Ventura County Pre-Trial Detention Center Annual Detention Review, ICE, 2004
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Detention and Removal Operatians U.S. Department of Homeland Security 425 I Street. J\ W Wa~hingt()n, DC 20536 u.s. Immigration and Customs Enforcement MEMORANDUM FOR: FROM: -jr1 Gloria Kee Field Office Director Los Angeles Field Office 't~~~!lt~:" 1 SUBJECT: (" [ ," ' Ventura C;..ounty Jail Annual Detention Review The Detention Review of the Ventura County Jail conducted on August 17 and 18,2004, in Ventura, California has been received. A final rating of Acceptable has been assigned and this review is considered closed. The rating was based on the Reviewer-In-Charge (RIC) Summary Memorandum and supporting documentation. The Field Office Director must initiate the following actions in accordance with the Detention Management Control Program (DMCP): 1) The Field Office Director shall notify the facility within five business days of receipt of this memorandum. Notification shall include copies of the G-324B, Detention Facility Review Form, the G-324B Worksheets, RIC Summary Memorandum, and a copy of this memorandum. 2) Advisory-The facility shall discontinue the use of "Meatloaf' as a substitute for regular fare meals when detainees violate facility rules. The facility must also strictly monitor the 12hour rule component that is identified in the Hold Room Standard. 3) The Field Office Director shall schedule the next Annual Review within twelve months, Should you or your staff have any questions regarding this matter, please contact Acting Deputy Assistant Director, Detention Management Division at (202) 305 b6, b7c b2 high L.S . Dt'IHlrtlll('nt of Homelalltl Securif," '! ~)j! '\. L)'~ '\ : ':.'.\'; "-'~ :S !T\2~ : : .;':~ ;\ ;l\.:ei c::) . C.\ {JOO ! _~ U. S. Immigration and Customs Enforcement August 23,2004 MEMORANDUM FOR: FROM: Victor X. Cerda Acting Director Headquarters Detention and Removal Operations b6, b7c Reviewer In Charge Los Angeles Detention and Removal Operations SUBJECT: Review Summary Report, Ventura County Jail The Los Angeles Office of Detention and Removal Operations performed a review of the Ventura County Jail on August 17 - 18,2004. This review was performed under the supervision of b6, b7c Reviewer-In-Charge, Team members consisted of officers assigned from the Los Angeles Office of Detention and Removal Operations. The review measured compliance with the ICE Detention Standards. No other special assessments were performed or requested at this time. Attached to this memorandum is a copy of the original Form G-324B Detention Review Forms. All worksheets and working papers are maintained in the appropriate file system and are available for review by the Review Authority. Type of Review: This review was a routine scheduled assessment and was conducted for the sole purpose of detennining overall compliance with the ICE Detention Standards. Not including the Reviewer in Charge, the team members were , Officer in Charge, Ventura Sub-Office, b6, b7c . b6, b7c b6, b7c Deportation Officer, Los Angeles District Office, and Immigration b6, b7c Enforcement Agent, San Pedro Service Processing Center. Review Summary: The following review summarizes only those standards not in full compliance. Each Standard is identified and a short summary is provided regarding standards or procedures not currently in compliance. In some instances, it appears that the facility meets the standard but is required to review its operating procedures to comply with language contained in ilie ICE Detention Standards. These are considered to be rare instances that do not affect the daily operation or will have an insignificant affect on how the facility is operated. There were 26 acceptable standards and 0 deficient standard. The facility meets the standard but is being requested to review its operating procedures to comply with the language contained in the INS Detention Standard in two areas. The two recommendations are: (1) discontinue the use of "meat loaf' as a substitute for regular fare when detainees violate facility rules related to food, (2) ensure detainees are processed within 12 hours of being placed in a hold room. The vast majority of the time, incoming detainees are processed within the 12 hour period, but occasional violations of this standard has occurred during long weekends, and when judges complete court late on Fridays. Overall, the Review indicated substantial compliance with the ICE Detention Standards. The staffwe encountered was courteous, knowledgeable, and professional. They were acceptable and open to recommendations for changes to their facility. Constraints of difficulties experienced during the review: During the review, no constraints or abnormal difficulties were encountered. Staff and detainees were cooperative and available to assist reviewers or to answer questions posed by the team. At Risk or Repeat Findings: None of the ICE detention standards were found to be at risk during the inspection of this facility although the "meat loaf' is now only substituted for the regular fare when detainees violate regulations related to food. On the previous review, "meat loaf' was generally used as punishment. Pending Lawsuits: There is a current pending lawsuit regarding strip-searches of pre-arraigned inmates. The facility conducts a thorough pat-down then a complete garment change for incoming prisoners while this lawsuit is pending. Recommended Rating and Justification: The result ofa careful evaluation and review of the procedures and operation of the facility reflects their ability to provide for the proper and humane care of ICE detainees within the guidelines of the ICE Detention Standards. The detention functions are being adequately performed. The deficiencies that exist do not detract from the acceptable accomplishment ofthe vital functions. Internal controls are such that there are no perfonnance breakdowns that would keep the program from continuing to accomplish its mission. As a whole, the documentation viewed supports the notion that the facility should be rated as acceptable. RIC Assurance Statement: It is the opinion of the Reviewer In Charge that the findings of compliance and non-compliance are documented on the G-324B Inspection Fonn and that it is supported by documentation in the review file. _ ......,ADQUARTERS EXECUTIVE REVIEW (. .', , The signature below constitutes review of this report and acceptance by the Review Authority, OIC/CEO will have a(j' ~ from receipt of this report to respond to all findings and recommendations. HQDRO EXECUTIVE REVIEW: (Please Print Name) SjgtuJ!.u ~e , -,'- :0 Victor X. Cerda ,: 'Title " o' ... _ t ' l. ·l l (.-> Date Acting Director Final Rating: 0 Superior o[2J Good Acceptable o Deficient OAt-Risk Comments: The Review Authority (RA) concurs with the recommendation of "Acceptable" made by the Reviewer·In-Charge (RIC), as listed in the RIC Memorandum and the G-324B Worksheets . Form G-324A (Rev. StllOl ) No Prior Version May Be Used After 12/31/01 -D e u.s. Department Of Homeland Security U.S. Immigration and Customs Enforcement ICE Intergovernmental Service Agreement used Under 72 Hours or Less A. Current Inspection I Type of Review Field Office 0 HQ Review Date[sJ of Review 8/17/2004 - 811812004 t8J Previous/Most Recent Review Date[ s) of Last Review October 2003 Previous Rating Acceptable 0 Deficient 0 At-Risk o ' FaCI'I'lty RevIew ' Fonn etentlon Facilities Used Under 72 hours I Estimated Man-days Per Year E. Accreditation Certificates Accredited By: ACA: 0 :'IfcCHc:D JCAHO: Date: Date: Date: 0 F. Problems / Complaints (Copies must be attached) The Facility is under Court Order or Class Action Finding Court Order 0 Class Action Order The Facility has Significant Litigation Pending Major Litigation Life/Safety Issues Checked Box above requires a detailed written memorandum, o o 0 G. F ad ity Historv Date Built 1981 Date Last Remodeled or Upgraded B. Name and Location of Nlime NiA Officer (Warden/OIC/Superintendent) b6, b7c Date :'Ife\v Construction I Bedspace Added N!a Future Construction Planned DYes [8J No Date: Current Bedspace Future Bedspace 966 I b6, b7c H. Total Facilitv Population Total Intake for previous 12 months 31,028 Total Mandays for Previous 12 months C. ICE Information Name of Reviewer (Last Name, Title and Duty Station) b6, b7c / DO / LOS Last Name / Title of Team Members (Reviewers) b6, b7c / DO; b6, b7c I lEA b6, b7c! OIC; Controlling Field Office Los AI!geles Nearest Field or Sub-Office Ventura D CDFIIGSA I n Iiormation 0 nly I Contract Number Date of Contract or IGSA 1010 1/1998 Mod 12/30/01 12-99-0006 Basic Rates per Man-Day $ 81per detainee Other Charges: (If None, Indicate N/A) $3 for medical charges; , I I. Facility Ca acitv Rated Adult Male 716 Adult Female 200 Average Daily Population ICE I Adult Male 500 I Adult Female 200 o erational USMS Other Staffing Level Security: b2 high b2 high Form G-3248 (9!25/03) Significant Incident Summary \Vorksheet For ICE to complete its Revie\v of your facility, the following information must be completed prior to the scheduled review dates . The information on this form should contain data for the past twelve months in the boxes provided. The information on this form is used in conjunction with the ICE Detention Standards in assessing your Detention Operations against the needs of the ICE and its detained population. This form should be filled out by the facility prior to the start of any inspection. 8 Assault: Offenders on Offenders l ------- 0 0 o o 0 0 10 o 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 43 16 14 With Without Assault: T Delaineeon Starr With 2 IN IN o 0 0 o 0 0 o 0 0 o o 0 0 o o 0 0 0 0 None S 1/ Times FouriFivc POint train applied/used Offender I Detainee ~'I edical Referrals as a rcsu It of inj Uries sustatned. Escapes Grievances: Deaths 2 : :vIcdical Rcrermls rt Psychiatric Cases referred for Oulsidc Care 0 139 144 J47 0 o 0 132 Any attempted physical contact or physical c" n:act that involves two or more orfenders Oral. anal or vaginal penctration or attempted penetratIon i:wolving at least 2 parties. whether it is conscnting or non<onscnting Routine trznsportation of detainees/offenders is not cor.s'dered "I'orced" Any incl dcnt that :nvolves four or more deraineesio lTenders, inc ludes gang lights . organized multipl e hunger strikes, work stoppages, hostage sltuatJons , major fires. Of other large scale incidents. Fonn G-324B (1l/6/03) Admission and Release Classification System Detainee Handbook Food Service Funds and Personal Property Detainee Grievance Procedures Issuance and Exchange of Clothing, Bedding, and Towels Detention Files Disciplinary Policy Emergency Plans Environmental Health and Safety Hold Rooms in Detention Facilities Key and Lock Control Population Counts Security Inspections Special Management Units (Administrative Segregation) Special Management Units (Disciplinary Segregation) Tool Control Transportation (Land management) Use of Force Staff / Detainee Communication Detainee Search All findings (At-Risk, Repeat Deficiency and Deficient) require written comment describing tbe finding and what is necessary to meet compliance. Form G-324B ( 1l/6/03) RIC Review Assurance Statement By signing below, the Reviewer-In-Charge (RIC) certifies that all findings of noncompliance with policy or inadequate controls contained in the Review Report are supported by evidence that is sufficient and reliable. Furthermore, findings of noteworthy accomplishments are supported by sufficient and reliable evidence. Within tbe scope of the review, the facility is operating in accordance with applicable law and policy, and property and resources are efficiently used and adequately safeguarded, except for the deficiencies noted in the report. Signature Reviewer-tn-Charge: (Print Name) b6, b7c b6, b7c Title & Duty Location Date Print Name & Duty Location Print I'\ame & Duty Location D b6, b7c Officer in Charge, Ventura b6, b7c Print )lame & Duty Location b6, b7c , Deportation Officer, Los Angeles Print l\ame & Duty Location Immigration Enforcement Agent, San Pedro lUC Rating Recommendation: [gI Acceptable D Deficient D At-Risk RIC Comments: Form G-324B (1116/03) ------------------ ~ -. ~ ~ . ~ . -~ .... ~ ~ . e Department of Homeland Security hnmigration and Customs Enforcement Office of Detention and Removal Condition of Confinement Review Worksheet (This document must be attached to each G-324a Inspection Form) This Form to be used for Inspections of alllGSA Facilities Used Under 72 Hours Field Office Detention Review Worksheet [gJ D Local Jail- IGSA State Facilitiy - IGSA Name Ventura County Jail Address (Street and Name) 800 South Victoria A venue City, State and Zip Code Ventura, CA 93009 County Ventura Name and Title of Chief Executive Officer (Warden/OIC/Superintendent) Commander i b6, b7c Name and title of Reviewer-in-Charge b6, b7c Deportation Officer Date[s1 of Review .~ 0811712004-0811812004 Type of Review Headquarters o k8J Operational -j I I I i DSpecial Assessment DOther G-324B Detention Re,iew Worksheet for IGSAs (Under 72 Hours) i .J .. -.... - -- -- .. ~~~~.,..--..,.,,..... .:: - f ~ .. Policy: All detainees will be admitted and released in a mannerthatensUfes the.i f health •.s9f~ty!, ati~~~:r~; , The admisSions procedure will, amongotherJhings include:~<;licalscreening;, afiIEtQa~~ ' ;::I~e ' .. ":@'!(j1 ,,~~:~;:t~1l1:5~~,~,searth Of;~bt:nmS> ~~~C';~ ~ In-processing includes orientation information . Medical screenings are performed by a medical staff Q! persons who have received specialized training for the purpose of conducting an initial health screening . All new arrivals are searched in accordance with the "Detainee Search" standard. An officer of the same sex as the detainee conducts the search and the search is conducted in an area that affords as much privacy as possible. The "Contraband" standard governs all personal property searches. IGSAs use or have a similar contraband standard . Staff prepare a complete inventory of each detainee's possessions . The detainee receives a copy-, Staff completes Form 1-387 or similar form for CDFs and IGSAs for every lost or missing property claim . IGSA facilities forward all 1-387 claims to ICE. Detainees are issued appropriate and sufficient clothing and bedding for the climatic conditions. All releases are coordinated with the ICE office of jurisdiction . ICE Staff enter all information on detainees admitted, released, or transferred into the Deportable Alien Control System (DACS). ~ 0 0 o o D o 0 0 ~ 0 0 t>] D 0 ~ D 0 0 0 f8J New arrivals are not strip searched. DRO performs this at the Ventura sub-office Standard Rating: o Deficient I .rgJ Acceptable D Repeat Finding OAt-Risk ~~~~~~~~~:,~.~>~J~~::~;,~:~C+,,~ ~7A~~~S~!~~~JlQ~~~~~n0 ; \el~·'·~E~l~~!!~I~~~i~~\~~~~~~~, ... "'·" 'i;~n! ;{1i' CL,,;, ~~£~th~me~ ;;' :':·r;,· ·' >~;:· ~·A?ir, ,;, · l~~:. ;'N:OJ; The facility has a system for separating criminal and non-criminal ICE detainees. Violent offenders are se arated from non-violent offenders. Housin assi nments are based on threat level-level. ,'NA::_ : ;i>: [8J 0 0 f8J 0 0 iStandard Rating: i[8J Acceptable 0 Deficient D At-Risk 0 Repeat Finding Page 2 of 16 G-324B Detention Review Worksheet fOT IGSAs (Under 72 Hours) Reviewer S ignature b6, b7c The detainee handbook is written in English and translated into Spanish or into the next most-prevalent Language(s). The detainee handbook states in clear language basic detainee responsibilities. The handbook identifies: • Initial issue of clothing and bedding and personal hygiene items . • when a medical examination will be conducted . • the telephone policy, debit card procedures, direct and frees calls; Locations of telephones; Policy when telephone demand is high; Policy and procedures for emergency phone calls, and the Detainee Message System . • facility search procedures and contraband policy. • facility visiting hours and schedule and visiting rules and regulations The handbook describes the detainee disciplinary policy and procedures: Including: • Prohibited acts and severity scale sanctions . • Time limits in the Disciplinary Process. • Summary of Disciplinary Process. • The detainee handbook describes the sick call procedures for general population and segregation. • The handbook specifies the rights and responsibilities of all detainees. o o o o o o o o Standard Rating: [8] Acceptable D Deficient {': ·.:;':;> ,,[" ..',} !i;'t. t·;.·::L"" ;W,::·"':';:; .,:_".' :,t,·:'- i:.;-.:.·;'._~,. JTI_-·~ .-··, ,_.~.fL _.. , ". - ..;. : ~-·:·.t~"'<; .~ D OAt-Risk Repeat Finding ';~-5 .. · '::!k:HCll}" ;i;iY . / _;.;~e~_· :_~ '.· '.~.~_' b.iC.· N_-_;o\;r_: , - -f " " '__ q -, ,m . ~" ._ - . - .". " . - --.co- ' The food service program is supervised by trained staff. o o Knife cabinets close with an approved locking device and the on-duty cook foreman maintains control of the ke that locks the device. o o "=""-"" "";'''''- ~~Z-''::'''':''-'': Page 3 of 16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Reviewer Signature: b6, b7c Date: +6-;: 6,,\;":/ accordance with the highest sanitary standards. Components " c ' Yes;, ·' No ' , NA;: , All knives not in a secure cutting room are physically secured to the workstation and staff directly supervise detainees using knives at these workstations . Staff monitor the condition of knives and dining utensils Detainees are served at least three meals daily. No more than 14 hours elapse between the last meal served and the first meal of the following day. A registered dietitian conducts a complete nutritional analysis of every master-cycle menu planned. The food service program addresses medical diets. Satellite-feeding programs follow guidelines for proper sanitation. Hot and cold foods are maintained at the prescribed, "safe" temperature(s) after two hours, (140 degrees for hot - 40 degrees for cold) All meals provided in nutritionally adequate portions. Food is not used to punish or reward detainees based upon behavior. Standard operating procedures include weekly inspections of all food service areas, including dining and food-P!eQ.aration areas and equipment. Equipment is inspected daily, Procedures include inspecting all incoming food shipments for damage, contamination , and pest infestation. Stora.ge areas are locked , [81 0 0 [81 0 0 [81 0 [8J 0 0 0 [81 0 0 [81 0 0 0 [gJ 0 [81 0 0 [8J 0 0 [8J 0 0 [8J 0 0 [81 ' " ,,'c':" " , 0', , ';,ji,tM~r~i~J 'i~'§" ;:,,i 0 0 Detainees are provided a "meat loaf" for disciplinary violations related to food, - Standard Rating: [8J Acceptable o Deficient o Repeat Deficiency OAt-Risk ,'f,ii ".;)LU: ·~;'l:::;;;;',;\;" ' ;')2 ;::~~ i ;;r ';'~;,·;ll :~V ~bS ANt);PERSQNAL P,RQP-$Fll'lr i',:" , .,;,~ ~,; , ;,{ ;,';;:',) ,;.',;i , '; "' , ' :, ~~~ii~f:~,~~~~;~~~:=~~~~~ili~~~~B~1~is~lci~tt~J~~6C~e~~~n~=~~ ', dOC!Jmeniaubn '<:!nd [re~~R~@9ft>sutd~ndefe(l!' prBpeny;iarlG'th'e; initiarariO', regOlar!'yscliEiduledi inVentOrYIfi'g 'Of alffurnij~! ~a~4~~!~~(~?Rt!l.e,[Pr.~~ttY' ) "" ;,:L;i :(" i~ ~ ," .•',' "0,;, '. ', :>,"', <' 0 ~\,,'; •~.~~~.~t~I~'!~fI~r~.Jt~~~~~1~1~~~~~~'~r:b!' : ; ,,:g: ~ ;~;.;;:;:: >:: : :/!~,':· '~QQmPOrien:tS"'~:l ;"'i; f:'~~:m::n ' r ":· :; ',~;:' 7'?¥4is Detainee funds and valuables are properly separated and stored away. Detainee funds and valuables are accessible to designated supervisor(s) on ly. Detainees' large valuables are secured in a location "Nc)', "N4';: " !ZI 0 0 !ZI 0 0 "'; R~marks Page 4 of 16 G-324B Detention ReVIeW ~O~ksh: for lGSAs (Under 72110Urs~, . / RevlcwerSlgnature: b6, b7c Date: fPs~.r '" " ~;;~ lY .'',.;j '(~;\\ ,;L, V ~', iH~:'1iti\~), jl::t ~ ' ·F1' Fl1N DS 'AillD"PEft$Dtr4ta;I~()I!)et:rv •.. " " :.' .:' _ ",",; . '·: :': ':: f"l., ·:~., ~ , · .l:,"' do,"> _ , ' : .. _ ._'. . , ', . .. . . ,,;" . . ::".-,." "", "" , :",.- . .,, 'r" r{i 'W~''H r ,:~~:,} .:' :.j;~~lF~·t, ' '- ' ' :' . . _" :" ' - " "" ; - , " ; : '," - , .-;'- : ~:' -,:o .' ',PoliCy: ' All . facilitieS- win implement ptocooures j (t cbntrbUai1dsafeguata " detaiile~s' ' P~sb"at; prott~t~h Procedures will provide for the secure storageoffunds, valuables, baggage and otherperSOnl31 pro~i'ty;th~. documentation and receipting of surrendered property; and the initial and regularly sc!ledu~ inv~l]tqryil)g ,ot· i~;;;i~;li~t~~~~l~;~~~:~~~!~~~i~%~;: accessible to designated supervisor(s) or process ing staff only. Staff forwards an arriving detainee's medicine to the medical staff. Staff searches arriving detainees and their personal .property for contraband. There is a written policy for returning forgotten property to detainees and staff follows procedures . Property discrepancies are immediately reported to the CDEO or Chief of Security. CDFflGSA facility procedures for handling detainee jlwpertyclaims are similar with the ICE standard. o o o o o o o o o o ! Standard Rating: II i;gj Acceptable o Deficient D OAt-Risk Repeat Finding ft~~J;~~i~iil~~;;;;lt~S.:~~~;~~~~~f! clothiilg: Koens;:afuHtowetsJ6r:as'ttm'g'as 'the~ 'i'etliairi in detentioni ' ~'.' ;: ; .: '~ - - " . <'" .." " ,.';".':': i, )+, ;~ :: · : : ' 'r)' ;;':':;;;F.9~~~~.~.[; :1~'i:/~;t~;::!~1ii'~c{'~: .c~' t)'~< I J~~~[;:' ;. ~~'~·;.:;,, ;i R~m~~},-· ';; ; ';' " All new detainees are issued clean , temperatureappropriate, presentable clothing during in-processing. New detainees are issued clean bedding, linens and towel. Standard Rating: i;gj Acceptable o Deficient OAt-Risk [gJ 0 0 o o o Repeat Finding ;"2; '~"" R~'!S$ ?_; ~, ':{.; : ., ',' •... ' .., .... ~ ; o o o o Page 5 of 16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Reviewer Signature: b6, b7c Date: L(!. !?tl,Y i' '>., ,o.:;;~~_~ . _.~~t~tlll:~{}IT~;j!m\l:W:~~l;", ." ;- ;lri" "" .' . ':F:':"'_I; -,HifIT?~kj~~h~F{~~;~[';A~ , ,~~:, ' PO'iCY: 'F~dl;ti~~«:iicpfbVitl~TC~ aeta4h~~: ~bf:"~IN~il~~; ~ifJ1 ' tk~so~;~hl~' ' ahd: eqQlt~bl~~~~brt~(ii~~' '~~, : participate in the practices of their faith. limited oniyby theconstrairitsofsafety.security. tf\e,drdertydpemt!OfIs:;; of the facility and budgetary considerations. . ,,', . , . ,: ; :"~; '.::/,';"!;'''>'-',;: immediate ossession . Standard Rating: [gI Acceptable ::_;r:;:i~!~ Ti,l [:~n o Deficient o Repeat Finding OAt-Risk :P-' ,;;;CWy~pp'ft~~'~i:Ji~' :'m;iij itU: "",-'. :i'i;~;; ]~+J~~],~:tfp ;~: i' :~A,r' 1; : iL; ;;'~,~}~~a~~ Detainees allowed access to telephones during established facility waking hours. Upon admittance, detainees are made aware of the facility's telephone access policy. Detainees are afforded a reasonable degree of privacy for legal phone calls. Emergency phone call messages are immediately given to detainees. Detainees are allowed to return emergency phone calls as soon as possible. Detainees are allowed phone calls to consular/embassy officials, Detainees in disciplinary segregation allowed phone calls for family emergencies. Detainees in administrative segregation and protective custody afforded the same telephoning privileges as those in _general population . When detainee phone calls are monitored, notification is posted by detainee telephones that phone calls made by the detainees may be monitored. Special Access calls are not monitored. Standard Rating: [8J Acceptable o Deficient o o o o o o o o o o o o o o ~,~;:;;i'.r~ Calls not monitored o o o Repeat Finding OAt-Risk >.~~~~~~~i~~ p~~~fn~~~~~rnr\:~~~~~1~~:'r~I. ~~~~~,.~~c~ll'~~i~f'~~~~~. an~" ." ' :::,', pg~~n#h'~ ;;';' :;L); ;iL ,: ' ~~in;'}'i,: ,~:J~'lTIi~r~~> ;;;l(, ,';t'; There is a written visitation schedule and hours for general visitation, Hours for both General and Legal Visitation are noted . o o Page 6 of 16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Reviewer Signature: b6, b7c , Date: .;1,> j,v , p()licr. ·ICEshal~pe~irdetain~ fu~isit~tti.~ariliJly:'tn~d~; rk9i31 the news media, . The visitation schedule and rules are available to the public. A general visitation log is maintained . Visitors are searched and identified according to standard requ irements . o r~~~Se(1tativ~rJ~%I ~~t~t;~i;bupl~rl~: ..... o o o .. . ,. o o No contact visitation. Standard Rating: o Deficient fZI Acceptable o Repeat Finding OAt-Risk ;0:;'i';g:; ii;;t'j":'U'.lt.u ':! :;1~ ;!::;~tf ·1;·:.j~i·): ;1~;; .,::AC9:~~~ ·:rO· "'~9J~. C~f;:~ "":".~.. it :::~ ;:;i· ;~~: E };~~~·.· <if ::'.•.; .; i.~; : jt·;if Y. i!~~;;~li11f81ilt~~~~.[~~'~r\n a~·.·a~!~t~~~'~~~.~~·~~~h¥~·~~~;·~t~~~~~~;!f f,;:E,);J;'~".·; :': :; ::;U~' 99:T~~,~P~ ';(~:;)~;l:ri:f;;: ;' ;; · ·· · .j ::·~~~n · :;~;:·· ' ··N~· · The Facility operates a health care facil ity in compl iance with State and Local laws and guidelines. The facility's in-processing procedures of arriving detainees include medical and mental health screening. All detainees have access to and receive medical care. Pharmaceuticals are stored in a secure area. Medical screening includes a Tuberculosis (TB) test. Detainees in the Special Management Unit have access to health care services. The facility has a written plan for the delivery of 24-hour emergency health care when no medical personnel are on duty at the facility, or when immediate outside medical attention is required. Detention staff is trained to respond to health-related emergencies within a 4-minute re~onse time. If staff is used to distribute medication , a health care provider properly trains these officers . The medical unit keeps written records of medication that is distributed. Detainees are required to sign a refusal to consent form when medical treatment is refused. o o o o o [] o o o o o o o o [8J 0 0 0 0 ~ l.ZI 0 0 l.ZI 0 0 .... ",.,i:~n:(~~ :tjl; .;::;~:fi~ Done w/in 2 weeks , but ICE detainees do not stay more than 72 hours. Medical on-site 24 hrs/day. Staff does not distribute meds. Standard Rating: 121 Acceptable o Deficient OAt-Risk o Repeat Finding Page 7 of 16 G-324B D etention Review Worksheet for IGSAs (Under 72 HOUTS) Reviewer Signature: b6, b7c Date : ['4'3' ;f;-&';?' f~~_.~.~;:~~~~~~;~~~~~~t~/~~" Components Every new staff member receives suicide-prevention training. Suicide-prevention training occurs during the emplo'yee orientation program . Training prepares staff to: • Recognize potentially suicidal behavior; • Refer potentially suicidal detainees, following facility procedures; • Understand and apply suicide-prevention techniques. Yes No NA o o o o Remarks:";' ":". Standard Rating: o Deficient r8J Acceptable o Repeat Finding OAt-Risk : ,;.;;. i~;Ch· ,~~' , ; L,! ,., · . ;; . ))j::~ : :":'. ",; . :;~:'i ~: ·:.:-;~,: ~~T£~AaAAlQ,. .r ;: ) .. L< .;.' ".' c' :;, '" :/ !·.•:,;; <:· ':lC~~;Jf~ . f~~~J~~i~tr~I!~~~~ij~~~l~~.~tl(~J:~fer. han~·' ~~:· ~~~.~~it~~f;mml t~~.~~.~:~d_:~oCdTt~~ti~r;· : ';, <: : > ." ;;j)~p.~~~ri#:;::: <\;.•i·:i~'·" . .'. : ¥~' : ?: r,w;: } ~ :: l \, ,, The facility follows a written procedure for handling illegal contraband. Staff inventories, holds, and reports it when necessary to the proper authority for action/possible seizure. Upon admittance, detainees receive notice of items they can and cannot possess . ,Standard Rating: I o Deficient [':SI Acceptable .. '".... '\ ;.· ::.:i , · ·hO • • o o o o ,, $~ifr~~s :':,:·J::J7 ,;· In detainee handbook. o Repeat Finding OAt-Risk ~.;;':: :: ~;) :;: t;'·.:t;" "; ';;Q'.$CJl;'IJfN~~Y;; ~~J~'( .~; ; :';':~ ';:~:" :~:-: '/" . .= . ." " •• C; ;. ~lf~~;~i~t.~~~~~~~~:IfN~<:t!P~i~lri~~jRt_~!t The facility has a written disciplinary system using progressive levels of reviews and appeals. The facility rules state that disciplinary action shall not be capricious or retaliatory. Written rules prohibit staff from imposing or permitting the following sanctions: • corporal punishment • deviations from normal food service • clothing deprivation • bedding deprivation • denial of personal hygiene items b6, b7c o o o o o o Detainees in disciplinary segregation for offenses involving food are fed a "meat loaf' which contains the necessary nutritional and caloric requirements. - - ~--------=-:c-:c--:- ... -- -. ... -- _.-. - - ." ....-., . .,_ ... .. . . ' - - ' -..,.,......,~ ,'~:!;~:n~t;;: ·"::'- ·:;::j~;i;i~!,:'", ;,. §...·::.,~..~:~,~~;,~;:: : · :;L~'~~·~g~·~·Lr~~~F;I;,,';':0~[t~~1~~J;;,~\: . ,\.......:; .;~ •. ,.;;" ';'"'~,..~;:,~.·;i-:~·)) ' ·PqliCy~ 'j~U ;f9:cil.i.tj'es '~o~~JiigICEd~tain¥~'m,~C!wlt\9rized_ tQ imppse,.Ciiscipijn~® . .(j.~*lin~~Wfiose bel)aviOr •• , • . .. ,.' "ls'hofiih £mpllal1cewithfacHii);,tufesao'C!'le'OulatiOoS'!""" .•... ":, ;.:t. ': 0 " " · • • · j t .. ' { Components 'Yes No NA Remarks .." • loss of correspondence privileges • deprivation of physical exercise The rules of conduct, sanctions, and procedures for violations are defined in writing and communicated to all detainees verbally and in writing . The following conspicuously posted in Spanish and English or other dominate languages used in the facility: • Rights and Responsibilities • Prohibited Acts • Disciplinary Severity Scale • Sanctions • If so, where posted When minor rule violations or prohibited acts occur, informal resolutions are encouraged . o o o o o o Standard Rating: [8J o Deficient Acceptable '\ _:: ,'; , \ o Repeat Finding OAt-Risk .. " .. ', . p,) ,; , .~ . ..• :' ;;~;L,. ;; \. :. ;',.;;~ ~~F!'J.C:.:V '~.CONTIN~E;~9~p.~~n ;/)i. · .. t'~&1f~.~~~~!~n~il;'.~f~~[~~;~i~'; <,N':;: :):;N ;;f ;j;y;;~;:o '·'~'i~nrPQ.~e9tS}:· _~..Z?i}>:~~i:{{;. :;·· ~; }'(~~~:,;; t-!O~L. ~~:5k. No Detainee or detainee groups exercise Control or authority over other detainees. Detainees are protected from: • Personal abuse / Corporal punishment • Personal injury • Disease • Property damage • Harassment from other detainees The facility has written emergency plans that cover: • Work/Food Strike • Disturbances • Escapes • Bomb Threats • Adverse Weather • Facility Evacuation • Internal Hostages !'VI 0 0 o o o o " · i .~~rtl~t<s!: . p ,~!.~~..:, IC:>I Standard Rating: [8J Acceptable D Deficient OAt-Risk o Repeat Finding Page 9 of 16 G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Reviewer Signature: b6, b7c Date: .r-/2,,?d,'o/L" , . :j . :;·'f.;';!}"'i';; ;':i'" .;. ~ : · ; ['::F:?1EN!~IIR~'E;f.jfAiJ HEAb"H ' ANb;$AFEtv ilri~ ' ['!'fJ!f:HiiH)ltii ~) ~, :'i:": ' 1\ ;¥:f~&';" ' ~J,ic~:: : "EverY faCilityvJilf 66~tiolftamm~bl~, tbxic.'and" i1ustl(f ~a!~~i~I~': ffirJJgh 't:l' 'ha$~ddusin~l~~;I ~' program. The program will include, among oth~r things, the identificati()I"i and labeling of hazardQus materials in accordance with applicable standards (e.g., t-Jational Fire Pr~ection Association [NFPA])ndenUficationl Qf: • .~¢<?rTI~tibl_emateriars,andsafe-handlin9:pr~~ures . ,. ,, ' , ;·~,;, ,.,: , , ',,::;Jiif:~};1 :.i::> , ,::V~s,; · ' No ,, ; ~i. o o ;:;;t ,;;~';f,:: '~·; ":) ;' . ,<?oinj)<)~,e~~ . = <; ;;::F.. ;:;. il::': : i1"·~m~~::t;::!;~<rt The facility has a system for storing, issuing, and maintaining inventories of hazardous materials . Constant inventories are maintained for all flammable, toxic, and caustic substances used/stored in each section of the facility. The manufacturer's Material Safety Data Sheet (MSDS) file is up-to-date for every hazardous substance used. All personnel using flammable, toxic, and/or caustic substances follow the prescribed procedures. They: • Wear personal protective • Equipment. • Report hazards and spills to the • deSignated official. The MSDS are readily accessible to staff and detainees in the work areas. Hazardous materials are always issued under proper supervision. • quantities are limited. • Staff always supervises detainees using these substances . Staff directly supervises and accounts for products with methyl alcohol. Staff receive a list of products containing diluted methyl alcohol, e.g., shoe dye. All such products clearly labeled as such. "Accountability" includes issuing such products to detainees in the smallest workable quantities, The facility conducts the fire and safety inspections . The facility has an approved fire prevention, control , and evacuation plan. The plan requires: • Monthly fire inspections . • Fire protection equipment strategically located throughout the facility, • Public posting of emergency plan with accessible building/room floor plans. • Exit signs and directional arrows . • An area-specific exit diagram conspicuously posted in the diagrammed area. Written procedures regulate the handling and disposal of used needles and other sharp objects. Standard cleaning practices include : • Using specified equipment; cleansers; disinfectants and detergents. • An established schedule of cleaning and follow- o o o o o o o o o o o o o o o o o o D o o D Page 100[16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) . Reviewer Signature: b6, b7c Date: If} :0,,<y ~·~b~:." '~J~faPm~ wui !co~. or fl;~ ~!ll~. t~~.,' a~d~ causb-t:: ~at;rial~~ 1!ir~~gh l~ ~h~irolls ·n:i'a~ats . wl1l include. among other things. tOe jdentifieation 'and labelitlg Qf h~rdous materials' I ! ~h aCCord~nce with ,applicable sfandard~(~.g .• ·Nati<:>nal ~lreProte9k>n ASspcl~~n LNfPAJ~;jd~t~~:,?Cl ~ncorn~ti!?le l]laterials, and safe-handllrgprocedures ":; ,<.,,;,., ,,_ . !l~~" "c ';; !ili:::~_ ." ~~n\1t: .,~j-«, . >-,'>;;;';;' . C,ompooen,t s ".'~'";<~;'t.'5/.· ' ~_ ' . .. ' ')'~,,~~ No ,. ;f~i' f ';;~"N.~rf R~~ ~"''''. " i . progi'am.::The prOgram l up inspections. A licensed/CertifiedfTrained pest-control professional inspects for rodents, insects, and vermin. • At least monthly. • The pest-control program includes preventive spraying for indigenous insects. [gJ D D Standard Rating: o Deficient IZI Acceptable o Repeat Finding OAt-Risk erimeter. The hold rooms well ventilated, well lighted and all activatin switches located outside the room . The hold rooms contain sufficient seating for the number of detainees held . The walls of the hold rooms escape proof. • The hold room ceilings are escape and tamper resistant. Individuals are not held in hold rooms for more than 12 hours. Male and females are segregated from each other at all times. Detainees under the age of 18 are not held with adult detainees. In older facilities officers are within visual or audible range to allow detainees access to toilet facilities on a re ular basis. All detainees are given a patdown search for weapons or contraband before bein laced in the room. Officers closely supervise the detention hold rooms usin direct su ervision Irre ular visual monitorin .. o D D o o o o Hold room capacity not osted. o o Wait time may exceed 12 hours. o D o o o o o o No juveniles at the facilit . o o o Standard Rating: ~ Acceptable o Deficient OAt-Risk o Repeat Finding ~.~",,: :i:~:~!':1; l ~~~~~~~ili~~,: f:~~~~I~~I~~f~(~~~~~~~~~sf¥~~,t:}I:~r~: ;~:;~qi:;,:·;_ '}. ~ _ ~;iJ Page 11 of16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Reviewer Signature, b6, b7c ) Date, ph"s~ t,~~~W~~~:~~~t~'~~~~~fi~~:~.~~~r~~W;~~:~ir~J~~~~~t~~~t~~1W~;~EJ~;*~~~ " '.' ;'. :;C' ;'j :,; : if'" ,' ; ;"' e9"rdpon~g~'J" ;; <r ,t> :..' ,"'.'t 'il ,. } ; /,Y'ei:F:" ;;~ ~c)ti) Facility policies and procedures address the issue of compromised keys and locks, Padlocks and/or chains are not used on cell doors, The entrance/exit door locks to detainee living quarters, or areas with an occupant load of 50 or more people, conform to • Occupational Safety and Environmental Health Manual, Chapter 3 • National Fire Protection Association Life Safety Code 101 , Emergency keys are available for all areas of the facility, The facilities use a key accountability system. Individual gun lockers are provided. • They are located in an area that permits constant officer observation. • In an area that does not allow detainee or public access. All staff members are trained and held responsible for adhering to proper procedures for the handling of keys, • Issued keys are returned immediately in the event an employee inadvertently carries a key ring home. • Detainees are not permitted to handle keys assigned to staff. ; ' ~:':;':,h/:r \~.~ht~'t~; ;; ; ~;.:~'~tJi: t8J 0 0 t8J 0 0 k8l o o k8l k8l D D 0 0 k8l D 0 Log Book system. Sally port area only. Key inventory conducted on every shift, k8l D D Standard Rating: o Acceptable o Deficient o Repeat Finding OAt-Risk f,,'.'···', ;;\:~ ; { :;~l· :~g ;;j;; ;~) W ;,;3;;i~;;;~i ~~U;!;.:~~;.~q~lJP~~Q~~-S:~~':iH ')~;i;:~\:.·o;·;:'l: ' .:~ L }1,'~;, ;:,E';W:;:~;;;;' N,: ,~:E~~\ 1 falll~~~~f~\mi"~~f~~~ri~~~r~Ui ~ ~' ;,' c, :<. ~ ·\;P);f:/;: ;Pprrij:lilfl.~fs; ';,;, .;':i);f; ; :'J' /::';;!~ ~~j , ,:; ;~ ;1tX¥~ ::";~<f; ;::;;~; ,\', \~Jr i Staff conducts a formal count at least once each shift, Activities cease or are strictly controlled while a formal count is being conducted. Formal counts in all units take place simultaneously. Officers do not allow detainee participation in the count. Officers positively identify each detainee before counting him/her as present. Written procedures cover informal and emergency counts. The control officer (or other designated position) maintains an out -count record of all detainees temporarily leaving the facility. k8l 0 0 D o [J o o o o RemarkS ' ;' :", D D o o o Standard Rating: Page 12of16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) . Reviewer Signature: b6, b7c : ; Date: / rF/2J1/')-nY ~ o Deficient ~ (gJ Acceptable It:rim'·lt' . ·:'c·~ J,., , o Repeat Finding OAt-Risk ·,y'.;.\'Ul§~~~q:y'lN$f>.Ef'T~~S· ~Y,"'ri" , ] H..·: <.l'JY· PolicY. Post assignments in the facility's'hl~h~r~ka;~as;~~re's~~ial~eCUrity'procedures'must be~'roIl~We,{j,: will be restricted to experienced personn~1 with a thorough grOU~ding in facilitY 0 :>er8tions: .'.... .";~,,,. .. Components . ..Yes~.\ No NA ... ... ~~r~~~,giff The facility has a comprehensive security inspection [gJ 0 0 procedures I program, Every officer is required to conduct a security check of [gJ 0 0 his/her assigned area. Results are documented. The front-entrance officer checks the 10 of everyone ~ 0 0 entering or exiting the facility. " The Control Center is staffed around the clock. Every Control Center officer receives training. Policy restricts staff access to the Control Center. Detainees do not have access to the Control Center. Officers monitor a/l vehicular traffic entering and leaving the facility. , The facility maintains a log of all incoming and departing vehicles to sensitive areas of the facility. Officers thoroughly search each vehicle entering and leaving the facility. Every search of the SMU and other housing units documented. ~ 0 ~ f8J f8J 0 0 0 [gJ 0 0 0 f8J 0 [gJ 0 0 0 0 0 0 Entry & departure handled by control only. Food delivery trucks are not searched in/out. Standard Rating: (gJ Acceptable o Deficient 0 o Repeat Finding At-Risk The Administrative Segregation unit provides non-punitive protection from the general population and individuals undergoing disciplinary segregation. • Detainees are placed in the SMU (administrative) in accordance with written criteria. In exigent circumstances, staff may place a detainee in the SMU (administrative) before a written order has been approved. • A copy of the order given to the detainee within 24 hours. Administratively segregated detainees enjoy the same general privileges as detainees in the general o ulation. o o o o o o Page 13 of 16 G-324B Detention Review Worksheet for rGSAs (Under 72 Hours) Reviewer Signature, b6, b7c Date, f{ f)- /:hZr - j l .",. _' _,r • (' .... •. ., _ ~ "0 0 ~ _ ' , :, • . , : - . : .- ; , ". • ; _ 4 - ~. 0' ~ , ~Dllet: ~ S~cjal Mar1~ent. Voit .reqllir~d in e~ery t,aci ily ,j~.at.es ~gain·~~a.:tr::ees ~ he, ~~~81 .' pOpulatlOn_ The>Special Mana9.E'ment Vnlt will consISt of two sectlpos: ~One. AdmlnlStra~e . Segt~ation ... houses detainees isolated for their own protecti9n; t}le other for de~in¢Eis..Qeingdisciplin~ for wrongdQing (see thEl "Specic:.1 Management Unit [DisciplinarySegregationr standard), . ..i ' ., .. •.. .. . .~i:;;'#( .:i( ,:: Ii. " ,; .,c,L ,< ,,9()mponen~ , .'" .; =2 ; ." The S MU is well ventilated. • Adequately lighted. • Appropriately heated. • Maintained in a sanitary condition. All cells are equipped with beds. The number of detainees in any cell does not exceed the occupancy limit. Detainees receive three nutritious meals per day. Each detainee maintains a normal level of personal hygiene in the SMU. A health care professional visits every detainee at least three times a week. The SMU maintains a permanent log. • Detainee-related activity, e.g., meals served. recreation, visitors etc. At a minimum staff record whether the detainee ate, showered, exercised and took any medication during every shift and records all pertinent information, e.g., a medical condition, suicidal/assaultive behavior, etc. , ' Ye~ . i "'~U' 1 ~ : ~ ~ 0 0 _[8] [] [J r8l 0 r8l 0 0 0 r8l 0 0 [gl 0 0 [8J 0 0 [8J ,; : :.;.·,:(:;r R,!mar,!tS~~ ;J~~ [] D Standard Rating: [g] Acceptable o Deficient o Repeat Findings OAt-Risk Standard procedures include reviewing the cases of individual detainees housed in disciplinary detention at set intervals. The conditions of confinement in the SMU are proportional to the amount of control necessary to rotect detainees and staff. All cells are ui ed with beds. When a detainee is segregated without clothing, mattress, blanket, or iIIow, a 'ustification is made and [8l D D [8J 0 0 [8J 0 0 [8l D 0 [8l 0 0 0 0 [8l Page 14 ofl6 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Reviewer Signature: b6, b7c Date: ¢ 3 . />"'Y .. the decision is reviewed each shift. Items are returned as soon as it is safe. Detainees in the SMU receive three nutritious meals/da s. Detainees are allowed to maintain a normal level of personal hygiene, including the opportunity to shower and shave at least three times/week . A health care professional visits every detainee in disci lina se re ation eve da , M - F. All detainee-related activities are documented, e.g ., meals served, recreation activities, visitors, etc. At a minimum staff record whether the detainee ate, showered, exercised and took any medication during every shift and records all pertinent information, e.g., a medical condition, suicidal/assaultive behavior, etc. - -- Standard Rating: t8J Acceptable o Deficient t8J 0 0 [gJ 0 0 t8J 0 0 ~ D 0 ~ D 0 o At·Risk o Repeat Finding 1;,~i"fiiKlrs.t~:~~mf~~~' ;C.OIllPQ!l~dJ~;;;' <' ';~~~~ ;;' .~~~ :~~ )~A!",i((~r;,:::, ~ar~~'~/;"';:~i;~ The facility has a tool classification system . Tools are classified according to : • Restricted (dangerous/hazardous) • Non Restricted (non-hazardous) . o Each facility has procedures for the issuance of tools to staff and detainees. 'Standard Rating: t8l Acceptable o Deficient o At·Risk o o Tools not ID'd as restricted . Tools are not inventoried, but an officer escorts all workers. Detainees are locked down while work is performed & the work area searched prior to Iiftin the lockdown . 0 o Repeat Finding Page 15 of 16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Reviewer Signature: b6, b7c Date: f /i.3/,),,"'" ( m:;;~ ;JT;rU .. j ; :. : ·;,;~ .13 ·1,':.:;'i(:Y,jlfrI ', "... J!~F. OF Fq~"5' (' . ;;'(~,~.; .~;'d c ';:,\Uftd; ii;~~;'; :'h 1;: :,' : ! ~:;;'·. :i~:' : :~·: '1~;~L~1Iil~w~~i~~i~a~~%~~~~~~~~g~~~=1;1~; CO~f)lQf t!)Et~~al0~i'\JR :R~oleat, ~nd., eQ$l!re th,e. safetyDf,deJ~In,~~ s.laff~nGothe~t topr~\!~nt ~.s~lOuS' .~.~~W~~~~ir~;~~~~~~~}s,SI~~:~e~~.~1:.~~II~~~:~~~la~~~~~.~~~; ;~·i;:li ; ;j:~·n'i; ;lj~H~:~~ii~W~;'.~~t;I;t~~)~~~:;~;i~; ;;~ ~e~':\;;;:" . ' ~;;~:'(~i;: ·.' No ' ;(t+;&,i.ij ':~:~J"Wfg~~m.,~~;},(:·~ic :.:< There is a use of force policy outling immediate and calcu lated use of force, and confrontation avoidance. Staff members are trained in the performance of the Use-of-Force Team Technique. All use-at-force incidents are documented and reviewed . Staff: • Does not use force as punishment. • Attempts to gain the detainee's voluntary cooperation before resorting to force • Uses only as much force as necessary to control the detainee. Mecication may only be used for restraint purposes when authorized by the Medical Authority as medically necessary. In immediate-use-of-torce situations, staff contacts medical staff once the detainee is under control . Special precautions are taken when restraining pregnant detainees and medical personnel are consulted The officers are thoroughly trained in the use of soft and hard restraints. For incidients involving calculated use of force, a videotape is made and retained for review. IStandard Rating : rgj Acceptable D Deficient 0 Repeat DefiCiency 0 [gI 0 o o o o o o o o o D D IZl D o o o o o At-Risk Page 16 of 16 G-324B Detention Review Worksheet for IGSAs (Under 72 Hours) Reviewer Signa,ure b6, b7c Date: f J 0~'2'r