San Bernardino Central Detention Center Annual Detention Review, ICE, 2006
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Office 0/ Detention alld Removal Operations U.S. Department of Homehmd Security 425 I Street, NW Washington, DC 20536 U.S. Immigration and Customs Enforcement MEMORANDUM FOR: Nonna Bonales Acting Field Office Director Los Angeles Field Office FROM: b6, b7c RO Chief Detention Standards ompliance Unit SUBJECT: San Bernardino Central Detention Center Annual Detention Review b6, b7c The annual review of the San Bernardino Central Detention Center conducted on May 26,2006 in San Bernardino, California has been received. A final rating of Acceptable has been assigned. No further action is required and this review is closed. The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting documentation. The Field Office Director must now initiate the following actions in accordance with the Detention Management Control Program (DMCP): 1) The Field Office Director, Detention and Removal Operations, shall notify the facility within five business days of receipt of this memorandum. Notification shall include copies of the Fonn G-324B, Detention Facility Review Form, the G-324B Worksheet, RIC Summary Memorandum, and a copy of this memorandum. 2) The Field Office Director shall schedule the next annual review on or before May 26,2007 . Should you or your staff have any questions regarding this matter, please contact b6, b7c , Deputy Assistant Director, Detention Management Division at (202) 732 b2 high b6, b7c cc: Official File b2 high, (b)(6), (b)(7)(C) www.ice.gov . • • OjJice oj De/emion and Removal Operations U.S. Department of Homeland Security 300 '4. Los Angeles Strcct Los Angeles, CA <)0012 u.s. Immigration and Customs Enforcement June 1,2006 MEMORANDUM FOR: John Torres Acting Director ~_ _--!.H~e::::a::::d:::tqu.arters Detention and Removal Operations FROM: b6, b7c ge Los Angeles Detention and Removal Operations SUBJECT: Review Summary Report, San Bernardino Central Detention Center The Los Angeles Office of Detention and Removal Operations performed a review of the San Bernardino Central Detention Center on May 26, 2006. This review was performed under the b6, b7c supervision of , Reviewer-In-Charge. Team members consisted of officers assigned from the Los Angeles Office of Detention and Removal Operations. The review measured compliance with the ICE Detention Standards. No other special assessments were performed or requested at this time. Attached to this memorandum is a copy of the original Form G-324B Detention Review Forms. All worksheets and working papers are maintained in the appropriate file system and are available for review by the Review Authority. Type of Review: This review was a routine scheduled assessment and was conducted for the sole purpose of determining overall compliance with the ICE Detention Standards. Not including the Reviewer in b6, b7c Charge, the team members were Deportation Officer. Review Summary: The following review summarizes only those standards not in full compliance. Each Standard is identified and a short summary is provided regarding standards or procedures not currently in compliance. In some instances, it appears that the facility meets the standard but is required to change its operating procedures to comply with language contained in the ICE Detention Standards. These are considered to be administrative changes that do not affect the daily operation or will have • • an insignificant affect on how the facility is operated. There were 23 acceptable standards and 0 deficient standard. The facility meets the standard but is being requested to change its operating procedures to comply with the language contained in the ICE Detention Standard in one area. The recommendation is to physically secure all knives to a workstation that are not in a secure cutting room. This is considered to be an administrative change that does not affect the daily operation or will have an insignificant affect on how the facility is operated. Overall, the Review indicated substantial compliance with the ICE Detention Standards. The staff we encountered was courteous, knowledgeable, and professional. They were acceptable and open to recommendations for changes to their facility. Constraints of difficulties experienced during the review: During the review, no constraints or abnonnal difficulties were encountered. Staff and detainees were cooperative and available to assist reviewers or to answer questions posed by the team. At Risk or Repeat Findings: None of the ICE detention standards were found to be at risk during the inspection of this facility. Recommended Rating and Justification: The result of a careful evaluation and review of the procedures and operation of the facility reflects their ability to provide for the proper and humane care of leE detainees within the guidelines of the ICE Detention Standards. The detention functions are being adequately perfonned. The deficiencies that exist do not detract from the acceptable accomplishment of the vital functions. Internal controls are such that there are no perfonnance breakdowns that would keep the program from continuing to accomplish its mission. As a whole, the documentation viewed supports the notion that the facility should be rated as acceptable. RIC Assurance Statement: It is the opinion of the Reviewer In Charge that the findings of compliance and non-compliance are documented on the 0-324B Inspection Form and that it is supported by documentation in the review file. Department or Homeland Security f~migration and Customs Enforcement Detention Facility Inspection Form Facilities Used Under 72 hours G. Accreditation Certificates Reviewed ICE Intergovernmental Service Agreement ICE Staging Facility (12 to 72 hours) List all State or National Accreditation[ s] received: ~ B. Current Facility Review Type of Facility Review I8j Field Office 0 HQ Review Date[s] of Facility May 26,2006 H. Problems / Complaints (Copies must be attached) The Facility is under Coun Order or Class Action Finding D Class Action Order D Court Order The Facility has Significant Litigation Pending Major Litigation Life/Safety Issues ~ Check if None. o C. PreviouslMost Recent Facility Review Daters] of Last Facility Review JWle 15, 2005 Previous Rating I8l Acceptable 0 Deficient 0 At-Risk D Check box if facility has no accreditation[s] .~ame and Location of Facility Name Sao Bernardioo Central Detention Center Address (Street and Name) 630 E. Rialto Ave City, State and Zip Code San Bernardino, CA. 92415 County San Bernardino Name and Title of Chief Exec:utive Officer (Warden/OlC/Superintendent) Captain b6, b7c T~~ePbone # (Include Area Code) 9-38... b6, b7c • Ield Office I Sub-Office (List Office with oversight rnponsibillti~) Los Angeles Distance from Field Office 65 miles from F1e1d Office, 2 miles from Sao Bernardino sub/office o T H'Istory Facllty I Date Built 1971 Date Last Remodeled or Upgraded March 1996 Date New Construction / Bedspace Added ~/A Future Construction Planned DYes I8jNo Date: Current Bedspace Future Bedspace (# New Beds only) Number: 1036 Date: 1036 I J. Total Facility Population Total Facility Intake for previous 12 months 20,484 Total ICE Mandays for Previous 12 months 293,000 K. Classification Level (ICE SPCs and CDFs Only) E ICE Information Name of Reviewer In Charge (Last, Title and Duty Station) b6, b7c / Detention Operations Supervisor / Los Angeles, CA Name of Team Member 1 Title 1 Duty Location b6, b7c ,' Deportation Officer / Los Angeles, CA Name of Team Member 1 Title 1 Duty Location I I Kame of Team Member 1 Title I Duty Location I I my F CDFIIGSA I norma f f Ion 01 Contract Number Date of Contract or IGSA 12-99-0035 modification #6 Dec 1,2002 Basic Rates per Man-Day $66.00 Other Charges: (If None, Indicate N/A) , , ; Estimated Man-days Per Year 576 I I Adult Male IA L-2 L-3 I Adult Female L. Facility Ca lacity Operational Rated Emergency Adult Male 866 866 0 Adult Female 170 0 170 LJ FaciLity holds Juveniles Offenders) 6 and older as Adults M. Average Daily POPlul' atlOD ICE I Adult Male .50 .10 I Adult Female USMS Other 483 320 81 40 K. Facility Staffmg Level b2 high b2 high Form G-324B (Rev. 3/ 17/05) No Prior Version May Be lised After 10/1 /04 Significant Incident Summary Worksheet For ICE to complete its Review of your facility, the following information must be completed prior to the scheduled review dates. The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE detention standards in assessing your detention operations. This fonn should be filled out by the facility prior to the start of any inspection. Failure to complete this section .....<ill result in a delay in processing this report. Assault Offenders on Offenders' Assault: Detainee on 5 2 2 2 5 22 27 23 0 0 0 StaIT 0 0 0 0 7 2 5 0 0 0 N 18 15 0 0 15 0 0 Escapes 0 0 0 110 106 Psychiatric I Medical Referra ls 92 147 0 0 0 0 68 91 83 74 11 8 10 13 Any attempted physical contact or physical contact that involves two or more ofTenders Oral, anal or vaginal penetration or attempted penetration involving at least 21larties. whether it is consenting ornon-consenting Routine transportation of detainees/offenders is not considered "forced" Any incident that involYcs four or more detainees/offenders, incl\ldes gang fights, organized multiple hunger strikes, work stoppages, hostage situations, major fires, or other large scale incidents. Fonn G-324B (Rev. 3/17/05) No Prior Version May Be Used After 12/1/04 DHSIICE Detention Standards Review Summary Report II. Acceptable 2. Deficient 3. At - Risk .. .. l. Legal Access Standards . '.':'. . .;.," .;<:::.:':/: . ...', O· ..• ::"': v .1; ·~:A~::' : "': ·· .'. .'. . . >\,<}:x:" ::, ~:;i'>:'" Heauh;'~es ~, , ,":,''' ': ':' ':. . 5. I ,.':.:I~ L I , . ~f.· :'.• . t " ?< ' . [<::~. ' . :\~; .'. i <;T :\ >., . .!" ', " ~ [8J ' .....''>; \ ,;' ",:,::;,;' Contraband Detention Files Disciplinary Policy Emergency Plans Environmental Health and Safety Hold Rooms in Detention Facilities Key and Lock Control Population Counts Security Inspections Special Management Units (Administrative Segregation) Special Management Units (Disciplinary Segregation) Tool Control Transportation (Land management) Use of Force Staff Detainee Communication Detainee Transfer :"::'. ,'. :::t' '~ ' -' . [J Medical Care Suicide Prevention and Intervention 'Se¢unty,.dContrill [ ~ ~ Admission and Release Classification System Detainee Handbook Food Service Funds and Personal Property Detainee Grievance Procedures Issuance and Exchange of Clothing, Bedding, and Towels Religious Practices " ." '.' 4. 3. 2. ~ Q51 Visitation Telephone Access .l>italBee SerViee$N:'::rti' . ', IS.Not Applicabl~ 4. Repeat Finding .•,:~;,>,:;::.:,\ , ( .' , , ,;. ·'<t: :.: <, {..... ~ ,I I: ' .' J L I J L I ..':",; .', [8J X X ... :' .. / ;c" 1, '\;;: ...: ~~ . .. .. IZI >< >< " ., :~ Form 0-324.8 (Rev. 3/ 17/05) No Prior Version ~ay Be Used After 1211104 . , RIC Review Assurance Statement By signing below, the Reviewer-In-Charge (RJC) certifies that all fmdings of noncompliance with policy or inadequate controls contained in the Inspection Report are supported by evidence that is sufficient and reliable. Furthennore, findings of noteworthy accomplishments are supported by sufficient and reliable evidence. Within the scope of the review, the facility is operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the deficiencies noted in the report. b6, b7c Rcviewer-In-Charge: (Print Name) b6, b7c Title & Duty Location Los Angeles, CA -------- ulSmllturl b6, b7c b6, b7c 06/05/2006 Team Members Print Name, Title, & Duty Location b6, b7c i Los An eles Field Office b6, b7c Print Name, Title, & Duty Location RIC Rating Recommendation: [gI Acceptable o Deficient OAt-Risk b6, b7c Comments: , Reviewer in Charge of the San Bernardino Centeral Detention Center summarize the inspection with the following information. The facility is staffed with adequate personnel, well organized, and clean. The staff we sJ'oke with were professional, curtious, and knowledgeable. Twenty-four detention standards were reviewed in this under 72 hours facility. Of the twenty-four standards reviewed, all were rated acceptable. Form G-324B (Rev. 3/ 17/05) No Prior Version ~ay Be Used After 12/ 1/04 ..~ADQUARTERS EXECUTIVE REVIEW I Review Authority The signature below constitutes review of this report and acceptance by the Review Authority. Ole/CEO will have 30 days from receipt of this report to respond to all findings and recommendations. b6, b7c b6, b7c b6, b7c Title Chief Final Rating: 0 Superior DGood [8J Acceptable D Deficient OAt-Risk D No Rating Conunents: The Review Authority concurs with the Acceptable rating. Form G-324A (Rev. 8/1/01) No Prior Version May Be Used After 12131101 Department of Homeland Security Immigration and Customs Enforcement Office of Detention and Removal Condition of Confinement Review Worksheet (This document must be attached to each G-324a Inspection Form) This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours Field Office Detention Review Worksheet IZl 0 Local Jail- IGSA State Facility - IGSA Name San Bernardino Central Detention Jail Address (Street and Name) 630 East Rialto Ave City, State and Zip Code San Bernardino, CA. 92415 County San Bernardino Name and Title of Chief Executive Officer (Warden/OlC/Superintendent) b6, b7c Captain Name and title of Reviewer-In-Charge b6, b7c Detenetion Operations Supervisor Date[s} of Review May 26,2006 Type of Review Headquarters ~ Operational DSpecial Assessment DOther o x 1 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 10/18/04 ADMISSION AND RELEASE Policy: All detainees will be admitted and released in a manner that ensures their health, safety. and welfare. The admissions procedure will, among other things include: medical screening; a file-based assessment and classification process; a body search; and a search of personal belongings, which will be inventoried, documented, and safeguarded as necessary. Components In processing includes orientation information. Medical screenings are performed by a medical staff 2!: persons who have received specialized training for the purpose of conducting an initial health screening. All new arrivals are searched in accordance with the "Detainee Search" standard. An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. The "Contraband" standard govems all personal property searches. IGSAs use or have a similar contraband standard. Staff prepare a complete inventory of each detainee's possessions. The detainee receives a copy. Staff completes Form 1-387 or similar form for CDFs and IGSAs for every lost or missing property claim. IGSA facilities forward all 1-387 claims to ICE. Detainees are issued appropriate and sufficient clothing and bedding for the climatic conditions. All releases are coordinated with the ICE office of jurisdiction. ICE Staff enter all information on detainees admitted, released, or transferred into the Deportable Alien Control System (DACS). [8J Acceptable o Deficient D Yes No NA rgJ 0 0 rgJ 0 0 rgJ 0 0 rgJ 0 0 rgJ 0 0 rgJ D D rgJ 0 D rgJ 0 D Remarks Handbook and video All releases are coordinated with the San Bernardino Sub/Office ICE not on site. DACS performed by ORO at SBD Sub/office. D Repeat Finding At-Risk CLASSIFICATION SYSTEM Policy: All facilities will develop and implement a system according to which ICE detainees are classified. The classification system will ensure that each detainee is placed in the appropriate category, physically separated from detainees in other categories Components The facility has a system for separating criminal and non-criminal ICE detainees. Violent offenders are separated from non-violent offenders. Housing assignments are based on threat level. I [8J Acceptable D Deficient D Yes No NA Remarks Classify on point system and prior criminal record. Prior state imates are separated. rgJ D 0 J8l Ll 11 At-Risk D Repeat Finding Date:. b6, b7c b6, b7c 2 0-324B Detention Review Worksheet for 10SAs (Under 72 Hours) Rev: 01104105 DETAINEE HANDBOOK Policy: Every OIC will develop a site-specific detainee handbook to serve as an overview of, and guide to, the detention policies, rules, and procedures in effect at the facility. The handbook will also describe the services, programs, and opportunities available through various sources, including the facility, ICE, private organizations, etc. Every detainee will receive a copy of this handbook upon admission to.the facility. Components The detainee handbook is written in English and translated into Spanish or into the next most-prevalent Language(s). The detainee handbook states in clear language basic detainee responsibilities. The handbook identifies: • Initial issue of clothing and bedding and personal hygiene items. • when a medical examination will be conducted. • the telephone policy, debit card procedures, direct and frees calls; Locations of telephones; Policy when telephone demand is high: Policy and procedures for emergency phone calls, and the Detainee Message System . • facility search procedures and contraband policy. facility visiting hours and schedule and visiting • rules and regulations The handbook describes the detainee disciplinary policy and procedures: Including: • Prohibited acts and severity scale sanctions. • Time limits in the Disciplinary Process. • Summary of Disciplinary Process. • The detainee handbook describes the sick call procedures for general population and segregation . • The handbook specifies the rights and responsibilities of all detainees. 181 Acceptable o Deficient Yes No NA r8J 0 0 r8J 0 0 r8J 0 0 Remarks English 'and Spansh Disciplinary sanctions are not in detainee handbook but it is in the Public information Plan which detainee can request. [8J 0 0 o At·Risk o Repeat Finding FOOD SERVICE Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, ~repared in accordance with the highest sanitary standards. Components Trained staff supervises the food service program. Knife cabinets close with an approved locking device and the on-duty cook foreman maintains control of the key that locks the device. Yes No NA r8J 0 0 r8J 0 0 b6, b7c Flev b6, b7c Date: 3 G-324B Detention Review Worksheet for IGSAs ( Und~ 72 Hours) Rev: O[/04/()5 Remarks FOOD SERVICE Policy: Every facility will provide detainees in its care with nutritious and appetizing meals, prepared in accordance with the highest sanitary standards. Components Yes All knives not in a secure cutting room are physically secured to the workstation and staff directly supervises detainees using knives at these workstations. Staff monitor the condition of knives and dining utensils Detainees are served at least three meals daily. No more than 14 hours elapse between the last meal served and the first meal of the following day. A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. The food service program addresses medical diets. Satellite-feeding programs follow guidelines for proper sanitation. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) after two hours. (140 degrees for hot - 40 degrees for cold) All meals provided in nutritionally adequate portions. Food is not used to punish or reward detainees based upon behavior. Standard operating procedures include weekly inspections of all food service areas, including dining and food-preparation areas and equipment. Equipment is inspected daily. Procedures include inspecting all incoming food shipments for damage, contamination, and pest infestation. StoraQe areas are locked. o Acceptable o Deficient No NA Remarks Knives are not secured Inmates working with knives has a knive sleeve and wear an orange vest to be identified. 0 [8l 0 ~ 0 0 [8l 0 0 [8l D D [8l 0 0 [8l D D [8l [8l 0 0 0 D [8l D 0 [8J 0 0 [8l 0 D [8J [] [] 4 weeks cycle menu. o Repeat Deficiency OAt-Risk FUNDS AND PERSONAL PROPERTY Policy: All facilities will implement procedures to control and safeguard detainees' personal property. Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the documentation and receipting of surrendered property. and the initial and regular1y scheduled inventorying of all funds, valuables, and other property. o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by the ICE Field Office or Sub.Qffice in control of the detainee case. Components Detainee funds and valuables are properly separated and stored away. Detainee funds and valuables are accessible to designated supervisor(s) only. Detainees' larQe valuables are secured in a location Yes No NA [81 0 0 ~ LJ lJ b6, b7c Review b6, b7c . Date 4 Remarks * G-J24B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105 FUNDS AND PERSONAL PROPERTY All facUities will implement procedures to control and safeguard detainees' personal property. Policy: Procedures will provide for the secure storage of funds, valuables, baggage and other personal property; the documentation and receipting of surrendered property; and the initial and regularly scheduled inventorying of all funds, valuables, and other property. o Standard NA: Check this box if all ICE detainee Funds, Valuables and Property are handled only by the ICE Field Office or Sub.()ffice In control of the detainee case. accessible to designated supervisor(s) or processing staff only. Staff forwards an arriving detainee's medicine to the medical staff. Staff searches arriving detainees and their personal property for contraband. There is a written policy for returning forgotten property to detainees and staff follows procedures. Property discrepancies are immediately reported to the CDEO or Chief of Security. CDFIIGSA facility procedures for handling detainee property claims are similar with the ICE standard. I t?SI Acceptable o Deficient [gI 0 0 I8J 0 0 r8I 0 0 r8I 0 0 r8I 0 0 o At·Risk o Repeat Finding DETAINEE GRIEVANCE PROCEDURES Policy: Every facility will develop and implement standard operating procedures (SOPs) for addressing detainee grievances in timely fashion. Each step in the process will occur within the prescribed time frame. Among other things, a grievance will be processed, investigated, and decided (subject to appeal) in accordance with the SOPs; a grievance committee will convene as provided in the SOPs. Standard procedure will include providing the detainee with a written response to any formal grievance, which will include the basis for the decision. The facility will also establish standard procedures for handling emergency grievances. All grievances will receive supervisory review. Reprisal against the filer of a grievance will not be tolerated. Components Every member of the staff knows how to identify emergency grievances, including the procedures for expediting them. There are documented or substantiated cases of staff harassing, disciplining, penalizing. or otherwise retaliating against a detainee who lodges a complaint. • If yes, explain. Procedures include maintaining a Detainee Grievance Log. • If not. an alternative acceptable record keeping system is maintained. • "Nuisance complains" are identified in the records. • For quality control purposes, staff documents nuisance complaints received but not filed . Staff is required to forward any grievance that includes officer misconduct to a higher official or, in a CDFIIGSA facility, to ICE. Y N NA r8I 0 0 r8I 0 0 t8J 0 0 [gI 0 0 b6, b7c Reviewer b6, b7c Date: 5 G-324B Detention Review Worksheet for IGSAs (Und~ 72 Hours) Rev: Ol104i\}5 Rema~s [gI Acceptable o Deficient OAt-Risk o Repeat Finding b6, b7c b6, b7c I)ate: ~ 6 0-324B Detention Review Worksheet for rOSAs (Under 72 Hours) Rev: 01104105 ISSUANCE AND EXCHANGE OF CLOTHING, BEDDING, AND TOWELS Policy: ICE requires that all facilities housing ICE detainees provide clean clothing, bedding, linens and towels to every ICE detainee upon arrival. Further, facilities shall provide ICE detainees with regular exchanges of clothing, linens, and towels for as long as they remain in detention. Components All new detainees are issued clean, temperatureappropriate, presentable clothing during in processing. New detainees are issued clean bedding, linens and towel. I [8J Acceptable o Deficient Yes No NA 181 0 0 181 0 0 Remarks o Repeat Finding OAt-Risk RELIGIOUS PRACTICES Policy: Facilities will provide ICE detainees of all faiths with reasonable and equitable opportunities to partiCipate in the practices of their faith, limited only by the constraints of safety. security, the orderly operations of the facility and budgetary considerations. Components Detainees are allowed to engage in religious services. The facility allows detainees to observe the major "holy days" of their religious faith. Each detainee is allowed religious items in his/her immediate possession. I [8J Acceptable o Deficient Yes No NA 181 [] [8J 0 LJ D 0 [8] 0 Remarks Can make arrangement with Chaplain. For security reasons only. o Repeat Finding OAt-Risk DETAINEE TELEPHONE ACCESS Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to telephones. Components Yes No NA [8J 0 0 Upon admittance, detainees are made aware of the facility's telephone access policy. Detainees are afforded a reasonable degree of privacy for legal phone calls. Emergency phone call messages are immediately given to detainees. [8J 0 0 [8J 0 0 181 0 0 Detainees are allowed to retum emergency phone calls as soon as possible. Detainees are allowed phone calls to consular/embassy officials. tEl 0 0 0 0 181 Detainees allowed access to telephones during established facility waking hours. Re b6, b7c b6, b7c !late: Remarks In handbook and posted on wall. Done at ICE office when brought into custody. ~ 7 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: OItU4105 DETAINEE TELEPHONE ACCESS Policy: All facilities housing ICE detainees will permit detainees' reasonable and equitable access to telephones. Components Detainees in disciplinary segregation allowed phone calls for family emergencies. Detainees in administrative segregation and protective custody afforded the same telephoning privileges as those in general population. When detainee phone calls are monitored, notification is posted by detainee telephones that phone calls made by the detainees may be monitored. Special Access calls are not monitored. rzl Acceptable D Deficient D Ves No NA rgJ 0 0 !'8J 0 0 Remarks o Repeat Finding At-Risk VISITATION Policy: ICE shall permit detainees to visit with family, friends, legal representatives, special interest groups and the news media. Components Yes There is a written visitation schedule and hours for general visitation. Hours for both General and Legal Visitation are noted. The visitation schedule and rules are available to the public. [8j D 0 [8j 0 A general visitation log is maintained. [8j 0 Visitors are searched and identified according to standard requirements. [8j 0 0 D 0 rzl Acceptable D Deficient D Remarks NA No 30 minuets 5 days a week D Repeat Finding At-Risk ACCESS TO MEDICAL CARE Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the general well being of ICE detainees. Components Yes No NA The Facility operates a health care facility in compliance with State and Local laws and guidelines. The facility's in-processing procedures of arriving detainees include medical and mental health screening. All detainees have access to and receive medical care. Pharmaceuticals are stored in a secure area. Medical screening includes a Tuberculosis (TB) test. Detainees in the Special Management Unit have access to health care services. t8l D 0 [8j D 0 Remarks ~ ~ X [8j 0 Done by ICE. 0 Date~ b6, b7c b6, b7c 8 0-3248 Detention Review Worksheet for IGSAs (Undet" 72 Hours) Rev: 01104105 I ACCESS TO MEDICAl CARE Policy: Every facility will establish and maintain an accredited/accreditation-worthy health program for the general well being of ICE detainees. The facility has a written plan for the delivery of 24-hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. Detention staff is trained to respond to health-related emerQencies within a 4-minute response time. If staff is used to distribute medication, a health care provider properly trains these officers. The medical unit keeps written records of medication that is distributed . Detainees are required to sign a refusal to consent form when medical treatment is refused . [8J Acceptable o Deficient 0 0 0 t?J 18I 0 0 0 0 ~ 18I 0 0 ~ 0 0 Medical on-site 24 hours a day. Only medical staff distribtes medication. o Repeat Finding At-Risk SUICIDE PREVENTION AND INTERVENTION Policy: All detention staff working with ICE detainees will be trained to recognize suicide-risk indicators. Staff will handle potentially suicidal individuals with sensitMty, supervision, and referrals. A clinically suicidal detainee will receive preventive supervision and treatment. Components Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the employee orientation program. Training prepares staff to: • Recognize potentially suicidal behavior; • Refer potentially suicidal detainees, following facility procedures; • Understand and apply suicide-prevention techniques. I 121 Acceptable o Deficient Yes No NA ~ 0 0 ['8J 0 0 Remarks o Repeat Finding OAt-Risk CONTRABAND Policy: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of contraband destruction is required. Components The facility follows a written procedure for handling illegal contraband. Staff inventories, holds, and reports it when necessary to the proper authority for action/possible seizure. Upon admitta , ,~e notice of items they Yes No NA ~ 0 0 t8I [J [] Remarks J b6, b7c Rev b6, b7c Date: (PI t 9 0-324B Detention Review Worksheet for 10SAs (Under 72 Hours) Rev: 01104105 fj rlfb , CONTRABAND Poliey: All detention facilities will ensure the proper handling and disposal of all contraband. Documentation of contraband destructiQn is required. Components Yes No NA Remarks can and cannot possess. I I2SI Acceptable o Deficient OAt-Risk o Repeat Finding I DISCIPLINARY POLICY Policy: All facilities housing ICE detainees are authorized to impose discipline on detainees whose behavior is not in compliance with facility rules and regulations. . Components Yes No NA Remarks The facility has a written disciplinary system using [81 0 0 progressive levels of reviews and appeals. The facility rules state that disciplinary action shall not t8I 0 0 be capricious or retaliatory. Written rules prohibit staff from imposing or permitting the following sanctions: • corporal punishment • deviations from normal food service [81 • clothing deprivation 0 0 • bedding deprivation • denial of personal hygiene items • loss of correspondence privileges • deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all 0 !8l 0 detainees verbally and in wrilinQ. The following conspicuously posted in Spanish and English or other dominate languages used in the facility: • Rights and Responsibilities [81 • Prohibited Acts 0 0 • Disciplinary Severity Scale Sanctions • If so, where posted When minor rule violations or prohibited acts occur, [81 0 0 informal resolutions are encoura9_ed. .. !81 Acceptable o Deficient 0 At-Risk o Repeat Finding EMERGENCY (CONTINGENCy) PLANS Policy All facilities holding ICE detainees will respond to emergencies with a predetermined standardized plan to minimize the harming of human life and the destruction of property. It is recommended that SPCs and CDFs enter into agreement, via Memorandum of Understanding (MOU), with federal, local and state agencies to assist in times of eme en . Revie b6, b7c b6, b7c : _ _ _ _ _ _ _ _ __ 10 0-324B Detention Review Worksheet for IOSAs (Under 72 Hours) Rev: 01104105 Components No Detainee or detainee groups exercise control or authority over other detainees. Detainees are protected from: • Personal abuse / Corporal punishment • Personal injury • Disease • Property damage • Harassment from other detainees The facility has written emergency plans that cover: • Work/Food Strike • Disturba nces Escapes • Bomb Threats Adverse Weather • Facility Evacuation • Internal Hostages Yes No NA l'81 0 0 I8l 0 0 181 0 0 Remarks . • • I [gJ Acceptable o Deficient o At·Risk o Repeat Finding ENVIRONMENTAL HEALTH AND SAFETY Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials program. The program will include, among other things, the identification and labeling of hazardous materials in accordance with applicable standards (e.g., National Fire Protection AsSOCiation [NFPA]); identification of incompatible materials, and safe-handling procedures Components The facility has a system for storing, issuing, and maintaining inventories of hazardous materials. Constant inventories are maintained for all flammable, toxic, and caustic substances used/stored in each section of the facility. The manufacturer's Material Safety Data Sheet (MSDS) file is up-to-date for every hazardous substance used. All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures. They: • Wear personal protective • Equipment. • Report hazards and spills to the • designated official. The MSDS are readily accessible to staff and detainees in the work areas. Hazardous materials are always issued under proper supervision. • quantities are limited. • Staff always supervises detainees using these substances. Staff directly supervises and accounts for products with methyl alcohol. Staff receives a list of products containinQ diluted methyl alcohol, e.Q., shoe dye. All Re, Yes No NA I8l 0 0 I8l 0 0 I8l D 0 ISl 0 0 ISl D 0 ISl 0 D 0 0 l'81 Not used. b6, b7c Date: b6, b7c Remarks 11 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105 _(pI. hh f • , ENVIRONMENTAL HEALTH AND SAFETY Policy: Every facility will control flammable, toxic, and caustic materials through a hazardous materials program. The program will include, among other things, the identification and labeling of hazardous materials in accordance with applicable standards (e.g., National Fire Protection AssOCiation [NFPA]); identification of incompatible materials, and safe-handling procedures Components such products clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest workable quantities. The facility conducts the fire and safety inspections. The facility has an approved fire prevention, control, and evacuation plan. The plan requires : • Monthly fire inspections. • Fire protection equipment strategically located throughout the facility. • Public posting of emergency plan with accessible building/room floor plans. • Exit signs and directional arrows. • An area-specific exit diagram conspicuously posted in the diagrammed area. Written procedures regulate the handling and disposal of used needles and other sharp objects. Standard cleaning practices include: • Using specified equipment; cleansers; disinfectants and detergents. • An established schedule of cleaning and followup inspections. A licensed/CertifiedfTrained pest-control professional inspects for rodents, insects, and vermin . • At least monthly. • The pest-control program includes preventive spraying for indigenous insects. t8J Acceptable o D Deficient Yes No NA [8J [J [J [gl 0 0 [gl 0 0 [gl 0 0 [gl 0 0 Remarks Performed weekly. k?J 0 0 o Repeat Finding At·Risk HOLD ROOMS IN DETENTION FACILITIES Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR hearings, medical treatment, intra-facility movement, or other processing into or out of the facility. Components Yes No NA . The hold room is situated in a location within the secure perimeter. The hold rooms well ventilated, well lighted and all activatirlfl switches located outside the room. The hold rooms contain sufficient seating for the number of detainees held. The walls of the hold rooms escape proof. • The hold room ceilings are escape and tamper resistant 181 0 0 [gJ 0 0 [8J 0 0 I8J 0 0 Rev b6, b7c Date: b6, b7c Remarks (pI., lo~ 12 G-324B Detention Review Worksheet for IGSAs (L;nder 72 Hours) Rev: 01/04105 HOLD ROOMS IN DETENTION FACILITIES Policy: Hold rooms will be used only for temporary detention for detainees awaiting removal, transfer, EOIR hearings, medical treatment, intra-facility movement, or other processing into or out of the facility. Components Yes No NA Individuals are not held in hold rooms for more than 12 hours. Male and females are segregated from each other at all times. Detainees under the age of 18 are not held with adult detainees. In older facilities officers are within visual or audible range to allow detainees access to toilet facilities on a reQular basis. All detainees are given a patdown search for weapons or contraband before being placed in the room. Officers closely supervise the detention hold rooms using direct supervision (Irregular visual monitoring.). I8J 0 0 I8J 0 0 I8J 0 0 0 0 I8J I2?J 0 0 I2?J 0 0 t8l Acceptable o Deficient Remarks All detainees have access to toilets. o Repeat Finding OAt-Risk KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and maintenance of all keys and locks. Components Facility policies and procedures address the issue of compromised keys and locks. Padlocks and/or chains are not used on cell doors. The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to • Occupational Safety and Environmental Health Manual, Chapter 3 • National Fire Protection Association Life Safety Code 101. Emergency keys are available for all areas of the facility. The facilities use a key accountability system. Individual gun lockers are provided. They are located in an area that permits constant officer observation. • In an area that does not allow detainee or public access. All staff members are trained and held responsible for adhering to proper procedures for the handling of keys. • Issued keys are returned immediately in the event an employee inadvertently carries a key rino. hru:n.G.. • Yes No NA I2?J 0 0 (gI [] [J I2?J 0 0 IZl 0 0 I2?J 0 0 I2?J 0 0 Remarks Electronic lock system requiring individual code to release keys. Electronic key release system. I2?J 0 0 b6, b7c Reviewer Signi:UUT b6, b7c Date: 13 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: Ol!U4Al5 KEY AND LOCK CONTROL (SECURITY, ACCOUNTABILITY AND MAINTENANCE) Policy It is the policy of the ICE Service to maintain an efficient system for the use, accountability and maintenance of all keys and locks. Components • I Yes No NA Remarks Detainees are not permitted to handle keys assigned to staff. [gI Acceptable o Deficient o Repeat Finding OAt-Risk POPULATION COUNTS - Rating Policy: All detention facilities shall ensure around-the-clock accountability for all detainees. This requires that they conduct at least one formal count of the detainee population per shift, with additional formal and informal counts conducted as necessary. Components Staff conducts a formal count at least once each shift. Activities cease or are strictly controlled while a formal count is being conducted. Formal counts in all units take place simultaneously. Officers do not allow detainee participation in the count. Officers positively identify each detainee before counting him/her as present. Written procedures cover informal and emergency counts. The control officer (or other designated position) maintains an out -count record of all detainees tem~orarily leaving the facility. I [gI Acceptable o Deficient Yes No NA I:8J [] [J IZI IZI 0 0 I:8J [J [J [J [J IZI 0 0 ~ 0 0 ~ 0 0 Remarks D Repeat Finding OAt-Risk SECURITY INSPECTIONS Policy: Post assignments in the facility's high-risk areas, where special security procedures must be followed, will be restricted to experienced personnel with a thorough grounding in facility operations. Components Yes No NA Remarks The facility has a comprehensive security inspection IZI 0 0 procedures / program . Every officer is required to conduct a security check of 0 0 ~ his/her assiQned area. Results are documented. The front-entrance officer checks the ID of everyone 0 IZI 0 entering or exiting the facility. The Control Center is staffed around the clock. Every Control Center officer receives training. Policy restricts staff access to the Control Center. Detainees do not have access to the Control Center. Officers monitor all vehicular traffic enterinq and leavinq Re ~ 0 0 b6, b7c b6, b7c _ _ _ _ _ _ __ 14 Date: * G-3248 Dctentioo Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105 SECURITY INSPECTIONS Polley: Post assignments in the facility's high-risk areas. where special security procedures must be followed, will be restricted to exPerienced personnel with a thorough grounding in facility 0 :>erations. No NA Remarks Components Yes the facility. The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Officers thoroughly search each vehicle entering and leaving the faCility. Every search of the SMU and other housing units documented. [gI Acceptable o Deficient 181 0 0 ~ 0 0 181 0 0 o Repeat Finding OAt-Risk SPECIAL MANAGEMENT UNIT (SMU) Administrative Segregation Policy: The Special Management Unit required in every facility isolates certain detainees from the general population. The Special Management Unit will consist of two sections. One, Administrative Segregation, houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see the ~Special Management Unit [Disciplinary Segregation]" standard). Components The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. • Detainees are placed in the SMU (administrative) in accordance with written criteria . In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. • A copy of the order given to the detainee within 24 hours. Administratively segregated detainees enjoy the same general privileges as detainees in the general population. The SMU is well ventilated. • Adequately lighted. • Appropriately heated. • Maintained in a sanitary condition. All cells are equipped with beds. The number of detainees in any cell does not exceed the occupancy limit. Detainees receive three nutritious meals per da~ Each detainee maintains a normal level of personal hygiene in the SMU. A health care professional visits every detainee at least three times a week . The SMU maintains a permanent log. Detainee-related activity. e.~. meals served. • Reviewer S Yes No NA ~ 0 0 ('gI 0 0 ('gI 0 0 ('gI 0 0 r8J [J [J 18I 0 0 IZI [] [J ('gI 0 0 18I 0 0 ('gI 0 0 b6, b7c b6, b7c " Date: 15 G-324B Detention Review Worksheet for IGSAs (Under 72 HOOTS) Rev: 01104105 Remarks SPECIAL MANAGEMENT UNIT (SMU) Administrative Segregation Policy: The Special Management Unit required in every facility isolates certain detainees from the general population. The Special Management Unit will consist of two sections. One, Administrative Segregation, houses detainees isolated for their own protection; the other for detainees being disciplined for wrongdoing (see the ·Special Management Unit [Disciplinary Segregationr standard). Components recreation, visitors etc. At a minimum staff record whether the detainee ate, showered, exercised and took any medication during every shift and records all pertinent information, e.g., a medical condition, suicidal/assaultive behavior, etc. ~ Acceptable D Deficient D Yes No NA 18I 0 0 Remarks D Repeat Findings At·Risk SPECIAL MANAGEMENT UNIT (Disciplinary Segregation) Policy: Each facility will establish a Special Management Unit in which to isolate certain detainees from the general population. The Special Management Unit will have two sections, one for detainees in Administrative Segregation; the other for detainees being segregated for disciplinary reasons. Components Yes No NA Officers placing detainees in disciplinary segregation follow written procedures. A completed Disciplinary Segregation Order accompanies the detainee into the SMU . Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. The conditions of confinement in the SMU are proportional to the amount of control necessary to protect detainees and staff. All cells are equipped with beds . When a detainee is segregated without clothing, mattress, blanket, or pillow, a justification is made and the decision is reviewed each shift. Items are returned as soon as it is safe. Detainees in the SMU receive three nutritious meals/days. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three times/week. A health care professional visits every detainee in disciplinary segregation every day, M - F. All detainee-related activities are documented, e.g., meals served, recreation activities, visitors, etc. At a minimum staff record whether the detainee ate, showered, exercised and took any medication during every shift and records all pertinent information, e.g., a medical condition suicidal/assaultive behavior, etc. 18I 0 0 [8J 0 0 [8J D 0 [8J D 0 18I [J [J R 0 0 [8l [8J 0 0 181 0 0 181 0 0 181 0 0 181 D D Remarks Only done if on suicide watch. Date:~ b6, b7c b6, b7c 16 G·324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105 I'8J Acceptable o Deficient o Repeat Finding OAt-Risk TOOL CONTROL Policy: It is the policy of all facilities that all employees shall be responsible for complying with the tool control policy. The Maintenance Supervisor shall maintain a computer generated or typewritten Master Inventory list of tools and equipment and the location in which tools are stored. These inventories shall be current, filed and readily available for tool inventory and accountability during an audit. Components The facility has a tool classification system. Tools are classified according to: • Restricted (dangerous/hazardous) • Yes No NA IZl 0 0 IZl 0 0 Remarks Non Restricted (non-hazardous) . Each facility has procedures for the issuance of tools to staff and detainees. IZl Acceptable o Deficient Chit system, o Repeat Finding OAt-Risk USE OF FORCE Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last altemative after all other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property damage and to ensure institution security and good order may be used. Physical restraints necessary to gain control of a detainee who appears to be dangerous may be employed when the detainee: Components Yes No NA There is a use of torce policy outlining immediate and calculated use of force, and confrontation avoidance. Staff members are trained in the performance of the Use-at-Force Team Technique. All use-of-force incidents are documented and reviewed. Staff: Does not use force as punishment. • Attempts to gain the detainee's voluntary cooperation before resorting to force • Uses only as much force as necessary to control the detainee. Medication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. In immediate-use-of-force situations, staff contacts medical staff once the detainee is under control. Special precautions are taken when restraining pregnant detainees and medical personnel are consulted The officers are thoroughly trained in the use of soft and hard restraints. For incidents involvinQ calculated use of force, a IZl 0 0 I8l 0 D [;& [J L1 IZl 0 0 Remarks • ; 0 0 IZl IZl D 0 0 0 IZl I8l 0 LJ D ~ Do not use meds to restain. [J b6, b7c Review b6, b7c Date: 17 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105 No Pregnant females kept at facility. • USE OF FORCE Policy: The U.S. Department of Homeland Security authorizes the use of force only as a last alternative after all other reasonable efforts to resolve a situation have failed. Only that amount of force necessary to gain control of the detainee, to protect and ensure the safety of detainees, staff and others, to prevent serious property damage and to ensure institution security and good order may be used. Physical restraints necessary to gain control of a detainee who appears to be dangerous may be employed when the detainee: I Yes I Components No I 1 NA I I 1 videotape is made and retained for review. o Deficient o Repeat Deficiency [8'J Acceptable Remarks I 0 At·Rlsk STAFF DETAINEE COMMUNICATIONS Policy: Procedures must be in place to allow for formal and informal contact between key facility staff and ICE staff and ICE detainee and to permit detainees to make written requests to ICE staff and receive an answer in an acceptable time frame. Com~nents ICE information request Forms are available at the IGSA for use by ICE detainees. The IGSA treats detainee correspondence to ICE staff as S~ecial Correspondence. [gJ Acceptable o Deficient Y N NA 181 0 0 181 0 0 Remarks o Repeat Finding OAt-Risk DETAINEE TRANSFER STANDARD Policy: ICE will make all necessary notifications when a detainee is transferred. If a detainee is being transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee is represented before the immigration court. In such cases, the Field Office Director will consider the detainee's stage within the removal process, whether the detainee's attorney is located within reasonable driving distance of the facility, and where the immigration court proceedings are taking place. Components When a detainee is represented by legal counselor a legal representative, and a G-28 has been filed, the representative of record is notified by the detainee's Deportation Officer. • The notification is recorded in the detainee's file • When the A File is not available, notification is noted within DACS Notification includes the reason for the transfer and the location of the new facility, The deportation officer is allowed discretion regarding the timing of the notification when extenuating circumstances are involved. The attomey and detainee are notified that it is their responsibility to notify family members regarding a transf <" Y N NA 18] 0 0 [8J 0 0 181 0 0 l8l 0 0 b6, b7c R Date: b6, b7c 18 G·324B Detention Review Worksheet for IGSAs (Under n Hours) Rev: 01104105 Remarks 0/J, 16 I • DETAINEE TRANSFER STANDARD Policy: ICE will make aU necessary notifications when a detainee is transferred. If a detainee is being transferred via the Justice Prisoner Alien Transportation System (JPATS), ICE will adhere to JPATS protocols. In deciding whether to transfer a detainee, ICE will take into consideration whether the detainee is represented before the immigration court. In such cases, the Field Office Director will consider the detainee's stage within the removal process, whether the detainee's attorney is located within reasonable driving distance of the facility, and where the immigration court proceedings are taking place. Components Facility policy mandates that: • Times and transfer plans are never discussed with the detainee prior to transfer. • The detainee is not notified of the transfer until immediately prior to departing the facility. • The detainee is not permitted to make any phone calls or have contact with any detainee in the general population. The detainee is provided with a completed Detainee Transfer Notification Form. • Form G-391 or equivalent authorizing the removal of a detainee from a facility is used. For medical transfers: The Detainee Immigration Health Service (or IGSA)(DIHS) Medical Director or designee approves the transfer. • Medical transfers are coordinated through the local ICE office. • A medical transfer summary is completed and accompanies the detainee. Detainees in ICE facilities having DIHS staff and medical care are transferred with a completed transfer summary sheet in a sealed envelope with the detainee's name and A-number and the envelope is marked Medical Confidential. For medical transfers, transporting officers receive instructions regarding medical issues. Detainee's funds and valuables and property are returned and transferred with the detainee to his/her new location. Transfer and documentary procedures outlined in Section C and D are followed. Y N NA 12:1 0 0 12:1 0 0 12:1 0 0 rEl 0 0 rEl 0 0 rEl 0 0 rEl 0 0 12:1 0 0 12:1 0 0 12:1 0 0 12:1 0 0 Remarks • Meals are provided when transfers occur during normally schedule meal times. An A File or work folder accompanies the detainee when transferred to a different field office or sub-office. A Files are forwarded to the receiving office via overnight mail no later than one business day following the transfer. [8J Acceptable R o Deficient D At-Risk b6, b7c b6, b7c _ _ _ _ _ _ _ __ o Repeat Finding DatC~ 19 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Rev: 01104105