custody. If a law is broken thay may prosecute the subject. o o o It is not posted but it is in the detainee handbook in english & spanish. o o o Repeat Finding b6, b7c G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 8 Detainees are protected from: • Personal abuse I Corporal punishment • Personal injury • Disease • Property damage • Harassment from other t1",t<lln,POC: The facility has written emergency plans that cover: • Work/Food Strike • Disturbances • Escapes • Bomb Threats • Adverse Weather • Facility Evacuation I o Deficient o o o o o o All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures. They: • Wear personal protective • Equipment. • Report hazards and spills to the • official. The MSDS are readily accessible to staff and detainees in the work areas. materials are always issued under proper b6, b7c The facility has most plans in their SOP, but work/food strikes and bomb threats are not specifically stated. o At-Risk o Reviewer Signature: o o o o I-~------------ Retleat Fln,tfi"ln The facility does not have a system for issuing rlo,,,nir,n chemicals. o o o Date: to the " - ""l.. b -0 ~ G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 9 • quantities are limited. Staff always supervises detainees using these • substances. Staff directly supervises and accounts products methyl alcohol. Staff receives a list of products containing diluted methyl alcohol, e.g., shoe dye. All such products clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest The plan requires : • Monthly fire inspections. • Fire protection equipment strategically located throughout the facility. Public posting of emergency plan with • accessible building/room floor plans. • Exit signs and directional arrows. • An area-specific exit diagram conspicuously med area. Written the and disposal of used Standard cleaning practices include: • Using specified equipment; cleansers; disinfectants and detergents. • An established schedule of cleaning and followA licensed/CertifiedlTrained pest-control professional inspects for rodents, insects, and vermin . • At least monthly. • The pest-control program includes preventive for insects. o Reviewer Signature: o [8'J Deficient _ b6, b7c Products mentioned not stored in the facility. 0 0 ~ ~ 0 0 ~ 0 0 0 ~ 0 ~ 0 0 IZI 0 0 At-Risk _________ they would o Date: K9,D8IU 1I! ·1 _..aI __ b - 20 -~S" G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 10 - . -i~:w:~~~~~=~:!~~s,.~tt~=~~~~;r.:;~~~rn~Un~W::~.~~~~v;~~1~~~~fer;:'~Ot~lil. :J; ~.,.., . . .~prijpOr@!tf(·.' " .. ...) . ,; activatina switches located outside the room. The hold rooms contain sufficient seating for the number of detainees held. The walls of the hold rooms escape proof. • The hold room ceilings are escape and tamper resistant. Individuals are not held in hold rooms for more than 12 hours. Male and females are segregated from each other at all times. Detainees under the age of 18 are not held with adult detainees. In older facilities officers are within visual or audible range to allow detainees access to toilet facilities on a regular basis. All detainees are given a patdown search for weapons or contraband before being placed in the room. Officers closely supervise the detention hold rooms using direct supervision (Irregular visual monitorinjl.). [8l Acceptable o Deficient b6, b7c o [gI o I:8l I2J r::8l o o o o o o o · R~m~~ \m!'"; ·:::·:' o o o o Juveniles not held in the facaity. o o o o Repeat Finding OAt-Risk Facility policies and procedures address the issue of com romised ke and locks. Padlocks and/or chains are not used on cell doors. The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to • Occupational Safety and Environmental Health Manual, Chapter 3 • National Fire Protection Association Life Safety Code 101. Emergency keys are available for all areas of the facility. The facilities use a key accountability system. Individual gun lockers are provided. • They are located in an area that permits constant officer observation. • In an area that does not allow detainee or public access. Reviewer Signature: ye~;; ;i m H!i, : ~ ;:m.:l > o 0 o o o o o [gI o o [gJ o o I2J There are no rooms that hold over 50 in the facility. o Date: (,..-"lJ}-65 G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Rev: 10/ 18/04 11 All members are trained and held responsible adhering to proper procedures for the handling of keys. • Issued keys are retumed immediately in the event an employee inadvertently carries a key ring home. • Detainees are not permitted to handle keys :::a~c~inr'PI1 to staff. 18I AccAnt:~IlIA o Deficient o o K~rl~at At-Risk o o o The facility has a comprehensive security inspection rocedures I r ram. Every officer is required to conduct a security check of his/her assi ned area. Results are documented. The front-entrance officer checks the 10 of everyone entering or exiting the facility. o o It is not specifically stated. At·Rlsk o o o o The Control Center is staffed around the clock. Every Reviewer Signature: b6, b7c G-324B Detention Review Worksheet for JGSAs (Under 72 Hours) Rev: 10/ 18/04 12 e' o Deficient segregated detainees enjoy the same general privileges as detainees in the general 0 0 0 t8l 0 0 1ZI 1ZI 0 0 is part o Repeat Finding ~ 0 0 121 0 0 181 0 0 0 0 The facility can place people in seg, but it is not used. Those requiring it would be removed from the facility. condition. Reviewer Signature: G~324B 0 OAt-Risk The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation . • Detainees are placed in the SMU (administrative) in accordance with written criteria. In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. • A copy of the order given to the detainee within • • 1ZI b6, b7c __________ Date: L --.:w-eG Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10118/04 13 SPECIAlMANAGEMENt.:UNJr (SMU) Administrative SegrEtgatiQn .. , .. : '.' , :P~icy: The. Special Management Unit required tn every faci~ty isqlates certain.detainees fromtftegenef<:il '. population. rne$peciatManagement Unit wit! consist of twgse~~()hs: One;Administrativ$ Segregation t Muses detalneesis()IClted:lor their own protection; the other for'(fetainees beingdiScipJined for wrongdoing tfJ~.~Special 'Managementpnit.(P1S(;iplinary Segregation]" ~ta~ardl;, ."" , I:: Vo '~om~iilf:$ :'i ... " hygiene in the SMU. A health care professional visits every detainee at least three times a week. The SMU maintains a permanent log. • Detainee-related activity, e.g., meals served, recreation, visitors etc. At a minimum staff record whether the detainee ate, showered, exercised and took any medication during every shift and records all pertinent information, e.g., a medical condition, suicidal/assaultive behavior, etc. I o Deficient [8J Acceptable ,i ". ..•"., ........ ,.. "',. " . .' ":'."'. 0 . 'No t2J 0 0 t2J 0 0 [gJ 0 I! o Repeat Findings At-Risk ..SP;ECfAL MAftAGENIEN'TUHitn {Dis<;iplilt~(y ~g~atlonr .> ..... Rema,.ks NA,... 0 (see . '••• ', .... :...., <' P.ollcy;.J;ach:@Cility wlU es~~lish ~~ial Man~mellfonitinwhl~fi~'isOlat~ ¢ertain detainees. from the g~~e~r-~pul~on; The Special Manc:l9~m,entUnitWt11 h~ir~lWOsec~~~~fordetainees in Administr.ifjve Se~r~B~~~; .t9~ other for d~~inees,*iQgsegregate<:tfordiSCWJinal}'~n5. . "" ,.,..". ., .... ... ,::.,..... nts Co.~. ,.. rrI .... :.,.... ' : ' . _" Officers placing detainees in disciplinary segregation follow written procedures. A completed Disciplinary Segregation Order accompanies the detainee into the SMU. Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. The conditions of confinement in the SMU are proportional to the amount of control necessary to protect detainees and staff. All cells are equipped with beds. When a detainee is segregated without clothing, mattress, blanket. or pillow, a justification is made and the decision is reviewed each shift. Items are retumed as soon as it is safe. Detainees in the SMU receive three nutritious ·.ye$.' . . . [8J Reviewer Signature: o o o o o o o [J [J o o •.•. o o o o D LJ Remarks Same as administration seg, (not used). o o o meals/da~. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three timesJweek. A health care professional visits every detainee in disciplinary segregation every day, M - F. All detainee-related activities are documented, e.g., N.j) 1< . ·:NA '" b6, b7c G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 14 • At a minimum staff record whether the detainee ate, showered, exercised and took any medication during every shift and records all pertinent information. e.g .. a medical suicidal/assaultive behavior etc. D Deficient e o D procedures for the issuance of tools to D AC'C 8IJtable • • D Deficient Does not use force as punishment. Attempts to gain the detainee's voluntary coo Reviewer Signature: . b6, b7c o D At·Risk o o o o n.tJlLltJciL Finding No tools are kept at the facility. D r .........:'a~ At·Risk o ..__________ D Date: f:, - dO-oS G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 15 • Uses only as much force as necessary to control the detainee. Medication may only be used for restraint purposes when authorized by the Medical Authority as medically In nl'1t1ontc: involving calculated use of force, a retained for review. o Deficient Reviewer Signature: b6, b7c 0 0 ~ 0 0 ~ 0 0 ~ t8J 0 0 I2<J 0 0 0 =__________ would not hold an ICE detainee that is o Date: At·Risk b ~ d-U ,..os G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/ 18104 16